Advertiser Disclosure

💳 Save money on credit card processing with one our top 5 picks for 2020

The Complete Guide To QuickBooks Desktop Pricing

  • 20 comments
  • Updated on:
Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.
Chelsea Krause

Chelsea Krause

Content Strategist - Accounting & eCommerce
Chelsea Krause is a writer who has specialized in accounting for over three years and is a QuickBooks Certified User. She has a BA in English & Creative Writing from George Fox University and studied at the University of Oxford as well. She has been quoted in Forbes and her work appears in Startup Nation, Small Business Bonfire, and Women on Business.
Chelsea Krause

We've done in-depth testing of each and confidently recommend them.

We've done in-depth testing of each and confidently recommend them.

Leave a comment

20 Comments

Responses are not provided or commissioned by the vendor or bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the vendor or bank advertiser. It is not the vendor or bank advertiser's responsibility to ensure all posts and/or questions are answered.

    terri

    Hi, I am new to Quickbooks, currently I am subscribed to Quickbooks Online Self-Employed. I’m having a bit of a hard time with it. My question to you is… Does Quickbooks Desktop require banking information to get started? I don’t feel comfortable connecting banking information with Quickbooks online. Also, Just wondering if Desktop is better then Online? Thanks. Terri

      Chelsea Krause

      Hi Terri,

      Thanks for reaching out! Both QuickBooks Online and QuickBooks Desktop give the option for connecting with your bank account, but neither require it. You can still use QuickBooks Self-Employed and choose to manually import your bank statements instead of connecting directly to your bank account (here are some articles from QuickBooks about how to import bank statements).

      If you’re worried about security, our QuickBooks Self-Employed review provides the company’s security details. QuickBooks Desktop has the potential to be more secure since it’s a locally-installed program, but that means you are entirely in charge of your software’s security and need to be very up-to-date on the latest security standards and recommendations. If you want to go with QuickBooks Desktop over QuickBooks Self-Employed, QuickBooks Desktop is a very capable software but know that it has a much steeper learning curve and you won’t find freelance-specific features. Here’s our post on QuickBooks Online VS QuickBooks Desktop for a more detailed comparison.

      Let us know if you have any other questions!

      Best wishes,

      -Chelsea Krause

        Sean Tippett

        Thanks for the review but I still have a question on users/licenses. My Dad has a small home rental business in which he keeps records in QB. He would like me to take over if he becomes incapacitated and I live in another state. Is it possible with one QB Pro license to install on 2 different computers and just send the underlying data files when he wants me to take over?

          Chelsea Krause

          Hi Sean,

          Since Quickbooks Pro is a locally-installed software, any work your dad does in QuickBooks Pro will be saved to just his computer. That means if you downloaded the software onto your computer, you won’t be able to see any of his work, at least not without a workaround, Luckily there are a few options.

          The first option is, if the company file is small enough, you may be able to email any work your dad has done to yourself and download the company file to your computer (although I’m not sure if I’d bank on this route as the company file could easily be too big).

          The second option is using QUickBoosk Pro with hosting. Hosting will give your dad access to a server that would connect both of your computers so you could still see whatever changes your dad has made on his end on your own computer. Here is an article about how QuickBooks Desktop Hosting works.

          The third option is to switch to QuickBooks Online. Since QuickBooks Online is hosted on the cloud, you and your dad could both access the account in real-time and work together on the same company file.

          I hope this helps answers your question.

          Best of luck!

          -Chelsea Krause

            Ola

            My company uses QuickBooks Premier 2017. We recently created a network system with a server. Our “IT” guy made a mess of our QBs, so we reached out to QuickBooks Support for help. In the end, they convinced us to buy their Data plan (that came with a free upgrade for QuickBooks 2020 and an IT manager of sorts) for $999.00. Long story short, now QuickBooks is telling us it doesn’t include a free upgrade. And we need to buy their Software plan for an additional $499.95 to upgrade.

            My question for you (and anyone else) is have you heard of their Data and Support Packages? I’ve looked on their website dozens of times and I can’t find any info on them.

