How To Write And Print Payroll Checks In QuickBooks
If you still write payroll checks by hand and dread how long paying your employees takes, you’re going to love how easy it is to print payroll checks with QuickBooks. QuickBooks makes it easy to print checks straight from the software and you can even order checks straight form QuickBooks as well.
Follow these steps to start paying your employees.
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How To Print Payroll Checks
You can either write checks within QuickBooks right after running payroll by clicking the “Print Paychecks” button, or you can go Employee>Payroll Center and it will show you how many checks are ready to be printed.
Either way, you’ll be taken to a screen that looks like this:
Step 1: Select Your Printer
Use the drop-down menu to select the printer you wish to send the checks to.
If you don’t have a wireless printer, now may be a good time to attach your computer to your printer.
Step 2: Select The Printer Type
Select the printer type using the drop-down menu. You can choose between continuous (perforated edge), page-oriented (single sheets), or laser (single label).
Step 3: Choose Your Check Style
Next, choose your check style. You can select voucher, standard, or wallet.
Step 4: Enter Number Of Copies
Enter the number of copies you wish to print.
Step 5: Check Additional Features
Check the box next to any additional criteria you wish to select. You can choose to print collated sheets, print your company name and address, add a company logo, and/or print a signature image on your checks.
Step 6: Adjust Font (Optional)
If you want, you can change both the check font and address font.
Step 7: Check Page Orientation
You can change the page orientation from the default “portrait” to “side” or “center.”
Step 8: Print Checks
Once everything appears correct, select “Continue.”
You’ll receive a notification like the one below asking you to verify if your checks printed correctly. If so, click “OK” and you’re all set!
Now you’ve officially printed and recorded your checks in QuickBooks.
If you have any troubleshooting issues, check out the QuickBooks Payroll Help Centers or call QuickBooks payroll support directly. Don’t forget to check out the rest of our QuickBooks Desktop Pro 101 Series to learn how to use direct deposit, run payroll correctly, run payroll reports, and more.
Overwhelmed by QuickBooks Pro? Maybe it’s time to switch to QuickBooks Online. QBO is easy to use, cloud-based, and affordable. Best of all, you can easily import your QuickBooks Desktop data into QuickBooks Online.
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