How To Write & Print Payroll Checks In QuickBooks

If you still write payroll checks by hand and dread how long paying your employees takes, you’re going to love how easy it is to print payroll checks with QuickBooks. QuickBooks makes it easy to print checks straight from the software, and you can even order checks straight from QuickBooks as well. By using QuickBooks for printing your checks, you can make sure your employees are paid on time every time with minimal effort.

Ready to get started? Follow these steps to start paying your employees.

How To Print Payroll Checks In QuickBooks

Once you’ve run payroll for your employees, you can start printing checks immediately. You can write checks within QuickBooks right after running payroll by clicking the “Print Paychecks” button, or you can go to Employee>Payroll Center, and it will show you how many checks are ready to be printed.

Either way, you’ll be taken to a screen that looks like this:

Step 1: Select Your Printer

Use the drop-down menu to select the printer you wish to send the checks to.

If you don’t have a wireless printer, now may be a good time to attach your computer to your printer.

Step 2: Select The Printer Type

Select the printer type using the drop-down menu. You can choose between continuous (perforated edge), page-oriented (single sheets), or laser (single label).

Step 3: Choose Your Check Style

Next, choose your check style. You can select from voucher, standard, or wallet.

Step 4: Enter Number Of Copies

Enter the number of copies you wish to print.

Step 5: Check Additional Features

Check the box next to any additional criteria you wish to select. You can choose to print collated sheets, print your company name and address, add a company logo, and/or print a signature image on your checks.

Step 6: Adjust Font (Optional)

If you want, you can change both the check font and address font.

Step 7: Check Page Orientation

You can change the page orientation from the default “portrait” to “side” or “center.”

Step 8: Print Checks

Once everything appears correct, select “Continue.”

You’ll receive a notification like the one below asking you to verify if your checks printed correctly. If so, click “OK,” and you’re all set! Your payroll checks are ready to be printed and disbursed to your employees.

Now you’ve officially printed and recorded your checks in QuickBooks. Repeat these steps whenever it’s time to pay your employees.

Where To Purchase QuickBooks Checks

If you want to simplify the check printing purchase even further, consider purchasing printable checks directly from QuickBooks. QuickBooks’ checks are designed exclusively for use with QuickBooks, so you can say goodbye to misaligned printing and other printing errors and focus more on other areas of your business.

You can buy checks directly from the Intuit Market. Prices start at $36.99 for 50 checks. However, you can save money by purchasing in larger quantities.

There are several QuickBooks check options available. Voucher checks are the best option for payroll checks. You can choose from the following products:

• Basic Voucher Checks: These checks are the most cost-efficient option but come with minimal security features.
• Secure Plus Voucher Checks: These checks come equipped with 23 security features to protect against fraud.
• Secure Premier Voucher Checks: These offer maximum fraud protection and feature 29 security features. These are the most secure checks but also the most expensive.

There are also additional checks for purchase, including standard three-on-a-page checks and wallet checks. You can also purchase manual checks. QuickBooks also sells a number of other forms and supplies for businesses, including tax forms, check binders, envelopes, deposit slips, and security pens.

Most check orders are shipped within 48 hours, so you don’t have to worry about any delays in your payroll process. Custom orders may take up to six days, so make sure you check the turnaround times to make sure they work for your business before placing your order.

Of course, you can also use your own checks if there’s a style you’re already accustomed to or if you find better pricing. As you can see from the printing steps we went through earlier, it’s very easy to set up your checks for printing through QuickBooks, regardless of where you purchased them from.

If you have any troubleshooting issues when printing your checks, check out the QuickBooks Payroll Help Centers or call QuickBooks payroll support directly. Don’t forget to check out the rest of our QuickBooks Desktop Pro 101 Series to learn how to use direct deposit, run payroll correctly, run payroll reports, and more.

Overwhelmed by QuickBooks Pro? Maybe it’s time to switch to QuickBooks Online. QBO is easy to use, cloud-based, and affordable. Best of all, you can easily import your QuickBooks Desktop data into QuickBooks Online.

Outgrown QuickBooks Pro? Switch to QuickBooks Premier. It’s the same QuickBooks Desktop software you love but with more users and advanced, industry-specific features.