Top 5 Project Management Apps for 2018

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That New Year feeling is slowly starting to wear off as we make our way towards the end of January. But the time for new beginnings is not yet past; after all, it is never too late to start again. Maybe you are in the midst of setting up your company, making a brand new product about which you are passionate. Or maybe you have been in this game for years and are looking for something to put the pep back in your business’s step. Whatever your business situation, a new project management app might be the thing you need to unlock success in 2018 (you certainly don’t want to be caught using last year’s project management pick).

If you are in the market for a new project management solution, you have come to the right place. Compiled here is a list of this year’s top five most exciting, innovative, and interesting project management apps.

Squidhub

One of the simplest, silliest, and cheapest apps I reviewed last year, Squidhub (read our review) is all about one thing: simplicity. There is only one screen to worry about, with a pane for tasks, files, and messages. While it definitely feels under-featured compared to some of the other options I will discuss in this post, it might suit your needs if timesheets, reports, and complex scheduling are not among your requirements.

When I say simple, I mean simple. There really is not much more to this app than the three-feature setup I described above. You can create different workspaces, and within each, you have a task list, file storage area, and a communication tab. Tasks are as simple to create as typing them out and hitting the enter key, and the communication features will seem familiar if you have used Facebook’s Messenger tool or Google Hangouts. Everything about Squidhub is easy to use.

If that wasn’t positive enough, Squidhub is the most affordable app I reviewed this year: it is free!

Streamtime

Streamtime (read our review) launched a radically re-branded version of their venerable project management app. With an eye for bucking trends and breaking expectations, the new Streamtime makes an effort not only to aid your business’ efficiency but also to be fun. With an impressive set of features and a still-growing list of integrations, Streamtime might be a good choice for you whether your business is large or small.

Streamtime offers a pretty standard range of project management features, though they re-name some of them for branding reasons. “Projects” are “jobs,” and “milestones” are “items.” Despite that, Streamtime manages to be pretty intuitive and easy to use. Adding tasks to your task list is as easy as it should be, and you can set a “budgeted time” for each one. As you finish each task, you click-and-drag each task to the “done” tab in the interface. It is a satisfying way to complete your jobs!

While not as cheap as Squidub (not much is…), Streamtime is pretty affordable at $15/user/month. There is also a free trial, allowing you to give Streamtime a try before you decide to buy.

Binfire

Binfire (read our review), besides sporting one of my favorite names in the project management world, is aimed mostly at teams with remote or mobile members. This being the case, Binfire comes with a pretty impressive array of collaboration tools, including internal messaging, group chats, and a digital whiteboard that allows for organic collaboration and brainstorming even when participants are hours apart. Binfire’s Agile capabilities are impressive as well, with Gantt charts, burndowns and more.

Binfire is one of those apps that just makes sense as soon as you look at it. Each project is fully customizable with different “bins” for you to file tasks under, allowing you to decide project-by-project how you want to organize your work. As I mentioned above, Binfire’s real party trick is collaboration, not only in terms of the digital whiteboard, but also when it comes to the group chat feature. My favorite part of this instant message-style chat is that it stays with you as you navigate through the program. This allows you to look at your work as you communicate with team members, rather than clicking back and forth between screens.

Binfire is a bit more expensive than some of the other options we are exploring here today, with plans starting at $30 and continuing up to double that figure. However, if your business is such that you have remote team members, the cost could well be worth it.

Trello

Trello (read our review) is one of those project management apps I never have trouble recommending. It is available for free, has a cute sense of humor (try activating the Pirate upgrade and you will see what I mean), and is very easy to use. What’s more, Trello is responsible for the increasingly popular Card View that has been catching on in project management community.

To summarize, card view is a project management style in which you create digital “cards” that can be used in a number of ways. From simple drag-and-drop task completion to more complicated setups, card view is able to handle it all. Think of it like sticky-notes on steroids. Make no mistake, this is a simple program, but if you are used to folders and Post-Its, it should feel familiar.

Trello goes for the low, low price of zero dollars a month. However, if you want to unlock integrations and other “power-ups,” you can pay up to $20/user/month. This will get you extra security, priority support, and more.

Asana

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It is all well and good to talk about how simple is best, but sometimes you need just a bit more than programs like Trello and Squidhub can offer. However, that doesn’t mean you have to give up on good looks. Asana (read our review) manages to be both attractive and easy to use and offers a more robust feature set than some of the more basic project management apps. It is usually at its best in a small business but can scale well for larger teams as well.

Asana’s best features are its organizational capabilities. Work is divided between organizations, teams, and projects, but Asana continues by letting you split projects into sections and fill each section with tasks. Tasks can be organized into items you can complete “today,” ones that are “upcoming,” and ones to work on “later.” Asana also provides templates for both projects and tasks.

Asana costs a very reasonable $9.99/month. Honestly, you can’t get much more project management for that price anywhere in the industry.

Final Thoughts

There is no time like the present when it comes to maximizing the efficiency of your business. If you spent any part of 2017 wondering whether there was something you could do to help improve employee cohesion, reduce turnaround time, and ensure that all members of your team know just what they should be doing, then a project management app might just be what you have been looking for. Though there are many options out there that could prove effective, the five examples outlined above are almost sure to meet your needs. In 2018, make the kind of choice that starts this year off right.

Wesley Kriz

Wesley Kriz is a writer from the misty peaks of the Pacific Northwest, or as he prefers to call it, the Best Coast. He is willing to debate on almost any topic, but he is admittedly very stubborn, so beware. When not writing for Merchant Maverick, Wesley is likely thinking about Star Wars, or reading Lord of the Rings.
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2 Comments

    Ryan Gray

    We use a combination of Asana, Slack & Float for our various teams. Finding the use of multiple management dashboards a bit of a blur but it’s necessary since we have multiple sides of the business with their own specific clientbases and departments.

    Our developers are building our own – pulling in data from a variety of the software we already use along with HubSpot for CRM, but it’s a passion project that we don’t have nearly enough to work on!

      Chris Buckley

      Tried many different project management apps over the years. For the last couple of years we’ve been using a combination of Wrike & Harvest Forecast. Now we’ve decided to give Trello a go, in combination with the Planyway add-on.

      I’m always searching for the perfect system, and so far haven’t found it. Considered building our own, but with that comes a lot of problems.

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