Easy Accounting Software For Small Businesses

Wave Pricing

As we mentioned earlier, Wave is free, no gimmicks or strings attached. With a Wave account, you get access to all Wave features and unlimited users. The only extra costs to be aware of are the payroll, payment processing, and professional bookkeeping services. Read our complete Wave review for all of the pricing details.

Wave Features

Wave is well-developed software that rivals even some paid programs in terms of features. This app is incredibly easy to navigate, and the learning curve is minimal, making it a great choice for business owners with little previous accounting experience. The software covers all of the accounting basics, including invoicing, expense tracking, accounts payable, bank reconciliation, and more.

Wave also has several unique features. In Wave, users can separate personal and business expenses, which is ideal for freelancers or side hustlers who don’t have a separate business bank account. Wave also offers Lending by Wave, which helps business owners gain access to capital through a partnership with OnDeck. Learn more about this financing option in our post Lending by Wave: Everything Small Businesses Need to Know.

Other features include:

Item management
Reports
Receipts
Contact management

Wave doesn’t offer as many integrations as its competitors; however, it does have a Zapier integration, which connects Wave with over 1,000 third-party apps. Besides Zapier, there are only three other integrations. (The Etsy integration makes Wave a great choice for Etsy sellers in need of simple accounting.) Wave also has several mobile apps.

The only downsides to the software are slow customer support, the lack of a project management feature, and limited abilities for time tracking. There also isn’t a true inventory feature. If these features are integral to your business, you’ll have to use an integration. Or you can take a look at one of the other options on this list instead.

Takeaway

If you’re looking for an affordable accounting option, it doesn’t get better than Wave. With positive customer reviews and a well-organized UI, it’s no wonder this free accounting software is popular. It’s easy to jump straight in and start using Wave, even with little previous accounting experience.

To learn more, read our full Wave review or sign up for an account to test the software yourself. You’ve got nothing to lose — after all, it’s free.

Get Started with Wave

2. Zoho Books

Best for small businesses in need of strong online accounting, affordable pricing, and good invoicing. Ideal for international business.

Created in 2011, Zoho Books offers unbeatable invoicing and strong mobile apps. Recent updates have put Zoho Books on par with QuickBooks Online in terms of features, but with better customer service, cheaper pricing, and a more user-friendly UI, Zoho Books is a great option for small businesses.

Zoho Books

Zoho Books Pricing

Zoho Books offers three affordable pricing plans ranging from $9/month – $29/month. Each plan comes with basic features and unlimited invoices. The larger the plan, the more contacts, users, and advanced features you’ll have access to. Read our Zoho Books review for the details.

Zoho Books Features

Zoho Books has an impressive number of features. With good customer support and a well-designed UI, the software is easy to use and learn. The software has all of the features you’d expect from a fully-developed accounting solution, including invoicing, contact management, expense tracking, time tracking, inventory, project management, and even tax support.

Easy Accounting Software for Small Businesses

The best part about Zoho Books is its invoicing offerings. Zoho Books offers 16 customizable invoice templates, a client portal where customers can pay invoices directly online, recurring invoices, and the unique ability to encrypt invoices. Many automations make it easy to invoice customers, such as the ability to auto-schedule invoices to be sent at a later time. Also, you can send invoices in 13 languages, making Zoho Books a great choice for international business.

You’ll find these key accounting features as well:

Accounts payable
Charts of accounts
Bank reconciliation
Fixed asset management
Reports

Zoho Books offers over 30 integrations, including 11 payment gateway options and a Zapier integration that connects Zoho Books to over 750 other third-party apps. Zoho Books also has easy accounting apps that are highly developed and praised by existing users.

Zoho Books is known for great customer service. Phone and email support are both available. Representatives are generally helpful and quick to respond to questions. The majority of customer reviews are positive, and users especially like the level of support they receive.

The only drawback is that Zoho Books has no payroll feature. You’ll either have to find a payroll integration or opt for different software.

