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Best Project Management Software For Macs

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There are a lot of Mac people out there. We probably all know one — heck, you might even be one of them. A Mac user tends to be someone who likes a little style to go with the substance, values accessibility over adaptability, and just really likes those clean, minimalist lines and brushed aluminum unibodies. And who can blame Mac lovers? Apple provides products that fulfill more than just a computing requirement; it has come to embody an ethos, a lifestyle, and a holistic paradigm that values simplicity and ease of use. So while die-hard PC fans will shake their heads at what they consider to be over-priced products that are capable of less than their own customized, self-built, cost-effective machines, I think they are just missing the point. Macs are cool. And easy to use.

And it’s nice to have that sleek design and usability extend into the software programs that you run on your Mac. That’s why in this article we’re looking at project management tools that are made specifically for the Mac. Some of the software options on this list are fully-installed solutions, while others are cloud-based software with a desktop app, but all have a downloadable element. For some software, that means that you can work entirely offline, while for others it means that you have an easy way to access your most-used tools. Either way, you’ll have a tool that was made specifically to work on your favorite machine.

In this list, we are presenting eight different project management software for Mac users. All of these options are strong competitors in the industry, and each option has unique pros and cons. In this article, we’ll be discussing each software’s offerings in terms of features, integrations, customer support, and pricing. So let’s get started! But first, here’s a quick overview of the qualities to look for in good project management software for Macs.

Learn More About Our Top Picks

CompanySummaryNext Steps
Wrike
Best for businesses of all sizes that need robust project management software.

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Redbooth
Best for small to mid-sized businesses that love Kanban-board-style task management.

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Basecamp
Best for small businesses with over ten team members that need task management and communication tools.

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monday.com
Best for businesses looking for well-designed and versatile task management.

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Flow
Best for businesses needing task management and workload management.

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Other Featured Options:

  • Merlin Project: Best for businesses that want feature-rich, fully-downloadable software.
  • Daylite: Best for companies that need a tool for both CRM and project management.
  • OmniPlan: Best for small businesses that need advanced cost analysis and estimation features.

Read more below to learn why we chose these options.

What To Look For In Good Mac Project Management Software

So what makes a good project management software?

The truth is, an excellent project management solution might look different for different businesses. The exact features you need will vary depending on your industry and project management style.

However, at the same time, there are are a few essential elements that you should look for in each project management software. Ultimately, you want to find a software that offers all the features you need while still balancing both usability and affordability. Here’s a quick breakdown of the things we look for in project management software:

  • Ease Of Use: Project management software is only effective if your team is willing to use it! As we test software, we look for easy-to-navigate UIs and simple-to-implement features. Customization features (such as the ability to color-code your projects and tasks) are an additional bonus.
  • Affordability: Project management software is typically priced as a subscription model. You can expect to pay between $10-$20 per user per month. More expensive options should include more advanced features.
  • Basic Task Management Features: All project management software should include the ability to create and assign tasks and subtasks easily. You should also be able to view those tasks in a few different formats. Look for the ability to see tasks as a Kanban board, on a calendar, or on a Gantt chart (also called a timeline view). You should also look for the ability to comment on tasks or send messages to other team members. Additionally, good project management software includes resource management features, which help you view your employees’ workloads to ensure tasks get distributed evenly.
  • Advanced Financial Tools: If you’re looking to track all of your project expenses (including the cost of labor and materials), you’ll need to look for a software that offers more advanced tools, such as job costing. These tools will give you access to the budgeting side of project management, although software that includes these tools tends to cost a bit more.
  • Employee Management Tools: Some project management software includes features that you can use to manage your team. These features include time tracking tools, payroll features, and shift scheduling features.
  • Integrations: To get the best use of your project management software, you’ll need it to integrate seamlessly with your most commonly used software. It’s particularly important for you to integrate with your payroll and accounting software. You should also look for an open API, which lets you build your own integrations with the software.
  • Multiple Learning Resources: Excellent project management software also comes with excellent customer support. The available resources include phone and email support as well as a help center that is full of up-to-date and useful support documents. Some project management software companies even offer free training, so you can become an expert at the software.
  • Positive Reviews From Users: As you consider your options, make sure you look into current customer reviews. These reviews can reveal a lot about a company. You want to find a software solution that has mostly positive reviews. These positive reviews should be specific, and it should be clear that they come from real-life customers.
  • Digital Security Measures: Your data is important, as is your clients’ data. Good project management software ensures your digital security with data encryption, firewalls, frequent updates, and physical security measure at their data centers.

