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Xero Review

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Xero Review

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Date Established
2006
Location
New Zealand
Chelsea Krause

Chelsea Krause

Managing Editor - Accounting
Chelsea Krause is a writer who has specialized in accounting for over three years and is a QuickBooks Certified User. She has a BA in English & Creative Writing from George Fox University and studied at the University of Oxford as well. She has been quoted in Forbes and her work appears in Startup Nation, Small Business Bonfire, and Women on Business.
Chelsea Krause



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131 Comments

Responses are not provided or commissioned by the vendor or bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the vendor or bank advertiser. It is not the vendor or bank advertiser's responsibility to ensure all posts and/or questions are answered.

    Ian Watson

    Organization Name: Open Format Ltd

    I’ve been using this software for a couple of years now. It has had it’s positives, however, it has recently rendered itself fairly useless as there have been huge problems with bank feeds into the software for over a month. Now we’re all on MTD with HMRC, this is hugely disruptive. Bank feeds from my bank come via Yodlee, which is not working for other accounting platforms and banks too. The thing is, that direct feeds are available from my bank to XERO but they haven’t applied for them and seem to persist with Yodlee, which is clearly not working, while leaving thousands of people, many accountants running their clients books via XERO, with major problems. Responses from XERO customer service have been scant and uninformative. Not good enough at all XERO and in breach of trading standards for failing to supply the services that we have all paid for.

    1
    • Organization Name: Open Format Ltd
    colin pattrick

    Organization Name: CBMS

    My business Bank Feed for my son in law does not work. I have used this feed for 1½ years with no problem. It now connects with my private personnel account and displays this info on screen.
    Apart from many other issues, I was guided by “TBL Accounting” here in Southend, prior to submitting VAT returns each quarter. I now have a Big Mess and cannot login to my son in laws Bank Account.
    The 24/7 every day of the year Help desk is a joke.

    • Organization Name: CBMS
    Karen

    Organization Name: Red Hill Brewery

    A huge frustration is that it has very poor reporting, around sales.There is none.There is no simple customer sales reports available. Quite ridiculous for a financial platformIts my view that they do not provide this as there are so many report providers in the marketplace with add ons to Xero for this, so they won’t include it when you could go and pay $50/month to suscribe to another App to get the information that you have already in Xero, visible. If seeing sales reports is important to you, then you will need an add on or another program

    3
    • Organization Name: Red Hill Brewery
    Kerry Babbage

    Worst company ever… ridiculously hard to contact… still illegally take money from your account even long after you cancel… very overpriced software with no customer service! No phone contact available! If my account is cancelled over 1 month ago and I cannot access my account what am i paying you for?😡

    1
      tyson Brown

      Its expensive hard to use and theres zero customer support.

      1
        Kylie Peek

        Organization Name: Francis Marine

        The worst support I’ve experienced and not the greatest product. You can only email them and it always takes at least 12-hrs for them to reply sometime a couple of days. Even if you tell them in your email it is urgent they dont prioritise. I cannot complete pays since yesterday I have chased them up again today and I am still waiting for a reply.

        1
        • Organization Name: Francis Marine
        Ryan Kagan

        Organization Name: Ryan Kagan Accounting & Advisory Inc.

        As an accounting firm I would be very cautious with using Xero or recommending it to clients. Outside of Xero billing for things that were supposed to be free, which after complaining they claim they will reconcile but I had to threaten with a lawyer to get that reaction. As an accounting firm it is a very risky move to partner with the Xero software platform. As a firm Your clients will know your using Xero and as a result will likely start to follow Xero using social media. When this happen your clients will receive advertisements about other Accounting firms partnered with Xero. The problem isn’t that you will loose your clients, but this makes you look really bad in front of your clients that you are recommending a software that recommends other accountants outside your firm. This actually happened to me in Canada, and the response of the Canadian Xero team was simply that they didn’t intend on these promotions to be received by the clients of my firm. They didn’t care, they didn’t apologize, they didn’t even acknowledge what they did was wrong, it was evident that they prioritized their growth over their existing partners, at least in Canada. Even The Canadian director of Xero comments where limited to telling me ” I understand that you need to make important decisions in the best interest of your firm”. To me this was a clear message that he doesn’t care.As a small business the software was historically leading, recently, many clients are having issues logging into the system. The funny part is that the support they offer can only be accessed once you log in and recently the number one issue I hear from clients is that they can’t login. As an accounting firm, recommending Xero makes you look really bad when this happens. And in the past 3 months I have experienced this weekly. Xero had provided no support in the matter outside of try these different URLs, on one occassion. Most cases the resolution was to find another accounting solution, quickbooks seemed to be the goto. I think that when Rod Drury was in charge of the company he genuinely cared about the well being of the small businesses, the accountants and the whole Xero community, I think in some odd twisted way this was his family. Now they are simply commercializing what Rod had built and literally extracting all the wealth they can out of anyone and everyone in the community with giving as little back as possible. I would be extremly weary of this company, after my experiences, I feel that Xero is no longer a reputable company and that it can no longer be trusted with billing, functionality and having access to all this sensitive data. In my opinion Xero has grown to be a very dangerous player in the accounting field, one that should not be trusted. I hope this empire they created collapses into ruins prior to causing any real damage to the world.

