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The 7 Best Employee Onboarding Software In 2022

Employee onboarding software is designed to simplify the onboarding process in your business. It may offer features like paperless documents, eSignatures, training modules, employee self-service portals, and more.

    Erica Seppala
  • UPDATED

Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.
employee onboarding

From the endless paperwork to training and welcoming new hires, employee onboarding can be a tedious process for human resources managers — until now! With employee onboarding software, businesses of all sizes are creating streamlined onboarding processes, freeing up HR departments for more productive tasks.

In addition to easier onboarding, HR software offers a host of benefits for businesses and new hires.

Curious to see how employee onboarding software can help simplify onboarding and even boost productivity and engagement? Keep reading to learn more about our top picks for employee onboarding software and how these programs can benefit your business.

Learn More About Our Top Picks

CompanyBest ForNext StepsBest For
ClearCompany

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  • Best for businesses of all sizes
  • Contact ClearCompany for pricing
  • Ideal for businesses that need abundant features backed with good customer support
  • Best for businesses of all sizes
  • Contact ClearCompany for pricing
  • Ideal for businesses that need abundant features backed with good customer support

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HRC Total Solutions

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  • Best for large businesses
  • Contact HRC Total Solutions for pricing
  • Ideal for businesses that need a scalable HR & onboarding solution
  • Best for large businesses
  • Contact HRC Total Solutions for pricing
  • Ideal for businesses that need a scalable HR & onboarding solution

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HR Cloud

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  • Best for businesses of all sizes
  • Contact HR Cloud for pricing
  • Ideal for businesses looking for a digital onboarding process for remote workers
  • Best for businesses of all sizes
  • Contact HR Cloud for pricing
  • Ideal for businesses looking for a digital onboarding process for remote workers

Visit Site

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BambooHR

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  • Best for growing SMBs
  • Contact BambooHR for pricing
  • Ideal for users that want easy-to-use software backed with great customer support
  • Best for growing SMBs
  • Contact BambooHR for pricing
  • Ideal for users that want easy-to-use software backed with great customer support

Visit Site

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GoCo

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  • Best for businesses of all sizes
  • Starts at $5/month per employee
  • Ideal for users that want a complete HR solution
  • Best for businesses of all sizes
  • Starts at $5/month per employee
  • Ideal for users that want a complete HR solution

Visit Site

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Freshteam

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  • Best for small to medium businesses
  • $0 - $4.80/month per employee + $71 - $203/month platform fee
  • Ideal for users that want software that grows with their business
  • Best for small to medium businesses
  • $0 - $4.80/month per employee + $71 - $203/month platform fee
  • Ideal for users that want software that grows with their business

Visit Site

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Trainual

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  • Best for businesses of all sizes
  • $49 - $199/month
  • Ideal for businesses that want to streamline training, policies, & processes
  • Best for businesses of all sizes
  • $49 - $199/month
  • Ideal for businesses that want to streamline training, policies, & processes

Visit Site

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Read more below to learn why we chose these options.

The Benefits Of Employee Onboarding Software

Employee onboarding software is software that helps efficiently transition new employees into your business. This type of software simplifies every step of the onboarding process, from attracting top talent to your organization to implementing an effective training program to keeping your new employees engaged.

Here’s a breakdown of the benefits your business can reap from using employee onboarding software:

  • Standardizes and makes onboarding processes more consistent
  • Provides a customized experience for new employees
  • Reduces or eliminates paperwork and tedious manual tasks
  • Keeps employee files and documentation organized
  • Improves employee engagement
  • Improves new hire retention
  • Improves employee productivity
  • Helps contribute to a strong company culture

The 7 Best Employee Onboarding Software For Businesses

Whether you’re looking to improve your company training program or you want to eliminate the hassles of paperwork, there’s an employee onboarding software option that’s right for you. Start your search with our top seven picks for employee onboarding software.

1. ClearCompany: Overall Best Employee Onboarding Software

ClearCompany


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Pros

  • Easy to use
  • Strong feature set
  • Excellent customer support

Cons

  • Non-transparent pricing
  • Add-ons can drive up price

ClearCompany is an award-winning talent management system that simplifies the onboarding process through its easy-to-use platform. From recruiting and onboarding to workforce planning and performance management, ClearCompany offers an abundance of tools and resources to help you transform your business by attracting, hiring, and retaining top talent. ClearCompany is also lauded by users for its exceptional customer support.

clearcompany employee onboarding software dashboard

ClearCompany Pricing

ClearCompany offers two pricing options. You can receive modular access for applicant tracking, onboarding, and/or performance management. You can also opt to subscribe to the complete ClearCompany platform, which gives you access to all features. Pricing is not disclosed online — contact ClearCompany for your custom quote.