As we dive into the best project management software for Macs, you’ll want to keep these qualities in mind. Remember that each business has different purposes and requirements for project management software. Consider which features you value most, and look for those in each of the software solutions we present below.

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1. Wrike

Wrike



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Wrike dashboard with two toolbars. One toolbar is on the left of the screen and one is across the top

Best for businesses of all sizes that need robust project management software.

Wrike is a robust yet easy to use project management software. Designed initially as cloud-based software, Wrike now also offers a desktop app for Mac and Windows. Wrike is a fully-featured software that can be used by small and enterprise businesses alike. In fact, Wrike boasts some large clients, including Airbnb and Frontline Education.

Wrike offers some advanced features, especially compared to many of the task managers on this list. Some of Wrike’s features include workload management (the ability to view how much work your team members currently have on their plates) as well as the ability to create dependencies and view a critical path analysis. Wrike is a versatile tool that works with both Agile and Waterfall methodologies and which allows you to plan using a Gantt chart or a Kanban board.

Although Wrike certainly has an impressive feature set, I’m less impressed by the available integrations. I count just 36 options, which is not the most extensive selection I’ve seen. Fortunately, Wrike allows you to use its open API to build new integrations. Customer support is available by email, phone, and through its knowledgebase, videos, and webinars.

Wrike is a great solution for businesses of all sizes. It offers scalable pricing plans, which make Wrike accessible for every budget. However, I have seen some user reviews that suggest Wrike isn’t everyone’s ideal solution. Some users don’t prefer Wrike’s user interface. I think Wrike’s UI works well; however, it would be wise to test out the software before purchasing to see if it appeals to you.

Pros

Here are a few of the advantages of using Wrike:

  • Easy to use
  • Workload management
  • Works for Waterfall and Agile methodologies

Wrike offers pricing plans that scale to fit businesses of any size. The lowest-level plan is its Free plan, which allows five users to access a simple, shared task list. The next step up is the Professional plan for five, 10, or 15 users. This plan costs $9.80/user/month, and it works for full project planning and collaboration. Then, there’s the Business plan for five to 200 users. The Business plan offers work management with customization options and executive reporting and costs $24.80/user/month (volume discounts are also available at this level). Wrike also provides three additional plans, all of which have customizable pricing.

For more information on Wrike, take a look at our full review or sign up for a free trial to get started.

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2. Redbooth

Redbooth



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Redbooth dashboard displaying a kanban-board style project

Best for small to mid-sized businesses that love Kanban-board-style task management.

Redboothย has always been one of our favorites here at Merchant Maverick, and it remains so to this day. The excellent combination of a simple interface, excellent visual design, and generally affordable price make it easy to recommend to just about anyone wanting to manage tasks and projects.

Redbooth is a cloud-based software that also offers an app for Mac users (and Windows users as well). Redbooth says that the purpose of the downloadable app is to use the software without having to log in and out and without all the distractions of a web browser. (Important note: It does not appear that the Redbooth application works offline.)

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One of my favorite things about Redbooth is how flexible it is. You can use this app for basic task management (adding, working on, and completing tasks), and it works like a charm. But you can also add levels of detail, scan for workload analysis, create subtasks, and schedule your team with minute detail. I should say, however, that Redbooth is another task management software that lacks in some of the more advanced project management features. There are no budgeting or cost forecasting tools.

What’s more, Redbooth has just 15 integrations, including connections to Box, Google Drive, Slack, and Zapier. Frankly, I’m surprised to find so few options with Redbooth, although the integration with Zapier does expand the selection. Fortunately, Redbooth also offers an open API to create more connections. Support options include email support, webinars, a knowledgebase, a company blog, and social media accounts.