        1
        • Organization Name: Ryan Kagan Accounting & Advisory Inc.
        Philip Wong

        Organization Name: Tidybiz Tidybooks

        I agree with Ryan Kagan Accounting & Advisory Inc that somehow somewhere XERO has lost the plot. It’s customer service is deplorable and virtually non-existent – even for practising accountants who deal with clients and do not have the time to wait for a client representative om chat who “will reply in 2 hours”.
        If XERO even listens to social media about what people are saying on social media about it, it will learn that it needs to wake up, deal with the real world – not just what it wants to do – to preserve its brand image

        • Organization Name: Tidybiz Tidybooks
        John Liddiard

        Organization Name: The Court Theatre

        Customer Service is pretty weak but technically it forces you to use it’s methodology which is not particularly sophisticated. I have tried to build a customised cashflow using the XERO customised cashflow report and after not being able to load and save it effectively was told that I had “over-customised” it! Which made the exercise both frustrating and means that they cannot deliver an adequate cashflow reporting tool.

        2
        • Organization Name: The Court Theatre
        Simon Brooke

        Organization Name: Simon Brooke Ltd

        It’s not too difficult to find your way about – unless you want to add to expenses to an invoice when it’s almost impossible.Customer service is absolutely abysmal. They won’t you speak to a human being unlike other systems and you get robotic answers from their customer support people that don’t answer your question and don’t really make any sense.

        1
        • Organization Name: Simon Brooke Ltd
        Tom Sheahan

        Organization Name: Red Oxygen

        These people have crap support, NO PHONE SUPPORT. I can’t log in, takes them two days to respond. XERO is too cheap to send a text message, use Google Authenticator. SAVE YOURSELF SOME HEADACHES, BUYING SOMETHING ELSE

        1
        • Organization Name: Red Oxygen
        Kieran Kelly

        Organization Name: Cefnllys Ltd

        Dreadful company. I had issues from the start but couldnt get any response from their support. I cancelled my subscription but they are still billing me and I’m still getting no response. Not the kind of company to entrust your accounts to.

        1
        • Organization Name: Cefnllys Ltd
        Tom Sheahan

        Organization Name: Red Oxygen

        I feel your pain!!!

        • Organization Name: Red Oxygen
        William Ross

        Organization Name: Coombs & Ross Family Dentistry

        Our accounting firm switched us to Xero from Quickbooks about two years ago. I still hate Xero. It is not intuitive to use, the reports and search functions are useless unless you’re an accountant. Quickbooks was so much better. The most recent “update” crashed the bulk check writing feature. It’s been several weeks since that “update” and I still have to print checks individually, one at a time. Writing out 30 checks now takes about an hour to write and print. Silly things like having to check a box to write a check, and not populating the data with data from a prior check would be so easy to correct but Xero won’t listen to their users. Cain Watters – please find us new accounting software to use!

        1
        • Organization Name: Coombs & Ross Family Dentistry

        This comment refers to an earlier version of this review and may be outdated.

        David Burdon

        Organization Name: Simply Clicks

        I have just given up on Xero after 8.5 months. It was taking up an additional 20% of my work week and still it was full of incorrect data.I found the help function completely misleading and the support function just provided links back to the help function. I persevered with the Xero system until I realised the time spent on it meant I was failing to follow up customer and new business needs.

        1
        • Organization Name: Simply Clicks

        This comment refers to an earlier version of this review and may be outdated.

        Jerry Powers

        Organization Name: United Powers LLC

        Thanks Robert and your review was spot on. Xero has an easy and functional system however I had issues attaching my bank to the system during a payroll cycle. The support was terrible I have waited over 2 days for support and still no help. The system name matches it’s support which is sad because the product is really nice. They do not understand support ticket prioritization at all. Their partner Gusto that handles the payroll side is amazing both with product and support. I am looking for a new system now that works with it. With Xero it’s all good until it’s not. I will be lookingat your other system reviews.Best,Jerry

        1
        • Organization Name: United Powers LLC

        This comment refers to an earlier version of this review and may be outdated.

        Peter

        I can’t speak to features and functions, I’m administrator. I can speak to their support – this is the type of company that gives software a bad name. This is the worst support experience I have ever had. I STRONGLY DO NOT RECOMMEND this software. Everybody needs support from the software vendors at some point – when it’s as awful as this, it gives the product a bad name.

        1

          This comment refers to an earlier version of this review and may be outdated.

          christine

          Organization Name: SUV Trade

          Hello,Xero itself is good however, the CUSTOMER SERVICE SUCKS they are slow in responding and they are very unhelpful…. no matter how good our product is if you have a very poor customer service it is useless at all.

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          • Organization Name: SUV Trade

          This comment refers to an earlier version of this review and may be outdated.

          Dan Chambers

          Organization Name: Draft Wheelchairs

          Almost useless if you actually ship items from a stock:We sell real stuff to customers. We are moving away from Xero this year. Here’s a small list of your failings off the top of my head:-No support for pro-forma invoicing,-Incorrect handling of deposit payments against invoices.-No delivery notes, and the work around does not allow for additions such as package dimensions, weight etc.,-No picking lists, or factory orders notes without faffing around with docx Branding Theme templates,-No facility for partial payment of invoice (such as a deposit) via ‘pay online’ links,-Restricted editing of invoices with allocated payment without deleting, re-entering and re-allocating the payment,-No multiple contacts at single supplier, -Poor, inconsistent and unreliable search functions, including no address search,-Inventory can’t be used properly for stock, ordering, picking and deliveries.-No supplier reports, -No cut and paste full customer address, for shipping labels etc.-No notes on contact records, ie flagging up credit risk or other reminders,-No ability to copy inventory items to new item, ie: different sizes/colours,-No global export/import of lists, data, files, for editing in a faster software environment,-Poor and non-intuitive foreign currency handling, in both invoicing and inventory purchase and costs/value.-No display of discount column on quote,-Really coarse permissions settings for multiple users, -No notification on payment of an invoice, -No override of constant time-out logging off and requirement to log back in,

          1
          • Organization Name: Draft Wheelchairs

          This comment refers to an earlier version of this review and may be outdated.

