The Best Invoicing Software For Small Businesses

Get Started with FreshBooks

Best for small businesses seeking an all-in-one invoicing and bookkeeping solution.

Pros

Unlimited invoices and estimates
Support for 14 languages
Excellent customer support
Strong mobile apps

Cons

It doesn’t support multiple businesses
Limited payment gateways

Freelancers and small business owners who want invoicing software with bookkeeping options should look no further than FreshBooks. FreshBooks offers lots of great accounting features, including double-entry accounting, journal entries, and bank reconciliation. If that’s more than you need, don’t worry — the smallest FreshBooks plan just focuses on invoicing.

With FreshBooks, you can send unlimited invoices and estimates to your customers. There are a number of time-saving automations built into the software. You’ll also be able to complete other tasks critical to your business, including time tracking, expense management, and project management. Depending on the plan you select, you may also have access to bank reconciliation, reports, journal entries, and proposals. Customer service is excellent, and FreshBooks has received mostly positive reviews from its users. FreshBooks also has over 100 integrations.

freshbooks: best invoicing and bookkeeping software

FreshBooks Features

FreshBooks has a lot of great features for invoicing, accounting, and bookkeeping, including:

Unlimited customized invoices
Unlimited estimates
Automated recurring invoices
Scheduled late fees
Automated late payment reminders
Client portal
Checkout links

FreshBooks Pricing

FreshBooks has three pricing tiers available to fit your needs best. Plans range from $15-$50/month for one user. The higher-priced plans allow you to invoice more customers and come loaded with more features. Advanced payments and additional users are available as add-ons.

2. Square Invoices: Best Invoicing Software For Product-Based Businesses

Square Invoices

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Best for product-based small businesses that want an easy way to send invoices on the go.

Pros

Unlimited invoices and estimates
Excellent mobile apps
Good customer support
Over 100 integrations

Cons

Limited features
No multicurrency support
Unsuited for high-risk industries

When you sign up for a Square account, you automatically have access to Square Invoices as well as other tools for your small business. One of the best things about Square Invoices is that it’s completely free to send invoices for your business to your customers.

Square Invoices is very easy to use and has a well-organized interface. There is just one template for invoices, but you can customize it by changing the colors and adding your logo. Square Invoices makes it easy to send invoices right from your smartphone or another connected device. In addition to mobile invoicing, Square Invoices has other tools to help you operate and grow your business, such as estimates, contact management, employee management, advanced inventory features, and sales tracking. You can even create contracts and easily attach them to your invoices.

square invoices: best invoicing and payments software

Square Invoices Features

Square Invoices offers lots of great invoicing features — all at no cost. Some of Square Invoices standout features include:

Recurring invoices
Automatic payment reminders
Real-time tracking
Instant payments via SMS, email, or links
Estimates
Contracts
Deposits

Square Invoices Pricing

To use Square Invoices, you must sign up for a free Square account. Sending invoices to your customers is also free. However, if you want to take advantage of some of Square’s other features — such as payment processing, payroll, or advanced employee management — there are additional fees.

Square charges a transaction fee of 2.9% + $0.30 per invoice (or 3.5% + $0.15 for cards on file). There is no charge for customers who pay via cash or check.

3. Zoho Invoice: Best Overall Invoicing Software For Small Businesses

Zoho Invoice

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Zoho Invoice is best for businesses needing strong features, great invoicing automations, and international invoicing.

Pros

Free
Invoicing in 14 languages
Excellent customer support
Multiple mobile apps

Cons

No inventory feature
Limited integrations

Zoho Invoice is free cloud-based invoicing software that boasts such features as customizable templates and support for multiple languages. Zoho Invoice also goes beyond merely invoicing, allowing you to create estimates, track time and expenses, manage contacts, and create and manage projects.

Zoho Invoice also has a very user-friendly interface and excellent customer support. It should come as no surprise that Zoho Invoice has gotten overall favorable reviews from its users. While it lacks an extensive inventory system, the software does offer a basic item list. Zoho Invoice has ten payment gateways and 14 integrations.

zoho invoice: best invoice software for small businesses

Zoho Invoice Features

Zoho Invoice boasts a solid set of invoicing features, especially when you consider that the software is free. Highlights of the software include:

Customizable templates
Multicurrency support
Send invoices in multiple languages
Scheduled invoices
Recurring invoices
Payment reminders
Client portal

Zoho Invoice Pricing

Zoho Invoice is completely free! You receive access to all features, secure data storage, and up to 1,000 invoices per year with no contracts, hidden fees, or monthly subscriptions.

4. Bill.com: Best Invoicing Software With Bill Management

Bill.com

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Best for businesses that want a simple invoicing and bill management solution.

Pros

Cloud-based
Unlimited document storage
Unlimited users (for an additional cost)
Strong security features

Cons

Limited invoicing features
Expensive

Need a hassle-free way to simplify bills and invoices? With Bill.com, you can take control of your accounts payable by reviewing and approving bills from any device, sending domestic and international payments to vendors and suppliers, and storing invoices, checks, and receipts.

