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The 8 Best Free Project Management Software For Businesses

All of these free project management software options allow for ample projects, storage space, organization, and customization. Find out which is best for you.

    Nicolette Kier
  • UPDATED

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Free project management software

Free project management software is useful for small businesses, startups, small nonprofits, and individuals to organize tasks and resources. The best free project management software allows for enough users, projects, storage space, and customization to fit your needs.

Keep reading to find the best free online project management software for you.

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CompanyBest ForNext StepsBest For

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  • Best simple project management software for individuals and small teams
  • $0/month-$17.50/user/month
  • Unlimited users
  • Best simple project management software for individuals and small teams
  • $0/month-$17.50/user/month
  • Unlimited users

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  • Best for customizing project management dashboards
  • $0/month-$24/user/month
  • Up to five team members on the free plan
  • Best for customizing project management dashboards
  • $0/month-$24/user/month
  • Up to five team members on the free plan

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  • Best for communicating with a large team
  • $0/month-$19/user/month
  • Unlimited number of team members
  • Best for communicating with a large team
  • $0/month-$19/user/month
  • Unlimited number of team members

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  • Best for small to mid-size creative teams
  • $0/month-$30.49/user/month
  • Up to 15 users on free plan
  • Best for small to mid-size creative teams
  • $0/month-$30.49/user/month
  • Up to 15 users on free plan

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  • Best for freelancers
  • $0/month-$10/user/month
  • One user on free plan
  • Best for freelancers
  • $0/month-$10/user/month
  • One user on free plan

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  • Best free project management software for small businesses
  • $0/month-$47.95+/month
  • Unlimited collaborators, one admin user
  • Best free project management software for small businesses
  • $0/month-$47.95+/month
  • Unlimited collaborators, one admin user

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  • Best for highly complex projects
  • $0/month-$16/user/month
  • Up to two users on free plan
  • Best for highly complex projects
  • $0/month-$16/user/month
  • Up to two users on free plan

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  • Best for student group projects
  • $0/month-$99/month
  • Up to 20 users on free plan
  • Best for student group projects
  • $0/month-$99/month
  • Up to 20 users on free plan

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Show Fewer Options

Read more below to learn why we chose these options.

The 8 Best Free Project Management Software

The best free project management software options are Trello, Airtable, ClickUp, Asana, Project.co, Avaza, Hive, and Basecamp.

Company Free Plan Project Limit Free Plan User Limit Upgrade Cost
Trello 10 workspaces Unlimited $6-17.50/user/month
Airtable Unlimited 5 $12+/user/month
ClickUp 5 workspaces Unlimited $5-19/user/month
Asana Unlimited 15 $13.49-30.49/user/month
Project.co Unlimited 1 $10/user/month
Avaza 5 5 $11.95-47.95+/month
Hive Unlimited 2 $12+/user/month
Basecamp 3 20 $99/month

1. Trello: Best Simple Free Project Management Software

Trello


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Pros

  • Simple kanban design
  • Unlimited users
  • Unlimited storage space
  • Workflow automations

Cons

  • Can’t view projects in other formats
  • No resource management or time tracking
  • Limited to 10 workspaces

Trello is a popular cloud-based project management app that has popularized the use of kanban boards. Kanban boards include work-in-progress sections (“to do,” “writing in progress,” “editing in progress,” and “resolved”). Tasks are written on cards/post-it notes and moved into different sections depending on their state of completion.

Kanban boards are a great way to visualize a workflow and better understand what still needs to be done. Trello is set up primarily for individuals who like visualizing tasks in this way.

Trello Pricing & Features

The free Trello plan includes:

  • Up to 10 boards per workspace
  • Unlimited users
  • Unlimited cards and lists
  • Unlimited storage
  • Unlimited Power-Ups, such as Slack, Salesforce, and Google Drive
  • 10MB per file attachment
  • Simple automations
  • Two-factor authentication
  • Project templates
  • Assignees and due dates
  • Desktop, iOS, and Android apps

Note: All Power-Ups are free to install to your boards, but you may have to pay a fee to use those Power-Ups.