Takeaway

With almost as many features as QuickBooks Online, Zoho Books is a contender worth considering. The software is easy to use, and its invoicing features are unbeatable. Great customer support, a good number of integrations, and international features are also perks of the software.

If Zoho Books sounds like it might be a good choice for your small business, start a free trial or read our complete Zoho Books review to learn more.

Get Started with Zoho

3. ZipBooks

Best for small businesses in need of affordable, strong accounting. Ideal for business owners with little previous accounting experience.

ZipBooks is an up-and-coming accounting software program that launched in 2015. The software may be fairly new, but it has already mastered simplicity. ZipBooks is one of the easiest accounting programs out there. With a free plan, unlimited users, and ample automations, it’s not hard to see why this software gets a good rating.

ZipBooks

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ZipBooks Pricing

ZipBooks offers three pricing plans ranging from $0/month – $35/month. Each plan comes with unlimited invoicing and unlimited users, which is almost unheard of (especially for the free plan). Each pricing level adds more features. Read our complete ZipBooks review to see which plan’s features suit your needs best.

ZipBooks Features

ZipBooks offers a good number of features that are easy to use and has one of the most attractive interfaces out there. The software’s design is simple and intuitive, using automations to save you time. The UI is even color-coded to make navigation a breeze. ZipBooks offers the basics you’d expect from accounting software, including invoicing, contact management, and expense tracking.

One unique aspect of ZipBooks is that the software takes the data you input and uses it to provide helpful business insights, including a business health score and business recommendations specific to your financial situation.

Additionally, ZipBooks offers:

Time tracking
Project management
Reports
Category tracking

ZipBooks only comes with five integrations, so if you’re looking for ample add-ons, this may not be the software for you.

If you’re looking for good customer support, ZipBooks has you covered. Representatives are quick to respond to questions. Phone support is available for the paid plans. Other support options include email, in-software chat, a knowledgebase, and a blog.

Before purchasing ZipBooks, there are a few potential drawbacks to consider. Compared to the other choices on this list, ZipBooks has very limited invoicing and only a small number of accounting reports. There also is no item or inventory feature. Despite these shortcomings, ZipBooks receives many positive customer reviews.

Takeaway

If you’re looking for easy accounting software, ZipBooks is hard to beat. With a great design and good learning resources, ZipBooks does everything it can to make accounting simple. If ZipBooks sounds like a good fit for your business, use the free plan to take the software for a spin. Read our complete ZipBooks review to learn more.

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4. FreshBooks

Best for small businesses looking for simplicity, strong invoicing, proposals, and good customer support.

FreshBooks used to be an invoicing software with a few bookkeeping tools tossed in. With the recent addition of double-entry accounting, FreshBooks is now a complete accounting solution for small businesses. The software is incredibly easy to use and free of accounting jargon.

FreshBooks

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FreshBooks Pricing

FreshBooks offers three pricing plans ranging from $15/month – $50/month. Most features are included in all plans, so each larger level mainly adds more billable customers.

FreshBooks only supports a single user (additional users cost an extra $10/month each). Read our full FreshBooks review to learn more.

FreshBooks Features

FreshBooks has always been easy to use, but a recent redesign has made the user experience even more straightforward and the UI more attractive. Setup is simple, and the software takes very little time to learn. In terms of features, you’ll find invoicing, expense tracking, contact management, and more.

FreshBooks offers two customizable invoice templates and a client portal where customers can pay their invoices directly online. One of the coolest features in FreshBooks is the ability to chat with your customers directly on their invoices.

Other features include:

Project management
Time tracking
Reports

FreshBooks offers over 80 integrations, which is significantly more than most invoicing programs. There are also mobile apps available.

FreshBooks has great customer support. Representatives are friendly, helpful, and quick to respond. There is phone support, email support, a help center, and several other resources to help you learn the software.

For the most part, FreshBooks receives positive customer reviews; however, there are some recurring complaints.