          Lucia Silva

          Dan,

          Thank you for all the detail! I, too, sell real stuff to real customers and am looking for an accounting option that does everything Xero doesn’t.

          Any advice? Have you come across the holy grail of accounting software for folks like us?

          ~Lucia

            Karen

            Organization Name: Tresit

            I am very disappointed with the inventory side of Xero. Its incredibly basic and frustrating to work with.
            There is no field for a barcode for instance and or much of any useful information on the screen. The only efficient way to update more than a few items is to export the file, make the adjustments and import.
            Personally, I am considering going back to Reckon Accounts Premier that I previously used for 5 years.
            The Xero APP is useless if you are trying to run your business away from the office. Unfortunately, the only way to carry on with your business is to log on using the internet version. On a positive note, the bank reconciliation is a pleasure to use on daily basis. At the moment I am also using a CRM App to compensate for Xero shortfalls. The CRM App provides all the sales date info that Xero doesn’t, plus much more. However, this means that the my monthly subscription fees doubles. I think I may have to go back to Reckon Accounts.

            • Organization Name: Tresit

            This comment refers to an earlier version of this review and may be outdated.

            Scott

            Xero is not ready for prime time. For months, Xero has imported credits to my bank account as debits. Return something to Amazon and get your money back? Xero codes it as an expense. Xero uses Yodlee for many integrations and so they can’t even support their own product. More recently, my bank feed stopped working entirely. The error message simply says that it can’t find any accounts at my bank. It’s been 24 hours so far and not a peep from Xero in response to my plea for help. I cannot rely on Xero and am going back to Quickbooks.

            1

              This comment refers to an earlier version of this review and may be outdated.

              allan

              Organization Name: AARichards Backhoe hire

              this new log in is way to hard can’t talk to anyone six now I have to go to my accountant won’t be long and I won’t be using it used to use my phone to send invoices now it’s back to the computer not game to log out as I may not get back In

              • Organization Name: AARichards Backhoe hire

              This comment refers to an earlier version of this review and may be outdated.

              Allen Ming

              Organization Name: CPA FIrm

              Reading the reviews on here, I can only conclude that the marketing department at Xero has been working overtime writing them. Our firm used this software for over 3 years, signing up clients on it all that time. Finally gave up on it this year as the cost is simply too high, the problems too many, and the support — especially from sales staff– non-existent.I can tell you for a fact that bank feeds consistently fail on this product. And even when there are periods where the bank feed works for a sustained amount of time, the software consistently fails to pick up transactions that did occur in the bank account. There is no way you can figure this out except that bank balances do not reconcile, forcing someone to go back through months and months of transactions, reconciling to the paper bank statement. The salespeople promise certain discounts and don’t deliver, and then expect accountants to be “Xero Certified”, which means instead of spending their time being able to bill their clients they instead are required to take a silly online course that takes 2 hours out of their time. All this for TRIPLE the cost that Quickbooks charges– and Quickbooks bank feeds do not go down.

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              • Organization Name: CPA FIrm

              This comment refers to an earlier version of this review and may be outdated.

              Katie

              Organization Name: Reefborough

              Absolutely fed up trying to get support from Xero. Two weeks now and still no reply despite numerous attempts by myself. I am paying $60 per month and I don’t know what for. I can’t complete my BAS, my Superannuation or get bank feeds. Now I read that the price is going up. More than disappointed.

              • Organization Name: Reefborough

              This comment refers to an earlier version of this review and may be outdated.

              Dimitri Poursanidis

              Organization Name: Smart Communities, LLC

              All the complaints here are spot on. We first started with xero a few years ago with 2018 being the last. -They are dumping payroll without any reduction in pricing. BTW payroll is the one thing I had no complaints about-Most features are unpolished are lacking important functionality that then requires a 3rd party app with it’s own cost. -How hard is it to give me a total on my recurring invoices? I need to spend about $10 per month on a 3rd party app or do it manually with a calculator. – why in the world do late payment reminders not go to the same email address as the original invoice? It goes to main contact instead. That’s just dumb.- support = send an email and wait a couple of days.

              1
              • Organization Name: Smart Communities, LLC

              This comment refers to an earlier version of this review and may be outdated.

              Archie Franz

              Xero is the worst accounting program i have used over the last 30 years. The support is absolute rubbish and the fees are disproportionate to the value of the program. They should be charging $5 per month for the system and then charging for support on top of that. The system just leaves us vulnerable to being taken advantage when we go looking for support. They charge for service and provide no service at all.

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                This comment refers to an earlier version of this review and may be outdated.

                Wub App

                Trippling fees for 2019, not including payroll any longer. Bait and switch shady company.

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                  This comment refers to an earlier version of this review and may be outdated.

                  Chelsea Krause

                  Xero has announced that they are changing their pricing plan as of November 1st. Payroll will no longer be included in the traditional Xero subscription and will need to be purchased separately. However, the monthly pricing for each plan is not tripling. The two smallest plans will cost exactly the same, and their larger plan will actually be decreased by $10/mo — at least in the US. You can go here to learn more.

                  Best wishes to all and stay tuned for an update of our Xero review,

                  -Chelsea Krause

                    This comment refers to an earlier version of this review and may be outdated.