Overall, Redbooth fits in well with the Mac user ethos: it is easy to use, beautiful to look at, and has the added bonus of being pretty affordable. I think Redbooth is best for small to mid-sized businesses who want a Kanban-board-style task manager. Larger businesses or businesses that are looking for a fully-featured project management software should keep looking.

Pros

Take a look at a few pros of using Redbooth:

  • Affordable
  • Intuitive
  • Includes timeline view (Gantt chart) and Kanban board

I mentioned above that Redbooth is affordable, and it is. There is a free version of the software that is very limited in scope, but that could still be useful for one or two people. More interesting is the Pro version ($12/user/month), which gives all users access to HD meetings with Zoom as well as unlimited workspaces, task assignees, task dependencies, and external users. If you are willing to pay for the Business plan ($18.75/user/month), you can add assignable subtasks, more robust reporting, and resource management to the mix. There’s also an enterprise option available for larger businesses.

Redbooth offers a number of discounts. If you sign up for an annual plan, you’ll save a few dollars per user per month. Also, users who sign up for the enterprise plan can benefit from volume discounts. Nonprofits and educational institutions are also eligible for a 25% discount. There’s also a 14-day free trial, so you can test out the software at your own pace.

Get Started with Redbooth

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3. Basecamp

Basecamp



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Basecamp dashboard: Projects and teams are represented as white boxes on a beige background

Best for small businesses with over ten team members that need task management and communication tools.

Basecamp is a big name in project management. This cutesy and intuitive task management software gives its users the tools they need to collaborate, organize projects and tasks, and store relevant documents and files. Basecamp is available in three versions: Basecamp 3, Basecamp 2, and Basecamp Classic. For the sake of this discussion, we’ll be focusing on the most recent iteration of the software, Basecamp 3. For more information on all the versions of Basecamp, head on over to our full Basecamp review.

Basecamp is primarily a cloud-based software. You can access your Basecamp account from any device with internet access. However, Basecamp is not exclusively web-based. It also offers downloadable apps for users who want the option to work offline occasionally.

Basecamp is famous for its usability. Projects and tasks are organized notecard-style, and it’s easy to navigate between tasks and conversations. That said, Basecamp is not the most attractive app I have used. It is a little cartoony rather than clean. It feels more “living room” than “glass-walled office.” Additionally, some users may not prefer Basecamp’s organizational method. It’s certainly far from the toolbar approach that I am accustomed to, which uses categories and nesting subcategories to guide your search.

In terms of features, Basecamp focuses especially on communication tools that help keep your whole team on the same page, whether you all work in one building, one continent, or just one planet. Basecamp lets you communicate through direct messages, comments, and chat board features called “Campfire.” Basecamp also lets you view your tasks as a calendar view, and it gives you access to file storage and some basic reports. It’s important to note, however, that Basecamp is essentially a task management app. If you need more features than simple task management (for example, workload management, cost analysis, or even a timeline view!), you’ll need to look elsewhere.

Basecamp integrates with 61 other software options, which is a modest selection. These integrations include connections with services such as Zapier and Automate.io, which allow you to connect with even more software. Also, Basecamp offers an open API, so you can build add-ons and integrations.

While Basecamp has a pretty average selection of integrations, its support options are well beyond average! Basecamp offers support primarily through email (which isn’t usually a positive thing). However, their response time is lightning fast. They answered most of my questions in around 15 minutes! That is almost unheard of in an industry where the average wait time for a support ticket is a full business day. Basecamp also has a few support resources that you can access at your leisure, including a knowledgebase, guides, videos, free live classes, a blog, and active social media accounts.

Basecamp is a solid choice for anyone needing a task or basic project management solution, especially for medium-sized businesses or businesses with employees working remotely.

Pros

Here are a few of the benefits that come with using Basecamp:

  • Affordable flat-rate price
  • Intuitive design
  • Unlimited users

Basecamp’s pricing is a little different than the other programs we’re looking at today. Instead of charging a price per user, Basecamp asks for a higher flat-rate price ($99/month), which allows for unlimited users. This style of pricing is most beneficial for businesses planning to use their project management app with more than ten users. Furthermore, Basecamp offers a free plan for users who only need to work with three projects at a time and who have 20 users or fewer. Basecamp also offers free accounts to teachers and students and discounted plans for nonprofits.

