Expensify Pricing Explained: How Much Does Expensify Really Cost?

Expensify is an expense management platform that lets businesses scan receipts, manage expenses, issue reimbursements, use corporate cards, book travel, and sync expense data with accounting software.

Expensify pricing can be confusing because costs depend on your plan, number of users, and whether you use the Expensify Card. In this guide, we’ll break down Expensify pricing and help you decide which plan is the best fit for your business.

How Much Does Expensify Cost?

Expensify pricing depends on the plan you choose, how many users you add, and whether you qualify for Expensify Card-related discounts.

Some users may be able to use New Expensify for free, while businesses that need more expense management controls, approvals, accounting integrations, or reporting will likely need Collect or Control.

How Does Expensify Pricing Work?

Expensify pricing depends on a few factors:

• Plan level: Expensify lists three options: New Expensify, Collect, and Control. Each plan includes different features and tools.
• Number of users: Paid plans are priced per member or active member, so your total cost depends on how many people use Expensify.
• Billing setup: Control pricing can vary depending on whether you choose an annual subscription, pay-per-use billing, and qualifying Expensify Card usage.
• Expensify Card usage: Businesses that use the Expensify Card for at least half of their organization’s monthly expenses may qualify for a discount on their monthly Expensify bill.

The Expensify Visa Commercial Card is free to use and can help businesses manage employee spending from the same platform they use for expenses, approvals, reimbursements, travel, and accounting integrations.

Businesses can also earn cash back with the Expensify Card. Expensify currently advertises up to  2% cash back on purchases.

The Expensify Card is available to businesses with a US business bank account. Employees can be located outside the US, but the linked business bank account must be US-based.

For more details about Expensify’s full feature set, check out our complete Expensify review.

Expensify Pricing Plans

Expensify currently lists three pricing options: New Expensify, Collect, and Control. New Expensify is free, while Collect and Control are paid plans for businesses that need more expense management features, approvals, integrations, and controls.

Here’s a breakdown of Expensify’s pricing plans:

New Expensify

New Expensify is the free version of Expensify. It uses a chat-based approach to expenses, payments, and collaboration. New Expensify includes:

• Receipt scanning
• Sending and receiving money
• Coworker chat and collaboration

Collect Plan

Expensify’s Collect plan costs $5/member/month and includes core expense management features, including:

• Unlimited SmartScans
• Automated payments
• Expensify corporate cards
• Card management
• Expense and travel approvals
• Travel booking
• Reimbursements
• Accounting integrations
• AI and human support

Control Plan

Expensify’s Control plan starts at $9/active member/month, with pricing based on your billing setup and Expensify Card usage. It includes everything in Collect, plus:

• Multiple approval flows
• Custom expense policies
• ERP and HR integrations
• Budgeting
• Custom insights and reports
• Account manager support

Expensify Fees & Extra Costs

The Expensify Card is free to use and does not charge annual fees, interest, late fees, or foreign transaction fees. Expensify says there are no fees or costs associated with the card beyond your active Expensify pricing.

Your main Expensify cost will be your software subscription, which depends on your plan, billing setup, and number of users.

Expensify Nonprofit Pricing & Other Discounts

Expensify does not currently advertise a standard nonprofit discount on its main pricing page. However, nonprofits can still use Expensify’s free or paid plans depending on their needs.

Expensify also offers lower Control pricing for businesses that use the Expensify Card for at least 50% of their eligible US company spend.

How Does Expensify’s Pricing Stack Up To Competitors?

Expensify is competitively priced for businesses that want expense management, receipt scanning, reimbursements, corporate cards, and travel booking in one platform. The free New Expensify option also gives very small teams or individuals a way to use basic tools without paying for a monthly plan.

Compared to corporate card-first platforms like Ramp, BILL Spend & Expense, or Brex, Expensify may be more accessible for smaller businesses that mainly need expense tracking and reimbursement tools. However, card-first competitors may offer stronger spend management features, higher rewards, or more advanced controls, depending on your business.

Expensify also competes with more traditional expense management platforms like SAP Concur. The best choice depends on whether you care most about pricing, employee reimbursements, travel tools, accounting integrations, corporate cards, or advanced reporting.

The Bottom Line On Expensify Pricing

Expensify pricing is competitive for businesses that want expense management, reimbursements, travel booking, corporate cards, and accounting integrations in one platform. New Expensify gives individuals and very small teams a free option, while Collect and Control add more tools for businesses with more complex expense needs.

Expensify can get more expensive as you add users or move into advanced controls and reporting. However, businesses that use the Expensify Card may be able to lower their Control plan costs and earn cash back on eligible card spend.

Expensify is worth considering if you want a flexible expense management platform with a free entry-level option and paid plans that can scale with your business. However, businesses focused primarily on corporate card rewards, strict spend controls, or advanced enterprise workflows may want to compare Expensify with Ramp, BILL Spend & Expense, Brex, or SAP Concur.