The Best Invoicing Software For Small Businesses

Freelancers and small business owners who want invoicing software with bookkeeping options should look no further than FreshBooks. FreshBooks offers lots of great accounting features, including double-entry accounting, journal entries, and bank reconciliation. If that’s more than you need, don’t worry — the smallest FreshBooks plan just focuses on invoicing.

With FreshBooks, you can send unlimited invoices and estimates to your customers. There are a number of time-saving automations built into the software. You’ll also be able to complete other tasks critical to your business, including time tracking, expense management, and project management. Depending on the plan you select, you may also have access to bank reconciliation, reports, journal entries, and proposals. Customer service is excellent, and FreshBooks has received mostly positive reviews from its users. FreshBooks also has over 100 integrations.

FreshBooks Features

FreshBooks has a lot of great features for invoicing, accounting, and bookkeeping, including:

• Unlimited customized invoices
• Unlimited estimates
• Automated recurring invoices
• Scheduled late fees
• Automated late payment reminders
• Client portal
• Checkout links
• Proposals

FreshBooks Pricing

FreshBooks has three pricing tiers available to fit your needs best. Plans range from $15-$55/month for one user. The higher-priced plans allow you to invoice more customers and come loaded with more features. Advanced payments and additional users are available as add-ons.

Where FreshBooks Really Shines

FreshBooks has very strong accounting software at a very reasonable price compared to its competitors. One of its biggest perks is its commitment to strong customer service. It also has more than 100 integrations so you can customize the software to meet your business’s needs and is ideal for companies that only need a single user.

When you sign up for a Square account, you automatically have access to Square Invoices as well as other tools for your small business. One of the best things about Square Invoices is that it’s completely free to send invoices for your business to your customers.

Square Invoices is very easy to use and has a well-organized interface. There is just one template for invoices, but you can customize it by changing the colors and adding your logo. Square Invoices makes it easy to send invoices right from your smartphone or another connected device. In addition to mobile invoicing, Square Invoices has other tools to help you operate and grow your business, such as estimates, contact management, employee management, advanced inventory features, and sales tracking. You can even create contracts and easily attach them to your invoices.

Square Invoices Features

Square Invoices offers lots of great invoicing features — all at no cost. Some of Square Invoices’ standout features include:

• Recurring invoices
• Automatic payment reminders
• Real-time tracking
• Instant payments via SMS, email, or links
• Estimates
• Contracts
• Deposits

Square Invoices Pricing

To use Square Invoices, you must sign up for a free Square account. Sending invoices to your customers is also free. However, if you want to take advantage of some of Square’s other features — such as payment processing, payroll, or advanced employee management — there are additional fees.

Square charges a transaction fee of 2.9% + $0.30 per invoice (or 3.5% + $0.15 for cards on file). There is no charge for customers who pay via cash or check.

Where Square Invoices Really Shines

Square Invoices is free to use and, if you’re already using any of Square’s other products and have relatively basic invoicing needs, this one’s a no-brainer. Square’s interface is extremely simple and easy to learn and while it doesn’t have the deepest feature set, it has all of the basic invoicing features a small business will need like real-time tracking. You also get access to the Square app store to further enhance the product.

Zoho Invoice is free cloud-based invoicing software that boasts such features as customizable templates and support for multiple languages. Zoho Invoice also goes beyond merely invoicing, allowing you to create estimates, track time and expenses, manage contacts, and create and manage projects.

Zoho Invoice also has a very user-friendly interface and excellent customer support. It should come as no surprise that Zoho Invoice has gotten overall favorable reviews from its users. While it lacks an extensive inventory system, the software does offer a basic item list. Zoho Invoice has 10 payment gateways and 14 integrations.

Zoho Invoice Features

Zoho Invoice boasts a solid set of invoicing features, especially when you consider that the software is free. Highlights of the software include:

• Customizable templates
• Multicurrency support
• Send invoices in multiple languages
• Scheduled invoices
• Recurring invoices
• Payment reminders
• Client portal

Zoho Invoice Pricing

Zoho Invoice is completely free! You receive access to all features, secure data storage, and up to 1,000 invoices per year with no contracts, hidden fees, or monthly subscriptions.

Where Zoho Invoice Really Shines

For free invoicing and billing software, Zoho Invoice is tough to beat. The product is legitimately free and does not skimp on features, offering recurring and automatic invoices along with the ability to end invoices in multiple languages and for multiple currencies. While it doesn’t have a full-fledged accounting suite, if you are just needing to add a simple invoicing feature to your business for no cost, Zoho has you covered.

Need a hassle-free way to simplify bills and invoices? With Bill.com, you can take control of your accounts payable by reviewing and approving bills from any device, sending domestic and international payments to vendors and suppliers, and storing invoices, checks, and receipts.

But that’s not all that Bill.com offers. You can also manage your accounts receivable through this software. With Bill.com, getting paid is faster and easier with features that include automated invoices, automated reminders, contact management, and direct payments with ACH, credit card, or PayPal. Bill.com syncs with your accounting software, simplifying the process of reconciling your bank accounts and keeping your books balanced. There are also some features you won’t find with most other invoicing software, such as a customizable chart of accounts.