To see how Basecamp would work for your company, sign up for a free 30-day trial or jump right into the free plan.

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4. Monday.com

monday.com



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Colorful monday.com dashboard showing a project timeline that displays that status of individual tasks

Best for businesses looking for well-designed and versatile task management.

monday.com’s mission is to take a bit of the sting out of the start of the week with a colorful and thoughtfully-designed project management tool. monday.com is available as cloud-based software, a desktop app, and a mobile app.

monday.com offers excellent usability. It’s easy to navigate the back end and to track projects using Gantt charts, Kanban boards, and calendars. Additionally, monday.com is flexible for many different industries. For example, users are allowed to add “columns” to task lists, which add extra information. These columns can include job location, people assigned to the task, or task status (in progress, stuck, done). While monday.com is great for managing tasks, it is missing some of the financial features that we look for, including features for job costing, resource management, and projected costs vs. actual costs comparison.

In terms of integrations, monday.com is on the slimmer side, offering about 20 integrations. Fortunately, these include some of the most commonly used software and apps, such as Slack, Google Drive, and more. Support is available over email and the phone. You can also find information in the form of self-help resources, or you can hire professional services for dedicated support.

In short, monday.com is a good solution for businesses that are looking for a versatile task management tool. However, it is not the best solution for businesses that need resource planning and budgeting tools.

Pros

Here are a few of monday.com’s strengths:

  • Excellently-designed UI
  • Built-in document management
  • Easy data syncing

Pricing for monday.com depends on the number of users you have and on the plan that you choose. As you add more users, the price per user goes down. For reference, here’s what pricing looks like for five users:

  • Basic: $29/month, includes 5GB storage
  • Standard: $48/month, includes 50GB storage, a timeline view, and a calendar view
  • Pro: $72/month, includes unlimited storage
  • Enterprise: Custom pricing and features

monday.com also offers discounted plans for education, nonprofits, and NGOs. If you sign up for the yearly purchase, you get an 18% discount. Finally, monday.com offers a two-week free trial, so you can test the software risk-free.

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5. Flow

Flow



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Flow dashboard displaying multiple projects in the form of cards on a page

Best for businesses needing task management and workload management.

Flow is a cloud-based task management software that also offers apps for Mac, Windows, Android, iPhone, iPad, and Slack.

Flow lets you view tasks in Kanban-board style or in a timeline. Flow also incorporates a workload management feature into its software, so you can distribute work wisely to your team members. Like many of the other task managers in this list, Flow does not offer any features for planning a project’s financials. Instead, the software is mostly designed to keep everyone on the same page in terms of tasks. Flow has a few collaboration tools that you can use as well, including task comments and workgroups.

Flow offers a pretty small selection of integrations, with just five available: Slack, Harvest, Dropbox, Google Drive, and Box. Fortunately, there’s also a public API, so you can build custom connections. Customer support is available via email and live chat, and you can also find answers to your questions within the tutorials, help center, and digital workshops.

Although Flow does not fit all businesses’ needs, it should work well for businesses that just need task management. In fact, Flow has an advantage over some of the other task management applications on this list since it offers a few tools for workload management. If this sounds like the core features that your business needs, Flow is a good option.

Pros

Here are a few of the advantages of using Flow:

  • Ease of use
  • Workload management features
  • Easy, cloud-based syncing

Pricing for Flow is divided up into two plans. The Starter plan costs $7.50/user/month, and it includes unlimited tasks, teams, and projects as well as access to all integrations. The Pro plan is priced at nearly double the cost at $14.95/user/month. This plan offers all the features of Starter and adds workgroups, workload management, timelines, task profiles, task start dates, and timelines. In my opinion, to really benefit from the software, you should be on the Pro plan.

Flow also offers discounts for charities and a 20% discount for users who pay for the software annually instead of monthly. If you want to try out the software for yourself, there’s a free 30-day trial. Just visit Flow’s website.