But that’s not all that Bill.com offers. You can also manage your accounts receivable through this software. With Bill.com, getting paid is faster and easier with features that include automated invoices, automated reminders, contact management, and direct payments with ACH, credit card, or PayPal. Bill.com syncs with your accounting software, simplifying the process of reconciling your bank accounts and keeping your books balanced. There are also some features you won’t find with most other invoicing software, such as a customizable chart of accounts.

bill.com: best all-in-one invoicing and billing software

Bill.com Features

When it comes to invoicing capabilities, Bill.com has a solid set of features and automations, including:

Recurring invoices
Automated payment reminders
Auto-charge and auto-pay
Customizable templates
Status tracking
Automatic sync and reconciliation

Bill.com Pricing

Bill.com has three pricing plans ranging from $39-$69/month for one user. With the lowest-priced plan, you can choose from either accounts payable or accounts receivable. If you want to integrate with your accounting software or manage both bills and invoices, you will need to upgrade to a more expensive plan.

5. Invoice2go: Best Mobile Invoicing Software App

Invoice2go

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Invoice2go is best for creating and sending invoices through mobile devices.

Pros

Strong mobile apps
Good customer service
Unlimited storage
Easy to use

Cons

Limited features
Limited integrations
Expensive

Invoice2go features strong Android and iPhone apps that make it easier than ever to create customized professional invoices on the go. Setting up and using the software is simple, allowing you to send your first invoice in just minutes.

Invoice2go offers additional features as well, such as expense tracking, invoice templates, estimates, time tracking, and purchase order management. You can send invoices in a variety of ways, including SMS and mobile apps. Cloud-based desktop software is also available if you prefer to go that route.

invoice2go: best mobile invoicing software app

Invoice2go Features

As the name implies, Invoice2go focuses primarily on invoicing. The software boasts a slew of features, including:

Automatic payment reminders
Online client approvals and deposits
Track time and add billable hours to invoices
Status tracking
Send invoices through text, email, Facebook Messenger, or WhatsApp
iPhone, iPad, and Android apps

Invoice 2go Pricing

Invoice2go has three pricing plans ranging from $5.99-$39.99/month. The lower-priced plans are extremely limited in terms of how many invoices you can send each month. If you send multiple invoices, you will have to upgrade to the most expensive plan, which includes unlimited invoices, recurring invoices, and integrations.

6. Invoice Ninja: Best Free Invoicing Software

Invoice Ninja

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Invoice Ninja is best for small businesses that want to save money with free software.

Pros

40+ payment gateways
Cloud-based and open-source options
Strong mobile apps
Available in 30 languages

Cons

No inventory feature
Limited integrations
Limited reports

Invoice Ninja is forever-free software that boasts features you would find with paid software, including invoices and estimates, time and expense tracking, item lists, contact management, and project management. An especially unique feature is Invoice Ninja’s voice commands, which allow you to send invoices and perform other tasks using your voice.

If you need assistance, Invoice Ninja offers multiple ways to get in touch and exceptional customer support. The software has overall received excellent reviews from past and present users. InvoiceNinja is also the only invoicing software on this list to offer an open-source invoicing software option.

invoice ninja: best free invoice software

Invoice Ninja Features

Invoice Ninja makes it easy to create and send professional invoices. Additionally, the software also has a number of time-saving automations. Standout features of Invoice Ninja include:

Up to 10 invoice and quote templates
Auto-billing
Recurring invoices
Status alerts
Deposits and partial payments
Automatic currency conversions
Client portal

Invoice Ninja Pricing

Invoice Ninja has three pricing plans ranging from $0-$14/month. The Forever Free plan is truly free but is limited to just 50 clients. If you need to invoice more customers or want additional features, automations, and templates, you will need to subscribe to a paid plan.

7. Harvest: Best Invoicing Software For Project Management

Harvest

Best for small businesses that want to manage time, projects, and invoices in one place.

Pros

Unlimited invoices
Unlimited clients
Over 90 integrations
Strong security features

Cons

Unsuited for product-based businesses
Unsuited for high-risk industries
Limited reports

Though its invoicing features are limited when compared to its competitors’, Harvest’s time tracking features, basic invoicing, and project management tools are ideal for service-based and project-based businesses.

You won’t find advanced invoicing features with Harvest, but there’s enough to get the job done. In addition to being able to create and send invoices, you can also create and send estimates, track time, set up recurring invoices, create reminders, and manage your employees. Harvest also offers basic expense tracking as well as project management options that allow you to assign projects, set budgets, and track time and expenses.

harvest: best all-in-one invoicing and project management software

Harvest Features

While some of the software on this list offers more features than Harvest, it does have a handful of features and automations to simplify invoicing your customers and getting paid. Here’s what to expect from Harvest:

Recurring invoices
Retainer invoices
Automatic reminders and thank-you notes
Automatic invoices generated from tracked time and expenses
PayPal and Stripe integrations
Accounting software integrations

Harvest Pricing

Harvest offers two plans. The Free plan includes access to all features and allows one user to manage up to two projects. If you need additional users or projects, you can sign up for Harvest Pro, which costs $12/month per user.