Trello’s paid plans range from $6/user/month to $17.50/user/month. Signing up for a paid plan allows you to create an unlimited number of boards, customize boards, view boards in other formats (calendar, timeline, table, dashboard, etc.), add guests to your boards, and change user access levels.

When Trello Is The Best Free Project Management Software Choice

If you have a small team that completes simple projects and prefers to view projects in the form of kanban boards, then Trello is a good project management software choice. Kanban boards are popular and easy to update, plus Trello’s mobile app is user-friendly, so it won’t take long to get all your team members to start using this project management software.

However, if you want to view your projects in other formats, such as a Gantt bar chart (which helps people visualize not just tasks but an overall project schedule), then Trello’s free plan will not work for you. Additionally, if you want to track time and resources or create advanced project fields, Trello is not the right fit for you.

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2. Airtable: Most Customizable Free Project Management Software

Airtable


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Pros

  • Unlimited number of bases to create projects & workflows
  • Custom project management interface designer
  • Unlimited number of comment/read-only users
  • One free extension per base

Cons

  • Limit of five team members
  • No Gantt or timeline charts

Airtable is a highly customizable project management software designed for a number of different industries. Project management workspaces are called “bases,” which you can break down into single projects, processes, or workflows.

Users can create interactive interfaces for bases with drag-and-drop elements, such as status dropdown buttons, requests for help, required reviews, pie chart data visualizations, grids, galleries, forms, and more.

Airtable free project management software.

Airtable Pricing & Features

The free Airtable plan includes:

  • Up to five users
  • Unlimited bases
  • Unlimited commenters and read-only users
  • Grid, calendar, form, and gallery views
  • Kanban board views
  • Interface designer
  • One synced data source per base (connect each base to one other base)
  • One sync integration with tools such as Google Calendar and Slack
  • Up to 100 automations per month
  • One extension per base (time tracking, Google Hangouts, synced bank accounts, etc.)
  • 2GB of attachment space per base
  • 1,200 records per base
  • Two-week revision records
  • Web, desktop, iOS, and Android apps

Airtable’s paid plans start at $12/user/month ($10/user/month billed annually).

Paid plans allow unlimited users, more automations, more extensions and integrations, Gantt bar chart views, timeline views, more file storage per base, and longer revision history records.

When Airtable Is The Best Free Project Management Software Choice

If your team of five or less needs to juggle several different types of projects, departments, or workflows, Airtable is the best project management software choice.

Airtable users can create bases for financial records, communications with people outside a core organization (volunteers, clients, etc.), organizational documents, workflows, individual projects, and more. You may build bases using the interface designer or customize an Airtable template. There are extensions available for each type of base, and you can add one to each base for free.

With so many drag-and-drop elements and integrations available (many of them free to add) and the ability to create and share an unlimited number of bases, Airtable is the most customizable free project management software.

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3. ClickUp: Best Free Project Management Software For Large Teams

ClickUp Project Management


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Pros

  • Unlimited users
  • 50+ integrations
  • Time tracking
  • Excellent communication & collaboration tools

Cons

  • Limited storage space
  • Limited to five workspaces
  • Can only see one day’s worth of activity
  • No app

ClickUp is a project management software with great time tracking tools, visualization tools (such as whiteboards and mindmaps), and communication functions (such as email and chat).

ClickUp users can create up to five workspaces that are organized into folders, lists, tasks, and tables. You can use a limited number of Gantt charts and timeline views as well.

