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The Best Invoicing Software For Small Businesses

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There are lots of tasks you have to perform to keep your business operating. Ordering supplies and inventory, marketing to your customers, and — perhaps most importantly — getting paid. Getting paid for your services or products is critical to keeping your business on track. And to get paid, you have to invoice your clients — a task made simple using invoicing software.

Invoicing software allows you to create and send invoices directly to your customers. But today’s software options take things a little further, providing you with a variety of tools that simplify getting paid and running your business. These options include creating estimates and proposals, tracking time and expenses, and integrating with payment gateways (so you no longer have to wait on a paper check in the mail).

If you have explored invoicing software in the past, the many options out there can be overwhelming. That’s why we created this guide. We’ve narrowed down the choices to seven of the best options on the market today. We’ll dissect each option, giving you the most important information, such as pricing and features. We’ll also look at the factors you should consider when making your choice. Invoicing software simplifies invoicing your clients, and this guide is designed to simplify choosing the best software for your business. Let’s get started!

Learn More About Our Top Picks

CompanyBest ForNext StepsBest For
FreshBooks

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Best invoicing software with bookkeeping
Best invoicing software with bookkeeping

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Square Invoices

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Best all-in-one invoicing & payment processing solution
Best all-in-one invoicing & payment processing solution

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Bill.com

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Best for managing bills and invoices
Best for managing bills and invoices

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Invoice2go

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Best for mobile invoicing
Best for mobile invoicing

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Zoho Invoice

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Best overall invoice software for small businesses
Best overall invoice software for small businesses

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Other Featured Options:

  • Invoice Ninja: Best free invoicing software
  • Harvest: Best all-in-one invoicing & project management solution

Read more below to learn why we chose these options.

7 Best Invoicing Software For Small Businesses

Invoicing software is key to getting paid for your hard work. Good invoicing software should be feature-rich, easy to use, mobile-friendly, and affordable. Here is the best invoicing software for small businesses, including Zoho Invoice, FreshBooks, Harvest, and more.

1. FreshBooks: Best Invoice Software With Bookkeeping

FreshBooks



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Best for small businesses seeking an all-in-one invoicing and bookkeeping solution.

Freelancers and small business owners that want an invoicing software with bookkeeping options should look no further than FreshBooks. FreshBooks launched in 2003, but the company rebranded in 2017. The new version of FreshBooks offers lots of great accounting features, including double-entry accounting, journal entries, and bank reconciliation. If that’s more than you need, don’t worry — the smallest FreshBooks plan just focuses on invoicing. This software is a great choice for businesses that need basic bookkeeping and accounting functions but is not suitable for businesses that have more complex accounting needs.

With FreshBooks, you can send unlimited invoices and estimates to your customers. You’ll also be able to complete other tasks critical to your business, including time management, expense management, and project management tools. Depending on the plan you select, you may also be able to use features, such as bank reconciliation, reports, journal entries, and proposals. Customer service is excellent, and FreshBooks has received mostly positive reviews from its users.

It’s obvious why over 10 million customers have chosen FreshBooks as an invoicing solution. So what’s the catch? Businesses with multiple users won’t find what they need here, as each plan only supports one user. If you have multiple businesses, another software will be a better fit, as FreshBooks doesn’t offer support for more than one business. While there are numerous integrations, FreshBooks only has two payment gateways.

Pros

  • Unlimited invoices and estimates
  • Cloud-based
  • Support for 14 languages
  • Excellent customer support
  • Strong mobile apps

Cons

  • Limited users
  • Can be expensive

Best Invoice Software For Small Businesses

Pricing

Unlike many of the other software we’ve recommended, FreshBooks does not offer a free plan. However, there are three pricing tiers available to fit your needs best. The Lite plan is best for freelancers or microbusinesses with five or fewer customers who just want invoicing and don’t need accounting. This plan’s price is $15 per month.

The two accounting plans range from $25-$50/month. These plans give you access to double-entry accounting features and up to 500 customers (if you need a more customized solution, you can inquire about the Select plan). While you may not need the accounting plans yet, having the options there for down the road makes FreshBooks the most scalable invoicing option on this list.

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2. Square Invoices: Best All-In-One For Invoicing & Payment Processing

Square Invoices



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Best for product-based small businesses that want an easy way to send invoices on the go.

Square has become known for its payment processing services, but in 2014, the company added Square Invoices to the Square Dashboard. When you sign up for a Square account, you automatically have access to Square Invoices as well as other tools for your small business. One of the best things about Square Invoices is that it’s completely free to send invoices to your customers.