Bill.com Features

When it comes to invoicing capabilities, Bill.com has a solid set of features and automations, including:

• Recurring invoices
• Automated payment reminders
• Auto-charge and auto-pay
• Customizable templates
• Status tracking
• Automatic sync and reconciliation

Bill.com Pricing

Bill.com has three pricing plans ranging from $39-$79/mo for one user. With the lowest-priced plan, you can choose from either accounts payable or accounts receivable. If you want to integrate with your accounting software or manage both bills and invoices, you will need to upgrade to a more expensive plan.

Where Bill.com Really Shines

Bill.com is more of a specialty invoicing software, but if you are wanting to combine invoicing needs with billing, it’s more than worth looking into. Bill.com has a streamlined interface to help with both billing and invoicing and can help automate all of those functions for your small business.

Invoice2go features strong Android and iPhone apps that make it easier than ever to create customized professional invoices on the go. Setting up and using the software is simple, allowing you to send your first invoice in just minutes.

Invoice2go offers additional features as well, such as expense tracking, invoice templates, estimates, time tracking, and purchase order management. You can send invoices in a variety of ways, including SMS and mobile apps. Cloud-based desktop software is also available if you prefer to go that route.

Invoice2go Features

As the name implies, Invoice2go focuses primarily on invoicing. The software boasts a slew of features, including:

• Automatic payment reminders
• Online client approvals and deposits
• Track time and add billable hours to invoices
• Status tracking
• Send invoices through text, email, Facebook Messenger, or WhatsApp
• iPhone, iPad, and Android apps

Invoice 2go Pricing

Invoice2go has three pricing plans ranging from $5.99-$39.99/month. The lower-priced plans are extremely limited in terms of how many invoices you can send each month. If you send multiple invoices, you will have to upgrade to the most expensive plan, which includes unlimited invoices, recurring invoices, and integrations.

Where Invoice2go Really Shines

Invoice2go offers somewhat standard billing software for small businesses but where it has carved out a bit of a niche is with its mobile app. Invoice2go allows you to send voices through its app via numerous social media platforms and is extremely easy to use. It also makes it easy to quickly add things to invoices like tracked time and billable hours.

Invoice Ninja is forever-free software that boasts features you would find with paid software, including invoices and estimates, time and expense tracking, item lists, contact management, and project management. An especially unique feature is Invoice Ninja’s voice commands, which allow you to send invoices and perform other tasks using your voice.

If you need assistance, Invoice Ninja offers multiple ways to get in touch and exceptional customer support. The software has overall received excellent reviews from past and present users. Invoice Ninja is also the only invoicing software on this list to offer an open-source invoicing software option.

Invoice Ninja Features

Invoice Ninja makes it easy to create and send professional invoices. Additionally, the software also has a number of time-saving automations. Standout features of Invoice Ninja include:

• Up to 10 invoice templates & quote templates
• Auto-billing
• Recurring invoices
• Status alerts
• Deposits and partial payments
• Automatic currency conversions
• Client portal

Invoice Ninja Pricing

Invoice Ninja has three pricing plans ranging from $0-$14/month. The Forever Free plan is truly free but is limited to just 50 clients. If you need to invoice more customers or want additional features, automations, and templates, you will need to subscribe to a paid plan.

Where Invoice Ninja Really Shines

InvoiceNinja is an excellent invoice option if you’re looking for a free plan with the ability to potentially move up to more advanced ones in the future. Its free plan is limited but comes with all the basics and is also incredibly easy to use. InvoiceNinja also has some nice bonus features like automatic currency conversions and offers partial payments for customers.

Though its invoicing features are limited when compared to its competitors, Harvest’s time tracking features, basic invoicing, and project management tools are ideal for service-based and project-based businesses.

You won’t find advanced invoicing features with Harvest, but there’s enough to get the job done. In addition to being able to create and send invoices, you can also create and send estimates, track time, set up recurring invoices, create reminders, and manage your employees. Harvest also offers basic expense tracking as well as project management options that allow you to assign projects, set budgets, and track time and expenses.

Harvest Features

While some of the software on this list offers more features than Harvest, it does have a handful of features and automations to simplify invoicing your customers and getting paid. Here’s what to expect from Harvest:

• Recurring invoices
• Retainer invoices
• Automatic reminders and thank-you notes
• Automatic invoices generated from tracked time and expenses
• PayPal and Stripe integrations
• Accounting software integrations

Harvest Pricing

Harvest offers two plans. The Free plan includes access to all features and allows one user to manage up to two projects. If you need additional users or projects, you can sign up for Harvest Pro, which costs $12/month per user.

Where Harvest Really Shines

Harvest is low-cost invoicing software that is best suited for service-based or project-based businesses. It also has excellent time-tracking and project management features that are simple to manage. It integrates with a wide array of companies and has automatic reminders and automated invoices to save you time.