                    Lyle

                    Chelsea,

                    The old $30 plan included all the features of Xero (including expenses) and 5 payroll employees. That plan, which still costs $30 now does not include expenses and includes zero employees. They are forcing users into a new plan that is $30/mo for Xero, $39/mo for Gusto + $6/employee/mo.

                    The reason we’re saying it is tripled in price, is because to get the same features we had before we now have to pay $99! It is more than tripled, and it doesn’t even include expenses which is a basic feature of accounting software. Your new review needs to make clear to your readers that Xero now lacks basic features and sometimes subjects users to massive price increases. On the old $70 plan users get to keep expenses but are now paying $159! and it only gets worse the bigger an organization you had in Xero.

                      This comment refers to an earlier version of this review and may be outdated.

                      Chelsea Krause

                      Hi Lyle,

                      I can definitely see how frustrating that is. Rest assured, we will be updating this review in the next few weeks and will absolutely make the new pricing changes clear.

                      Best wishes,

                      -Chelsea Krause

                        This comment refers to an earlier version of this review and may be outdated.

                        Kimberly Lucas

                        Organization Name: Goldstone Partners

                        I agree! My cost for Xero with payroll will almost triple with this new pricing. Very poor customer service and the agent refuses to get on the phone with me to discuss. Hiding behind email – very poor form.

                        • Organization Name: Goldstone Partners

                        This comment refers to an earlier version of this review and may be outdated.

                        Dave Schram

                        Organization Name: 1958

                        This company’s customer support is absolute crap. Do NOT use this service. We cannot pay our bills, there is no way to reach a human.

                        Oh they love using email that does not help at all.

                        STAY AWAY

                        • Organization Name: 1958

                        This comment refers to an earlier version of this review and may be outdated.

                        john Flack

                        Organization Name: xero

                        xero has just hit rock bottom I was a supporter and thought it was great know it has changed direction hard to use and no support would not recommend to anyone gone to MYOB

                        • Organization Name: xero

                        This comment refers to an earlier version of this review and may be outdated.

                        Fergus

                        We changed to Xero about 6 months ago. Biggest mistake ever. Whilst there are some nice aspects to the software, there are several glitches, bad design elements, crucial missing items (such as delivery notes). This is NOT the main problem. The main problem is that Xero don’t care! Once they have you as a customer, they don’t care if it works for you or not.To give a little background….we are a relatively young company and have embraced new software technologies since we started almost 10 years ago. Examples include OnePage CRM, Pandadoc, Trello and many more. I would say all had some sort of design issues or glitches at one stage or another, especially in their early days. The huge difference is the customer care and the efforts made to improve. All the other softwares that we have used, give a strong impression of a genuine desire to help us as a customer and any issue, especially one that would be in any way serious to the overall working or design of the system, has always been remedied in a short time.Xero is different. They give a strong impression of not giving a toss if it works or not. Then refuse point blank to make changes, however serious an issue might be. And of course an issue with an Accounting software is actually far more serious (generally) than any issue with a CRM or project management or similar software. Believe it or not, Xero users started looking for Delivery Notes 8 years ago and still today, all they have is a poxi workaround that is a complete farce. This is proven in the trails of customer complaints and comments in their Community Feed.You might think why don’t we just move…..well we would and will but it’s such a huge effort to move everything to another software. Even now, we still struggle to find details that we created in our old software. We’d actually far prefer to stay (and we’d just get over our annoyances to date) if only they’d make some effort. If anyone out there is considering Xero as an accounting software, I STRONGLY URGE you not to use an consider ANY OTHER software instead. I am happy to discuss this with any potential customer and by your reply to this comment, I should receive a notification to which I will respond as soon as I can.FergusPS: this website is a bit of a joke too in the way that it suggests that Xero gets a 5 star rating. Reading the comments, it is clear it would be more like a 1 or 2 star rating overall.

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                          This comment refers to an earlier version of this review and may be outdated.

                          Chelsea Krause

                          Hi Fergus,

                          I’m sorry that you’ve had a poor experience with Xero. In comparison to other accounting programs, Xero offers an incredible number of features, scalable pricing, tons of integrations, and some of the strongest security which are a few of the reasons we’ve given it 5 stars. It’s also important to note the effect of negativity bias when reading other comments.

                          That being said, I have noticed a decrease in the level of customer service Xero provides in the most recent months. We will be sure to reflect this in the review the next time we update it.

                          Best wishes,

                          -Chelsea Krause

                            This comment refers to an earlier version of this review and may be outdated.

                            Dan Chambers

                            Hi Chelsea…I also agree that you should change the star rating at the top of your review to reflect the responses from actual users that have been posted.
                            Also go and have a look at the User Community postings and all of the 5+ year requests and the arrogant attitude of the customer service gnomes.
                            https://community.xero.com/business/discussion/2725145#answer

                            As a review site, you should certainly be aware of negativity bias, but this is also balanced by the considerable push required to get a business user to devote time to posting a review rather than get on with running their business.

                              This comment refers to an earlier version of this review and may be outdated.

                              Jessica Dinsmore

                              Hi Dan,

                              Thank you for your feedback; we love hearing from our readers! The latest Xero Review update does address the increase in negative customer comments, and it also mentions that their customer support went downhill as well. We do update these regularly to account for significant changes, good or bad, so we will definitely consider your feedback in our next update. That said, negativity bias is very real, and while our readers’ time is incredibly valuable to us, we have many factors to consider when rating vendors, and we do our very best to provide accurate and unbiased ratings, all experiences considered. Thanks so much for reaching out!