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6. Merlin Project

Merlin Project



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Merlin project dashboard with a task list and gantt chart

Best for businesses that want feature-rich, fully-downloadable software.

Merlin Project is one of many magical products created by the company ProjectWizards.ย Merlin Project is exclusively available as installed software. And in this case, that installed software only works for one user. If multiple team members need to share the information stored in Merlin Project, you’ll also need to purchase Merlin Server. Merlin Servers serves as an intranet to keep data synced across computers.

I have to admit that this style of information syncing seems a bit clumsy to me, as does Merlin Project’s dashboard. While ProjectWizards insists that the platform is easy to use, it does not look very intuitive. The dashboard feels very utilitarian, with lots of features built-in but without the color coding and visual cues that other software use to make their interfaces more accessible.

That said, Merlin Project does offer an extensive collection of features, especially for its Mac application (features are a bit pared down for the iPad, iPhone, and its lighter software, Merlin Project Express). Features include tools for planning costs and budgets and multiple ways to view projects, such as Gantt charts, mind maps, Kanban boards, and calendars. You can also create task dependencies and subprojects and set user permissions for your employees. Furthermore, you can import and export information to and from the software and view reports about progress on your projects.

Merlin Project offers integrations with 22 software and Apple applications, such as Evernote, Dropbox, and Apple Calendar. Support is available through online guides, webinars, online training, and email (there is no phone support). You can expect a response to your emails in under four hours.

ProjectWizards says that companies in many different industries use Merlin Project. In particular, they emphasize the software’s usefulness in architecture, construction, education, media businesses, and agencies. I will say that while I can see Merlin Project working for many types of businesses, I do think it’s a bummer that you have to purchase the server to make multiple licenses work together. I wish there were a cloud-based element that made this syncing a bit easier and also more affordable.

Pros

Here are a few of the advantages that come with using Merlin Project:

  • Switch easily between project views (go from mind map to Gantt)
  • Feature-rich
  • Includes budgeting features

Pricing for Merlin Project is based on an annual subscription (there are no month-to-month options, which may be a con for some users). Here’s a quick rundown of pricing:

  • Merlin Project For Mac: $149/user/year or $1,415.50/year for 10 users
  • Merlin Project For iPhone and iPad: $6.99/user/month or $69.99/user/year
  • Merlin Project Express: $3.99/user/month or $39.99/user/year
  • Merlin Server: $299 (one-time fee for every five users; there is a volume discount available for teams of 10 or more)

ProjectWizards also offers a discount of 50% for students and educational institutions, nonprofits, and charities and volume discounts for businesses with ten users and up (this discount percentage increases as the number of licenses increases). Although I don’t love that ProjectWizards forces you to make an annual commitment to purchase the software, it does have a 30-day money-back guarantee, which makes up for this somewhat. Also, you can download the demo version to test out the software for free for 30 days.

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7. Daylite

Daylite



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Daylite dashboard that shows project management information alongside customer information

Best for companies that need a tool for both CRM and project management.ย 

Daylite is a customer relationship management (CRM) and project management software, all wrapped into one.

Daylite is designed to serve primarily as a CRM tool with a powerful ability to link relevant information. For example, clicking on a customer’s name within a task takes you to their customer profile, which includes more detailed information, such as your prior communication. A few of Daylite’s CRM features include contact management, email marketing, interaction tracking, lead scoring, and more.

Although project management is more of a secondary feature of the software, it is certainly not neglected. You can use Daylite for document management, task management, milestone tracking, and more. Use a shared calendar to communicate upcoming events with your team, and take advantage of custom fields and categories to organize your information. And the best part is that all of this can be done offline!

Daylite offers a total of 151 integrations, including connections with Apple applications, relationship management software, lead management and sales, email marketing, social media, and more. There’s also an API available, which you can use to develop integrations. Available support includes a blog, a learning center, and a help center in addition to webinars and the ability to contract-hire a Daylite expert.

Daylite is a particularly good option for businesses that need integrated CRM and project management blended into one software. That said, Daylite is not a perfect solution for project management. It’s missing a few important tools, such as resource management and job costing. If you need a more robust project management tool, Daylite isn’t for you.

