6 Best POS Systems For Rental Businesses In 2024

Payment processing rates are 2.5%-2.6% + $0.10 for in-person transactions, 2.9% + $0.30 for online transactions, and 2.9%-3.3% + $0.30 for online invoice payments.

Note: All POS systems require a payment processor to accept payments. You will be charged payment processing fees no matter which rental POS software you choose.

POS hardware, which you need to accept cards in person, costs between $59 (Square contactless card reader) and $1,959 (the full Square Retail Register kit). There are many options in between and no-interest financing is available on all hardware.

Learn More: Read our Square POS hardware guide for more on the hardware Square offers.

Square’s free built-in features include:

• Free website builder for customers to fill out inquiry forms, self-book item reservations, schedule a consultation, and purchase retail items
• Online booking calendar to manage rental appointments
• Rental contract builder and digital signature capture
• Accept deposits and charge late fees with a card on file
• Automated text and email reminder notifications for their reservation
• Social media and Google Business Profile integrations to advertise and sell on other platforms

Paid Square features include more advanced inventory management, multi-location management, resource management to ensure items aren’t double-booked, custom contract fields, and more business reports.

Rental-specific apps such as Checkfront allow accommodation rental businesses to:

• Create dynamically priced rental packages based on the season, holiday, group size, and rental length
• Cross-sell rentals with tours and activities
• Confirm rentals through email or text (great for venue/lodging rental businesses)
• Manage more resources with a more specialized rental management calendar
• Give customers the option to check themselves in
• Promote on platforms like GetYourGuide

Clover software pricing ranges from $14.95/month (the Clover Essentials plan) to $69.90/month (the Clover Register plan). The Rental Item app costs $1.99/month.

Your Clover POS hardware and payment processing rates depend on your Clover merchant services provider. For an idea of hardware pricing, these options are listed on Clover.com:

• Clover Go: $49 for contactless card reader
• Clover Flex: $599 for handheld POS system
• Clover Mini: $799 for compact countertop POS
• Clover Station: $1,699-$1,799 for full register setup

Expert Tip: We recommend choosing one of our best Clover merchant services providers to get a transparent merchant agreement and payment processing terms.

To manage rentals, you need the Rent Item app by PayPlaxe, which includes these features:

• Import Clover inventory items as eligible rental items
• Add items to a new rental order
• Rent out items by the minute, hour, and day
• Accept refundable deposits and prepayments
• Collect customer information and add it to a customer database
• Track stock count
• Connect with other PayPlaxe apps, including the age verification app if you want to create minimum rental ages

Note: The Rent Item app does not allow for online reservation booking or predetermined rental periods.

All of Shopify’s software pricing plans include an eCommerce store builder and the Shopify POS Lite app:

Rental-specific Shopify apps cost $0-$99/month.

Payment processing rates are 2.4%-2.6% + $0.10 for in-person transactions and 2.5%-2.9% + $0.30 for online transactions.

POS hardware ranges from $49 (Shopify card reader) to $459 (Shopify register kit).

We recommend an app such as IzyRent, which integrates well with a professional-looking Shopify website and offers a $0 and $25/month plan. The app includes:

• Clothing, lodging accommodation, rent for fixed period, and rent by the hour onling booking solutions
• Item or location rental availability date filter
• Add-on choices like vehicle insurance or a bike helmet
• Rent and purchasing options
• Set item delivery and return dates
• Create terms and conditions contracts, waivers, shipping and return policies, and care instructions
• In-store pickup availability
• Manually create rental item or room reservations at the POS for walk-in customers
• Track rental and supply inventory

Rental-specific Lightspeed integrations range from $39-$167/month.

Lightspeed payment processing fees are 2.6% + $0.10 for in-person orders and 2.9% + $0.30 for online orders.

Lightspeed offers a $79 card reader, a $299 handheld POS terminal, a $169 iPad stand, and a $319 iPad.

Lightspeed’s built-in rental features include:

• Physical rental item management
• Work order management for repairs
• Quote-to-invoice system
• Holds and layaways for in-store pickup
• Deposit and partial payment acceptance

Lightspeed integrations such as Booxi, Hubtiger, and Bike.rent Manager allow businesses to:

• Monitor the status of all rental items (reserved, checkout out, checked in, in repair, etc.)
• Accept rental item and appointment bookings online
• Send automated repair job updates
• Rent items by the day, hour, and minute
• Create and send online waivers
• Upsell rentals with activities, insurance, etc.

Related: Compare Lightspeed with the rest of our best POS systems for bookstores.

EZRentOut software plans:

• Essential: $89/month for up to two users ($79/month with annual billing)
• Growth: $179/month for up to four users ($149/month with annual billing)
• Premium: $349/month for up to six users ($299/month with annual billing)

Note: You must pay an additional $20/month/user if you have more users than the number allotted by your subscription plan.

EZRentOut supports Stripe, Square, and PayPal for payment processing, so you’ll pay around 2.6% for in-person payments and 2.9% for online payments.

EZRentOut is designed for midsize rental businesses, which is why it offers these highly unique features in addition to your standard rental POS system features:

• B2B Customer Management System: Add all information related to a business’s location, contact info, billing information, payment terms, documents such as order agreements, and customer group pricing rules.
• Location-Based Settings: Rent out items based on a customer’s location, monitor routes for efficient deliveries, and set delivery restrictions so that no customer who is too far away will request items from you.
• Leasing & Sub-Rentals: Create recurring invoices for customers leasing an item such as an RV. Set up sub-rental rules to manage items your midsize business borrows from partners to sub-rent to your customers.
• Inventory Management: Manage items as single items or as a single group of individual items. Depreciate equipment, order services to internal inventory and external rental items, take stock and receive low-stock alerts.
• Webstore: Allow certain customers to view an up-to-date catalog of your available items. Allow them to purchase rental items, digitally sign forms, get invoices with line items, and monitor their own orders with their own customer account that they can log into from the webstore.

Paradise POS is available for a custom quote, but sources report you’ll pay around $50/month for the software. The entire register setup plus a local router and ethernet cables cost a one-time fee of around $1,300.

Paradise POS is designed for rental business owners who may not always have a steady WiFi connection. The following features are included in every Paradise POS plan:

• Offline payment processing
• Employee scheduling and time tracking
• Customizable gift cards
• Hourly, daily, and by-the-minute rental timeframes
• Rental deposits
• Customer account management
• ID scanning and age verification
• Rental pickup and dropoff at any of your locations
• Product costing and vendor management
• Intuitive upselling