ClearCompany Features

There’s no shortage of features when it comes to using ClearCompany, including:

  • Employee self-service portal
  • Device & equipment management
  • Compliance & I-9 management
  • WOTC, verifications, & background checks
  • New hire goal setting
  • Team member introductions
  • Bulk onboarding tool
  • Intelligent auto-fill forms
  • Applicant tracking & performance management modules
  • Payroll, HRIS, & ERP integrations

Is ClearCompany Right For You?

ClearCompany is ranked as one of the leading employee onboarding solutions for good reason. Despite having numerous features, the software is easy to set up and use and has unmatched customer support. It is ideal for businesses of any size looking for a complete talent management solution. See the software for yourself by contacting ClearCompany for a free demo.

Get Started With ClearCompany

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2. HRC Total Solutions: Best For Large Businesses

HRC Total Solutions


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Pros

  • Good mobile apps
  • Custom plans
  • Scalable

Cons

  • Non-transparent pricing
  • Poor customer support

HRC Total Solutions bills itself as a “single source solution” for third-party benefits administration, payroll, and human resources. Through its Managed Employee Organization (MEO/also known as a PEO — Professional Employer Organization), businesses can outsource all of their employee management and HR needs. HRC Total Solutions is ideal for larger businesses as it is scalable for up to 5 million employees.

HRC Total Solutions employee onboarding software dashboard

HRC Total Solutions Pricing

Plans are custom, so pricing is not available online. Contact HRC Total Solutions for a custom quote.

HRC Total Solutions Features

You can work with HRC Total Solutions to create a plan that works for your business. Some available features include:

  • Android & iOS apps
  • Online access for employees to plans, forms, links, & other resources
  • Benefits administration
  • Payroll
  • HR services
  • HR help desk
  • Automated claims processing engine
  • Online portals for employers, participants, & brokers
  • Custom reporting

Is HRC Total Solutions Right For You?

HRC Total Solutions is suitable for large businesses that want a scalable solution that goes beyond just employee onboarding. Smaller businesses with basic onboarding needs will find this option to be overkill, while larger businesses that want a one-stop-shop for payroll, HR, benefits, and more to be a good contender.

Get Started With HRC Total Solutions

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3. HR Cloud: Best Remote Employee Onboarding Software

HR Cloud


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Pros

  • Easy to use
  • Good customer support
  • Customizable

Cons

  • Some features are unintuitive when learning the software
  • Non-transparent pricing

HR Cloud is software that goes beyond just streamlined employee onboarding. This software makes it easy to connect with your team, engage your employees, and bolster communications, whether you have a brick-and-mortar business or a fully remote team. While some users have voiced that some features are unintuitive in the beginning, many agree that the software is easy to learn and customer support reps are extremely helpful and available around the clock.

HR Cloud employee onboarding software dashboard

HR Cloud Pricing

HR Cloud has three pricing plans: Engagement, Onboard, and HR Suite. HR Suite includes all features found in the Engagement and Onboard plans. Unfortunately, HR Cloud does not disclose pricing online, so you will need to contact the company for a quote. However, you can save 20% by signing up for an annual plan, and you can check out the software by signing up for a free demo or trial.

HR Cloud Features

When it comes to employee onboarding, you’ll find everything you need with the HR Cloud Onboarding plan, which includes:

  • Personalized employee self-service portals
  • Employee profiles
  • Custom onboarding & offboarding lists
  • I-9 compliance & E-Verify
  • eForm creation, collection & storage
  • Paperless eSign processes
  • Custom workflows
  • Automatic notifications
  • Onboarding progress reports
  • Payroll integrations with UltiPro & ADP

Is HR Cloud Right For You?

HR Cloud offers the tools you need to eliminate tedious paperwork and processes commonly associated with onboarding. This digital HR solution makes it easy to onboard new hires, no matter where they’re located. Though users do report a slight learning curve, most agree that it’s easy to get used to the software, and HR Cloud customer support is there to offer help every step of the way.

Get Started With HR Cloud

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4. BambooHR: Best Employee Onboarding Software For Growing Businesses

BambooHR


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Pros

  • Easy to use
  • Intuitive UI
  • Strong feature set

Cons

  • Non-transparent pricing
  • Onboarding tools only available with the higher-tier plan

BambooHR is award-winning software that’s designed for small to medium businesses. The software boasts a strong set of features within an easy-to-use, intuitive UI. In addition to being loaded with features for onboarding, offboarding, hiring, and HR management, you can also purchase add-ons like payroll and time tracking to make this your business’s complete HR solution.

