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The 10 Most Popular Gusto Integrations

Gusto's most popular integrations are based on the app's rating and frequency of downloads and cover categories from accounting to 401(k) management.

    Shelbi Wescott
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Gusto integrations

Gusto’s cloud-based payroll service is a top contender for small businesses looking to outsource payroll/HR to a SaaS platform. It’s a popular payroll option because of its affordability, sleek design, and constant updates with users in mind. Gusto also integrates with over 100 apps to assist with anything from tax prep and accounting to time tracking and performance management.

One of Gusto’s mottos is: We play nice with your current software. And it does.

Out of its 119 integration offerings (a number that is constantly growing), however, there are ten specific standouts as the most popular apps for Gusto. (App popularity is defined by both its rating and frequency of downloads.)

Read on to see if your favorite apps make the list!

Learn More About Our Top Picks

CompanyBest ForNext StepsBest For
QuickBooks Online

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Best accounting software integration for QuickBooks users
Best accounting software integration for QuickBooks users

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FreshBooks

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Best accounting software for FreshBooks users
Best accounting software for FreshBooks users

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TSheets Time Tracking App

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Best for time-tracking and attendance
Best for time-tracking and attendance

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Expensify

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Best for expense management
Best for expense management

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Clover POS

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Best for businesses using Clover POS for employee management
Best for businesses using Clover POS for employee management

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Other Featured Options:

  • Guideline: Best app for offering 401(k) and investment plans
  • Zoom: Best for video conferencing and employee management
  • Xero: Best accounting software for Xero users
  • Shopify: Best for businesses using Shopify
  • Breezy HR: Best HR integration for hiring and recruiting

Read more below to learn why we chose these options.

Top 10 Gusto Integrations For Small Businesses

The top 10 Gusto integrations for small businesses have high ratings, are frequently downloaded, and are leaders in their fields and industries. These leaders are QuickBooks, FreshBooks, TSheets, Guideline, BreezyHR, Zoom, Xero, Shopify, Clover, and Expensify.

1. QuickBooks

QuickBooks Online



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quickbooks online gusto integration

Pros

  • Great for businesses already using QuickBooks
  • Taxes, payroll, and wages are synced
  • Prolific customer support options

QuickBooks is still the industry leader in accounting software, and many accountants are familiar with the interface.

Gusto has a two-way integration with QuickBooks and will sync payroll with an online account. Every time a business owner runs payroll, wages, taxes, and/or reimbursements will sync automatically between the programs. The mapping from Gusto to a QBO account includes direct links to your bank account information, wages and salaries, reimbursements, and employer taxes — all with a click of a button.

For small businesses already using the QuickBooks online software for accounting, this is great news — Gusto makes integrating with QuickBooks simple.

And if there are any errors or problems, the number of available users and service reps to troubleshoot is substantial (over 50,000 companies have connected Gusto and QuickBooks). Help is available on YouTube and in both companies’ online forums.

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2. FreshBooks

FreshBooks



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freshbooks gusto integration

Pros

  • Well-suited for freelancers and contractors
  • Easy-to-use interface
  • Free trial available

The second-most popular accounting app available to integrate with Gusto is FreshBooks. In comparison to QuickBooks, over 1,000 companies use Gusto’s FreshBooks app (which shows how much of the market share is loyal to QuickBooks). The app is designed to sync with Gusto automatically. A business owner can add/delete employee FreshBooks/Gusto accounts within the app.

Business owners can automatically import payroll runs as categorized expenses with this integration. Also, payroll information can be found in your FreshBooks account. Business owners should work with their accountants to set up journals for different liabilities.

If any Gusto clients want to try FreshBooks, a discount is available for the first three months of service.

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3. TSheets

TSheets Time Tracking App



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tsheets gusto integrations

Image courtesy of TSheets

Pros

  • Great customer support
  • It fully integrates with QuickBooks accounting software as well
  • Full mobile customization with Android or iPhone

QuickBooks Time is a mobile time-tracking and employee scheduling app that has over 10,000 users integrated with Gusto. Working as an alternative to punch cards, TSheets is user-friendly and visually appealing.

TSheets (QuickBooks Time) works from an app or a website browser and can sync with Gusto to connect employees’ hours worked with payroll or invoicing needs. Also, since the app is now part of the QuickBooks suite, employees can track, submit, and approve hours all from the app. With a Gusto integration, all that time information seamlessly imports, potentially saving “up to three hours of administrative time,” according to QuickBooks.

