How Much Does A POS System Cost?
We break down POS hardware and software costs and provider specialties by industry so you can easily determine which system is right for your business.
How much does a POS system cost?
POS system price is going to depend on the software, hardware, payment processing, and plan fees a company charges.
Read more to learn about the ins and outs of POS system cost and the price of eight popular POS systems to learn more about what you can expect to pay.
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How Much Does A POS System Cost?
A POS system will run you around $0 to $300 per month for plan/software fees.
Along with the software fees, if you purchase the accompanying hardware you should expect to pay anywhere from $49 to $1,000 per POS register or card reader. Some POS systems offer monthly payment plans as well.
Extra features like loyalty programs, marketing, or pre-built online stores can add to your monthly expenses.
The best POS systems for small businesses offer these kinds of features already built-in, affordable payment plans/hardware, and clear payment processing fees.
9 Features That Affect How Much POS Systems Cost
Here are some POS cost factors and how they could impact your overall costs (both in one-time and monthly fees).
POS Software Price
POS system software costs $0 to $300 per month or more, depending on the number of software licenses and software features you need.
Smaller companies can use a free POS system like Square, while larger businesses usually get custom pricing. You may pay monthly fees for third-party software integrations, too.
Popular POS System Cost Comparison
Here are some POS starting costs from top POS vendors (for a single register):
Point Of Sale Transaction Fee For Credit Card Processing
POS fees for credit card processing range from 1.5%-3.5% plus a flat fee per transaction. Smaller businesses should consider flat-rate payment processing. Businesses with a lot of small transactions or large average transaction volumes should consider interchange-plus processing for the best fee rates.
If you’re not sure what you need in a payment processor or what makes a payment processor trustworthy, check out the best online credit card processing companies for small businesses.
Also, read our complete guide to credit card processing rates and fees for ways to lower or offset your payment processing fees.
Example Of POS Transaction Fees With Popular POS Systems
Here are some examples of payment processing costs for in-person transactions with different POS systems:
- Lightspeed: 2.6% + $0.10 or custom pricing
- Square: 2.5%-2.6% + $0.10 (depending on subscription plan)
- Clover: 2.3 to 2.6% + $0.10 (depending on subscription plan)
- Revel Systems: Custom quoted
- Toast: 2.49%-3.5% + $0.15 or custom pricing
- Shopify: 2.4%-2.9% (depending on subscription plan)
- TouchBistro: Depends on which integrated third-party payment processor you choose (integrates with Chase, Moneris, EVO, and others)
- Helcim: Custom interchange-plus processing available; an average transaction size of $50 or more gets you comparable and even better payment processing rates
Hardware POS System Pricing
POS hardware costs $49-$1,000 for registers and card readers.
Smaller businesses can use a card reader and smartphone/iPad to take payments. Durable custom-made hardware is more expensive and suited for businesses with a physical location. Items like barcode scanners and kitchen printers cost $100-$500.
Example Of Hardware POS System Costs
These are examples of hardware POS system pricing for popular POS providers:
Avoid Fees By Steering Clear Of Leasing Agreements
Financing your equipment or getting a small loan to purchase your equipment is a better option in the long run. This is because you may end up paying higher monthly fees and higher interest rates if you lease your equipment.
Plus, with leasing, you don’t own your hardware. If you finance your equipment or get a small loan, you’ll own your POS hardware by the time you pay off your equipment.
Final Thoughts On Finding POS Rates
Your POS system costs will vary depending on what your business needs now and what it will need as it scales up. Most single-register businesses should be able to get the POS hardware they need for somewhere between $49 and $1,500 and spend less than $100/month for the accompanying POS software. If you have very little money to invest upfront, though, consider one of the best free POS systems.
To keep costs down, we recommend finding a POS system provider that offers several subscription plans and allows businesses to scale or a provider that offers one plan with all its features available.
Take advantage of all the free software trials available, test out the customer service, get feedback from employees who will be using the POS every day, and always be sure to read any merchant contracts before signing.
Do not commit to any long-term contracts before you’re 100% sure you’re satisfied with your POS software, hardware, and fees.