QuickBooks Online For Nonprofits: The Complete Guide Plus The 5 Best Nonprofit Integrations
Looking for nonprofit software to integrate with QuickBooks? These apps offer donation tracking, event registration, and more.
Finding accounting software is never easy. Finding nonprofit software is no walk in the park either. But finding nonprofit accounting software that you can actually afford can seem downright impossible.
Sure there are plenty of fund accounting nonprofit options, but if your organization is looking for something easier to use and more affordable, QuickBooks Online may be the perfect way to go.
While QuickBooks Online doesn’t have features that are specifically designed for nonprofits, it does have several key nonprofit integrations. With these integrations, you can create the perfect software for your organization without shelling out thousands of dollars for expensive, convoluted fund accounting software.
In this post, we’ll cover what you can get from QuickBooks Online, as well as key integrations that you can use for your nonprofit. Keep reading to find out if QuickBooks Online is a good software choice for your organization.
Read more below to learn why we chose these options.
Table of Contents
- Can I Use QuickBooks Online For My Nonprofit?
- What Types Of Nonprofits Does QuickBooks Online Support?
- QuickBooks Online Nonprofit Features
- The 5 Best QuickBooks Online Nonprofit Integrations
- How Much Does QuickBooks Online Cost & Is There A Nonprofit Discount?
- In Summary: The 5 Best QuickBooks Online Nonprofit Integrations
Can I Use QuickBooks Online For My Nonprofit?
QuickBooks Online is one of the most popular choices in accounting software, and for good reason. It has numerous features and hundreds of integrations with other popular software and apps. In addition, it’s also easier to use and learn than QuickBooks Desktop, making it a good choice for accounting newbies.
While QuickBooks Online doesn’t have a nonprofit-specific version, the software can still be used by nonprofits. There are a number of key features that are beneficial to nonprofits, such as invoicing, time tracking, and payroll. Additionally, nonprofits can utilize integrations to get the most out of the software. The QuickBooks Online App Store features over 650 integrations with popular apps and software, covering everything from nonprofit tools to payroll, project management, and accounts payable.
What Types Of Nonprofits Does QuickBooks Online Support?
QuickBooks Online can be used by a diverse range of nonprofits, including:
- Churches & religious institutions
- Business leagues & organizations
- Fraternal associations
- Social clubs
- Schools & educational organizations
- Employee & labor associations
- Trade associations
QuickBooks Online is best suited for small- to mid-sized organizations. While the software may work for some larger organizations, the most expensive plan only supports up to 25 users, so this is something to keep in mind. Additionally, some features are only available on more expensive plans. Factor in add-ons like payroll and fees for specific integrations, and the software may prove to be too expensive for very small nonprofits on tighter budgets.
QuickBooks Online Nonprofit Features
QuickBooks Online doesn’t offer nonprofit-specific features. When you create your QuickBooks Online account, you can mark your company as a nonprofit, which will create a customized nonprofit chart of accounts, but that’s about it. Instead, the main benefit of using QuickBooks Online for nonprofits is the strong accounting features. While you can check out our full QuickBooks Online review to learn more about what this software has to offer, here are some of the most notable features for nonprofits.
With QuickBooks Online, you can easily import your expenses from your nonprofit’s bank account, credit cards, or services like PayPal or Square. You can further simplify expense tracking with QBO’s receipt capture feature, custom tags, and auto sorting.
Instead of tracking income, you can use QuickBooks Online to track your donations. QuickBooks Online makes it easy to sync your accounts so that your donations are imported automatically, eliminating the need for manual entry.
If your nonprofit is kicking off a project (or several), you can use QuickBooks Online’s project management feature to track finances and labor costs, create and send invoices, and keep your projects on track quickly and easily.
One of the most important aspects of running a nonprofit is transparency with your board members, donor, and government agencies. Fortunately, QuickBooks Online has many different reports available right at your fingertips. One thing to note is that to access more advanced reporting, you’ll need to subscribe to one of the higher-tier pricing plans.
Reports that may be beneficial to your nonprofit include contact lists, inventory lists and worksheets, open pledges, pledges and received payments, account lists, general ledgers, and more.
You can track billable hours using QuickBooks Online. These hours can automatically be added to invoices, if necessary. You can add your own time, or you can give employees access to track their own time in the software. Time tracking is not available with the Simple Start plan.
For an additional fee, you can add payroll to your QuickBooks Online subscription. With QuickBooks Payroll, you can make sure your nonprofit’s employees are paid on time every time without using a different software program.
The 5 Best QuickBooks Online Nonprofit Integrations
Nonprofits can get the most out of QuickBooks Online with integrations. Good integrations perform functions like donation tracking, event registration, membership management, custom nonprofit reporting, and more. Integrations like Sumac, Kindful, Breeze, NeonCRM, and Method:Donor sync seamlessly with QBO, helping nonprofits reach their goals with one convenient package.