BambooHR employee onboarding software dashboard

BambooHR Pricing

BambooHR offers two plans, Essentials and Advantage. Unfortunately, the company does not disclose pricing online — contact BambooHR directly for a free quote. Additionally, users looking to use BambooHR’s onboarding tools will need to purchase the more expensive Advantage plan.

BambooHR Features

Both BambooHR plans come with basic tools for HR management, but only the Advantage plan offers onboarding and offboarding tools, including:

  • Customizable new-hire packet templates
  • Automatic onboarding tasks
  • Customized Get to Know You emails
  • Electronic signatures
  • Employee self-service portal
  • Applicant tracking system
  • Training tracking
  • Compliance checklists for offboarding
  • Automatic offboarding reminders
  • Robust reporting

Is BambooHR Right For You?

BambooHR is HR software that’s easy enough for the smallest businesses but powerful enough to bolster growth in both small and medium businesses. BambooHR has received rave reviews from its users for its ease of use and features, while the company has also received awards for its exceptional customer service.

Get Started With BambooHR

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5. GoCo: Best All-In-One Employee Onboarding & HR Software

GoCo


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Pros

  • Easy to use
  • Excellent customer support
  • Numerous integrations

Cons

  • Non-transparent pricing
  • Platform can be slow to load at times

GoCo is an all-in-one HR solution that is customizable for businesses of all sizes. In addition to hiring, onboarding, and employee management tools, GoCo offers benefits enrollment and management, payroll services, time tracking, and more. The platform is easy to use (although there have been a few complaints about slow loading times), and the customer support has received rave reviews from users.

GoCo employee onboarding software dashboard

GoCo Pricing

GoCo does not disclose pricing online but does state that plans start at $5/month per employee. All plans include hiring, onboarding, magic documents, and employee self-service. Add-ons including payroll and time tracking can also be purchased for an additional fee. Contact GoCo for a custom quote.

GoCo Features

Streamline your onboarding and HR processes with GoCo, which boasts features like:

  • Onboarding & offboarding checklists
  • Turn documents into fillable forms with MagicDocs technology
  • eSignatures
  • I-9 & W-4 compliance
  • Automated onboarding workflows
  • Self-service employee portal
  • Self-service benefits enrollment
  • Company directory & org charts
  • Team feedback

Is GoCo Right For You?

GoCo is a great choice for businesses that want a complete HR solution that includes employee onboarding tools. This easy-to-use and intuitive software offers everything from benefits to payroll and integrates with numerous business tools including QuickBooks, Paycor, Slack, and Sage.

Get Started With GoCo

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6. Freshteam: Best Free Employee Onboarding Software

Freshteam


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Pros

  • Easy to use
  • Free plan available
  • Regular updates & new features

Cons

  • Customer support is lacking
  • Some key features only available on paid plans

Freshteam is an HR solution that offers employee onboarding features at competitive pricing. In fact, Freshteam even has a forever free plan available for businesses with up to 50 employees, although this plan may be too limited for some users. Freshteam packs a load of features for hiring, onboarding, time off, and HR workflows into its software. And while some users complain that the customer support is a bit lacking, the intuitive UI, ease of setup, regular updates, and new features make it easy to overlook this flaw.

Freshteam employee onboarding software dashboard

Freshteam Pricing

Freshteam has a forever free plan for businesses with up to 50 employees. This plan is limited in features, so you might want to purchase one of Freshteam’s paid plans. There are three options available priced at $1.20 – $4.80/month per employee plus a $71 – $203/month platform fee. You can get two months free by purchasing an annual plan, and you can also test out any paid plan with a 21-day free trial.

Freshteam Features

Freshteam has a wide range of onboarding and HR features, including:

  • Onboarding & offboarding checklists
  • Paperless documents & e-signatures
  • One-click onboarding reminders
  • Custom forms for capturing employee information
  • Self-service employee portal
  • Placeholders & templates for welcome emails
  • Document sharing & storage
  • Custom hiring pipelines
  • Career sites
  • Employee directory

Is Freshteam Right For You?

Smaller businesses with basic HR needs may benefit from Freshteam’s free plan. For those with more extensive onboarding needs, Freshteam offers several plans that grow with your business. Give Freshteam a try by signing up for its forever free plan or a free trial for one of its paid plans.

Get Started With Freshteam

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7. Trainual: Best Employee Onboarding Software For Training

Trainual


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Pros

  • Easy to use
  • Excellent customer support
  • Customizable training

Cons

  • May be too expensive for smaller businesses
  • Some formatting issues within the text editor

Unlike the other software on this list, Trainual focuses on one thing: employee training. Whether you’re looking for an efficient way to train new hires or want to provide refreshers for your existing employees, Trainual makes it easy to create your own digital training programs, complete with employee testing, policies and procedures, and screen recording for walkthroughs and tutorials.