ClickUp free project management software

ClickUp Pricing & Features

The free ClickUp plan includes:

  • Unlimited users
  • Five workspaces
  • 50+ native integrations with software such as Slack and Zoom
  • Guest workspace viewers
  • List, board, calendar, and table views
  • 100 Gantt chart uses per workspace
  • 100 timeline uses per workspace
  • 100 workload uses (workloads help you visualize how much each team member has on their plate) per workspace
  • 100 pulse uses (pulses give you a high-level view of your entire team)
  • Three collaborative whiteboards
  • 100 mind map uses per workspace
  • 100 automations per month
  • Chat functions and document collaboration
  • 100MB of storage

ClickUp’s main limitation with the free plan is storage space and restrictions on how many times you can call a function to do something, such as create a mind map, generate a milestone, or view a person’s workload. Uses of these functions are cumulative and do not reset or count down.

Once you’ve reached your limit, you have to upgrade to a paid plan or stop using the function. Upgrading to a paid ClickUp plan will increase your storage space and the number of functions you can call. You’ll also be able to set viewer permissions, use more time tracking functions, and get better reporting features.

Paid plans range from $5/user/month to $19/user/month.

When ClickUp Is The Best Free Project Management Software Choice

If you need to organize a large team of people, such as a volunteer force or remote working group, ClickUp is an excellent project management software. With ClickUp, an unlimited number of users can be assigned tasks and priorities, chat with each other, view tasks in a number of styles, edit documents together, and schedule their own day-to-day tasks.

Team managers will appreciate the ability to view each team member’s workload, monitor the amount of time team members have tracked, email and chat with team members, and the ability to “take a pulse” of the team as a whole.

If you are leading a team that has only five large straightforward projects/departments and don’t need to share many files, you shouldn’t have any issues concerning the limitations of ClickUp’s free plan.

Get Started With ClickUp Project Management

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4. Asana: Best Free Project Management Software For Creative Teams

Asana


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Pros

  • Up to 15 users on the free plan
  • 100+ integrations to popular apps
  • Unlimited file storage
  • Project overviews & briefs

Cons

  • No automations
  • Limited views & reports
  • Can’t invite guests to projects

Asana is a sleek, affordable task management software for small to mid-sized creative teams. Asana lets users easily plan, organize, and assign tasks and projects. Multiple communication tools (such as the ability to comment and message) help discussions occur within specific projects and tasks.

The free plan allows you to integrate different apps for time tracking, marketing, team communication, collecting customer feedback, coding, and more.

Asana free project management software

Asana Pricing & Features

The free Asana plan includes:

  • Up to 15 users
  • Unlimited projects and tasks
  • Unlimited storage space
  • 100+ integrations to apps, such as Canva, Figma, Vimeo, and Lucidchart
  • Time-tracking integrations
  • Drag-and-drop project overview and brief creator
  • Unlimited activity logs
  • List, calendar, and kanban board project views
  • Status updates and due dates
  • Unlimited messages between collaborators
  • Web, desktop, iOS, and Android apps

The free Asana plan is limited in terms of automated workflow, task monitoring, and customizations.

The Asana Premium plan costs $13.49/user/month. This plan gives you an admin console to work from, a workflow builder, a task template builder, and guest sharing access.

The Asana Business plan costs $30.49/user/month. This plan includes portfolios, integrations to software, such as Adobe Cloud and Tableau, and document proofing.

When Asana Is The Best Free Project Management Software Choice

Asana is a great choice for creative teams of up to 15 people who need to store and share a lot of files, use external software, such as Canva and Vimeo, message back and forth, and manage many simple tasks. The free version of Asana will probably not work for creative teams that also contract work out to several freelancers.

Individuals and small teams working on print or digital marketing materials, social media or website content creation, podcasts, or small creative businesses may find Asana’s easy task management system (and accompanying integrations) fits their needs perfectly.

Get Started With Asana

Read our in-depth review

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5. Project.co: Best Free Project Management Software For Freelancers

Project.co


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Pros

  • Unlimited client collaborators
  • Unlimited projects
  • Time tracking
  • Take payments within the app

Cons

  • Integrations must be connected with Zapier
  • Limited customization

Project.co is designed to give freelancers and small teams an all-in-one project management solution. Freelancers can invite an unlimited number of clients to work with them on the Project.co platform. Clients can view projects and tasks, chat with freelancers, upload files, and make payments.