Pros

Here are a few of the advantages of using Daylite:

  • Powerful built-in CRM
  • Information is “linked” to make it easier to find within the software
  • Many available integrations

You can get Daylite at $29/user/month. This plan includes 100GB of storage. If you choose to purchase the software annually, you can save 17%. Additionally, there’s a 30-day trial that you can use to test out the software, totally free of charge.

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8. OmniPlan 3

OmniPlan



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Omniplan dashboard on a yellow dashboard. Dashboard features a Gantt chart

Best for small businesses that need advanced cost analysis and estimation features.

OmniPlan is one of the many software products offered by Seattle-based company The Omni Group. OmniPlan is The Omni Group’s locally-installed project management software. It offers advanced features, such as smart scheduling, network diagrams, and task violation resolution (for identifying and fixing scheduling conflicts). And these are just the features included on the Standard plan. Even more is available on the Pro plan, particularly budgeting features, such as earned value analysis, reports, auto-effort estimation, and Monte Carlo simulation features. The Pro plan also allows you to view multiple projects on one dashboard, and it lets you sync information between various users.

OmniPlan offers support through a few channels. You can contact them via phone (Monday-Friday from 10 AM to 5 PM) and by email. OmniPlan also has a Twitter account that you can use to ask questions (although I would certainly start with phone or email). For those who prefer the self-help route, there’s a help center, a blog, a podcast, and a newsletter that you can use to learn more about the software. OmniPlan also has several (surprisingly funny!) videos that give an overview of the software as well as a few tutorial videos with more information.

Strangely, I have not seen any information on integrating OmniPlan with other software. Integrations are crucial to making your whole system work well, and I’m wary of software that doesn’t seem to offer any at all.

I would recommend OmniPlan to businesses that need advanced tools for financial planning, specifically Monte Carlo simulations and earned value analysis. OmniPlan is the only software on this list to offer features like this. On the other hand, I would not recommend OmniPlan to businesses that need to integrate their project management solution with their document storage solution or their accounting software. It does not appear that OmniPlan has any options for integrations.

Pros

Here are a few of the benefits of using OmniPlan:

  • One-time purchase
  • Excellent cost analysis features
  • Network diagram features

To use OmniPlan, you have to purchase individual licenses for each user. There are two options for these licenses, Standard and Pro. Each option offers different features. You should know that to gain access to syncing tools (to connect multiple users’ accounts), you’ll need to sign up for the Pro plan. Take a look at what each plan includes:

  • Standard: $199.99 for Mac, $99.99 for iOS
    • Includes Gantt charts, drag-and-drop support, touch bar support, dark mode, filtering, violation resolution, leveling, split tasks, critical path, export, multiple baselines, and network diagrams
  • Pro: $399.99 for Mac, $199.99 for iOS
    • Includes change tracking, AppleScript, earned value analysis, Microsoft project import/export, Monte Carlo simulation, multi-project dashboard, pretty reports, publish, and subscribe

There are also a few discount options available. There’s an educational discount, and there’s a quantity discount, which gives you 5% off for each license after the first purchase up to 30%. Also, OmniPlan offers large volume discounts; contact them to learn more.

If you’re unsure of which plan you need, no worries! You can sign up for a two-week trial to test out each of these plan options before you purchase.

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Mac Project Management Software: Installed Or Cloud-Based?

Now that we’ve gone over what some of the best options are for installed project management solutions for the Mac, it’s time we asked about the advantages and disadvantages of using installed software. How does installed software compare to cloud-based software, and how do downloadable apps add to the functionality of cloud-based software? Let’s take a look.

Fully-installed software is an application that you download directly onto your computer. This software is often available as a one-time purchase, and it usually requires you to make subsequent purchases to access software upgrades. Using fully-installed software has many advantages. Perhaps the most significant benefit is the ability to work without the internet. This makes your work more mobile. It also means that you’ll get more reliable uptime since you won’t have to worry about the servers that host your information staying online. On the other hand, using fully-installed software also comes with its disadvantages. To download and use the software, you have to meet certain system requirements. This could be an obstacle for users with older technology. Additionally, fully-installed software is more complicated when it comes to accessing multiple users. For multiple users to work together, you have to set up an internal server to connect everything. This can be complicated, and it often costs more to buy multi-user software.