The main drawback of FreshBooks is the cost. The software is expensive compared to other accounting programs, and the value of the software simply doesn’t match the price. FreshBooks also only supports a single user. Instead of purchasing additional users, you’d get more bang for your buck by choosing a less expensive program.

Takeaway

This easy bookkeeping software is ideal for small businesses that need to save time on sending invoices, tracking expenses, and creating proposals. If the simplicity of FreshBooks sounds appealing to you, take the software for a spin with a free trial or read our comprehensive FreshBooks review to learn more.

5. QuickBooks Self-Employed

Best for freelancers, contractors, and other self-employed individuals needing basic bookkeeping and tax support. Ideal for managing estimated quarterly taxes and maximizing deductions.

QuickBooks Self-Employed is tax software designed to help freelancers with basic bookkeeping and tax support. While QuickBooks Self-Employed isn’t exactly accounting software, it offers easy bookkeeping and tax support for freelancers.

QuickBooks Self-Employed

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QuickBooks Self-Employed Pricing

There are two pricing options for QuickBooks Self-Employed. There’s a $10/month plan that includes all of the software’s features. Going with the $17/month plan adds a Turbo Tax integration, so you can easily file your self-employment taxes.

QuickBooks Self-Employed Features

QuickBooks Self-Employed is well-organized and easy to use. The features help simplify estimated quarterly taxes and allow freelancers to manage their expenses and track their deductions.

This software also makes it easy to separate personal and business expenses, which is ideal for freelancers who don’t have a designated business bank account. Like Wave, QuickBooks Online also has a built-in lending feature called QuickBooks Capital that helps small businesses gain access to working capital to manage their cash flow.

Additionally, QuickBooks Self-Employed offers:

Invoicing
Fixed asset management
Schedule Cs
Tax checklist

QuickBooks Self-Employed offers a small number of integrations, but the Turbo Tax integration is the best part of the software by far. This integration makes self-employment taxes a breeze and makes it easy to file taxes online.

Unfortunately, QuickBooks Self-Employed is known for poor customer service. With no phone support and limited additional resources, it can be hard to find help, though the company is working to improve this. There is a live chat feature, a redesigned help center, and a small business resource center with helpful business advice.

While QuickBooks Self-Employed is a great option for managing your federal taxes, our one concern is that the software lacks state tax support. This means you’ll have to find another way to file state taxes.

Takeaway

If you’re a freelancer looking for a way to manage your finances and taxes, QuickBooks Self-Employed could be a good option for your business. The software is easy to use and comes with good mobile apps for quick access to your data.

To learn more about this software, read our complete QuickBooks Self-Employed review. If you’re already convinced, sign up for a free trial or start using the software today.

6. SlickPie

Best for small businesses on a tight budget in need of basic accounting features and bookkeeping automations.

Founded in 2015, SlickPie is an easy-to-use accounting solution that has already received positive customer reviews and press coverage. Like Wave and ZipBooks, SlickPie offers an impressive free plan and a beautiful interface.

SlickPie

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SlickPie Pricing

SlickPie offers a free plan and a Pro plan, which costs $39.95/month. Both plans come with basic features and unlimited users. Read our complete SlickPie review for all of the pricing details.

SlickPie Features

As we mentioned earlier, SlickPie is easy to use and offers several automations to help save you time and energy. There are a few occasional navigational difficulties, and the organization could be improved, but overall, the software is simple to set up. Features include invoicing, expense tracking, contact management, accounts payable, and more.

One of the coolest features is SlickPie’s MagicBot, which is a data entry tool that automates your receipts. When you take a photo of your receipt, SlickPie will automatically gather the information from the photo and enter the data for you.

Here are some other features found in SlickPie:

Chart of accounts
Item management
Reports

SlickPie only offers three integrations, which might not cut it for many small businesses.

Customer support is lacking, with phone support limited to subscribers of the paid plan. Email response times may take several days. However, there is a help center that offers informative articles and a helpful FAQ section.

