How Much Does A POS System Cost?

Most POS companies charge you based on the number of registers or POS devices you have. However, additional registers might cost less than the first register, or you may be able to use unlimited registers for one cost.

For example, as of September 2023, Lightspeed Retail starts at $69/month for the first register and charges $59/month for each additional register. Square and Helcim, on the other hand, allow you to have an unlimited number of registers on every POS plan.

Most POS systems charge for each location your business has. This is because larger businesses have more complex needs, such as inventory transfers from one location to another.

Square charges $60/location on paid plans, while Revel POS has custom-priced multilocation management features such as centralized inventory monitoring and pricing rules that vary by location.

Many POS providers, such as Toast and Lightspeed Restaurant, offer online ordering and online site builders at an added cost. Online ordering and third-party delivery integrations are often an added cost for restaurant POS systems.

Other POS providers, like Shopify, Square, and Helcim have great built-in omnichannel sales capabilities.

Most POS software plans include a certain number of employees at each price level. If you need advanced employee management features (such as employee scheduling), your POS system may charge you for each employee in the system.

POS systems such as Clover and TouchBistro offer great built-in employee management systems at no added cost.

Specialized industries require very specific POS functions, ones that you may have to pay extra for.

For example, catering businesses need a way to book appointments, take pre-orders, and charge deposits for services. TouchBistro has catering-specific features to handle all of these niche industry needs.

Subscription-based businesses need a secure credit card vault and custom subscription pricing rules, which Helcim includes for free.

Learn how to choose a restaurant POS system that fits your budget.

Offering gift cards and loyalty programs is a great way to capture customer interest, re-engage customers who haven’t interacted with your business in a while, and can be used for marketing campaigns.

Clover includes a gift card and loyalty program on all subscription plans, while Lightspeed offers an excellent loyalty program on higher-level plans.

If you’re interested in using text or email marketing to generate more sales, Shopify has built-in customer segmentation and marketing automation features, plus Facebook, Instagram, TikTok, and Twitter integrations to market on social media platforms. You can also find great free marketing apps in the Shopify app marketplace.

Revel Systems is another POS provider that helps you build a customer database and send targeted discount marketing campaigns.

If you want to add a feature that a POS provider doesn’t already have, you need to integrate your POS system with third-party software.

POS providers such as Shopify, Lightspeed, and Clover offer several ready-made third-party integrations.

Transaction fees are broken down into payment processing fees and a potential extra fee you pay to opt out of a POS system’s built-in payment processing solution.

For example, Shopify offers an in-house payment processing system with flat-rate payment processing fees that range from 2.4%-2.9% per transaction. If you use a third-party payment processor, you’ll pay a transaction fee ranging from 0.5%-2%.

Lightspeed Retail offers an in-house payment processing system with flat-rate and custom payment processing, depending on your monthly plan. You’ll pay an extra $50/month to use a Lightspeed-compatible third-party payment processor.

Other POS providers, such as Square, Helcim, and Toast, require you to use their in-house payment processing system.

Note: Helcim provides custom interchange-plus pricing for every small business, which may be more cost-efficient compared to many flat-rate payment processors that come with most small business POS systems.

If you have (or might soon have) a preferred payment processor, consider choosing a POS provider that doesn’t charge an extra fee for third-party payment processing. TouchBistro and Clover do not charge any extra monthly fees based on your choice of payment processor.

Lightspeed: Starts at $89/month ($69/month with annual billing)

Lightspeed includes excellent inventory management, multi-location management, employee management, and third-party integrations. Common Lightspeed add-ons include an online store, loyalty program, and marketing.

Lightspeed Restaurant’s customizable third-party delivery service integrations and online ordering platform add-on make Lightspeed one of the best food delivery POS systems.

Square: $0-$60/month/location

Square includes unlimited POS software licenses for no added fees, a free website builder, a free online appointment scheduler, free social media selling, free digital gift cards, free Square online checkout links/QR code generator, and basic inventory management. Common Square add-ons include multilocation management, Square KDS (kitchen display systems) for restaurants, loyalty programs, email marketing, and advanced employee management.

Square’s free website builder and appointment booking software make Square one of the best salon POS systems.

Clover: Starts at $19.95/month for retail POS and $44.95/month for restaurant POS

Clover’s core offering includes a gift card generator, loyalty programs, inventory management, sales tracking, and a huge app marketplace. Common Clover add-ons include online ordering platform,  payroll, and third-party app subscriptions

Clover’s app marketplace includes a free EBT transaction app, lottery app, and age verification app, which makes Clover one of the best grocery store POS systems.

Revel Systems: Starts at $198/month

Revel includes a strong offline payments mode, multilocation management, strong inventory management, self-ordering restaurant kiosks, employee management, delivery tracking, and an intelligent reporting suite. Common Revel add-ons include an online ordering system, loyalty program integration, and gift card integration.

Revel’s strong offline mode, menu pricing rules, raw ingredient management, and multilocation management features make Revel one of the best food truck POS systems. Its integration with digital signage and drive-through equipment providers also makes Revel one of the best drive-through POS systems.

