How To Run Payroll In QuickBooks
Now that you’ve finally set up your QuickBooks Payroll, you’re probably wondering: how do I actually pay my employees? Well, that’s exactly what we’re here to tell you.
After following these four simple steps, you’ll be paying your customers in no time.
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Table of Contents
How To Run Payroll In QuickBooks
There are two things you’ll need to do before running payroll for the first time:
- Enter Employee’s Hours
- Create A Bank Account
To run your payroll, first make sure that all of your employees have recorded their time within QuickBooks. If you need help with this, read How To Track Time In QuickBooks.
You’ll also want to make sure that you’ve added the business bank account you pay employees from into QuickBooks. To learn how to do this, read How To Add A Bank Account To QuickBooks.
Once these two steps are complete, you’re ready to get started!
Step 1: Run Payroll
To begin, go to Employee>Payroll Center. Then click the “Pay Employees” button. You should be taken to a screen that looks like this:
Click “OK, I’m ready!” to get started.
Step 2: Enter Payroll Information
Enter all of your payroll information, beginning with the pay period end date and a check date. Select the bank account you want to pay employees from (QB will show you the existing account balance). Select whether you will print checks using QuickBooks or if you are going to handwrite your checks.
The most important part is to select which employees you want to pay and review their hours to make sure everything looks right before proceeding. Click “Continue” when ready.
Step 3: Review Payroll
Next, review the information to make sure everything looks correct. QuickBooks will tell you how many paychecks will be issued and will total up the gross pay, taxes, deductions, net pay, employer tax contributions, total hours, and direct deposit amounts for the pay period. After you review all of the information, click “Create Paychecks.”
Step 4: Confirm Payroll
Congrats! You’ve officially run payroll in QuickBooks. However, there are a few final steps. This screen will tell you how many paychecks have successfully been created, how many are ready for printing, and how many are ready to be directly deposited.
From here, you can print your employees’ checks or send your payroll in for direct deposit processing and print the pay stubs for your direct deposit employees. We’ll cover how to do both of these things in the next two posts in our QuickBooks Desktop Pro 101 Series.
If you have any troubleshooting issues, check out the QuickBooks Payroll Help Centers or call QuickBooks payroll support directly. Don’t forget to check out the rest of our QuickBooks Desktop Pro 101 Series to learn how to set up payroll correctly, add employees, use direct deposit, write and print payroll checks, and more.
Overwhelmed by QuickBooks Pro? Maybe it’s time to switch to QuickBooks Online. QBO is easy to use, cloud-based, and affordable. Best of all, you can easily import your QuickBooks Desktop data into QuickBooks Online.
Outgrown QuickBooks Pro? Switch to QuickBooks Premier. It’s the same QuickBooks Desktop software you love but with more users and advanced, industry-specific features.