25 Popular QuickBooks Integrations That Small Business Owners Should Know About

Best for seamless time tracking for payroll and invoices.

QuickBooks Time (formerly TSheets) is the only time tracking app that works directly within QuickBooks. QuickBooks Time eliminates manual time tracking, making it easier for you to track time for payroll and invoices. Additionally, it’s easy for employees to track their time using their own smartphone or computer.

QuickBooks Time offers several great features essential to time tracking within your business. You can view who’s working on what project in real-time, and GPS location tracking also holds your employees or contractors accountable. Data automatically syncs in real-time within QuickBooks, so data is always accurate and up to date.

QuickBooks Time is available for QuickBooks Premium and Elite subscribers. Pricing starts at $20/month plus $8/month per user. ProAdvisors receive a free QuickBooks Time account.

Pros

Works directly in QuickBooks
Customizable alerts
Real-time tracking and reporting

2. PayPal

PayPal

Best for businesses that make sales through PayPal.

If you accept or make payments using PayPal, you can easily import your data to QuickBooks using the Connect to PayPal app. This integration automatically imports your transactions right to QuickBooks, similar to the way transactions are imported from your business bank account.

The Connect to PayPal integration allows you to review PayPal transactions easily, view sales data, and reconcile your PayPal account. PayPal fees are tracked separately, so you no longer have to enter these expenses manually.

Connect to PayPal is free — all that’s required is a PayPal account and a QuickBooks Online account.

Pros

Automatically syncs PayPal transactions
Tracks fees separately to eliminate manual entry
Free

3. Gusto

Gusto

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Best for syncing payroll expenses.

Gusto is a payroll, HR, and benefits provider that syncs with QuickBooks Online. With the Gusto integration, wages, taxes, and reimbursements will automatically appear as expenses in your QuickBooks Online account.

If you’re new to Gusto, this integration also helps simplify payroll setup by importing company and employee data.

Gusto Payroll starts at $39/month plus $6/month per employee.

Pros

Simplifies payroll setup by importing customer and company data
Eliminates manual input of payroll expenses

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4. Shopify

Shopify POS

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Best for managing inventory on Shopify.

There are several Shopify integrations for QuickBooks, but Shopify Connector is one of the most popular (more than 1,000 reviews). If you use QBO and sell products through Shopify, this integration is worth checking out.

This integration is a great way to manage your inventory across QuickBooks Online and Shopify. You can update stock levels, add or edit new products, and create and update receipts and invoices from Shopify orders. You can also set up workflows for payouts, new products and updates, stock levels, and new orders. Additionally, this app also integrates with other apps, including Amazon and eBay.

While you will need a Shopify account to use this integration, the Shopify Connector app itself is free.

Pros

Easily sync stock levels, new products, and more between QBO and Shopify
Set workflows for automation
Free

5. Square

Square POS

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Best for businesses that use Square for sales.

Square is one of the top-ranked point of sale systems, so it only makes sense that it integrates with one of the leading business accounting solutions. You can easily import Square sales data right into your QuickBooks Online account with the Connect to Square integration.

Connect to Square integrates with QuickBooks, letting you import individual transactions or a summary report into your accounting software. Connect to Square automatically imports data, including sales, tips, refunds, and taxes. Before adding it to your books, you can review transactions to ensure accuracy. And if you have multiple businesses, it’s no problem, as Connect to Square supports multilocation businesses.

You must have a Square account (either free or paid) to use Connect to Square. The app itself is available to download at no cost.

Pros

Automatically imports Square sales data to QBO
Free
Supports multilocation businesses

6. Amazon Business

Amazon Business

Best for businesses that shop with Amazon Business.

If your business regularly makes purchases from Amazon Business, there’s an integration for that. The Amazon Business Purchases integration imports your Amazon Business purchases, eliminating the need for manual data entry.

Your purchase data will be available to view directly in your QBO account. You can then review and categorize each purchase before reconciling your accounts. Data is automatically refreshed daily, so you don’t have to worry about missing transactions or clicking back and forth between QBO and Amazon Business.

An Amazon Business account is available for free and is required for this integration. The Amazon Business Purchases app is also free of charge.

Pros

Free
Syncs Amazon Business transactions with QBO
Automatically updates daily

7. Salesforce

Salesforce Marketing Cloud

Best for Salesforce users looking to simplify the sales cycle.

Salesforce is one of the leading Customer Relationship Management (CRM) solutions on the market. Salesforce’s important data can be synced to QuickBooks Online — and vice versa — with the Salesforce Connector integration.