On the other hand, we have cloud-based software. This type of program is available online only. To use the software, you just have to log into your online account. Cloud-based software is often available as a monthly subscription. You pay smaller amounts each month to use the software. There are several advantages to cloud-based software. First, it’s easy to access your information. You can log into your account from any device with an internet connection. Also, syncing multiple accounts is automatic (and included) with cloud-based software. You don’t have to pay anything extra. Cloud-based subscriptions include frequent, automatic system updates. Despite these advantages, however, cloud-based software is not perfect. The biggest downfall is that cloud-based software is not as reliable. How well your software operates depends entirely upon the strength of your internet connection and your cloud-based software company’s servers.

Finally, there’s a third option: cloud-based software with a downloadable app. This type of software allows you to access your dashboard both in a browser window and in a dedicated desktop app. The desktop app gives you the advantage of never having to log in and out of a web portal and also of eliminating on-screen distractions. However, this type of app does not solve the biggest disadvantage of cloud-based software: Even with an app, there’s no way to access cloud-based software without the internet. While desktop apps for your cloud-based software are certainly handy, they do not solve the fundamental downsides of cloud-based software.

As you explore software options, you’ll need to keep in mind your business’s needs. Do you spend a lot of time working offline? If so, you’ll need a fully-installed solution. Or do you have a lot of remote employees who need to sync their accounts together? Cloud-based software would likely be the best solution for you. You’ll also have to consider how much value you place on desktop and mobile apps; not every project management solution offers these applications. All of these elements will come into play as you consider your software choices.

Choosing The Best Project Management Software For Macs

So which project management software is best for your business? All I can say is, it depends.

Your choice of software will depend upon a few factors, including the type of software you prefer (installed, cloud-based, or cloud-based with an app), your budget, business size, industry, and the specific features that you need to run your business. As you look into various options for project management software, I advise you to consider the following questions:

  • Do you want locally-installed software or cloud-based software?
  • How important is it for you to have a desktop app?
  • What is your per-user budget for project management software?
  • How many users will you need to have on the platform?
  • Do you just need a simple task manager, or do you need a fully-featured project management solution?
  • What are a few of the features that you absolutely need?

I suggest that you write down the answers to these questions and then keep those answers nearby as you research project management options.

Once you have this list, you’re ready to dive headlong into the research stage of the decision process. Read more articles like this one to identify a few possible options (might I recommend our article on the Best Free Project Management Software), read in-depth reviews on software that particularly interest you, then sign up for free trials to test out the software on your own. We recommend trying out at least three different options.

From there, you should be able to identify which software can serve you best based on your company’s specific needs. And while we can’t say for sure which software that will be, we can say that if you choose any of the options on this list, you’ll be in good hands. So best of luck with the search! We hope you find something that looks and works as beautifully as your Mac.

A Last Look At Our Top Picks

  1. Wrike
    Summary - Best for businesses of all sizes that need robust project management software.
  2. Redbooth
    Summary - Best for small to mid-sized businesses that love Kanban-board-style task management.
  3. Basecamp
    Summary - Best for small businesses with over ten team members that need task management and communication tools.
  4. monday.com
    Summary - Best for businesses looking for well-designed and versatile task management.
  5. Flow
    Summary - Best for businesses needing task management and workload management.
  6. Merlin Project
    Summary - Best for businesses that want feature-rich, fully-downloadable software.
  7. Daylite
    Summary - Best for companies that need a tool for both CRM and project management.
  8. OmniPlan
    Summary - Best for small businesses that need advanced cost analysis and estimation features.
Wesley Kriz

Wesley Kriz

Writing from the Pacific Northwest (read: the Best Coast), Wesley graduated from George Fox University in 2014 with a degree in History, then again from George Fox in 2016 with a Masters of Arts in Teaching. He has been writing about project management for 2 years, and keeps a running list of wacky software brand names; seriously, it's wild out there.
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