Which Invoicing Programs Have the Best Mobile Apps?

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Best Mobile Apps for Invoicing

We all know that more invoices equal more money for your small business. So why wait until you’re in an office environment to send invoices? Whether you’re meeting with a potential customer over coffee, visiting a potential job site, or just out and about, you can send invoices on the spot straight from your phone.

That said, in this day and age of mobile technology, I am honestly surprised by how few invoicing programs offer mobile apps. If you want your business to keep up with an on-the-go lifestyle, it’s essential that your invoicing software actually does the same. You need software that supports mobile apps—and good ones.

After investigating dozens of apps, we’ve rounded up a list of the invoicing programs with the best mobile apps. We heavily researched and tested each app to bring you the best features, prices, and user experiences. Without further ado, here are the top four mobile apps for invoicing.

1. Zoho Invoice

Best Mobile Apps for Invoicing

When it comes to mobile apps, Zoho just can’t be beat. The company, in general, is known for offering full-fledged mobile apps, and their Zoho Invoice (see our review) product is no exception to this rule. Zoho Invoice has nearly all of the features of its web-based counterpart and comes complete with a beautiful interface and strong customer service. Zoho Invoice also offers unbeatable invoicing—15 different templates, ample customizations, a brilliant client portal, and the ability to autoschedule invoices to be sent at a later time.

What’s more, Zoho Invoice offers the most mobile app options on the market, with versions for iPhones, iPads and iPod Touches (iOS 8.0+), Androids (4.1+), Windows phones (8, 8.1, or 10), and the Apple Watch. They even have an app for Kindle Fire.

Features

The Zoho Invoice app offers an incredible number of features that are all well-organized and easy to use. In addition to the long list of features below, you can also have Zoho Invoice send notifications straight to your phone with real-time business updates.

  • Invoicing
  • International invoicing
  • Send invoice reminders
  • Estimates
  • Contact management
  • Expense tracking
  • Record bills
  • Items list
  • Project management
  • Time tracking
  • Reports
  • Multi-currency support

Pricing

Zoho Invoice offers one free plan and three paid plans. The free plan is limited to 5 customers. Payments for paid plans are made monthly. There is no additional cost for the mobile app and you can sign up for Zoho Invoice straight from the application if you don’t already have an account. Each pricing plan offers access to different features so be sure to read our full review or contact Zoho Invoice for pricing details.

  • Free
  • Basic – $7/mo
  • Standard – $15/mo
  • Professional – $30/mo

Customer Reviews

Zoho Books receives 4/5 stars on iTunes (based on 348 ratings) as well as 4.6/5 stars in the Google Play Store (based on 5,000+ ratings).

Users commonly praise the software for being easy to use, offering good invoice designs, and having lots of features. Most people like the free version of the plan, though a few users complained about the 5 customer limit (several users did not understand what the free plan entailed and expected the app to be completely free). There were also some complaints about glitches with the Apple Watch version of the app, though the majority of Zoho Invoice reviews are very positive.

When it comes down to it, Zoho Invoice is ranked #1 for a reason. The app is highly developed, easy to use, and boasts the best invoicing features around. This app is a great choice for anyone looking for mobility and strong invoicing. Take a look at our full Zoho Invoice review for more details or download the app straight away if you’re already sold.

2. FreshBooks Classic

Best Mobile Apps for Invoicing

FreshBooks Classic (see our review) is another full-featured app that gives Zoho Invoice a run for its money. The app offers ample features, receives strong customer reviews, and looks wonderful. One of the coolest parts about the FreshBooks app is that you can use it offline and sync the data at a later time—you really can take your business anywhere. To top it off, FreshBooks offers some of the best customer service around, so you’re in good hands.

The FreshBooks Classic app is available for iPhone, iPad, and iPod Touch (iOS 8.0+) and for Android (4.2+).

Note: FreshBooks offers two mobile apps, one called FreshBooks Classic and one called FreshBooks Invoice + Accounting. The latter app is for the new version of FreshBooks, which is not nearly as developed. Many FreshBooks Classic users who switched over to the new mobile app regretted the decision, which is why that app didn’t make the cut (granted, users who had never used FreshBooks before still liked the new app). I recommend sticking with the robust features and affordable pricing of FreshBooks Classic (learn more about my grievances against New FreshBooks in our comprehensive FreshBooks review).

Features

Like Zoho Books, FreshBooks Classic offers an impressive number of features and the organization of these features is intuitive and appealing. The app offers:

  • Invoicing
  • Expense tracking
  • Contact management
  • Import contacts straight from address book
  • Expense tracking
  • Snap photos of receipts
  • Live bank feeds
  • Record bills
  • Project management
  • Time tracking

Pricing

FreshBooks is trying to push new users towards New FreshBooks. However, support for Classic FreshBooks isn’t going anywhere anytime soon. This does mean that creating a Classic FreshBooks mobile account is a little more complicated if you don’t have a preexisting Classic account. Instead of being able to create a new account straight from the app, you’ll have to contact FreshBooks and sign up for a Classic account on the web first.