                                This comment refers to an earlier version of this review and may be outdated.

                                Susan

                                Organization Name: SPurple

                                Very poor support, not flexible, not offering help. Only sending you links to their articles, you have to spend endless hours reading to understand the software. It is not UK based, and the software is slow. I would recommend FreeAgent over Xero. Avoid Xero if you could and ignore their heavy marketing campaigns as you would be paying for them, the software is expensive compared to other software which are much better and with better support.

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                                • Organization Name: SPurple

                                This comment refers to an earlier version of this review and may be outdated.

                                Kevin Lee

                                Exactly! I just called up their customer support line today since couldn’t find a solution on a function in their Xero community. But only got a reply to be put through to their technical support who charges $199.90 for solving the problem. I said customers paid for subscribing your service, but how could they use it if not knowing how to, for free, since you don’t have clear instructions? The guy instantly asked me to switch to another software. What poor service and bad attitude! Xero is the worst!

                                  This comment refers to an earlier version of this review and may be outdated.

                                  Ben W

                                  THEY DON’T SUPPORT DIRECT DEPOSIT PAYROLL WITH MOST BANKS!! DON’T WASTE YOUR TIME!! I spent dozens of hours switching over all my accounts, payroll, employees, etc. Went to turn on the direct deposit to go live, it didn’t show my checking account in the list. Apparently, what they don’t tell you before you plunk down the $90 subscription fee, is they only support direct deposit from major nationwide banks. My bank, the largest regional bank in my state, isn’t supported and they don’t have plans to. **If you use a regional or local bank or credit union, you are totally out of luck.**TERRIBLE company for not disclosing this up front.Support has been slow and interface glitchy, but I can get past that. Not supporting most banks for direct deposit is a major show stopper.

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                                    This comment refers to an earlier version of this review and may be outdated.

                                    Alan

                                    Organization Name: ALAN@INTL-CS.COM

                                    Xero bank feeds don’t work. They cannot fix system feeds from HSBC multi currency. After 8 weeks of calls and emails and never ending support calls I give up. Don’t consider their services if you run an off shore business with any form of complexity.

                                    1
                                    • Organization Name: ALAN@INTL-CS.COM

                                    This comment refers to an earlier version of this review and may be outdated.

                                    Paul

                                    Organization Name: Hewayahead

                                    If I could give ‘xero’ stars I would. Terrible terrible customer support. The ‘reviewer’ suggests they didn’t have to wait long for responses – be warned, typically it is a minimum of 12hours and if that email creates a need for a response then be prepared for another 12hours. They absolutely do not give out phone numbers to get back to them so the reviewer who claims that can only be either ill informed or on commission. Like many others I was pushed to Xero by my accountant and spent considerable money with them setting it up ( over £1000). The bank feed is constantly down here in the U.K. and the advice from email support is often flawed. Been stuck with them for 5 years. Seriously, we are talking a stressful process which is always on going. Take heed of the users posting reviews and not the people who get kick backs from Xero through referrals. Awful product.

                                    1
                                    • Organization Name: Hewayahead

                                    This comment refers to an earlier version of this review and may be outdated.

                                    Chelsea Krause

                                    Hi Paul,

                                    I’m sorry to hear that you’ve had a poor experience with Xero. I understand how frustrating slow wait times can be. When I last updated this review, all of my emails to Xero were responded to within 1-2 hours. However, I have noticed a lag in response times in the last few months and the company recently redid their US Help Center, which I now find to be less functional and more difficult to navigate. Both of these facts will be taken into consideration when we next update this review.

                                    Best wishes,

                                    -Chelsea Krause

                                      This comment refers to an earlier version of this review and may be outdated.

                                      Georg

                                      Organization Name: Kapnos

                                      Xero customer support! I was getting ready to put my money where my mouth is and sign up to a full paying service, I’m glad I didn’t the customer service is nonexistent at the trial run, how can a company this large not have a phone number for technical support!?!? It is near enough impossible to do any kind of trouble shooting via email especially when you get replies at 4am, then once you have replied it’s another 24hrs until you get a reply. They said that they will be able to call me if I gave them a time and date the problem is once they get the reply to my email you have to wait another 24hrs for them to set it up, it’s an absolute joke, how these guys are still in business offering this kind of technical support is beyond me. Waste of time stay away from Xero at all costs as it will cost you more money in the long run!

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                                      • Organization Name: Kapnos

                                      This comment refers to an earlier version of this review and may be outdated.

                                      R J Riso

                                      Good customer service? Are you from another planet? I usually have to wait 12-24 hours for a meaningful response, and sometimes issues languish for days while they tell me to follow the instructions in the “helps” even though I tried them – and told them so – before I opened the support call.They are obviously banking on the idea that it’s more painful to switch accounting packages than to put up with their utter lack of adequate staffing.

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                                        This comment refers to an earlier version of this review and may be outdated.

                                        Nicholas David Smith

                                        would not touch with a barge pole!

                                        Would not trust my accounts with a company that does not take internet security seriously!!!

                                        had a spam email apparently from Xero

                                        Asked via chat on Xero site to check if I had an account with them or not just to make sure it was spam.

                                        ‘Assistant’ was rude, left the chat before resolution, and I am now blocked from their chat!!!

                                        I did not even get the chance to question the point of their ‘chat’

                                        Would not trust my accounts with a company that does not take internet security seriously!!!

                                          This comment refers to an earlier version of this review and may be outdated.

