The Best Invoicing Software For Small Businesses

FreshBooks has very strong accounting software at a very reasonable price compared to its competitors. It’s easy to use and offers attractive invoice templates.

One of its biggest perks is its commitment to strong customer service. It also has more than 140+ integrations, so you can customize the software to meet your business’s needs, and is ideal for companies that only need a single user.

FreshBooks is also one of the few invoicing software options that offers a great proposals feature with the ability to add attachments and collect client signatures, making it a great fit for service-based companies.

FreshBooks has a lot of great features for invoicing, accounting, and bookkeeping, including:

• Unlimited customized invoices
• Unlimited estimates
• Automated recurring invoices
• Scheduled late fees
• Automated late payment reminders
• Client portal
• Checkout links
• Proposals

FreshBooks has three pricing tiers available to fit your needs best. Plans range from $15-$55/month for one user. The higher-priced plans allow you to invoice more customers and come loaded with more features (like double-entry bookkeeping). Advanced payments and additional users are available as add-ons.

Square Invoices is free to use, and, if you’re already using any of Square’s other products and have relatively basic invoicing needs, this one’s a no-brainer. Square’s interface is extremely simple and easy to learn, and while it doesn’t have the deepest feature set, it has all of the basic invoicing features a small business will need, like real-time tracking. It’s also easy (and affordable) to take invoice payments with Square.

Square Invoices offers lots of great invoicing features — all at no cost. Some of Square Invoices’ standout features include:

• Recurring invoices
• Automatic payment reminders
• Real-time tracking
• Instant payments via SMS, email, or links
• Estimates
• Contracts
• Deposits

To use Square Invoices, you must sign up for a free Square account. Sending invoices to your customers is also free. However, if you want to take advantage of some of Square’s other features — such as payment processing, payroll, or advanced employee management — there are additional fees.

Square charges a transaction fee of 2.9% + $0.30 per invoice (or 3.5% + $0.15 for cards on file). There is no charge for customers who pay via cash or check.

For free invoicing and billing software, Zoho Invoice is tough to beat. The product is legitimately free and does not skimp on features, offering recurring and automatic invoices along with the ability to end invoices in multiple languages and for multiple currencies. While it doesn’t have a full-fledged accounting suite, if you are just needing to add a simple invoicing feature to your business for no cost, Zoho has you covered.

Zoho Invoice also has great customer support and lots of positive customer reviews, so it’s a reliable, secure option for businesses.

Zoho Invoice boasts a solid set of invoicing features, especially when you consider that the software is free. Highlights of the software include:

• Customizable templates
• Multicurrency support
• Send invoices in multiple languages
• Scheduled invoices
• Recurring invoices
• Payment reminders
• Client portal

Zoho Invoice is completely free. You receive access to all features, secure data storage, and up to 1,000 invoices per year with no contracts, hidden fees, or monthly subscriptions.

If you are wanting to combine invoicing needs with billing, BILL is more than worth looking into. BILL has a streamlined interface to help with both billing and invoicing and can help automate all of those functions for your small business. It has many more automations than other invoicing software and also supports accounts payable, not just accounts receivable. There are also some features you won’t find with most other invoicing software, such as a customizable chart of accounts.

In addition, BILL recently acquired Divvy and now offers BILL Spend & Expense with unlimited virtual cards making it a well-rounded income and expense management business suite.

When it comes to invoicing capabilities, BILL has a solid set of features and automations, including:

• Recurring invoices
• Automated payment reminders
• Auto-charge and auto-pay
• Customizable templates
• Status tracking
• Automatic sync and reconciliation

BILL’s pricing ranges from $45-$79/month per user, depending on which products you want. You can use just accounts payable for $45/month per user, just accounts receivable for $45/month per user, or both for $79/month per user.  If you want to integrate with your accounting software, you will need to upgrade to a more expensive plan.

Invoice2go can be pretty expensive compared to the other options on this list, but it earned its place on this list based on its mobile app.

Invoice2go offers top-of-the-line mobile apps and allows you to send voices through its app via numerous social media platforms. The app is extremely easy to use and even lets you send invoices via text. It also makes it easy to quickly add things to invoices, like tracked time and billable hours. We chose Invoice2go as a top contender, particularly is sending invoices on the go is a must for your business.

As the name implies, Invoice2go focuses primarily on invoicing. The software boasts a slew of features, including:

• Automatic payment reminders
• Online client approvals and deposits
• Track time and add billable hours to invoices
• Status tracking
• Send invoices through text, email, Facebook Messenger, or WhatsApp
• iPhone, iPad, and Android apps

Invoice2go has three pricing plans ranging from $5.99-$39.99/month. The lower-priced plans are extremely limited in terms of how many invoices you can send each month. If you send multiple invoices, you will have to upgrade to the most expensive plan, which includes unlimited invoices, recurring invoices, and integrations.

InvoiceNinja is an excellent invoice option if you’re looking for a free plan with the ability to potentially move up to more advanced ones in the future. Its free plan is limited but comes with all the basics and is also incredibly easy to use. The only downside is that the free plan includes Invoice Ninja branding. But, Invoice Ninja is also the only invoicing software on this list to offer an open-source invoicing software option. It also has some nice bonus features like automatic currency conversions and offers partial payments for customers.

Invoice Ninja makes it easy to create and send professional invoices. Additionally, the software also has a number of time-saving automations. Standout features of Invoice Ninja include:

• Up to 10 invoice templates & quote templates
• Bulk invoices & quotes
• Auto-billing
• Recurring invoices
• Status alerts
• Deposits and partial payments
• Automatic currency conversions
• Client portal

Invoice Ninja has three pricing plans ranging from $0-$44/month, depending on the number of users you need. The Forever Free plan is truly free but is limited to just 50 clients. If you need to invoice more customers or want additional features, automations, and templates, you will need to subscribe to a paid plan.

Harvest is low-cost invoicing software that is best suited for service-based or project-based businesses. It also has excellent time-tracking and project management features that are simple to manage. It integrates with a wide array of companies and has automatic reminders and automated invoices to save you time.

While some of the software on this list offers more features than Harvest, it does have a handful of features and automations to simplify invoicing your customers and getting paid. Here’s what to expect from Harvest:

• Recurring invoices
• Retainer invoices
• Automatic reminders and thank-you notes
• Automatic invoices generated from tracked time and expenses
• PayPal and Stripe integrations
• Accounting software integrations

Harvest offers two plans. The Free plan includes access to all features and allows one user to manage up to two projects. If you need additional users or projects, you can sign up for Harvest Pro, which costs $12/month per user.

PayPal Invoice is a free, convenient way for business owners to send invoices without having too many extra features. PayPal Invoice allows businesses to accept PayPal, Venmo, and Pay Later installment plans in addition to traditional credit or debit cards. This payment flexibility makes PayPal Invoices ideal for freelance businesses and side hustles.

PayPal Invoice is also the only option on this list that offers seller protection.

While not as feature-rich as some of the other invoicing software options on this list, PayPal Invoice offers a good number of features and automations for a free product, including:

• Recurring invoices
• Automatic payment reminders
• Invoice tracking
• Estimates
• Mobile apps
• Seller protection
• Multiple payment options

Sending invoices with PayPal is free with your PayPal account (PayPal accounts are also free to sign up for). The only thing you’ll have to pay are the payment processing fees.

PayPal Invoice charges a 2.99% + $0.49/per credit or debit card transaction or 3.49% + $0.49/per PayPal, Venmo, or Pay Later transaction. (If you aren’t in the US, these rates could vary.)