This integration expedites the sales cycle by automatically importing closed Salesforce opportunities into QuickBooks, converting them into draft invoices for your review. Once you’ve reviewed and approved these opportunities, the invoices will be added to your books, eliminating the need for manual entry.

Salesforce Connector is available only to subscribers of Salesforce Professionals and Enterprise plans. This integration is priced at $99 for a six-month subscription.

Pros

Automatically converts closed opportunities to invoices
Expedites and simplifies the sales cycle

8. Buildertrend

Buildertrend

Best for managing construction projects.

Buildertrend is a highly-rated project management program for construction businesses, and the company has brought its functionality to QuickBooks with the Buildertrend integration. This integration offers numerous cloud-based tools that make it easy to manage your construction projects from your phone, tablet, or laptop.

This integration simplifies making changes to your projects, keeping your team members and customers in the loop along the way. Other features include cost code integration, contact integrations, and additional scheduling and production tools for your construction business.

A subscription to Buildertrend is required. Pricing starts at $299/month.

Pros

Robust project management and scheduling tools
Reduces double entries
Easy to use

9. Expensify

Expensify

Best for tracking expenses and mileage on company credit cards.

If you want an easy way to manage receipts and expenses paid for using company credit cards, consider downloading the Expensify integration for QuickBooks. This app makes it easy to track receipts just by taking a photo on your smartphone. The information is captured from your receipt and automatically pulled into QuickBooks and an expense report. Expensify also allows you to track mileage easily.

This integration also features easy credit card reconciliation. You can reconcile and manage multiple company cards from one centralized location. Expensify is ideal for businesses with multiple company cards being used by employees or any business that wants an easy way to track receipts and mileage and reimburse employees.

An Expensify plan is required to use this integration. Plans start at $5/month.

Pros

Easy receipt and expense automation
Approval workflows for efficiency and accuracy
Simple reconciliation for multiple corporate cards

10. Float

Float

Best for cash flow forecasting.

Understanding where your cash flow is now and where it will be in the future is critical to the success of your business. With the Float integration for QBO, you’ll easily have access to up-to-date cash flow information.

Float imports every single invoice and bill from QuickBooks, providing you with a cash flow forecast in just minutes based on current information. With Float, there’s no more manual data entry or updating spreadsheets. Simply add your bills and invoices to QBO, and you’ll get an accurate, real-time update of your cash flow status to better understand your financial position both now and in the future.

A Float subscription is required to use this app. Subscriptions start at $69/month.

Pros

Automatically updates cashflow daily
Provides real-time, accurate cash flow forecasting
Easy to use

11. BlueVine

BlueVine

Best for businesses that need easy access to funding.

If your business needs access to working capital, a line of credit from BlueVine may be just what you’re looking for. And if you’re a QuickBooks Online user, getting approved for your new line of credit is simple with the BlueVine integration.

With the BlueVine integration for QuickBooks Online, you can use your QuickBooks data to apply and qualify for a business line of credit. BlueVine can use your company data to give you a fast decision for a line of credit of up to $250,000. The application process is quick and easy, and you can have access to funds in as little as 24 hours.

The BlueVine integration is free.

Pros

Simplifies the funding application process
Imports QuickBooks data for fast decisions
Access to funding in as little as 24 hours

12. HubSpot

HubSpot CRM

Best for businesses that want to boost customer engagement.

HubSpot is a CRM solution that helps your business connect and engage with customers. HubSpot is a popular option because of its competitive pricing, solid set of features, and integration with QuickBooks.

The HubSpot integration has a lot of useful, time-saving features. You can create QBO invoices from HubSpot records, use invoicing details to create workflows and custom reports, and create automated invoicing workflows between both software programs.

A HubSpot account is required to use this integration. Plans start at $0/month, although some features are only available on paid plans.

Pros

Streamlines and automates workflows between HubSpot and QBO
Custom reports
Free

13. Guideline 401(k)

Guideline

Best for automating 401(k) administrative tasks.

Businesses that offer Guideline 401(k) plans to their employees will be glad to know that a QuickBooks integration helps simplify administrative tasks.

With the Guideline 401(k) integration, your data syncs with QuickBooks Payroll in real-time, so your data is always up to date. Information synced between the two programs includes contribution changes and new employees. Contributions are also deducted automatically, so there’s no manual entry required on your end.

To use the Guideline 401(k) integration, you must use QuickBooks Payroll. Additionally, you must have a Guideline 401(k) plan, with prices starting at $49/month plus $8/month per participant.

Pros

Provides real-time updates in QuickBooks Payroll
Syncs contribution changes and new employees
Automatic contribution deductions

14. Etsy

Etsy

Best for Etsy sellers that need automated invoicing.