            Thanks!
            Ola

              Chelsea Krause

              Hi Ola,

              I’m so sorry that this is happening to you and understand how frustrating this situation is. I have never heard of a $999.99 QuickBooks Data and Support package. If you purchase the subscription of QuickBooks Premier (the $499.95/year that you mentioned) that comes with built-in support. If you don’t have the yearly subscription, technical support from QuickBooks should only cost an extra $89.95 for three months of support.

              Do you have the website address or phone number you contacted the support team with? I’m wondering if you contacted a separate company that offers QuickBooks support and is posing as QuickBooks to get customers. If I were you, I’d try to get whoever you were talking with on the phone, dig into if it was actually QuickBooks’ support team, and request your money back. Don’t be afraid to say you plan on reporting that company to the Better Business Bureau if they won’t give you your money back, as I know $999 can be a lot of money for a small business.

              We’ll leave this comment open for other readers to share if they have had similar experiences.

              Best of luck and let us know what comes of this,

              -Chelsea Krause

                Marc

                I really appreciate the review on what the difference was between Quick books pro and Quick books Pro Plus. Intuit seems to have made this information very hard to find.

                  Chelsea Krause

                  Hi Marc,

                  We’re happy to help! That’s exactly why we created this article. It has always been so hard to find information on QuickBooks, especially when it comes to pricing, which is why we wanted to help readers be able to find clear answers and information. Thanks for reading and best wishes,

                  -Chelsea Krause

                    JP

                    We have a small construction company. We have no office staff as both of use manage construction projects. We’re rarely in the office. We contracted with an independent bookkeeper to perform our accounting data entry. She inputs our financial data into her version of QB Pro 2019 at her office, then transfers the file to our own desktop version of QB Pro on a periodic basis. [Sounds cumbersome, but it works for our small business.]

                    We’ve been thinking of upgrading to QB Premier Construction. The bookkeeper is unfamiliar with any differences in data formatting or entry between the two QB versions. She has advised us that should we upgrade to QB 2019 Premier or Premier Construction-specific version, we’ll have to give her a copy of the new software because she does not believe her version of QB Pro 2019 will accurately post items.

                    Is this an issue ? Do we need to provide her with a copy of QB Premier Construction? If she does data entry with QB Pro, will we run into issues importing the data file into our QB Premier Construction?

                    Last, would it be better for us to get a hosted version of QB Premier Construction so that she can directly input data into our QB files?

                    Thanks!

                      This comment refers to an earlier version of this post and may be outdated.

                      Chelsea Krause

                      Hi JP,

                      Thanks for reaching out! In terms of data entry and overall UI, QuickBooks Premier is incredibly similar to QuickBooks Pro — the only big change will be access to construction features. You can learn more in our post on the industry-specific version of QuickBooks.

                      I’m not 100% if you’d be able to continue importing your accountant’s data from Premier to Pro. You and your accountant could use the free trial of QuickBooks Premier (search the QB Community for the link) and do a test run before buying the software. You can also test the QB Construction features using a free demo of QuickBooks Enterprise (while Enterprise has some differences, the industry-specific features are mostly the same). Regarding hosting, that’s really up to you and if the mobility outweighs the cost of QuickBooks hosting for your business.

                      In terms of needing to provide your accountant with a copy of the software, I have heard of users providing access to an accountant, but I haven’t heard of a client buying the software for the accounting. Other Business owners and CPAs, is it normal for the client to buy the accounting software for the accountant? What are your thoughts?

                      Best of luck, JP! Hope this helps!

                      -Chelsea Krause

                        This comment refers to an earlier version of this post and may be outdated.

                        Chris Mac

                        How many different companies can you have in QB Pro Desktop?
                        If you purchase from a reseller, do you actually get a CD or a download? I have a rather old computer and (PC) and wonder if the new software would be compatible. Any suggestions?

                        Thanks!
                        Chris

                          This comment refers to an earlier version of this post and may be outdated.

                          Chelsea Krause

                          Hi Chris,

                          One of the great things about QuickBooks Desktop Pro is that you can create company files for as many companies as you’d like! Usually, a reseller will provide you with a CD and purchasing from Intuit directly would result in a download. Here are the computer system requirements for running QuickBooks Pro 2019.

                          Best wishes,

                          -Chelsea Krause

                            This comment refers to an earlier version of this post and may be outdated.