Users appreciate the easy maneuvering between Gusto and the QuickBooks Time app and the app’s commitment to 24-hour support.

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4. Expensify

Expensify



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expensify gusto integration

Image courtesy of Expensify

Pros

  • Fast, next-day ACH reimbursement
  • Real-time expense management
  • Data is synchronized continuously

Expensify is a SaaS (software as a service) that streamlines the expense management process. The company’s ad campaign states that expense reports filed through its app take 83% less time than the average. Using SmartScan technology, Expensify aims to streamline the reimbursement process by integrating with your payroll systems for quick cash back to employees in a timely fashion. Above all, this is the highest-ranked and most popular expense software available as an app through Gusto.

Gusto shares reporting structures and will connect an employee’s Expensify account with Gusto payroll. However, here are a few things to note: Only Corporate policies in Expensify integrate with Gusto. This is a one-way sync from Gusto to Expensify; every employee will need to log in with an email address to the app.

However, when it comes to expense management, Expensify is leading the game with its singular and streamlined focus. It helps that it plays well with Gusto’s interface and that new Expensify users can receive a discount off their first three months through Gusto. Prices start at $45/month.

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5. Clover

Clover POS



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clover gusto integration

Image courtesy of clover

Pros

  • Managers can set up reminders to run payroll
  • Excellent support features

Clover is a point of sale and payment processor that allows customers to accept credit cards and other contactless payments. Over 10,000 companies connect their Clover software to Gusto’s payroll and HR services.

Gusto connects with Clover to sync employee and contractor names and can help manage payroll by helping keep track of regular hours, overtime hours, multiple wage hours, and PTO.

Clover’s app also manages a plethora of reporting options, so business owners can see a breakdown of sales/tips by employees. Billed as an all-in-one human resource app, Gusto can help small business owners using Clover as a resource by syncing all relevant financial data into one place.

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6. Guideline

Guideline



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guideline gusto integration

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Pros

  • An exclusive partnership ensures constant communication between apps
  • Automatic syncing
  • It saves time and money

Saving for retirement is an important component of payroll offerings, and Guideline is the perfect integration for companies wanting to offer 401(k) plans. With a Gusto integration, 401(k) deductions are kept synced between Guideline and the small business payroll provider. The integration also keeps you compliant and up to date on automated government filings.

Guideline is one of the most popular downloads, with over 25,000 businesses using the app.

When Gusto clients partner with Guideline, they get lower fees and seamless integration. According to Guideline, it would take Gusto users 20 minutes to set up a 401(k) and other investment options from the Gusto homepage — saving clients hours of work and headaches.

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7. Zoom

Zoom



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Pros

  • Great for businesses already using Zoom for employee management
  • Easy to use

It would be hard to imagine a world without Zoom — a statement that couldn’t be said two years ago. The pandemic assisted this company’s meteoric rise in the video-conferencing world.

Zoom is a peer-to-peer, cloud-based software platform that focuses primarily on video, telephone, and online chatting systems. Some remote companies use Zoom as part of their employee management systems (uploading meetings, used for documentation). With that in mind, for those that already use Zoom for employee management, the integration makes it a breeze.

Zoom’s integration with Gusto allows each employee in Gusto to have a specific Zoom account with confidential documents linked to each employee.

Of note: Zoom’s Pro Plan is required to use the integration. The plan comes with other benefits, such as transcriptions and company branding.  

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8. Xero

Xero



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xero gusto integration

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Pros

  • Suited for businesses of all sizes
  • Advanced features
  • Seamless payroll syncing

Xero’s app is another popular contender in the accounting category of available Gusto integrations and has over 10,000 users. This accounting app is a favorite for people who have wanted to quit the QuickBooks world. While it is a strong contender in the accounting field, it still hasn’t been able to pull away from the competition fully.

The best news about this integration is that Gusto and Xero have a particularly deep platform for their integration that includes a single sign-on for both apps, automatic payroll data syncing, easy navigation between apps, and payroll alerts within both programs.

For Xero customers wanting payroll integration, Gusto is an attractive choice.

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9. Shopify

Shopify



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shopify gusto integration

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Pros

  • Three months free for Shopify users
  • Automatic syncing
  • Affordable
  • Great for contractors

Shopify is an eCommerce platform that helps businesses sell online.

Gusto was Shopify’s first payroll and HR partner, and the two have worked perfectly together to streamline employee management. For small business owners already using Shopify for aspects of their employee management, adding Gusto will feel like the next logical step. However, things such as time-tracking and commissions are not automatically synced and need an additional integration to sync with Gusto.