FreshBooks Classic offers five scalable pricing plans and there is no additional cost for the mobile app. Each pricing plan gives access to different features so be sure to read our full review for pricing details.

  • Sprout – $12.95/mo
  • Seedling – $19.95/mo
  • Evergreen – $29.95/mo
  • Mighty Oak – $39.95/mo
  • Redwood – Call for pricing

Customer Reviews

FreshBooks Classic receives 4.4/5 stars on iTunes (based on 861 reviews) and 4/5 stars on the Google Play Store (based on 1,778 reviews).

Customers love how easy the app is to use and all of the features that are packed into it.

There are hardly any complaints about the app on the iTunes store, though some Android users are concerned that the company’s focus on New FreshBooks will hinder FreshBooks Classic updates. Recent reports of slow load times aren’t helping this theory, but the company did just complete updates for the Classic mobile apps in September 2017 and October 2017.

For now, FreshBooks Classic is still a major player, and its scalable pricing and ample features give it the rank of second best mobile invoicing app. The software has such strong bookkeeping features that many people even mistake this invoicing software for full-fledged accounting software. FreshBooks Classic is an especially great choice if you need an app that you can use on and offline. Read our complete FreshBooks review to learn more.

 

3. Invoice Ninja

Best Mobile Apps for Invoicing

Invoice Ninja (see our review) snuck into the software scene in 2014, but it didn’t get by us here at Merchant Maverick. In fact, it was named one of our Top 4 Free Bookkeeping Tools for Small Businesses back in mid-2016. Although the software is still limited in terms of customer reviews and internet presence, it has grown to over 40,000 users which tells me they’re doing something right. Invoice Ninja offers strong invoicing and over 35 payment gateway options. While the interface is not as great as that of some of its contenders (the UI is a bit dated and there’s no dashboard), Invoice Ninja offers one of the most compelling free software options with unlimited invoices up to 100 clients.

The Invoice Ninja mobile app is available for iPhone, iPad, and iPod Touch (iOS 9.0+) and for Android (5.0+).

Features

Invoice Ninja comes with strong invoices and customizable templates. It’s also the only app on this list to offer separate contact and vendor management. In addition to the long list of features below, Invoice Ninja will send notifications straight to your phone with real-time business updates.

  • Invoicing
  • Send invoice reminders
  • Estimates
  • Contact management
  • Vendor management
  • Manage customer credits
  • Recurring billing
  • Auto-billing
  • Expense tracking
  • Items list
  • Project management
  • Multi-currency support

Pricing

Invoice Ninja offers one free plan and two paid plans. The free plan is limited to 100 customers. Payments for paid plans are made monthly. There is no additional cost for the mobile app and you can sign up for Invoice Ninja straight from the application if you don’t already have an account. Each pricing plan offers access to different features so be sure to read our full review or contact Invoice Ninja for pricing details.

  • Forever Free
  • Ninja Pro – $8/mo
  • Enterprise – $12/mo

Customer Reviews

Invoice Ninja’s mobile apps have not received very many reviews yet compared to the other invoicing contenders in this article. It receives 4.2/5 stars on the Google Play Store (based on 19 reviews). The app has not received enough reviews on iTunes to generate a rating yet.

However, of the 19 reviews available, almost all of these are positive. Users find the app helpful and easy to use. One user reported an error message and one wished the app could be self-hosted (which sort of defeats the purpose of a cloud-based app…).

InvoiceNinja’s free plan is a great choice for freelancers, contractors, and small businesses with fewer than 100 customers. The paid plans are affordable and unique features like vendor management and client credits set this software apart. However, if you’re looking for strong time tracking and project management, you might be a bit disappointed with Invoice Ninja. Read our complete InvoiceNinja review to learn more about this software and to see if the pros outweigh the cons for your business.

4. Invoice2go

Best Mobile Apps for Invoicing

Created as an app first, Invoice2go has been a long time favorite of many businesses. In days past, this app would have honestly given Zoho Invoice a run for its money with customizable templates and one of the best interfaces I’ve ever seen. However, a recent update has resulted in a substantial number of negative reviews and sent many customers begging for the return of the old design. Invoice2go still has strong features, including the unique ability to watermark invoices for added security.

The Invoice2go mobile app is available for iPhone, iPad, and iPod Touch (iOS 9.3+) and for Android (4.1+).