                                          brant

                                          Oh Lord please let one person read this review and pass on Xero. Losing my business is not enough to satisfy me, I’m desperate to make sure someone, anyone, doesn’t give this crappy company and their software money. MOST IMPORTANT: I stopped the service and they kept all my company information and accounting details for the entire year. They wouldn’t let me access them unless I paid. That’s right THEY RANSOMED me for my own accounting info. Sick. Since it’s only a web based program, if you don’t want to pay anymore, you don’t get to access any of your data. Isn’t that fun. Sure you can export and document with everything crammed in there, but you can’t use it easily or transfer it seamlessly to quickbooks etc. UGH!And the other issues: the interface is lousy. There transaction recognition is really bad and their rules don’t work very well. So if you are like me and have a lot of credit card transactions, good luck, cause you’ll be at the screen for hours. I could go on about how it won’t recognized the payee from the bank account line because it thinks it’s the reference line etc, but you should never have to learn this for yourself. Be warned.The reporting is a joke. An absolute joke. You spend all month or year inputting data and then you want to go pull up some reports to see how everything is… well sorry you can only use their pre-designed reports with little or no customizable function. Want to pull income and expenses for specific categories and accounts… nope sorry, you can do specific accounts or categories or accounts, not both. Infuriating to say the least (this is why I decided to stop using)There is literally no customer service. That means literally. None. You cannot get anyone on chat or phone. The only thing you can do is email and wait. No realtime interaction. But who would need to get answers to accounting questions right away? Silly me. To conclude: I don’t really write reviews but I’m so frustrated with this company I’m just trying to find a way to lash out. So this typing is helping. If you happen to read this and decide against Xero, I love you.

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                                            Paul

                                            I feel your pain and completely agree with everything you’ve said. Hopefully it will put people off subscribing.

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                                              Nina

                                              Thank you so much. I was just about to launch into Xero and on first go – I agree the whole system felt clunky. Yes, the rules didn’t work (nor did many of the repeat transactions I had entered show up) and I couldn’t believe there was no bulk feature for reconciling items – thankfully after manually inputting 30 items I decided that was ridiculous. I am now trialing quickbooks and thanks to your review – you have saved me a big headache! All the very best 🙂

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                                                Diane Davey

                                                Xero is absolutely terrible. When I signed up for a free trial I immediately got a phone call and an email from someone saying he’d love to help me get the most out of Xero. I tried to take advantage of that help and he was completely unresponsive. I ended up paying for a month because the functionality I needed wasn’t available with the free trial. I reached out for assistance when I couldn’t something out, and again received no help. They sent me an email telling me (in cheerful language with a bunch of exclamation points) that what I wanted wasn’t possible, but that I could do something else which was not useful to me at all. Granted, I’m not savvy about accounting at all, but Xero doesn’t meet me half way. I’m going back to Quickbooks.

                                                1

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                                                  Fred Cu

                                                  This is the most stupid Accounting System I encountered. They have the so-called Locked Accounts and what it does is you won’t be able to do an Adjusting Journal Entry which is one of the basic of Accounting process. So I would say this is a garbage system. I never encountered such stupid system.

                                                  1

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                                                    Mike

                                                    We are in the process of extracting our accounting from Xero after over two years of use. I would advise everyone to seriously consider if they really want to be trapped in online accounting. As soon as you stop paying, your data is inaccessible. Sure, there are ways to export but you will lose all the detail.The final straw for us is a lack of ability to charge late/finance charges. I made the stupid assumption that all accounting had this. The other things is lack of payment discount. We are returning to our OLD offline accounting that does all of that and far more. Even if we decide to use something else we will still have access to the old records.Many of Xero’s shortcomings can be fixed with add ons that frequently cost more than Xero. Xero has a disincentive to include these “features” because they make money from the add on providers. They put most of their efforts into additions that will give them additional revenue and then tell us it was for us.Their real business is marketing to bring new people in and they know attrition will be limited because of the difficulty to get out.Consider carefully before stepping into the quicksand of online anything because you will be paying forever just to have access to your own data.I consider Xero’s “Beautiful Accounting” a “whited sepluchre”.

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                                                      Roxie

                                                      Xero is very basic as an accounting program. The market to which it markets it has no understanding of, is therefore unable to address any questions or requests coming from businesses in these markets.Customer Service is appalling. Many requests that are essential to business have been open in some cases more than 5 years and they seem to only reply to requests posted online once a year.If you looking to do partial invoices for one quote you have sent you are unable to. keep a separate spreadsheet for every job you quoted the partial invoices you sent, to ensure that when you need to reconcile you are able to keep track.There seems to be a add-on for every possible short coming of the program and be prepared to budget a lot for these add-ons.When you do quotes it does not keep track of revisions and does not carry over the titles and basic information to invoices. If you are doing multiple quotes and invoices for on client keep a separate spreadsheet to make sure you know what you changed in what revision should the client want to revert back to a older revision. Have the spreadsheet keep track of the headings so that you are able to know and give quick feedback as to which invoice was for which project allocated to which department.These are just a few points.

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                                                        Joey Riso

                                                        While there is much to like, there are also some maddening problems, not the least of which is the tedious email support.Because businesses have to file federal payroll deposits electronically (at least in the U.S.), you’re in for a tedious reconciliation process every three months, because Xero splits the deposits up into a multitude of small deposits, while the IRS reports two transactions. That wouldn’t be bad if Xero gave you some apparent way to group the small deposits – but they do not. You just have to work at it by trial & error until you hit the magic combination.There have been other problems as well – and each time support is slow to understand and slow to respond.Yes, I like Xero overall – but it is an immature product with a lot of details to be worked out.