There are a few limitations to consider when comparing SlickPie to the other options on this list. While SlickPie is still easy to use, the software is difficult to navigate at times. There are also no project management or time tracking features. Unlike the other options on this list, SlickPie does not have mobile apps.

Takeaway

SlickPie is simple accounting software with basic features and a few promising automations. However, its limited automations, missing features, and occasionally unintuitive organization may rule this software out as a viable option for some small business owners.

If you’d like to learn more, read our complete SlickPie review or see the software in action for yourself by signing up for a free account.

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7. QuickBooks Online

Best for small businesses looking for a full-featured accounting solution that is relatively easy to use. Ideal for businesses with five users or fewer (though you can add up to 25 users for an additional cost).

QuickBooks Online is a fully-featured accounting software program that is generally easy to use. With nearly 600 integrations, strong mobile apps, and tax support, it’s no wonder this software is popular.

QuickBooks Online

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QuickBooks Online Pricing

QuickBooks Online offers three pricing plans ranging from $20/month – $70/month. The larger the plan, the more features you have access to and the more users you can have.

Payroll costs an additional $35 – $80/month (plus $4/month per employee). Read our full QuickBooks Online review to learn more and to see if Intuit is running any sales promotions.

QuickBooks Online Features

While this cloud accounting software is not quite as easy to use as the other options on this list, the trade-off is more advanced features. Set up is a bit involved and the organization is occasionally difficult to navigate. Compared to other big-name programs, though, such as Xero, Sage, and AccountEdge Pro, QuickBooks Online is a piece of cake.

QuickBooks offers double-entry bookkeeping and strong accounting features, such as bank reconciliation, accounts payable, reports, and a chart of accounts. You’ll also find invoicing, expense tracking, time tracking, project management, and more. In terms of invoicing, QuickBooks Online offers the second-best templates and automations (with Zoho Books being the first).

Other features include:

Class tracking
Client portal
Tax support
Contact management
Budgeting
Inventory

With nearly 600 integrations, QuickBooks has more integrations than any other accounting program on this list. The available integrations include 25 payment processing options and great mobile apps.

As we mentioned earlier, QuickBooks has had a reputation for poor customer service in the past. Recently, QuickBooks Online has made great strides to improve its customer support. While the company still has a ways to go, phone response times have greatly improved, and a redesigned help center makes it easy to find assistance.

The downside? While QuickBooks is well-organized and relatively easy to learn, the software can be overwhelming at first and occasionally unintuitive, making it a less easy-to-use option than the other software choices on this list.

Takeaway

While QuickBooks Online may not be quite as easy to use as the other options on this list, it might be a good fit for businesses looking to get the most bang for their buck in terms of features.

Read our comprehensive QuickBooks Online review to learn about all that this software has to offer or sign up for a free trial to see for yourself.

Final Verdict

Any of these simple small business accounting software options will allow you to easily manage your business’s finances and balance the books, no matter what level of accounting experience you bring to the table. Ultimately, the decision will come down to your budget and the features your business needs.

Want a good double-entry accounting solution that’s more robust than the options we discussed above? I suggest trying Xero, Sage Business Cloud, AccountEdge Pro, or QuickBooks Pro. These apps aren’t quite as easy to use as the seven programs in this post, but they come with far more advanced features. If you need higher-level inventory management, payroll software, or a more refined method to track bank accounts, credit card payments, or credit card charges, you’re going to be better off with one of these solutions.

Conversely, for small business owners who are in the market for something very simple and don’t want to pay anything for an accounting app, we’ve compiled a list of the best free online accounting software programs out there.

If you need more help deciding, read the Complete Guide to Choosing Online Accounting and don’t forget to download the Beginner’s Guide to Accounting. In this free ebook, we make accounting simple and teach you everything you need to know without the confusing accounting jargon.

As always, let us know if you have any questions and happy hunting!