Freelancers who have hourly contracts will appreciate the built-in time tracker. Project.co’s payments feature, which allows users to take payments based on tracked hours and/or completed tasks, is helpful for all freelancers.

Project.co free project management software

Project.co Pricing & Features

The free Project.co plan includes:

  • One creative user
  • Unlimited client user invitations
  • Unlimited projects
  • 10GB of storage space
  • Time tracker
  • Custom invoice designer
  • Payments through Stripe
  • Custom project statuses
  • Project privacy levels
  • Create projects from templates or from scratch
  • Note-taking and sharing
  • Client chat
  • Integrate any third-party app you want via Zapier
  • Web, desktop, iOS, and Android apps

The only difference between the free Personal plan and the Teams plan, which costs $10/user/month, is that you get an unlimited number of team members and 10GB of storage per user.

When Project.co Is The Best Free Project Management Software Choice

Project.co is an incredibly intuitive project management software for freelancers working with a variety of clients. It allows you to work intimately with clients on longstanding and one-off projects. You can chat with an unlimited number of clients, upload and download files, set up a custom dashboard for each project, and take payments, all within your Project.co account.

It doesn’t have all the bells and whistles of the other software on this list. It’s not supposed to. This project management software is built for you to get started fast and use only one program. Project.co was also designed to be approachable enough for clients to understand it — and actually want to use it.

Get Started With Project.co

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6. Avaza: Best Free Project Management Software For Small Businesses

Avaza


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Pros

  • Time tracking and expense reports
  • One-time & recurring invoices
  • Resource management
  • Unlimited number of collaborators

Cons

  • Limited storage space
  • Limited number of active projects

Avaza is a project management software for small business owners to manage a team of people, expenses, and billing.

With Avaza, one admin user can send estimates to clients, track business expenses, schedule resources, create timesheets, send invoices for final deliverables and billable hours, get business reports, and more. Admins can also invite an unlimited number of people to collaborate on a project.

Avaza free project management software

Avaza Pricing & Features

The free Avaza plan includes:

  • Unlimited number of collaborators on a project
  • Five active projects
  • One admin user who can bill hours, track expenses, etc.
  • One user who can schedule team members to a project
  • Five team members with chat access
  • Unlimited number of clients with chat access
  • 100MB of storage space
  • Send five invoices per month
  • Time tracking that converts to timesheets
  • Accept payments via PayPal, Payoneer, and Stripe
  • Ten active customers on file
  • Send quotes and estimates to clients
  • Send one-time and recurring invoices
  • Custom billing is based on hours, expenses, fixed milestones, percentages, etc.
  • Business reporting on team members’ progress, the profitability of projects, the accuracy of a project’s time and budget estimates, and more
  • iOS and Android apps

Paid Avaza plans range from $11.95/month to $47.95/month and allow you to have more admin users, more active projects, more storage space, and more customers.

When Avaza Is The Best Free Project Management Software Choice

Small business owners and nonprofit owners who need to track expenses, send invoices, and schedule project collaborators for up to five projects at once should use Avaza. Avaza works especially well if you have a smaller pool of consistent customers or donors since the software has built-in recurring invoicing features.

Avaza makes it easy to divert your organization’s project collaborators to where they work best based on their skill set and schedule and to monitor all active projects’ progress.

Get Started With Avaza

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7. Hive (Previously SquidHub): Best Free Project Management Software For Complex Projects

Hive


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Pros

  • Highly granular project views & rules
  • Unlimited projects
  • Unlimited storage space
  • Cloud storage integrations

Cons

  • Limited number of users
  • Limited third-party integrations
  • No project resourcing or time tracking

Hive is a project management software that allows teams of up to two people to create highly detailed projects and workflows. Users can set up project templates and recurring tasks, automations, custom project parameters, link projects, and more. You can also view projects in several different formats.