                            saira

                            Hi I would like to know, if I want to buy Quick book desktop version for 2 users, under one licence how many subsidiary company accounts can I maintain? And if two users work in different PC, will it sync?
                            Thanks in advance.

                              This comment refers to an earlier version of this post and may be outdated.

                              Chelsea Krause

                              Hi Saira,

                              It depends on which version of QuickBooks Desktop you’d want to buy: Pro, Premier, or Enterprise. If you wanted to buy the basic QuickBooks Desktop software, QuickBooks Pro, for two users it will cost $549.95 before tax — although the company is currently running a promotion where the price would be $386.95 before tax instead. Keep in mind that a desktop license will be good for three years, after which you’ll have to upgrade. Generally, if you want multiple users to work in different locations, we recommend cloud-based software like QuickBooks Online instead; however, you can make this work with QUickBooks Desktop by using QuickBooks Hosting. Here’s some more information on QuickBooks’ multi-user mode.

                              Hope this helps and best of luck,

                              -Chelsea Krause

                                This comment refers to an earlier version of this post and may be outdated.

                                Sarah

                                how does Quickbooks Desktop for Mac compare to all of these?

                                  This comment refers to an earlier version of this post and may be outdated.

                                  Chelsea Krause

                                  Hi Sarah,

                                  Great question! We wrote this post when QuickBooks Mac had been discontinued. Now that the software is back, we’ll definitely be updating this post soon! For now, you can learn more about QuickBooks Mac in our full QuickBooks Mac review.

                                  Best wishes,

                                  -Chelsea Krause

                                    This comment refers to an earlier version of this post and may be outdated.

                                    John

                                    Just a note to thank you for your write-up!

                                    I had been searching sites and trying to compare the versions, costs, years etc.
                                    Thanks for taking the time to step through each of the versions and break out the options, costs etc. It should be easier for people to understand and provided on the QuickBooks site. Thankfully we have helpful people like you to inform the masses!

                                    Thank You!
                                    John

                                      This comment refers to an earlier version of this post and may be outdated.

                                      Chelsea Krause

                                      Hi John,

                                      You’re welcome! I’m glad you found this article helpful! We know firsthand how confusing QuickBooks Desktop’s pricing is and how hard it is to get ahold of QuickBooks’ sales and support teams. We are happy to help business owners have a clear idea of exactly how much the software will cost and what extra fees to expect before purchasing.

                                      Best wishes,

                                      -Chelsea Krause

                                        This comment refers to an earlier version of this post and may be outdated.

                                        Lanre Babatunde

                                        i am lanre babatunde, a consultant for a beverage company. we use one of your products (Quickbook 2011 pro plus, but we want to upgrade from Quickbook 2011 to Quickbook 2018 pro plus.
                                        Secondly, what is the cost of Quickbook 2018 for one users, two users and three users with the shippment to Nigeria. can you also give us material for training or tarin us on the software.
                                        I will be waiting for your reply.

                                        Regards,
                                        Lanre Babatunde

                                          This comment refers to an earlier version of this post and may be outdated.

                                          Chelsea Krause

                                          Hi Lanre,

                                          Thanks for reaching out! So to begin, we don’t actually sell QuickBooks; we just review the product. Are you sure that you are using QuickBooks 2011 Pro Plus and not just QuickBooks 2011 Pro? If you are using Pro Plus, it’s an annual subscription that includes an annual upgrade to the newest software. If you are using the subscription, you can talk to QuickBooks directly about upgrading.

                                          If not, The QuickBooks website is currently selling QuickBooks Pro Plus 2019. So if you want QuickBooks Pro Plus 2018 you’ll have to order it from a different source like Amazon — and they will have the exact cost and shipping information. If you would like to purchase QuickBooks Pro Plus 2019, the US price is $299.95/year for 1 user, $499.95/year for 2 users, or $699.95/year for 3 users (not including tax and shipping).

                                          Whichever version you decide to purchase, we have some great training resources including our QuickBooks Desktop Pro 101 Series that features dozens of in-depth how-to articles for using QuickBooks Desktop Pro & Pro Plus. I hope this helps and best of luck!

                                          -Chelsea Krause

                                            This comment refers to an earlier version of this post and may be outdated.

