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Invoicing Software Reviews

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  • FreshBooks New & Classic Review

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    FreshBooks is ideal for small businesses that want a basic, easy to use accounting solution and don’t need complex accounting features or multiple users. FreshBooks Classic is ideal for small businesses that don’t need accounting software and simply want an easy invoicing and expense tracking tool for their businesses.

  • Zoho Invoice Review

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    Pros Easy to use Excellent mobile apps Good customer support Advanced invoicing features International invoicing Attractive invoice templates Cons Limited integrations No inventory Overview In 2008, Zoho created Zoho Invoice, powerful invoicing software that has only gotten better over the years. When it comes to invoicing, Zoho Invoice simply can’t be beaten. With 16 templates […]

  • Square Invoices Review

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    Pros Free Easy to use Excellent mobile apps Impressive feature set Numerous integrations Cons Unsuited for service-based business No multi-currency support Overview You probably know Square for its payment processing, and you’ve probably used a Square register to pay for a latte at your local coffee shop — you may even use it to process […]

  • Invoicera Review

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    Pros International invoicing Attractive invoicing templates Free plan available Numerous integrations Cons Poor customer support Potentially expensive monthly cost No live bank feeds Overview Launched in 2006, Invoicera has now grown to 125 employees and facilitates the sending of an average of 200,000 invoices a year, worldwide. Invoicera offers strong invoicing with ample invoice automations, […]

  • Invoice Ninja Review

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    Pros Easy to use Numerous payment gateway integrations Good customer support Attractive invoice templates Free open source software Free SaaS pricing plan Cons Limited reports No inventory Developer skills required for self-hosting Overview Invoice Ninja launched in 2014. Since then, this boot-strapped company has gained over 80,000 users and developed software that can definitely put […]

  • Invoicely Review (Formerly Invoiceable)

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    Pros Free pricing plan Easy to use Modern UI Unlimited invoices Cons Limited invoice customizations Limited integrations No mobile apps Poor customer support Overview Previously known as InvoiceBubble and Invoiceable, Invoicely is an invoicing program that began in 2012. After some tweaks, improvements, and redesigns we have the Invoicely that over 100,000 business owners use […]

  • Invoice2go Review

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    Pros Excellent mobile apps Advanced invoice customizations Good customer support Easy to use Cons Limited features Limited integrations No live bank feeds Overview Invoice2go was created in 2002 by Chris Strode as a locally-installed Windows app. The company eventually switched over to a cloud-based SaaS model and infiltrated the mobile app world. Now Strode’s one-man […]

  • Ballpark Review

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    Pros Easy to use Unlimited invoices Good customer service Cons No mobile apps Limited integrations No reports No invoice customizations Overview Ballpark was founded by Andrew Wilkinson (the founder of MetaLab) in 2006 — the same people that brought the world the home-run-of-a-software Slack. Now the question is, does Ballpark hit it out of the […]

  • Bill.com Review

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    Pros Impressive feature set Excellent mobile apps Numerous accounting integrations Suited for medium & large businesses Ample reports Cons Potentially expensive monthly cost Poor customer support Limited invoicing features Overview Have you ever thought “There must be a faster way to pay bills”? Well, so have the folks behind Bill.com. Bill.com is an accounts payable […]

  • BillingOrchard Review

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    Pros Unlimited users Unlimited invoices Cons Limited features No mobile apps Limited invoice customizations Buggy Expensive monthly cost Overview Launched in 2001, BillingOrchard was one of the first programs of its kind to hit the market. It aimed to solve small business owner’s invoicing needs and automate their billing processes. BillingOrchard was acquired by Payscape […]

What is Invoicing Software?

Invoicing software programs are tools that allow business owners to send professional invoices to their clients, who can then pay those invoices directly online. Invoicing software also lets business owners manage contacts, record sales and expenses, and run reports to get an idea of their business’ success.

How Can Invoicing Software Benefit My Business?

If you’ve ever received an awkward invoice made in Excel, then I don’t need to tell you how professional invoicing software can benefit your business. Invoicing software helps business quickly send professional invoices online. The perks of invoicing software include:

  • Quick online payment from customers
  • Tracking sales and expenses
  • Viewing past invoice history (so you can market to existing and future customers)
  • A professional business image

The last benefit is priceless. A good invoice template presents a professional image and allows you to promote a trustworthy, legitimate, and put-together brand. And believe it or not, there are studies that link strong invoice design to faster-paying customers.

Invoicing Software vs. Accounting Software

Invoicing software is great for small businesses which 1) already have accounting software and are looking to increase their invoicing capabilities, or 2) are so small that they don’t need full accounting software yet and can get by with basic bookkeeping features.

While invoicing software has a lot of benefits, a good accounting program should do what invoicing software does and more. (Accounting software also offers bank reconciliation, a chart of accounts, and reports that are important for legitimate businesses who pay taxes to the IRS each year.)

This is not to say that you shouldn’t look for invoicing software. We just want you to know the difference between the two and to understand that invoicing software is not a long-term solution for your full future financial management needs.

Common Features to Look for In Invoicing Software

Most invoicing software companies offer similar core features, including:

  • Invoices
  • Recurring invoices
  • Estimates
  • Multiple invoice and estimate templates
  • Template customizations
  • Basic expense tracking
  • Contact management
  • Items management
  • Basic time tracking
  • Basic project management
  • Sales reports
  • Unlimited sales tax rates
  • Multiple currencies
  • Mobile apps
  • Payment gateway integrations

Higher-level invoicing software companies will often offer the following features as well:

  • Client portal
  • Advanced invoice customizations
  • Project-based and service-based invoices
  • Snail mail invoicing options
  • Thank you notes and receipts
  • Send late fees and invoice reminders
  • Full inventory tracking
  • Developed time tracking
  • Job costing
  • Large amount of reports
  • Mulitple languages
  • Ample integrations

How Much Will It Cost?

A full featured invoicing software can cost anywhere from $0-$20/mo. If the program you’re looking at is in the $30/mo range, you would be better off buying full accounting software.

Many of the free invoicing solutions on the market today are fairly limited, so if you choose one of these, make sure you wouldn’t be getting more a better deal in terms of features by increasing your budget or choosing free accounting software instead.

Do I Need Integrations?

Absolutely. While accounting software offers a large array of features, there is one type of integration you won’t be able to live without–payment gateways. Payments gateways allow you to accept payments for invoices online, which is a must for a successful invoice-sending business.

As your company grows, you will also find yourself outgrowing the financial management capabilities of invoicing software. You’ll either need to upgrade to accounting software or integrate with accounting software that offers a complete chart of accounts, a bank reconciliation feature, and double entry bookkeeping.

It also never hurts to have integration options for things like contact management and email marketing.

Choosing Specific Invoicing Software

Now that you have a basic understanding of invoicing software (what to expect in terms of price, which features to look for, etc.), it’s time to actually pick one! At Merchant Maverick, we’ve spent countless hours researching and testing the best accounting software programs on the market. Read our comprehensive reviews for more information or take a look at this comparison table of the highest rated invoicing software companies on our site.

And before you commit to a software provider, be sure to take advantage of any free trials the company offers. Most invoicing companies offer a 14-day or 30-day free trial of their software, no credit card required.

Have fun shopping!

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