Top 5 Project Management Apps For Mac Users
There are a lot of Mac people out there. We probably all know one of them — heck, you might even be one of them. Someone who likes a little style to go with the substance, someone who values accessibility over adaptability, someone who just really likes those clean, minimalist lines and brushed aluminium unibodies. And who can blame Mac lovers? Apple provides products that fulfill more than just a computing requirement; they have come to embody an ethos, a lifestyle, a holistic paradigm that values simplicity and ease-of-use. So while die-hard PC fans will shake their heads in numb despair at what they consider to be over-priced products that are capable of far less than their own customized, self-built, cost-effective machines, I think they are just missing the point. Macs are cool. And easy to use.
And frankly, there are some parallels here with Project Management. Sure, you can manage your projects using a spreadsheet or some open-source program. Heck, you could probably keep your tasks and projects straight with a big whiteboard and copious piles of sticky notes. But you are a Mac user. If you made the choice to use a slick, modern computer, you shouldn’t be bumming around using some clunky old software.
With that in mind, here are Merchant Maverick’s top 5 project management apps for Mac users, selected for their ease-of-use, general aesthetics, OSX desktop versions, and more.
Redbooth (read our review) has always been one of our favorites here at Merchant Maverick, and it remains so to this day. The excellent combination of simple interface, excellent visual design, and generally affordable price make it easy to recommend to just about anyone wanting to manage tasks and projects.
One of my favorite things about Redbooth is how flexible it is. You can use this app for basic task management (adding, working on, and completing tasks), and it works like a charm. But you can also add levels of detail, scan for workload analysis, create subtasks, and schedule your team with minute detail. It really is a joy to use, and I don’t find myself saying that about software very often.
I mentioned above that Redbooth is affordable, and it is, relative to other project management apps. There is a free version of the software that is somewhat limited in scope but still adequately functional. More interesting is the Pro version ($9/user/month) that gives all users access to free HD meetings with Zoom, as well as reporting features and external users. If you are willing to pay for the Business plan ($15/user/month), you can add assignable sub-tasks, business reporting, and priority support to the mix.
Overall, Redbooth definitely fits in well with the Mac user ethos: it is easy to use, beautiful to look at, and has the added bonus of being pretty affordable. Add to that the OSX app that allows you to use it directly on your computer, and you have what I would call a winner!
If you are anything like me, you are sometimes able to get yourself into a hyper-productive state of being where you feel as though you could accomplish an entire week of tasks in about three hours. I think I am not alone in referring to this state as “the flow.” It is that state of ultimate productivity that Flow (read our review) was named for.
While slightly less attractive than Redbooth, Flow is no slouch when it comes to visual design. In terms of usability, it is, if anything, even easier to use than Redbooth. Add to this incredible ease of use an advanced feature set that includes assignable sub-tasks, communication tools, and email integrations, and you have what I would consider a very tempting option.
And I haven’t even mentioned the price! If you pay on an annual basis, Flow is yours for the low, low price of four dollars and eighty cents a month. That is almost a painfully low price for a state-of-the-art project management app. There is also a $7.99/user/month option that comes with resource management and project timelines, and an Enterprise subscription with single sign-on, among other things.
So, in summary, we have a positively cheap project management app that is nearly comically easy to use. On top of that, it has an OSX dedicated desktop app. Sounds to me like any Mac user will find using Flow remarkably easy to get into the… Flow… with.
I’ll show myself out.
All of the apps I am covering here today are easy to use. But of all of them, the one that most impressed me during my test was Clickup (read our review). Now, I know that in some ways, ease-of-use is subjective, but seriously! Clickup is as easy to use as bacon is to eat. And as an accused Pacific Northwest Hipster, I can confirm that bacon is very, very easy to eat.
Clickup divides work into Spaces, where different teams can find their various projects and tasks. These can be seen in box, list, and board view — whatever suits you best. It must be said, however, that Clickup really amounts to an extremely well-made task management system, so if you are looking for something more powerful, this might not be the app for you. On top of being easy to use, Clickup is gorgeous. It will look incredibly clean and slick on your Mac’s retina displays. Especially if you use the desktop app designed of OSX.
Clickup’s pricing is simple and affordable: you can get it for free, or you can pay $5/person/month in order to get more file storage and onboarding training straight up from the designers. With pricing like that, I honestly feel like you owe it to yourself to at least try this app for yourself; there is nothing to lose!
When all is said and done, Clickup is a beautiful and simple task management system. If that is what you are looking for for your business, Clickup is probably my number one recommendation. If you need something with more horsepower, keep looking through this list!
4) Basecamp 3
Basecamp (read our review) is a byword for ease of use and simplicity in the project management world. So it seems like Basecamp should fit right in with our Mac-user Ethos, yes?
Combine legendary usability with a desktop app designed for Mac OS, and you have a user experience that is bound to impress. Having said that, Basecamp is not the most attractive app I have used. It is a little cartooney, rather than clean. It feels more “living room” than “glass-walled office.” Is that reason not to use it? Not exactly, but honestly, image is part of this. Design is part of why you use a Mac in the first place, right? So your software should be similarly designed.
Fortunately, Basecamp really delivers in terms of features, focusing especially on communication tools that help keep your whole team on the same page, whether you all work in one building, one continent, or just one planet. Like Clickup, though, this app is only slightly more than a task management app. You may need to look farther afield if you need more than that.
Basecamp’s pricing is a little different than the other programs we have looked at today. Instead of charging a small price per user, Basecamp asks for a high upfront price ($99/month) but allows for unlimited users. This style of pricing is most beneficial for businesses planning to use their project management app with more than 20 users.
Basecamp is a solid choice for anyone needing task or basic project management, especially for medium-sized businesses or businesses with employees working remotely. In terms of our Mac-User ethos, it scores slightly less well due to the visual design, but it is still intuitive and simple. My advice? Go give it a try.
5) Teamwork Projects
Teamwork Projects (read our review) attempts to achieve the difficult task of building a full-featured project management app that is also easy to use. By and large, I think they have accomplished that. Including far more features than the likes of Clickup and Basecamp, Teamwork Projects can handle your tasks, projects, portfolios, communication, financials, and more. With an impressive integrations list that helps ensure you can continue using other software alongside this one, Teamwork Projects makes it easy to switch over from another task management product.
At the same time, this is an intuitive app to use. Notice I am not saying it is simple; it’s not. There is a decent amount to learn when you are just getting started with Teamwork Projects, but it might help to think of the app like an overstuffed leather armchair. There is a lot going on underneath, but it is all there to support you.
Teamwork Projects is available in four subscription levels. There is a free version, though with a maximum of five users and just 100 MB storage, I doubt many will stick with this option. You can get most of the good features for $9/user/month, though if you want single sign-on or custom URLs, you will have to go for the more expensive options.
Teamwork Projects is not the most beautiful app on this list. And it is not the easiest to learn or use. However, if you are looking for a robust project management solution for any platform — and especially for your Apple device — Teamwork Projects is a fantastic choice. I recommend trying the free plan to see if this app is for you.
There is no one answer to which of these five options you should settle on for your own business. If you need simple, fast, and efficient task management, you might be in the market for the likes of Basecamp, Clickup, or Flow. If you need a few more teeth for project-crushing, Teamwork Projects or Redbooth might be more in line with your needs.
In any case, all you Mac users out there can rest assured that each of the above apps will run beautifully on your beautiful machines.