Square Invoices is very easy to use and has a well-organized interface. There is just one template for invoices, but it can be customized by changing the colors and adding your logo. Square Invoices is the perfect software for busy entrepreneurs, making it easy to send invoices right from your smartphone or another connected device. In addition to mobile invoicing, Square Invoices has other tools to help you operate and grow your business, such as estimates, contact management, employee management, advanced inventory features, and sales tracking. You can even create contracts and easily attach them to your invoices.

Square Invoices is best for small- and medium-sized product-based businesses. Because of a lack of project management features and advanced invoicing capabilities, it’s not a good fit for service-based or project-based businesses.

Pros

  • Unlimited invoices and estimates
  • Excellent mobile apps
  • Cloud-based
  • Good customer support
  • Over 100 integrations

Cons

  • Limited features
  • No multi-currency support
  • Unsuited for high-risk industries

Best Invoice Software For Small Businesses

Pricing

To use Square Invoices, you must sign up for a Square account. The good news is that your Square account is free. Sending invoices to your customers is also free. However, if you want to take advantage of some of Square’s other features — such as payment processing, payroll, or advanced employee management — there are additional fees.

Square charges a transaction fee of 2.9% + $0.30 per invoice (or 3.5% + $0.15 for cards on file). There is no charge for customers who pay via cash or check.

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3. Bill.com: Best For Bill Management

Bill.com



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Best for businesses that want a simple, no-fuss solution for managing bills and invoices.

Need a hassle-free way to simplify bills and invoices? If this sounds familiar, Bill.com may be the right solution for your business. Since 2006, Bill.com has streamlined the process of paying your bills and invoicing your customers. With this software, you can take control of your accounts payable by reviewing and approving bills from any device, sending domestic and international payments to vendors and suppliers, and storing invoices, checks, and receipts.

But that’s not all that Bill.com offers. You can also manage your accounts receivable through this software. With Bill.com, getting paid is faster and easier with features that include automated invoices, automated reminders, contact management, and direct payments with ACH, credit card, or PayPal. Bill.com syncs with your accounting software, simplifying the process of reconciling your bank accounts and keeping your books balanced. There are also some features you won’t find with most other invoicing software, such as a customizable chart of accounts.

This software is best for medium- to large-sized businesses that want a more streamlined way to send invoices and pay bills. Small businesses may also benefit if they have a large number of payments and/or invoices. While this software can be a bit pricey, it’s a fraction of the cost of hiring an employee to handle these tasks. However, keep in mind that if you only want invoicing software and have your accounts payable under control, there are more affordable invoicing software options out there.

Pros

  • Cloud-based
  • Unlimited document storage
  • Unlimited users (for an additional cost)
  • Strong security features

Cons

  • Limited invoicing features
  • Expensive

Best Invoicing Software For Small Businesses

Pricing

There are four pricing plans available through Bill.com. The Essentials plan is the cheapest at $39 per user per month. With this plan, you can choose to manage payables orย receivables, but not both. The Team plan costs $49 per user per month. This option also only includes payablesย orย receivables. The difference is that this plan allows you to sync the software with Xero, QuickBooks Pro, QuickBooks Premier, and QuickBooks Online.

The third plan allows you to manage both receivables andย payables at the cost of $69 per user per month. This plan includes additional features, such as invoice and payment automation. Finally, you can get a custom quote for the Enterprise plan if you need more advanced features.

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4. Invoice2go: Best Mobile Invoice Apps

Invoice2go



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Best for creating and sending invoices through mobile devices.

If you’re one of the people that prefers using your smartphone to conduct business, Invoice2go can help simplify sending invoices and getting paid by your customers.

Invoice2go features strong Android and iPhone apps that make it easier than ever to create customized professional invoices on the go. Setting up and using the software is simple, allowing you to send your first invoice in just minutes. Invoice2go offers additional features as well, such as expense tracking, invoice templates, estimates, time tracking, and purchase order management. You can send invoices in a variety of ways, including SMS and mobile apps. Cloud-based desktop software is also available if you prefer to go that route.

On the downside, though, Invoice2go — as the name implies — focuses primarily on invoicing. If you need more advanced bookkeeping and accounting features, another option will better suit your needs. If you don’t primarily use your mobile device for business purposes, Invoice2go likely won’t be a good fit for your business.

Pros

  • Strong mobile apps
  • Good customer service
  • Unlimited storage
  • Easy to use

Cons

  • Limited features
  • Limited integrations

Best Small Business Invoicing Software

Pricing

There are several plans to choose from if you select Invoice2go as your invoicing solution. Invoice2go has four paid plans ranging from $2.99 to $33.99. The larger the plan, the more customers, users, and features you have access to. All plans include mobile apps and the ability to accept payments through PayPal.

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5. Zoho Invoice: Best Overall Invoice Software

Zoho Invoice



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Best overall invoicing software for small businesses. Ideal for businesses needing strong features, great invoicing automations, and international invoicing.