Features

Of all of the apps in this post, Invoice2go has the best invoice customizations. The interface is attractive, easy to use, and even fun. The key features of Invoice2go’s mobile app include:

  • Invoicing
  • Watermark invoices
  • Send invoice reminders
  • Add attachments and photos to invoices
  • Estimates
  • Accept payments online
  • Contact management
  • Expense tracking
  • Snap photos of receipts
  • Items list
  • Reports
  • Multi-currency support

Pricing

Invoice2go offers four scalable plans. Subscriptions are billed yearly so prices seem pretty hefty, but the app is only slightly more expensive than Zoho Invoice if you break up the cost by month. There is no additional cost for the mobile app and you can sign up for Invoice2go straight from the application if you don’t already have an account. Each pricing plan offers access to different features so be sure to read our full review or contact Invoice2go for pricing details.

  • Starter – $19/yr
  • Pro – $99/yr
  • Enterprise – $149/yr
  • Unlimited – $399/yr

Customer Reviews

Invoice2go receives 4/5 stars on iTunes (based on 4,000+ ratings) and 4.2/5 stars on the Google Play Store (based on 15,000+ ratings).

These ratings are bit misleading. As I mentioned above, a recent update has left users unhappy and nostalgic for the old app. New users who aren’t used to the old version of Invoice2go don’t seem as concerned, but there is a marked difference between the recent negative reviews and the predominantly positive reviews of old.

So why did we keep this app in the running then?

While I too am fonder of the old Invoice2go design, the software still offers a good feature set and is an affordable option for many small businesses. New users who aren’t accustomed to the old design seem to like the app fine, which is a point in favor of Invoice2go. I’m hoping that in future days, Invoice2go will listen to their customers and return the interface to its former glory. If you’re still interested in Invoice2go, read our comprehensive Invoice2go review and stay tuned for future updates.

Honorable Mention: Harvest

Best Mobile Apps for Invoicing

When it comes to invoicing software with strong mobile apps, we can’t forget Harvest. However, the app misses the mark by only allowing users to view invoices rather than create new invoices from their phone. For many businesses, this could be a deal breaker, but the time tracking and project management features in the app are so great that we had to still mention it.

Created in 2006 as a simple time tracking app, Harvest (see our review) has now grown into a full-fledged invoicing software with over 40,000 users. True to its roots, Harvest offers the best time tracking and project management features of the mobile apps in this post. In addition to strong features, the Harvest mobile app has an appealing UI and is easy to navigate. The company also provides amazing customer service and a great free plan. Like FreshBooks, the Harvest app works both on and offline.

The Harvest mobile app is available for iPhone, iPad, and iPod Touch (iOS 10.0+) and for Android (4.2+).

Features

As we mentioned earlier, Harvest has incredibly comprehensive time tracking features, as well as employee management and team tracking, for the paid, multi-user plan. In addition to the long list of features below, Harvest will send notifications straight to your phone with real-time business updates.

  • Invoicing
  • Expense tracking
  • Snap photos of receipts
  • Track mileage
  • Project management
  • Time tracking
  • TImesheets
  • View team’s logged hours

Pricing

Harvest has a free plan and two paid plans. Payments are made monthly. There is no additional cost for the mobile app. You have to have an existing Harvest account before downloading the app, so you’ll need to create your Harvest account online using the web version first.

  • Free
  • Solo – $12/mo
  • Team – $12/mo per user

Customer Reviews

Harvest receives 3/5 stars overall on iTunes (based on around 1,100 ratings), while the newest version of the app receives 4.5/5 stars (based on only 14 ratings). The app receives 4.1/5 stars on the Google Play Store (based on 1,908 ratings).

Despite the lower iTunes rating, almost all Harvest reviews are incredibly positive. Users love how easy the app is to use and especially appreciate the time tracking capabilities.

There is a good handful of negative reviews on iTunes, but most of these are outdated and have since been updated. Currently, a few users wish they could review reports from the mobile app and one user found the software too expensive.

If time tracking is a key part of your business, Harvest is the app for you. Simple as that. The app lets you keep track of your time and manage a team straight from your pocket. The app is not ideal for users who need to send invoices from their mobile device. To learn more about Harvest’s capabilities, read our comprehensive Harvest review.

Which App Is Right For Me?

If you’re looking for invoicing on the go, you can’t go wrong with any of these options. Each offers great invoice designs and automation. The deciding factor will be which features you need in addition to invoicing. If you want time tracking, Harvest is the clear answer. For ample payment gateways, Invoice Ninja is the way to go. For a little bit of everything, Zoho Invoice and FreshBooks Classic have you covered.

Take some time to consider which features are most important to you. Think about the price range you can afford and be sure to take advantage of free plans and free trials before finalizing your decision.

Chelsea Krause

Chelsea Krause

Head Accounting and Invoicing Writer
Chelsea Krause is a writer, avid reader, and researcher. In addition to loving writing, she became interested in accounting software because of her constant desire to learn something new and understand how things work. When she's not working or daydreaming about her newest story, she can be found drinking obscene amounts of coffee, reading anything written by C.S. Lewis or Ray Bradbury, kayaking and hiking, or watching The X-Files with her husband.
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