Hive free project management software

Hive Pricing & Features

The free Hive plan includes:

  • Up to two workspace users
  • Unlimited projects
  • Unlimited storage
  • Gantt, kanban, calendar, table, project summary, portfolio, task, and custom views
  • Agile task management
  • Project risks and issues
  • Google, Microsoft OneDrive, Box, and Dropbox integrations
  • Project dependencies and automations
  • Recurring tasks
  • Project templates
  • Project linking
  • Project milestones
  • Custom project fields, labels, prioritization, project exports, and notifications
  • Create tasks from emails
  • Collaborative and private notes
  • Hive Mail and Hive Calendar

Paid Hive plans start at $12/user/month and give you an unlimited number of workspace users, project resourcing, project proofing, external users, and more third-party integrations.

When Hive Is The Best Free Project Management Software Choice

Hive is a great project management software for teams of up to two people who work on very complex projects and need custom project parameters. Hive also allows you to work on agile projects, set up recurring tasks and automations, use prebuilt as well as custom templates, and organize your workspace.

These functions will save you time while ensuring your projects are thoroughly understood and monitored.

Users can view their projects in several ways and manipulate tasks as they see fit, making Hive one of the most in-depth project planning and monitoring tools out there.

Get Started With Hive

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8. Basecamp: Best Free Project Management Software For Student Group Projects

Basecamp


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Pros

  • Intuitive design & project views
  • Several communication features
  • Custom notification settings
  • Calendar & file sharing integrations

Cons

  • Not for business use
  • No advanced features
  • Limited to three active projects

Basecamp is a simple task management tool built to organize projects into cards, lists, or “hill charts” (like the one pictured below). Users can assign due dates, track which tasks have been completed or are overdue, view upcoming due dates, and sync all related tasks to a personal calendar.

Basecamp also offers many ways for group members to communicate with each other, including project and team-wide message boards, team chats, private chats, and recurring check-ins.

Basecamp task management feature.

Basecamp Pricing & Features

The free Basecamp plan includes:

  • Up to 20 users
  • Up to three active projects
  • 1GB of storage
  • Message boards about specific topics
  • Real-time group chats
  • Automated check-in questions
  • Document and file sharing
  • Project schedules, updates, and notifications
  • Google, iCal, and Outlook sync
  • Link to Google Docs
  • Interactive hill charts to visualize progress
  • Forward emails to Basecamp
  • Reports on a project’s latest activity, upcoming due dates, overdue tasks, added to-do items, and completed tasks
  • Custom notification settings
  • View projects as boards or lists
  • See an agenda of the week’s upcoming tasks
  • Desktop, Mac, iOS, and Android apps

The only paid Basecamp plan costs $99/month and includes an unlimited number of users and projects. It also has more storage space, client access to Basecamp projects, and project templates.

When Basecamp Is The Right Free Project Management Software Choice

Basecamp is a great choice for students working in small groups. That is because Basecamp provides a self-contained project management, file sharing, and messaging solution, so students don’t have to “figure out” the best ways to work together. No one loses any phone numbers or emails, there’s no need for different group chats, and talking takes place where work is done, so there’s less confusion in general.

Group communication, collaboration, and task management are built into the software, and it’s so simple to use that students working on up to three projects at a time can easily onboard new users.

Get Started With Basecamp

Read our in-depth review

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Why We Don't Recommend These Free Project Management Options

Teamwork: Better Suited For Larger Teams

Teamwork has a free plan that allows up to five users to work on two projects at a time. The free plan includes time tracking and different project view formats. However, other project management software on this list, such as Airtable and ClickUp, offer these features as well as more active projects, project collaborators, and project storage space.

Teamwork’s paid plans have excellent features for businesses, though.