Zoho Invoice has grown to become one of the most popular invoicing options on the market today. This cloud-based software offers features ideal for small- to medium-sized businesses at multiple pricing options, including a free version for business owners on a budget.

In addition to boasting such features as customizable templates and support for multiple languages, Zoho Invoice goes beyond merely invoicing. Through this program, you can create estimates, track time and expenses, manage contacts, and create and manage projects. Zoho Invoice also has a very user-friendly interface and excellent customer support. It should come as no surprise that Zoho Invoice has gotten overall favorable reviews from its users.

There are, however, a few drawbacks, although these are minimal. If you need an extensive inventory tracking system, look elsewhere, as Zoho Invoice only has a basic item list available. This software also falls a little short in terms of integrations, although that number is on the rise. At this time, Zoho Invoice has ten payment gateways and 14 integrations. For most businesses, though, this shouldn’t pose a problem, and the many positive aspects of this software overshadow the few negatives.

Pros

  • Unlimited invoices and estimates
  • Cloud-based
  • Easy to use
  • Invoicing in 14 languages
  • Excellent customer support
  • Exceptional customer support and resources
  • Multiple mobile apps

Cons

  • No inventory feature
  • Limited integrations

Best Invoicing Software For Small Businesses

Pricing

Zoho Invoice offers four pricing plans. The Free plan allows one user to invoice up to five customers at absolutely no cost. The paid plans range from $9-$29/month. The larger the plan, the more customers and users are supported.

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6. Invoice Ninja: Best Free Invoicing Software

Invoice Ninja



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Best for small businesses that want to save money with free software.

This forever-free software boasts features you would find with paid software, including invoices and estimates, time and expense tracking, item lists, contact management, and project management. An especially unique feature is Invoice Ninja’s voice commands, which allow you to send invoices and perform other tasks using your voice. If you need assistance, Invoice Ninja offers multiple ways to get in touch and exceptional customer support. The software has overall received excellent reviews from past and present users.

The free version of Invoice Ninja is best for small businesses and freelancers that serve 100 or fewer customers. If you have more than 100 customers, you will have to upgrade to one of the paid (but still affordable) software options. If you also have more than one user, you will need to upgrade your subscription, as the free version only allows access to a single user.

InvoiceNinja is also the only invoicing software on this list to offer an open-source invoicing software option.

Pros

  • Unlimited invoices and estimates
  • Over 40 payment gateways
  • Excellent customer support
  • Cloud-based and open-source options
  • Strong mobile apps
  • Available in 30 languages

Cons

  • No inventory feature
  • Outdated UI
  • Limited integrations
  • Limited reports

Best Invoicing Software For Small Businesses

Pricing

The Forever Free plan is truly free. This plan allows one user to send invoices to up to 100 customers (the real price is that your invoices will have Invoice Ninja branding on them). If you have more than 100 customers, you can sign up for one of the paid plans, which range from $10-$14/month.

The larger the plan, the more features and users that you have access to. The paid plans also remove Invoice Ninja branding from your invoices.

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7. Harvest: Best All-In-One For Project Management & Invoicing

Harvest



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Best for small businesses that want to manage time, projects, and invoices in one place.

Harvest launched in 2006 with a focus on time tracking. Since its launch, the software has evolved to provide additional tools for small businesses. Though its invoicing features are limited when compared to its competitors’, Harvest’s time tracking features, basic invoicing, and project management tools are ideal for service-based and project-based businesses.

You won’t find advanced invoicing features with Harvest, but there’s enough to get the job done. In addition to being able to create and send invoices, you can also create and send estimates, track time, set up recurring invoices, create reminders, and manage your employees. Harvest also offers basic expense tracking as well as project management options that allow you to assign projects, set budgets, and track time and expenses.

There are a few drawbacks to be aware of before you sign up. Harvest isn’t a good fit for product-based businesses or any business that needs advanced invoicing features. If you need more advanced accounting features or don’t have much use for the project management tools offered through Harvest, consider shopping around for another software option.

Pros

  • Unlimited invoices
  • Unlimited estimates (paid plan only)
  • Unlimited clients
  • Over 90 integrations
  • Good customer support
  • Strong security features

Cons

  • Unsuited for product-based businesses
  • Unsuited for high-risk industries
  • Limited reports

What Is The Best Invoicing Software For Small Businesses?

Pricing

Harvest offers two plans. The first is the Free plan, which doesn’t cost a dime. This plan allows one user to manage up to two projects and gives access to all of the other great features.

If you need to add more users or projects, you can sign up for Harvest Pro, which costs $12 per user per month. With this plan, you can manage unlimited projects as well as take advantage of Harvest’s other features.

