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The Complete Guide To QuickBooks Desktop Pricing

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Chelsea Krause

Chelsea Krause

Managing Editor - Accounting
Chelsea Krause is a writer who has specialized in accounting for over three years and is a QuickBooks Certified User. She has a BA in English & Creative Writing from George Fox University and studied at the University of Oxford as well. She has been quoted in Forbes and her work appears in Startup Nation, Small Business Bonfire, and Women on Business.
Chelsea Krause
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12 Comments

Responses are not provided or commissioned by the vendor or bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the vendor or bank advertiser. It is not the vendor or bank advertiser's responsibility to ensure all posts and/or questions are answered.

    JP

    We have a small construction company. We have no office staff as both of use manage construction projects. We’re rarely in the office. We contracted with an independent bookkeeper to perform our accounting data entry. She inputs our financial data into her version of QB Pro 2019 at her office, then transfers the file to our own desktop version of QB Pro on a periodic basis. [Sounds cumbersome, but it works for our small business.]

    We’ve been thinking of upgrading to QB Premier Construction. The bookkeeper is unfamiliar with any differences in data formatting or entry between the two QB versions. She has advised us that should we upgrade to QB 2019 Premier or Premier Construction-specific version, we’ll have to give her a copy of the new software because she does not believe her version of QB Pro 2019 will accurately post items.

    Is this an issue ? Do we need to provide her with a copy of QB Premier Construction? If she does data entry with QB Pro, will we run into issues importing the data file into our QB Premier Construction?

    Last, would it be better for us to get a hosted version of QB Premier Construction so that she can directly input data into our QB files?

    Thanks!

      Chelsea Krause

      Hi JP,

      Thanks for reaching out! In terms of data entry and overall UI, QuickBooks Premier is incredibly similar to QuickBooks Pro — the only big change will be access to construction features. You can learn more in our post on the industry-specific version of QuickBooks.

      I’m not 100% if you’d be able to continue importing your accountant’s data from Premier to Pro. You and your accountant could use the free trial of QuickBooks Premier (search the QB Community for the link) and do a test run before buying the software. You can also test the QB Construction features using a free demo of QuickBooks Enterprise (while Enterprise has some differences, the industry-specific features are mostly the same). Regarding hosting, that’s really up to you and if the mobility outweighs the cost of QuickBooks hosting for your business.

      In terms of needing to provide your accountant with a copy of the software, I have heard of users providing access to an accountant, but I haven’t heard of a client buying the software for the accounting. Other Business owners and CPAs, is it normal for the client to buy the accounting software for the accountant? What are your thoughts?

      Best of luck, JP! Hope this helps!

      -Chelsea Krause

        Chris Mac

        How many different companies can you have in QB Pro Desktop?
        If you purchase from a reseller, do you actually get a CD or a download? I have a rather old computer and (PC) and wonder if the new software would be compatible. Any suggestions?

        Thanks!
        Chris

          Chelsea Krause

          Hi Chris,

          One of the great things about QuickBooks Desktop Pro is that you can create company files for as many companies as you’d like! Usually, a reseller will provide you with a CD and purchasing from Intuit directly would result in a download. Here are the computer system requirements for running QuickBooks Pro 2019.

          Best wishes,

          -Chelsea Krause

            saira

            Hi I would like to know, if I want to buy Quick book desktop version for 2 users, under one licence how many subsidiary company accounts can I maintain? And if two users work in different PC, will it sync?
            Thanks in advance.

              Chelsea Krause

              Hi Saira,

              It depends on which version of QuickBooks Desktop you’d want to buy: Pro, Premier, or Enterprise. If you wanted to buy the basic QuickBooks Desktop software, QuickBooks Pro, for two users it will cost $549.95 before tax — although the company is currently running a promotion where the price would be $386.95 before tax instead. Keep in mind that a desktop license will be good for three years, after which you’ll have to upgrade. Generally, if you want multiple users to work in different locations, we recommend cloud-based software like QuickBooks Online instead; however, you can make this work with QUickBooks Desktop by using QuickBooks Hosting. Here’s some more information on QuickBooks’ multi-user mode.

              Hope this helps and best of luck,

              -Chelsea Krause

                Sarah

                how does Quickbooks Desktop for Mac compare to all of these?

                  Chelsea Krause

                  Hi Sarah,

                  Great question! We wrote this post when QuickBooks Mac had been discontinued. Now that the software is back, we’ll definitely be updating this post soon! For now, you can learn more about QuickBooks Mac in our full QuickBooks Mac review.

                  Best wishes,

                  -Chelsea Krause

                    John

                    Just a note to thank you for your write-up!

                    I had been searching sites and trying to compare the versions, costs, years etc.
                    Thanks for taking the time to step through each of the versions and break out the options, costs etc. It should be easier for people to understand and provided on the QuickBooks site. Thankfully we have helpful people like you to inform the masses!

                    Thank You!
                    John

                      Chelsea Krause

                      Hi John,

                      You’re welcome! I’m glad you found this article helpful! We know firsthand how confusing QuickBooks Desktop’s pricing is and how hard it is to get ahold of QuickBooks’ sales and support teams. We are happy to help business owners have a clear idea of exactly how much the software will cost and what extra fees to expect before purchasing.

                      Best wishes,

                      -Chelsea Krause

                        Lanre Babatunde

                        i am lanre babatunde, a consultant for a beverage company. we use one of your products (Quickbook 2011 pro plus, but we want to upgrade from Quickbook 2011 to Quickbook 2018 pro plus.
                        Secondly, what is the cost of Quickbook 2018 for one users, two users and three users with the shippment to Nigeria. can you also give us material for training or tarin us on the software.
                        I will be waiting for your reply.

                        Regards,
                        Lanre Babatunde

                          This comment refers to an earlier version of this post and may be outdated.

                          Chelsea Krause

                          Hi Lanre,

                          Thanks for reaching out! So to begin, we don’t actually sell QuickBooks; we just review the product. Are you sure that you are using QuickBooks 2011 Pro Plus and not just QuickBooks 2011 Pro? If you are using Pro Plus, it’s an annual subscription that includes an annual upgrade to the newest software. If you are using the subscription, you can talk to QuickBooks directly about upgrading.

                          If not, The QuickBooks website is currently selling QuickBooks Pro Plus 2019. So if you want QuickBooks Pro Plus 2018 you’ll have to order it from a different source like Amazon — and they will have the exact cost and shipping information. If you would like to purchase QuickBooks Pro Plus 2019, the US price is $299.95/year for 1 user, $499.95/year for 2 users, or $699.95/year for 3 users (not including tax and shipping).

                          Whichever version you decide to purchase, we have some great training resources including our QuickBooks Desktop Pro 101 Series that features dozens of in-depth how-to articles for using QuickBooks Desktop Pro & Pro Plus. I hope this helps and best of luck!

                          -Chelsea Krause

                            This comment refers to an earlier version of this post and may be outdated.

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