Toast: $0-$165/month or custom pricing

Toast includes a highly customizable POS user interface, third-party delivery service integrations, tableside QR code ordering, automated inventory updates, hold-and-fire handheld POS functions, multilocation management, thorough reporting, and menu customization/pricing rules. Common add-ons include a takeout and delivery app, online ordering app, loyalty program, gift card program, and payroll.

Toast’s durable POS hardware and numerous handheld POS server features make Toast one of the best handheld restaurant POS systems.

Shopify: $39/month-$399/month ($29/month-$299/month with annual billing)

Shopify includes a core POS system plus several eCommerce sales features. These features include a buy button for online sales via blog, social media, email, text message, and more. There are sales integrations for marketplaces like Amazon and Etsy, plus inventory management, gift card creation, online order management, and customer database. Common Shopify add-ons include multilocation management, employee management, and third-party app subscriptions from Shopify’s huge app marketplace.

Shopify’s omnichannel sales capabilities, shipping/delivery capabilities, and huge app store make Shopify one of the best retail POS systems.

TouchBistro: Starts at $69/month

TouchBistro restaurant POS reservation system.

TouchBistro includes an offline sales mode, menu management by location, raw ingredient tracking, table planning/tracking, waitlisting, and handheld POS customizations. Common TouchBistro add-ons include an excellent loyalty program, an online ordering system, and a reservation system.

TouchBistro has features for most niche restaurant types, and the user interface is made with servers in mind, which is why TouchBistro is one of the best restaurant POS systems.

Helcim: $0/month

Helcim free POS system advanced pricing.

Helcim is primarily a merchant services provider (merchant services providers also process digital payments.) Since September 2021, the company has been rapidly developing its own POS system that allows you to take payments using any device (smartphone, iPad, tablet, or desktop) and a $109 credit card reader.

This provider offers standard POS software plus excellent subscription management features, invoice customization and monitoring, B2B/B2C customer account management, and a fully customizable online checkout page builder.

Lightspeed: Pricing ranges from $500-$1,000 for full register systems, depending on where you purchase your hardware from; you can use iPads as registers.

Square: Pricing ranges from $49 (Square Contactless Chip + Card Reader) to $1,319 (Square Register bundle).

Square is especially known for its durable, affordable hardware for several industry types. For example, the Square Terminal and the new Square Mobile POS are both great handheld POS systems for restaurants.

You can also bring your own iPads and smartphones to use as register interfaces, kitchen display systems, customer-facing displays, and self-service kiosks, as Square software can work as a mobile app.

Read our guide to Square hardware to figure out what your business needs to take payments and run smoothly.

Clover: Pricing ranges from $49 (Clover Go card reader) to $1,699 (Clover Station)

Clover hardware is durable, user-friendly, and highly customizable.

But it’s important to note that you can only use proprietary Clover hardware with Clover software. If you decide to stop using Clover POS software, you can’t use Clover hardware with another POS software provider.

Thoroughly test out Clover software before investing in proprietary Clover hardware.

Revel Systems: Compatible card readers start at $79; must contact Revel for a quote or source POS hardware on your own.

Revel software runs on iPads, which you can use for registers and customer-facing displays. Revel offers a self-ordering system, Kiosk XT, which you have to call and get a quote on.

The PayPal Zettle is the least expensive compatible card reader and costs $79.

Toast: $o upfront; alternatively you can pay a one-time $609 fee for the Toast Handheld Starter kit or a one-time $799 fee for the Toast Countertop Starter kit.

Toast hardware is the most durable restaurant POS hardware in the restaurant industry. The Toast Go 2, in particular, is the most durable handheld POS hardware on the market right now, which is important when you consider the number of spills and drops that happen in a fast-paced restaurant setting.

The company has a special hardware deal. You can pay $0 upfront for a countertop or mobile POS starter kit and pay a higher payment processing rate, or you can purchase your kit outright and pay a lower processing fee.

The $0 down deal sounds great, but the higher payment processing fees will add up. If you’re able to, you should purchase your Toast hardware outright.

Shopify: Pricing ranges from $49 (Shopify Tap + Chip Card Reader to $639 (Star® mPOP™ with Scanner register bundle).

Shopify POS systems are great in the retail store setting and on the go. It’s important to note that if you want to use Shopify Payments, Shopify’s in-house payment processor, you must purchase a Shopify card reader directly from the company.

TouchBistro: Compatible card readers range from $49 to $900 depending on what third-party card reader and merchant service provider you use to take card payments; software runs on iPads

With TouchBistro, you can use iPads for registers, kitchen display screens, and customer-facing displays.

The cheapest POS system is $0/month and includes popular options like Square and Toast.

Most POS systems have a monthly fee. You can get a basic POS with no monthly fee, but free and low-cost POS systems typically have limited features and may charge high credit card processing fees.

Most iPad POS systems cost about $900-$1,500 for all the POS hardware (including the iPad) and then about $50-$100/month for the POS software. However, there is free POS software for iPad, where you only need to pay for the hardware (and the credit card processing fees).

The average cost of a POS system for retail is $0 to $200/month.

You need a point of sale to take every kind of payment except for cash and checks.

A restaurant point of sale system costs between $0 and $150/month on average. Read our post on restaurant POS system costs.

You can use your phone as a POS system when you pair it with a Bluetooth card reader such as the $49 Square contactless card reader or the $109 Helcim card reader.