Gusto directly integrates and syncs with Shopify’s POS system, and Shopify merchants can get three months of payroll processing for free with a new account.

The app will also hold all information across platforms, maintaining a central location for payroll/HR files and data.

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10. Breezy HR

Breezy HR



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breezyhr gusto integration

Image courtesy of BreezyHR

Pros

  • Seamless syncs data
  • Free trial available
  • It helps automate the hiring process

Breezy is an intuitive HR software specializing in hiring and recruiting job candidates for your business. Breezy schedules candidates for interviews, prescreens their information, automates replies, and helps collect feedback. Gusto and Breezy together help keep you compliant.

Breezy’s integration with Gusto automatically transfers over new hires and helps customize the interviewing process. Breezy can automate some of the more tedious aspects of hiring, such as email follow-ups and scheduling interviews.

The software can also help create specialized teams for hiring purposes.

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The Bottom Line: Making The Most Out Of Gusto By Using Integrations

Gusto is a leader in the SaaS payroll industry, and part of the reason that it is successful is because of how well it integrates with other business software. These integrations cover an increasing number of categories, including accounting, time trackers, employee management, policies and procedures, legal, point of sale, rewards and recognitions, and any other HR-related app needed to run a business with employees successfully.

While these are the most popular/downloaded/highest rated apps, Gusto wants to work well with all software that companies use and will work with a business to meet its needs.

For accounts and bookkeepers who have an accounting software preference, the Gusto integration makes it easy for workers to combine systems without the headache of learning a new program. Having all payroll and HR-related content in one location is easy and efficient for employees. And with its ever-increasing library, Gusto is regularly adding and expanding its integration options.

If you haven’t already, get started with Gusto, or visit our payroll best practices post to learn the top tips all business owners should know for automating and improving their payroll process workflow.

Gusto Integration FAQs

What apps integrate with Gusto?

Gusto has over 119 different apps that integrate with its software, including apps for accounting, legal and compliance, employee management, time tracking, and investment fund management. Gusto integrates with the accounting heavy-hitters QuickBooks, FreshBooks, and Xero.

How many Gusto integrations are there?

Gusto has over 119 available integrations that work with its software. The integration apps range from accounting to performance management, each designed to streamline business and payroll.

Does Gusto integrate with QuickBooks?

Gusto integrates with QuickBooks Online, QuickBooks Desktop, and the recently acquired TSheets (now QuickBooks Time). Due to the popularity of QuickBooks in the accounting world, Gusto’s QuickBooks integrations are robust and easy. The duo makes a great pairing.

What are the best Gusto time-tracking integrations?

The best time-tracking integrations for Gusto are TSheets (now QuickBooks Time) and Homebase. Both can be set to sync between the programs and manage employee timesheets/payroll in an ongoing fashion.

What are the best Gusto HR integrations?

Currently, Gusto is working on expanding HR integration options within its platform. For hiring and recruiting, Merchant Maverick recommends BreezyHR. We also like the integration with Easy Llama for sexual harassment and diversity training materials.

In Summary: Top 10 Gusto Integrations For Small Businesses

  1. QuickBooks Online: Best accounting software integration for QuickBooks users
  2. FreshBooks: Best accounting software for FreshBooks users
  3. TSheets Time Tracking App: Best for time-tracking and attendance
  4. Expensify: Best for expense management
  5. Clover POS: Best for businesses using Clover POS for employee management
  6. Guideline: Best app for offering 401(k) and investment plans
  7. Zoom: Best for video conferencing and employee management
  8. Xero: Best accounting software for Xero users
  9. Shopify: Best for businesses using Shopify
  10. Breezy HR: Best HR integration for hiring and recruiting
Shelbi Wescott

Shelbi Wescott

Managing Editor at Merchant Maverick
Managing Editor Shelbi Wescott has been researching and comparing small business payroll and accounting software since 2019. An accomplished author in both the science-fiction and mystery genres, she received an Honorable Mention for Best YA Mystery from the Library Journal for her novel After Life. Shelbi has a BA in English Literature and a Masters in Teaching from Lewis and Clark College.
Shelbi Wescott
View Shelbi Wescott's professional experience on LinkedIn.
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The vendors that appear on this list were chosen by subject matter experts on the basis of product quality, wide usage and availability, and positive reputation.

Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships.

Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity. The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. Opinions expressed here are author’s alone.

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