Best for nonprofit organizations looking for a highly customizable nonprofit software and CRM solution.
Sumac is locally-installed nonprofit software founded on the motto “do more good.” The software offers everything from basic Customer Relationship Management (CRM) to pledges, course registration, auditions and submissions, and more. The best part about Sumac is that the software is incredibly customizable and can be tailored to fit your organization’s specific needs.
Sumac has an incredible number of features that are relatively easy to use. The design of the locally-installed version of Sumac is less attractive than the other nonprofit software options in this post, but if you can look past the outdated UI, you’ll find that Sumac is easy to navigate.
In general, users seem incredibly happy with the number of features they receive from Sumac. They also praise Sumac’s customer support, how easy the software is to use, and how customizable it is.
- Numerous features
- Easy to use
- Outdated UI
Sumac’s basic CRM costs $35/month – $250/month. The more expensive plans include more records, cloud storage, and additional users. A custom plan is also available.
You can get the most out of Sumac with add-ons. Add-ons start at $60/month. If you can’t create the plan you need by signing up on Sumac’s website, you can contact the company to learn more about customized solutions for your nonprofit.
The software begins with basic CRM features: invoicing, contact management, reporting, email marketing, donation management, event management, and time tracking. These features are included in every plan.
You can then add these additional modules to Sumac:
- Grant management
- Course registration
- Tour booking
- Auditions and submissions
- Job search
- Collection management
- Awarding grants
Best for nonprofits in need of cloud-based nonprofit software with ample integrations.
Kindful is a fully-featured, cloud-based nonprofit software that is used by organizations like the Special Olympics, the Boys & Girls Clubs of America, and Habitat for Humanity. Kindful’s UI is both appealing and easy to use. While Kindful doesn’t have quite as many unique features as Sumac, the features it does have are done well. Kindful offers contact management, donation management, event management, pledges, letters, and more.
For the most part, Kindful has positive customer reviews. Users appreciate how easy the software is to use, which saves them time so they can focus on their nonprofits. They also find the customer support team helpful and enjoy the 40+ integrations Kindful offers.
The only downside is that the software can be a bit spendy for smaller nonprofits with a large number of contacts.
- Numerous features
- Easy to use
- Multiple integrations
- Can be expensive
Kindful’s pricing starts at $100/month for nonprofits with up to 1,000 contacts. As you add more contacts, the price of your plan rises. For example, nonprofits with up to 15,000 contacts pay $200/month, while nonprofits with 70,000 contacts will pay $700/month. You can also contact Kindful for a custom quote. All plans include unlimited users, unlimited donation and crowdfunding pages, and free customer support. It’s free to connect with over 40 apps and integrations, but additional subscription fees may apply.
Additionally, you can work with Kindful to get your account set up and train employees on the software. This service costs a one-time fee of $199.
Kindful is well-suited out to meet the needs of real nonprofit organizations. You can accept online donations and recurring donations, create contact groups, enter gifts, and email receipts automatically. There is also an unlimited number of customer donation pages, and donors receive their own Kindful login where they can view and manage their pledges and donations.
Some other great Kindful features include:
- Donation campaigns
- Scheduled reports
- Donor analytics
- Tax receipts
- Activity trail
Best for small to medium-sized churches in need of church-specific nonprofit software.
There are plenty of nonprofit programs out there that churches could make work, but Breeze wanted to make software specifically created with churches in mind. This church management software is ideal for small to medium churches. The software is cloud-based, easy to use, and — best of all — it’s affordable.
Existing Breeze users praise the software for being so easy to use that everyone in their church can learn it, no matter what level of tech experience. Users also praise the customer support and the low cost of the software.
The only potential drawback we see with Breeze is that larger churches may outgrow the software’s capabilities.
- Easy to use
- Good customer support
- Unlimited users
- May not be suitable for large churches
Breeze has a single cost of $50/month. This includes every Breeze feature, unlimited users, phone support, email support, upgrades, and even data transfers.
Breeze offers an impressive number of features designed specifically for churches. It allows you to manage contacts, tithes, and events, as well as online giving and volunteers. One of the features users love most about Breeze is the children’s ministry check-in feature. Breeze allows parents to check their children into Sunday school and even lets you print name labels. You can also create custom forms to suit your church’s needs.
Church members get their own Breeze login where they can view their statements and donate online.
Other Breeze features include:
- Event registration
- Contact groups
- Built-in emailing and texting
- Donation tracking
- Year-end statements
4. Neon CRM
Best for nonprofits in need of a comprehensive CRM solution.