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                                                          Joey Riso

                                                          I’m downgrading them from 3 stars to 1 star. Aside from the problems already mentioned, they have a status page which presumably shows you what’s working and what problems they are having – but they are terrible about updating it, or admitting to problems. For example, they introduced a change overnight which has screwed up dates in any printed items – invoices, checks, etc.. How this could get past quality assurance is hard to understand, and how they could be screwing around for half a day working on it is completely impossible to understand or forgive.We’ll just have to look for another solution. Xero does not have it’s act together.

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                                                            Kindi

                                                            I’m currently using QB online. It has been a very useful application, but there is a major problem. I have a small company with 4 users. The problem is that each user can see what the other users are doing. I wounder if Xero provides more privacy for each user. What I mean, I don’t want the quotation I make to be viewed by other users unless the other user is the administrator of the account.

                                                            Would someone help me with an answer.

                                                            thanks,

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                                                              Chelsea Gritten

                                                              Hi Kindi,
                                                              Thanks for reaching out to us! I’m happy to let you know that Xero has some of the best user permission settings out there. There are five levels of user permissions as seen in the picture below.
                                                              Xero User Permissions
                                                              The drop-down menu as seen under the “view reports” part of the picture gives you the choice of read-only access, no access, or full access to a specific feature.
                                                              So while there are basically five different levels of user permissions, there is much customizability within the levels as well.
                                                              I hope this helps! Please let us know if you have any further questions.
                                                              Best wishes,
                                                              Chelsea Gritten
                                                              Head Accounting and Invoicing Writer

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                                                                karen golding

                                                                Look carefully at what you need… Yes its all easy and nice to use. Etc. After spending many months installing and migrating was shocked to find there is no way to see a sales report by customer. So uf need to see your customers weekly or monthly spend, know when they are are up/down. On/off. Choose something else..the forums are full.of disappointed businesses that cant track sales except for exporting excel sheetz and manually adding them up. Promises for years of this reporting. Never see it

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                                                                  Warwick

                                                                  karen,
                                                                  You haven’t looked very hard – Go into “Contacts”, it’s in graphical format.
                                                                  If you go above the graph there is “invoice report” that will generate a list of every invoice for that customer.

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                                                                    Matt

                                                                    Xero is Terrible. I was charged for a year even though their QB–>Xero conversion was junk and they said I’d need to go through all entries and match up. Highly Advise NOT using XERO. Their Customer Service is not even good. I received “Check with the 3rd Party Conversion Provider” from them. Yeah, that is you XERO. And I’ve tried to contact you.Maybe if you start from Scratch Xero might work. But not if you have any sort of current business.

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                                                                      Oliver Furniss (Xero)

                                                                      Hi Matt, I’d be happy for you email me directly. I’m confused why you would have been charged for a year as all our pricing plans are month by month and allow you to cancel anytime. This will also depend on the conversion service you used. We do work closely with one in each region, but there are several that are not managed my Xero.

                                                                      Let me know if I can help.
                                                                      Oliver Furniss (Xero)

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                                                                        Michael Penny

                                                                        Xero appears to do some things quite well, but it sure takes a long time to get used to it. I was introduced to an “account manager,” someone who apparently didn’t know accounting, nor much about Xero. His job appeared to be to refer me to another department–which would send me an email to their support section, most of which didn’t work all that well.I had no fewer than six people contact me about a couple of different issues in converting, and no one could actually help me. Even when I thought the last person actually knew some accounting, she didn’t know that you can’t make a journal entry to a bank account….She said I could do. Their hearts were in it, which I love, but I needed some intellect on the other side….that was missing.

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                                                                          JC

                                                                          Xero DOES NOT allow sub-accounts. This is a major flaw in my opinion. Xero allows the layout to appear as sub-accounts, but you cannot create sub-accounts in the Chart of Accounts. And Xero has no intention of changing this.
                                                                          If sub-accounts is important to your business, then this software is NOT the one for you.

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                                                                            DIANNE JEWELL

                                                                            It may not look like sub accounts can be set up as they arent indented on the Chart of Accounts BUT you can easily set up sub accounts by using the numbering system. Just like any other accounting system you can have a header account, say an Expense like Motor Vehicle Expenses 42000 with all the other MV Accounts postioned under this Header as 42100, 42150, 42200 etc. A bit of lateral thinking and you are now using one of the best accounting systems I’ve ever used with sub accounts.

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                                                                              Steve

                                                                              Xero is a relatively new accounting firm. I switched over from QB online based on the recommendation of my x-bookkeeper. Xero was working relatively fine albeit with tons of glitches as compared to QB. The UI is clunky and cumbersome as compared to QB, but then again, they say it is what you get used to. That is, until few days ago when one of the laid off contractors … get ready… deleted my entire company’s file. Apparently, Xero has no restrictions in place for any of the user accounts while it’s your job to maintain the logins for laid-off people – Xero allows unrestricted logins to anybody within the company. Any user account can erase entire company data without a trace and because Xero does not have ANY meaningful support (email only – 24 hours response – which sends canned responses routing you to their help page) – they have the power to kill any small business instantly. I would not trust this company with your sensitive data, as they have no regard for data security, privacy or even a slightest concern for paying customers.

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                                                                                Warwick James

                                                                                Steve,
                                                                                I use Xero in Australia, and the records are not deleted, rather they are archived, and kept for taxation purposes, so I believe they should be able to restore it for you.