Trainual employee onboarding software dashboard

Trainual Pricing

Trainual has three pricing plans ranging from $49 – $199/month. Depending on the plan you choose, two to 20 seats are included. Additional seats can be purchased for $3 – $4/month per seat. A 7-day free trial is available to test the software.

Trainual Features

While you won’t find all of the onboarding tools you need with Trainual, you will find a load of features designed to streamline your training program, processes, and policies. Notable features include:

  • Unlimited documentation
  • Customizable templates
  • Unlimited tests
  • Completion tracking
  • Loom screen recording
  • GIF & stock photo libraries
  • iOS & Android apps
  • Org chart & employee directories
  • User reports
  • 700+ types of content

Is Trainual Right For You?

If you’re looking for a suite of employee onboarding tools, you won’t find everything you need with Trainual. However, if you want to implement an effective training program or improve your current program, this software is a good choice. Although there are a few formatting issues raised by users, it doesn’t get much easier to create video walkthroughs, quizzes, and other training materials for your new and current employees.

Get Started With Trainual

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Which Employee Onboarding Software Is Right For Your Business?

If you’re ready to improve the employee onboarding process for your new hires, you can’t go wrong by choosing employee onboarding software. In order to choose the right software for your business, make sure to take advantage of any free trials or demos to get hands-on with the software.

Looking for other ways to improve your business and automate tedious tasks? Make sure to take advantage of all the great small business software out there. Bolster company culture, enhance communications, and swap meaningful feedback with your choice of employee management software.

Another type of software worth purchasing is HR software. In addition to employee onboarding and employee management, you can also have access to great business tools like payroll, benefits, time tracking, and much more. Start your search by checking out our top picks for HR software. Good luck!

Employee Onboarding Software FAQs

What is employee onboarding software?

Employee onboarding software is software that is designed to simplify the onboarding process in your business. Employee onboarding software may offer features like paperless documents, eSignatures, training modules, employee self-service portals, team introductions, and more. This software doesn’t just free up your HR team for other tasks, but a streamlined onboarding process can help improve employee retention, boost productivity, and improve your company culture.

What is the best employee onboarding software?

ClearCompany is our choice for the overall best employee onboarding software. The software is loaded with great features, is easy to use, and comes backed with great customer support. However, there are other good options on the market worth checking out, including GoCo, BambooHR, and HR Cloud.

How much does employee onboarding software cost?

The cost of employee onboarding software varies based on factors like the software you choose, the plan you sign up for, the number of users, and add-ons you may opt to include, such as payroll. Pricing ranges from free for basic onboarding software for smaller businesses to hundreds of dollars per month for feature-rich software for numerous employees.

Does my HR software handle onboarding?

Some HR software does include onboarding tools, either as part of your subscription or available for an extra fee as an add-on.

Are there any free onboarding software options?

There are free onboarding software options available, such as Freshteam. However, it’s important to note that most free options are extremely limited in terms of features and are best suited for smaller businesses.

In Summary: The 7 Best Employee Onboarding Software For Businesses

  1. ClearCompany:
    • Best for businesses of all sizes
    • Contact ClearCompany for pricing
    • Ideal for businesses that need abundant features backed with good customer support
  2. HRC Total Solutions:
    • Best for large businesses
    • Contact HRC Total Solutions for pricing
    • Ideal for businesses that need a scalable HR & onboarding solution
  3. HR Cloud:
    • Best for businesses of all sizes
    • Contact HR Cloud for pricing
    • Ideal for businesses looking for a digital onboarding process for remote workers
  4. BambooHR:
    • Best for growing SMBs
    • Contact BambooHR for pricing
    • Ideal for users that want easy-to-use software backed with great customer support
  5. GoCo:
    • Best for businesses of all sizes
    • Starts at $5/month per employee
    • Ideal for users that want a complete HR solution
  6. Freshteam:
    • Best for small to medium businesses
    • $0 - $4.80/month per employee + $71 - $203/month platform fee
    • Ideal for users that want software that grows with their business
  7. Trainual:
    • Best for businesses of all sizes
    • $49 - $199/month
    • Ideal for businesses that want to streamline training, policies, & processes
Erica Seppala

Erica Seppala

Expert Analyst & Reviewer at Merchant Maverick
An expert in accounting, finance, and point of sale, Erica has been researching and writing about all things small-business since 2018. Erica's insights into personal and business finance have been cited in numerous publications, including MSN, Real Simple, and Reader's Digest. She is a graduate of Limestone College.
Erica Seppala
View Erica Seppala's professional experience on LinkedIn.

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Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships.

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