Neon CRM is a cloud-based nonprofit software founded back in 2004. With several pricing plans and a nice selection of features, there’s a little something for everyone with this software. Neon CRM has an attractive UI that is well-organized and highly developed. A few users have complained that the software is unintuitive at times, but the majority find NeonCRM easy to use.
In terms of customer reviews, Neon CRM receives relatively high praise. Users appreciate the software’s ease of use and praise the customer support team. The software also offers a handy Mailchimp integration.
The only drawback of the software is that it can get a bit expensive.
- Modern UI
- Easy to use
- Good customer support
Neon CRM Pricing
Neon CRM has three pricing plans. The Essentials plan, which starts at $99/month, is the least expensive, but unfortunately does not integrate with QuickBooks Online. Instead, you’ll have to select one of the higher-priced plans. The Impact pricing tier starts at $149/month, while the Empower plan offers the most features and starts at $299/month.
If you need data conversion services, an additional one-time fee starting at $600 is required. You can also purchase a training and consulting plan to get your software up and running easily. These plans require a one-time fee starting at $600.
Neon CRM Features
The software offers a good number of features, including contact management, volunteer management, donations, event planning, and more.
If you go with the smallest Neon CRM pricing plan, you’ll have to choose between either the fundraising or membership module, though with any other plan you get access to both. Neon CRM has good automations like automatic receipting and batch donations. You can also create custom fundraising pages and can even indicate the relationship between contacts. Like Kindful, users get their own contact login where they can view their history and manage donations.
In addition, Neon CRM offers:
- Thank yous and gifts
- User permissions
- Volunteer project management
- Event registration
Best for nonprofits that need simple donor management.
If you want to simplify donor management, consider giving Method:Donor a try. This CRM has a number of great features to help you effectively and efficiently run your nonprofit, giving you more time to focus on your organization’s mission.
Method:Donor syncs seamlessly with QuickBooks software and makes donor management easier than ever. The software is easy to set up and use and is very affordable, especially when compared to other options on the market. This CRM gets solid reviews across the board from its customers, specifically for its ease of use and customizability.
One downside is that while the software is priced competitively, the subscription cost is per user, so larger organizations with multiple users may find this software to be a bit expensive.
- Easy to use
- Modern UI
- May be expensive for organizations with multiple users
There are two pricing plans available for Method:Donor. The basic contact management plan is priced at $28/month per user. Unfortunately, this option only allows you to add donors and vendors.
If you want your software to fully integrate with QuickBooks Online, you will need to purchase the CRM Pro plan. This plan is priced at $49/month per user.
If you sign up for the Contact Management plan, that’s all you’ll receive. If you only need to manage your donors and other contacts, this may be an affordable option for your nonprofit. Unfortunately, this plan is very limiting in how it syncs with QBO.
Opting for the Pro CRM plan gives you access to far more features. In addition to contact management, you’ll also be able to automate workflows, increase productivity within your organization, and run custom reports. Other features include:
- Donation tracking
- Follow-up scheduling
- Accept online donations
- Automate manual tasks
- Email campaigns
- Integrations with other apps & software
How Much Does QuickBooks Online Cost & Is There A Nonprofit Discount?
The price of QuickBooks Online depends on the number of users you have and the features your nonprofit needs.
QuickBooks Online plans range from $25/month to $180/month. The more expensive plans include additional users and more advanced features, such as advanced reporting, inventory tracking, and analytics. QuickBooks frequently offers discounts for new users, so make sure to check out its website for current deals. A 30-day free trial is also available, but note that using a free trial may make you ineligible to receive a new customer discount, so choose wisely.
Adding payroll to your subscription is an additional monthly fee. Payroll services start at $45/month plus $4/month per employee.
When calculating costs, remember that your chosen integration will also come with its own subscription cost, in addition to the monthly fee you pay for QuickBooks Online.
QuickBooks does not offer a discount on its website for nonprofits, but you can take advantage of new customer discounts. Additionally, you can look at the Intuit Donation Program at TechSoup, which offers discounts to eligible nonprofits on QuickBooks products.
At this point, you should have a better idea if QuickBooks Online is a good choice for your nonprofit. If you’re still on the fence, give QuickBooks Online’s 30-day free trial a spin to see how you like it. Prefer desktop software? Check out our complete guide to QuickBooks for nonprofits. Or check out our picks for the best nonprofit accounting software to find a better match. Regardless of which route you choose, make sure to do your research and take advantage of any free trials or demos to get hands-on with the software. Good luck!
In Summary: The 5 Best QuickBooks Online Nonprofit Integrations
- Sumac: Best for nonprofits that want a customizable CRM.
- Kindful: Best cloud-based software with ample integrations.
- Breeze: Best church-specific nonprofit software.
- Neon CRM: Best for nonprofits in need of a comprehensive CRM solution.
- Method:Donor: Best for nonprofits that need simple donor management.