There are several Etsy integrations available for QuickBooks, but one of the easiest to use and most popular is the Etsy Connector integration. This app eliminates the need to create manual invoices so that you can focus on more important tasks.

The Etsy Connector automatically syncs data with QuickBooks Online when a sale is made. Invoices are then created, which you can update and edit as needed before sending to your customers. When a payment is made, this information is also sent to QBO, further eliminating the need for manual data entry.

You must have an Etsy account to connect to the Etsy Connector app. The app is free.

Pros

Automated Etsy invoicing
Syncs Etsy sales data to QBO
Free

15. Airbnb Integration By Bnbtally

Airbnb Integration by Bnbtally

Best for vacation rental property owners.

If you own vacation rental properties listed on Airbnb, this integration is for you. The Airbnb Integration by Bnbtally simplifies the accounting process for your rental properties. With this integration, you’ll get automated data imports, reconciliation for your accounts, and easily set up and track categories for cleaning fees, service fees, and more.

All reservations will automatically sync to your QuickBooks account to eliminate data entry and potential errors. With this integration, you can also generate detailed invoices and automate invoice payments. And if you need to make changes, you can easily undo or update any synced reservation.

The Airbnb Integration by Bnbtally has a free 14-day trial. After that, plans start at $32/month.

Pros

Easily generate detailed invoices
Automatically sync and reconcile Airbnb reservations
Supports multiple Airbnb accounts

16. WooCommerce

WooCommerce

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Best for WooCommerce users looking to automate their business.

There are several WooCommerce integrations available in the QuickBooks App Store. But one of the highest-rated (and easiest to use) is the WooCommerce Connector. This integration makes it easy for you to sync data between your WooCommerce and QBO accounts to reduce manual data entry and keep stock levels up to date.

With the WooCommerce Connector, you can connect multiple sales channels so that your stock levels are continuously updated. Shared data includes customer information, products, and invoices, so you won’t spend time manually switching between WooCommerce and QBO and eliminating errors with manual entry.

A WooCommerce account is required to use this integration. The app itself is free.

Pros

Automatically syncs products, customers, and invoices
Connects multiple sales channels
Free

17. BigCommerce

BigCommerce

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Best for BigCommerce users that want to sync data with QBO easily.

BigCommerce is an eCommerce platform that offers lots of great tools to help make your online business a success. One helpful and convenient tool is the BigCommerce for QuickBooks integration, which syncs your data for accurate bookkeeping — no manual entry required.

The BigCommerce for QuickBooks integration syncs directly with QuickBooks, allowing you to import data with just a few clicks. You can sync your BigCommerce orders, customers, products, and more on an automated schedule. Your BigCommerce orders will automatically convert to sales receipts in QBO. This integration also carries over data, such as discounts, refunds, taxes, and shipping charges. If you’re a QuickBooks Payment user, this integration also performs automatic reconciliations.

A BigCommerce account is required to use this integration. The BigCommerce for QuickBooks app itself is completely free.

Pros

Schedule automatic updates as frequently as every hour
Automatic sales receipts, data transfers, and reconciliations
Free

18. RECUR360

Recur360

Best for managing and automating invoices.

Spend less time sending out invoices with RECUR360, an integration that allows you to manage your invoices easily. With RECUR360, you can easily create and send invoices, whether it’s a single invoice or recurring.

You can easily manage your invoices, whether they were made in QuickBooks or exported from another program. RECUR360 imports all of your open invoices for easy scheduling, payment reminders, and more. Additional features include an online payment portal, follow-up notices, prorated invoices, and split invoices.

RECUR360 pricing starts at $79/month for two users.

Pros

Automates invoicing and collections
Easy to use
Fully integrates with QuickBooks Online, QuickBooks Desktop, and QuickBooks Merchant Services

19. ShipRush

ShipRush

Best for businesses that want to improve shipping workflows.

ShipRush makes it easy to look up shipping rates, compare rates, get discounted shipping, and print shipping labels. ShipRush’s functionality is further extended through its QuickBooks Online integration.

With the ShipRush with QuickBooks integration, you can make your workflow more efficient. You can transfer data from your eCommerce store to ShipRush, then to QuickBooks, or opt to transfer data to QuickBooks before syncing with ShipRush to create the best workflow for your business. Customer data is shared between the programs to eliminate the need for manual entry, while shipping rates, tracking numbers, and other data can be automatically synced to invoices.

A ShipRush plan is required to use the ShipRush with QuickBooks integration. Plans start at $0/month.

Pros

Free
Automatic shipping rates & tracking numbers added to invoices
Syncs customer data between ShipRush and QBO

20. ShipStation

ShipStation

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Best for eCommerce businesses that want to streamline shipping.

