The 10 Most Popular Gusto Integrations

QuickBooks is still the industry leader in accounting software, and many accountants are familiar with the interface.

Gusto has a two-way integration with QuickBooks and will sync payroll with an online account. Every time a business owner runs payroll, wages, taxes, and/or reimbursements will sync automatically between the programs. The mapping from Gusto to a QBO account includes direct links to your bank account information, wages and salaries, reimbursements, and employer taxes — all with a click of a button.

For small businesses already using the QuickBooks online software for accounting, this is great news — Gusto makes integrating with QuickBooks simple.

And if there are any errors or problems, the number of available users and service reps to troubleshoot is substantial (over 50,000 companies have connected Gusto and QuickBooks). Help is available on YouTube and in both companies’ online forums.

The second-most popular accounting app available to integrate with Gusto is FreshBooks. In comparison to QuickBooks, over 1,000 companies use Gusto’s FreshBooks app (which shows how much of the market share is loyal to QuickBooks). The app is designed to sync with Gusto automatically. A business owner can add/delete employee FreshBooks/Gusto accounts within the app.

Business owners can automatically import payroll runs as categorized expenses with this integration. Also, payroll information can be found in your FreshBooks account. Business owners should work with their accountants to set up journals for different liabilities.

If any Gusto clients want to try FreshBooks, a discount is available for the first three months of service.

Image courtesy of TSheets

QuickBooks Time is a mobile time-tracking and employee scheduling app that has over 10,000 users integrated with Gusto. Working as an alternative to punch cards, TSheets is user-friendly and visually appealing.

TSheets (QuickBooks Time) works from an app or a website browser and can sync with Gusto to connect employees’ hours worked with payroll or invoicing needs. Also, since the app is now part of the QuickBooks suite, employees can track, submit, and approve hours all from the app. With a Gusto integration, all that time information seamlessly imports, potentially saving “up to three hours of administrative time,” according to QuickBooks.

Users appreciate the easy maneuvering between Gusto and the QuickBooks Time app and the app’s commitment to 24-hour support.

Image courtesy of Expensify

Expensify is a SaaS (software as a service) that streamlines the expense management process. The company’s ad campaign states that expense reports filed through its app take 83% less time than the average. Using SmartScan technology, Expensify aims to streamline the reimbursement process by integrating with your payroll systems for quick cash back to employees in a timely fashion. Above all, this is the highest-ranked and most popular expense software available as an app through Gusto.

Gusto shares reporting structures and will connect an employee’s Expensify account with Gusto payroll. However, here are a few things to note: Only Corporate policies in Expensify integrate with Gusto. This is a one-way sync from Gusto to Expensify; every employee will need to log in with an email address to the app.

However, when it comes to expense management, Expensify is leading the game with its singular and streamlined focus. It helps that it plays well with Gusto’s interface and that new Expensify users can receive a discount off their first three months through Gusto. Prices start at $45/month.

Image courtesy of clover

Clover is a point of sale and payment processor that allows customers to accept credit cards and other contactless payments. Over 10,000 companies connect their Clover software to Gusto’s payroll and HR services.

Gusto connects with Clover to sync employee and contractor names and can help manage payroll by helping keep track of regular hours, overtime hours, multiple wage hours, and PTO.

Clover’s app also manages a plethora of reporting options, so business owners can see a breakdown of sales/tips by employees. Billed as an all-in-one human resource app, Gusto can help small business owners using Clover as a resource by syncing all relevant financial data into one place.

Image courtesy of Guideline

Saving for retirement is an important component of payroll offerings, and Guideline is the perfect integration for companies wanting to offer 401(k) plans. With a Gusto integration, 401(k) deductions are kept synced between Guideline and the small business payroll provider. The integration also keeps you compliant and up to date on automated government filings.

Guideline is one of the most popular downloads, with over 25,000 businesses using the app.

When Gusto clients partner with Guideline, they get lower fees and seamless integration. According to Guideline, it would take Gusto users 20 minutes to set up a 401(k) and other investment options from the Gusto homepage — saving clients hours of work and headaches.

It would be hard to imagine a world without Zoom — a statement that couldn’t be said two years ago. The pandemic assisted this company’s meteoric rise in the video-conferencing world.

Zoom is a peer-to-peer, cloud-based software platform that focuses primarily on video, telephone, and online chatting systems. Some remote companies use Zoom as part of their employee management systems (uploading meetings, used for documentation). With that in mind, for those that already use Zoom for employee management, the integration makes it a breeze.

Zoom’s integration with Gusto allows each employee in Gusto to have a specific Zoom account with confidential documents linked to each employee.

Of note: Zoom’s Pro Plan is required to use the integration. The plan comes with other benefits, such as transcriptions and company branding.  

Image courtesy of Xero

Xero’s app is another popular contender in the accounting category of available Gusto integrations and has over 10,000 users. This accounting app is a favorite for people who have wanted to quit the QuickBooks world. While it is a strong contender in the accounting field, it still hasn’t been able to pull away from the competition fully.

The best news about this integration is that Gusto and Xero have a particularly deep platform for their integration that includes a single sign-on for both apps, automatic payroll data syncing, easy navigation between apps, and payroll alerts within both programs.

For Xero customers wanting payroll integration, Gusto is an attractive choice.

Image courtesy of Shopify

Shopify is an eCommerce platform that helps businesses sell online.

Gusto was Shopify’s first payroll and HR partner, and the two have worked perfectly together to streamline employee management. For small business owners already using Shopify for aspects of their employee management, adding Gusto will feel like the next logical step. However, things such as time-tracking and commissions are not automatically synced and need an additional integration to sync with Gusto.

Gusto directly integrates and syncs with Shopify’s POS system, and Shopify merchants can get three months of payroll processing for free with a new account.

The app will also hold all information across platforms, maintaining a central location for payroll/HR files and data.

Image courtesy of BreezyHR

Breezy is an intuitive HR software specializing in hiring and recruiting job candidates for your business. Breezy schedules candidates for interviews, prescreens their information, automates replies, and helps collect feedback. Gusto and Breezy together help keep you compliant.

Breezy’s integration with Gusto automatically transfers over new hires and helps customize the interviewing process. Breezy can automate some of the more tedious aspects of hiring, such as email follow-ups and scheduling interviews.

The software can also help create specialized teams for hiring purposes.