How To Enter A Bill In QuickBooks Pro

In this post, we’ll walk you through nine simple steps to entering bills in QuickBooks. You’ll have this must-have accounting skill mastered in no time.

Enter A Bill

To begin, go to Vendor>Enter Bills.

Step 1: Select A Vendor

Select the vendor who sent you the bill from the drop-down menu. If you haven’t added this vendor to QuickBooks yet, click “<Add New>” and follow the steps outlined in How To Add Vendors In QuickBooks Pro.

If you’ve already inputted the vendor’s address, QuickBooks will automatically add it in. Take a minute to verify the address or enter it in manually if necessary.

Step 2: Enter Payment Terms

Select the proper payment terms and add a discount date if applicable. You can choose from:

• 1% 10 Net 30
• 2% 10 Net 30
• Due on Receipt
• Net 15
• Net 30
• Net 60

Step 3: Add Memo (Optional)

Add a memo describing the bill if desired.

Step 4: Select Date

Select the date that the bill was issued using the drop-down calendar.

Step 5: Add Reference Number (If Applicable)

You can add a reference number at this point if you want.

Step 6: Enter Amount

Enter the total amount due on this bill.

Step 7: Select Due Date

Select the date that the bill payment is due using the drop-down calendar.

Step 8: Enter Expenses Or Bill Items

Under the “Expenses” tab, you can enter the expense amount and select the corresponding account. If you want to enter the specific product or items on your bill, click the “Items” tab and enter them there.

Step 9: Save The Bill

Finally, click “Save & Close” or “Save & New” if you’re planning on creating another bill.

Now you can view your bills in the Bill Tracker or make payments by clicking “Home” and selecting “Pay Bills.”

For troubleshooting issues, check out the QuickBooks Community or call QuickBooks directly. Don’t forget to check out the rest of our QuickBooks Desktop Pro 101 Series to learn how to enable live bank feeds, reconcile a bank account, add vendors, and more.

Overwhelmed by QuickBooks Pro? Maybe it’s time to switch to QuickBooks Online. QBO is easy to use, cloud-based, and affordable. Best of all, you can easily import your QuickBooks Desktop data into QuickBooks Online. Check out our full review on QuickBooks Online for more details.

Outgrown QuickBooks Pro? Switch to QuickBooks Premier. It’s the same QuickBooks Desktop software you love but with more users and advanced, industry-specific features, which we cover in our QuickBooks Premier review.