ShipStation syncs with hundreds of online marketplaces, shopping carts, and even your own eCommerce site. To streamline shipping processes, eCommerce businesses that use ShipStation may want to take advantage of the ShipStation with QuickBooks integration. With this integration, you can easily send your ShipStation data to QuickBooks for easy and accurate transaction tracking for your eCommerce business.

The ShipStation with QuickBooks integration is an easy way to sync data between the two programs. You can send product or customer data directly to QuickBooks, sync your orders, and import shipped orders as invoices or sales receipts. You can sync to unlimited channels, creating a centralized system for organizing, managing, processing, and shipping your orders.

All ShipStation plans include the ShipStation with QuickBooks integration. Pricing starts at $9/month.

Pros

Syncs with unlimited selling channels
Import shipped orders to QBO as sales receipts or invoices
Free

21. Vend

Vend by Lightspeed

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Best for growing retailers that want the most out of their POS system.

Vend is a popular cloud-based POS system for retailers and comes loaded with features, including a QuickBooks integration. With this integration, you can easily track and manage cash flow, customers, and inventory between QBO and Vend.

This integration packs quite a punch, allowing you to automatically sync sales totals and invoices from Vend right to your QuickBooks account. Additionally, cost-of-goods-sold, supplier purchase orders, and account sales can be automatically imported from Vend to QBO, helping your business track sales and stock more easily and simplifying bank reconciliations.

Vend subscribers can use the Vend integration at no charge. Vend POS plans start at $99/month.

Pros

Easy to set up
Simplifies reconciliations
Automatically tracks sales, invoices, and payments

22. Kindful

Kindful

Best for nonprofits that want to simplify campaigns and accounting.

The Kindful integration for QuickBooks allows nonprofit organizations to streamline their fundraising campaigns and accounting by eliminating the need for manual double entries. This integration features two-way syncing that lets you easily transfer data, saving time and making your nonprofit more efficient.

The Kindful integration allows you to sync your Kindful contacts, campaigns, transactions, funds, and designations to your QuickBooks account. The Kindful integration is supported by QuickBooks Online, QuickBooks Desktop, and QuickBooks Nonprofit.

Kindful subscribers can access the QuickBooks integration for no charge. Kindful subscriptions start at $100/month.

Pros

Enables two-way transfers between QuickBooks and Kindful
Compatible with QBO, QuickBooks Desktop, and QuickBooks Nonprofit
Automatically syncs contacts, campaigns, funds, and more

23. Quotient

Quotient

Best for easily converting quotes to invoices.

Quotient has simplified how businesses create quotes while also making it easier for customers to accept these quotes. With the Quotient integration with QuickBooks, you can now easily convert these quotes to invoices.

With this integration, invoices are automatically created once a customer accepts a quote. If you need to create additional quotes, a search feature allows you to easily pull up customer data, products, and services saved in QuickBooks, reducing manual entry and saving time for your business.

The Quotient integration for QuickBooks is free to use, but a Quotient account is required. Quotient plans start at $25/month.

Pros

Automatically convert quotes to invoices
Import customer and product data from QuickBooks to Quotient

24. Veryfi

Veryfi

Best for businesses that want to categorize transactions efficiently.

Veryfi is a nifty tool that helps simplify the process of categorizing transactions. Veryfi extracts data from receipts, bills, and other documents, eliminating the need for manual data entry.

With the Veryfi integration for QuickBooks, simply snap a photo, scan, or email a copy of your document. Veryfi extracts handwritten or printed data, including account numbers, totals, taxes, and payment information. The information is then extracted and organized in just seconds, at which time you can approve the transaction for entry into QuickBooks or set rules to automate transactions in the future.

A subscription to Veryfi is required to use this integration. Pricing starts at $13.75/month.

Pros

Extracts data in seconds
Automatically categorizes transactions
Automations available to simplify categorization

25. Justworks

Justworks

Best for syncing payroll and expenses.

Justworks provides businesses with an easy way to run payroll, offer employee benefits, and maintain compliance. Additionally, subscribers of this software can take advantage of more time-saving features with the Justworks integration. This integration is a simple way to sync payroll and expenses between Justworks and QuickBooks.

With this integration, you can easily send mapped invoices to your QuickBooks general ledger. Invoice details are synced between the two programs, eliminating the need for manual coding. There is also a reporting feature that helps you easily track what’s going on within your business. The integration is also extremely user-friendly, according to multiple reviewers.

The Justworks integration is free to download and use. It does require a Justworks account, with prices starting at $39/month.

Pros

Automatically syncs data with QBO’s general ledger
Reporting
Easy to use