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Looking For One Of These Names?

Wondering why a certain app isn’t on our list? From the software you’ve previously used to the big names that everyone knows, here are the options that didn’t quite make the cut:

Wave

Wave Accounting has been making waves with small business owners because its completely free software doesn’t have many limitations on its features. Wave software includes invoicing, but it’s not invoicing software — it’s accounting software. If you don’t need accounting software, the many features of Wave can be confusing. If you’re in the market for an invoicing solution, consider a simpler option. However, if your business needs budget-friendly accounting software, consider giving Wave a try.

QuickBooks Online

No matter how long you’ve been in business, odds are you’ve heard of (or even used)ย QuickBooks Online. While it’s true that QuickBooks Onlineย does have invoicing tools, it isn’t actually invoicing software. It is full accounting software that comes loaded with features you won’t find in invoicing software — features you might not even need. If you are just looking for an invoicing solution, the higher subscription cost and the abundant features may be overkill. However, if you need a full accounting solution for your business, QuickBooks Online is a solid choice.

Xero

Like the other options on this list, Xero has a solid reputation among small business owners. It’s not on our list, though, because it is accounting software. Xero does offer invoicing, along with a number of automations and customizations. In addition, you’ll be able to access advanced accounting features and hundreds of integrations. These features come at a cost. Xero does have a plan priced at $9/month, which isn’t too expensive. However, invoicing and other features are quite limited. For unlimited invoicing, you have to upgrade to the next plan, which is priced significantly higher at $30/month. Unless you plan to take advantage of all of the features offered by Xero, there are plenty of more affordable invoicing solutions on the market.

Invoice Simple

Invoice Simple is an invoice generator that lives up to its name; it keeps invoicing simple. For most small business owners, though, what’s offered by Invoice Simple won’t be enough. Invoice customizations are limited, and you won’t find additional features like project management or time tracking here. Instead, you can create invoices and estimates … and that’s about it. You can use Invoice Simple on your computer or mobile device, and you can also accept payments. The monthly fees aren’t too expensive, but there are other options available priced comparably that give you more bang for your buck.

Choosing The Best Invoicing Software For Your Business

Choosing the right invoicing software can be a hassle, but there are a few things to keep in mind to help narrow down your choices.

Start with the options in this post and compare pricing, features, and other factors to find software that works for your business. Don’t be afraid to shop around and even test out a few options before making your final decision.

When testing out software, look for options that offer free plans or free trials, so you can fully explore the software before investing. If the software you test lags, is difficult to use, or it doesn’t offer the features you need, move on to another option until you find your perfect match. Your ideal match should have the features you need and make sending your invoices a breeze.

Small Business Invoicing Software FAQs

What is the best invoicing software for small businesses?

What’s best for one business may not be the best option for your business. The best option for your business should provide the features you’re looking for at a price that fits your budget. For many small businesses, though, Zoho Invoice fits the bill, which is why it’s our choice for the best overall invoicing software for small businesses.

What is the best free invoicing software?

Our pick for the best free invoicing software is Invoice Ninja. This free software packs a big punch, boasting features you’d typically only find with paid software.

What is the easiest invoicing software to use?

The software on our list is all pretty easy to use, even if you have no prior experience using invoicing software. However, Fresh Books is a standout for its ease of use. Not only is it quick and simple to create and send invoices, but you can also tackle essential bookkeeping tasks — no experience required!

What is the difference between invoicing software and accounting software?

Invoicing software simplifies how you invoice your customers and get paid. There may also be a few additional bookkeeping and accounting features throw in, like expense tracking or time management, but it’s rare that you’ll find anything more advanced than that. Accounting software, on the other hand, offers more advanced features, like bank reconciliation, financial reports, and inventory management. Accounting software typically has built-in invoicing but allows you to balance the books and better track your finances.

In Summary: 7 Best Invoicing Software For Small Businesses

  1. FreshBooks: Best invoicing software with bookkeeping
  2. Square Invoices: Best all-in-one invoicing & payment processing solution
  3. Bill.com: Best for managing bills and invoices
  4. Invoice2go: Best for mobile invoicing
  5. Zoho Invoice: Best overall invoice software for small businesses
  6. Invoice Ninja: Best free invoicing software
  7. Harvest: Best all-in-one invoicing & project management solution
Erica Seppala

Erica Seppala

Erica is a writer based in Greenville, South Carolina. She is a graduate of Limestone College. Initially determined to be an accountant, she put away the calculator and picked up a laptop to pursue her dream of being a writer. Erica has spent the past 10 years writing blogs and articles for hundreds of private clients, and she loves sharing her love of research and the written word with everyone around her.
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    aishwarya ingole

    hi i found this article very helpful and helped me to find top billing software

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