Redbooth: Very Limited Free Features

Redbooth has a free plan for up to two users and includes two active workspaces. Compared to other project management software that allows a very limited number of team members, Redbooth doesn’t have as many different project view formats, customizations, automations, or resource management tools.

Also, the Redbooth mobile app tends to crash often.

Which Free Project Management Software Is Right For Your Business?

The best free project management software for your business has the right number of users, projects, and amount of project storage you need. It will also have the features you need to keep your specific operation organized and productive.

If you are an individual or a very small team working on complex projects, Airtable and Hive are great options.

Trello, Asana, and Basecamp are all very straightforward project management tools for individuals as well as mid-size/large groups.

Project.co is an excellent free project management software for freelancers, while Avaza is great for small businesses that need financial management tools.

While you’re deciding on a free plan, consider how you think your organization might grow. You may get a lot more projects or need additional features, so you’ll want to choose software that also has a nice paid plan. That way, when you do need to get a paid plan, you don’t have to switch to another software provider.

Also, check out our posts on the best project management software for small businesses and best project management software for nonprofits if you’re running either of these types of organizations.

FAQs About The Best Free Project Management Software

What is the best free software for project management?

The best project management software that’s free depends on how many people you’re working with, how many projects you need to work on, and how complex your projects are.

Very large organizations should consider ClickUp, Asana, and Trello.

Individuals and small teams that want to customize their projects and project dashboards should look into Airtable and Hive.

Freelancers should use Project.co, while small businesses will benefit from Avaza’s free finance management tools.

How do I choose the best free project management software?

To choose the best free project management software, consider how many people you’ll need to work with, how many projects you expect to be working on at once, and whether you want to give people outside your organization access to your project management software.

Next, consider whether you need any finance management features, such as time tracking, invoicing, or resource management.

Finally, consider how complex your projects are.

Answer these questions, and you’ll find the right software for you.

What is the easiest project management software to use?

The easiest project management software to use is Trello, Basecamp, and Asana.

All of the software in this post are easy to use, though.

How can I tell if a free project management software is legit or a scam?

You can tell if a free project management software is legit or a scam by reading software reviews and the “fine print” of free software packages.

For example, Trello offers “free” Power-Up integrations, but if you read the fine print, you’ll find that it’s free to install Power-Ups, but some Power-Ups do actually cost money to use on your boards.

Is there a free version of Microsoft Project?

There is not a free version of Microsoft Project.

In Summary: The 8 Best Free Project Management Software

  1. Trello:
    • Best simple project management software for individuals and small teams
    • $0/month-$17.50/user/month
    • Unlimited users
  2. Airtable:
    • Best for customizing project management dashboards
    • $0/month-$24/user/month
    • Up to five team members on the free plan
  3. ClickUp Project Management:
    • Best for communicating with a large team
    • $0/month-$19/user/month
    • Unlimited number of team members
  4. Asana:
    • Best for small to mid-size creative teams
    • $0/month-$30.49/user/month
    • Up to 15 users on free plan
  5. Project.co:
    • Best for freelancers
    • $0/month-$10/user/month
    • One user on free plan
  6. Avaza:
    • Best free project management software for small businesses
    • $0/month-$47.95+/month
    • Unlimited collaborators, one admin user
  7. Hive:
    • Best for highly complex projects
    • $0/month-$16/user/month
    • Up to two users on free plan
  8. Basecamp:
    • Best for student group projects
    • $0/month-$99/month
    • Up to 20 users on free plan
Nicolette Kier

Nicolette Kier

Expert Analyst & Reviewer
As a small business owner, contributing writer Nicolette Kier has been sharing her knowledge on all things related to freelancing and eCommerce since 2019. She earned a BS in Physics and a BA in Creative Writing from the University of Pittsburgh.
Nicolette Kier
View Nicolette Kier's professional experience on LinkedIn.

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The vendors that appear on this list were chosen by subject matter experts on the basis of product quality, wide usage and availability, and positive reputation.

Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships.

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