                                          Leave a Reply

                                          Your email address will not be published. Required fields are marked *

                                          Your Review

                                          Comment moderation is enabled. Your comment may take some time to appear.
                                          Please read the "User Review and Comment Policy" before posting.

                                          Share

                                          Featured Offer: We Recommend QuickBooks 🎉

                                          Get 50% QuickBooks Online for a limited time!

                                          Take it for a spin with a free trial.

                                          Try QuickBooks Today

                                          We Recommend Fattmerchant 🏆

                                          Fattmerchant is one of our top picks for credit card processing!

                                           

                                           

                                          We love Fattmerchant's predictable pricing and excellent service.

                                          Get Started

                                          Get started with no commitment today.

                                          We Recommend Brex Corporate Card for Startups 🏆

                                          Brex Corporate Card for Startups is one of our top picks for business credit cards!

                                           

                                           

                                          For a limited time get 50,000 rewards points when you spend $1000 with Brex.

                                          Get Started

                                          Get started with no commitment today.

                                          We Recommend Fattmerchant 🏆

                                          Fattmerchant is one of our top picks for credit card processing!

                                           

                                           

                                          We love Fattmerchant's predictable pricing and excellent service.

                                          Get Started

                                          Get started with no commitment today.

                                          We Recommend PaymentCloud 🏆

                                          PaymentCloud is one of our top picks for credit card processing!

                                           

                                           

                                          We love PaymentCloud's predictable pricing and excellent service.

                                          Get Started

                                          Get started with no commitment today.

                                          ⭐️ Featured Promo! ⭐️

                                          Sign up now and qualify for a limited time deal!

                                          Standard Plan: One month free ($29.95 value)
                                          Plus Plan: Two months free ($159.90 value)
                                          Pro Plan: Three months free ($899.85 value)

                                          Learn More

                                          At BigCommerce

                                          We Recommend Helcim 🏆

                                          Helcim is one of our top picks for payment processing!

                                           

                                           

                                          Helcim has exceptional service and an advanced platform that we highly recommend for businesses in Canada and the US. Get three months free when you sign up with Helcim through our links!

                                          Get Started

                                          Get started with no commitment today.

                                          We Recommend PaymentCloud 🏆

                                          PaymentCloud is one of our top picks for credit card processing!

                                           

                                           

                                          We love PaymentCloud's predictable pricing and excellent service.

                                          Get Started

                                          Get started with no commitment today.

                                          We Recommend OnDeck 🏆

                                          OnDeck is one of our top picks for Business Loans!

                                           

                                           

                                          OnDeck is our featured vendor for business loans and lines of credit. If you have at least one year in business, a personal credit score of 600 or higher, and $100K in annual revenue, OnDeck is ready to help your business get funded.

                                          Get Started

                                          Get started with no commitment today.

                                          Get 50% Off FreshBooks ✨

                                          FreshBooks accounting is offering 50% off of their accounting and invoicing software for three months and a 30-day free trial!

                                          Start For Free

                                          No credit card required

                                          We Recommend Lightspeed POS 🏆

                                          Lightspeed POS is one of our top picks for Point of Sale!

                                           

                                           

                                          We highly recommend Lightspeed POS for small businesses looking for a feature-rich, tablet-based point of sale system. For a limited time, get up to $1,000 off retail hardware when you sign up through our link! Ends Sep 30th.

                                          Get Started

                                          Get started with no commitment today.

                                          We Recommend Fundera 🏆

                                          Fundera is one of our top picks for SBA loans!

                                           

                                           

                                          Fundera is a free-to-use marketplace that allows you to compare lenders side-by-side. Easily find SBA 7(a)loans alongside other financing options.

                                          Get Started

                                          Get started with no commitment today.

                                          We Recommend ShippingEasy 🏆

                                          ShippingEasy is one of our top picks for shipping software!

                                           

                                           

                                          ShippingEasy got a 5-star review from our team. Get a 30-day free trial to access discounted USPS and UPS shipping rates and print labels in no time. No credit card required.

                                          Get Started

                                          Get started with no commitment today.

                                          Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity. The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. Opinions expressed here are author’s alone.

                                          Sign up for the Maverick Newsletter

                                          • We occasionally send out emails with special offers.