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                                                                                  VPeople Australia

                                                                                  Notes on Xero – Asking my accountant if he can advise on quickbooksonline ?I am currently trying to get a few glitches sorted with Xero, as mentioned the recurring amounts our Company invoices. These are creating a challenge some months for the reconciliation as Xero do not tag their data by invoice number – which is insane. They only use the $amounts for data recognition. Xero reports the invoiced sales, and I have only realised that it requires MANUAL RECONCILIATION. Why bother with bankfeeds then Xero – if the package is not really capable of auto reconciliation against the income ? I can do that myself?There consequence of these major issues is that I cannot currently use Xero as the basis our Company reporting ! I still have to report actual revenue to you in my own summary as I have little trust that everything is working well. MOVING FORWARD – LOOKING AT OTHER OPTIONS Also as mentioned the SENT / VIEW function is in error at Xero as there is a glitch with this. I cannot therefore utilise the reminder function in the software.Overall I find this Xero quite ineffective. I think you mentioned quickbooksonline ? Very happy to consider another package as I am not gaining much in the way of assistance and efficiency utilising Xero. They do not know when the above software glitches will be fixed – but have noted there is common feedback on the above. I believe a good company would have had it done and sorted as soon as it became evident. Not fit for purpose as it is. Although they have been trying to improve there support – they are very difficult to get hold of – quickly …meanwhile why you have a business to run. They are very quick to contact you if there is a delay with your monthly subscription fees! Thanks – so please forward any of your suggestions. Thanks

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                                                                                    Warwick James

                                                                                    I use Xero in Australia, and there are things to get your head around when you first start using it.
                                                                                    I was told to use a bookkeeper with Xero experience to set it up, which I did, and have not experienced any of the problems you describe.
                                                                                    I think you’ll find that if you go to Accounts > Sales>invoices and select “show all” > click on the “Search Button” to use the search feature.
                                                                                    You can then search by invoice by number, reference, customer, or $ amount.
                                                                                    Enter the invoice number, click search and it should come up.

                                                                                    I think the reason you may not be able to reconcile with bank feeds using the OK button is that the invoices need to be move from drafts, which is where they sit while being worked on.
                                                                                    Once Approved they will move to the “approved folder”
                                                                                    Then they will apper in the RH colmn to be matched against bank feeds.
                                                                                    No more going thru bank statements at the end of the month.

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                                                                                      Bryan Miller

                                                                                      We have been using Xero for six months…everything is okay when it works… but beware. If something does not work, or you have a question…. you will have NO SUPPORT from anyone except by email. Today, I tried to log in only to discover the 2-step authentication I turned on for security was preventing me from getting in…. what was worse, was I needed access so I could run payroll for our employees. Long story short, there is NO WAY to contact XERO in the USA except by email for support and then they say it “typically” takes 24 hours. I tried twice contacting the online chat feature on the website, but this is ONLY for sales. They were unable to help me. Good luck! We will be moving off XERO and going to Quickbooks. I need a service that we can depend on… and be able to contact when we have trouble.

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                                                                                        Katherine Miller

                                                                                        Hi Bryan,

                                                                                        Yes, the email-only support policy can at times be problematic. Did you send an email? If so, how long did Xero take to respond? My experience is that they will generally respond in under an hour to urgent issues (and if it’s a complex problem that’s difficult to resolve by email, they’ll give you a phone number to call). The last time I looked, they said they would typically respond to inquiries within 24 hours (as opposed to that their typical response time was 24 hours)–if you’ve seen something different, please send me the link so I can check into that and adjust the review accordingly.

                                                                                        QuickBooks does offer phone support, but unfortunately that support often leaves something to be desired. I’d suggest checking out my review of QuickBooks Online for all the details on that, just so you can make a fully informed choice.

                                                                                        If good phone support is a high priority for you, I’d recommend you check out Zoho Books (review here). It’s not quite as robust as Xero and QBO (most notably, there’s no payroll offering), but for small businesses without employees, it’s an excellent choice.

                                                                                        Cheers,
                                                                                        Katherine

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                                                                                          Benjamin Mathieu

                                                                                          Hi,I have not tried Xero’s email/web form support yet. But last Saturday, I had diffulties to log in. Browsing was very slow. I did send a Tweet to Xero. They replied right away and they fixed the problem within 30 minutes. I think today, the phone is not necessarily the best way to get support even in Urgent situation. I prefer to wait 30 minutes for an email reply that being on hold over the phone for 15 minutes. Usually social networks replies are even instant. Phone is great when you need a lot of interaction to solve an issue.

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                                                                                            Tom

                                                                                            Does your firm receive any fees( referral or otherwise) from Xero?

                                                                                            I’m currently evaluating this solution and need to know MVs level of impartiality

                                                                                            Please advise.

                                                                                            Thanks Tom

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                                                                                              Katherine Miller

                                                                                              Hi Tom!

                                                                                              That’s a great question, and I’m glad you asked. Yes, Merchant Maverick does receive referral fees–not only from Xero, but from many of the software providers we review. You can read all about how that works here. However, while Merchant Maverick makes money from referrals, I don’t know who’s paying us what per referral. For that matter, I’ve actively tried to avoid finding out for precisely the reason you mentioned: I don’t want to introduce any potential source of bias into my reviews. I get paid the same amount for a good review as a bad one, without ever knowing how much money the site may (or may not) be making off each individual review.

                                                                                              So it makes no difference to me whether you buy Xero, QB Pro, Zoho Books, QBO, or something else. I want you to end up with a product that’s good for your business–and I hope you’ll buy something that’s a good fit on your first try (because changing accounting systems is a pain). That’s about it for my agenda.

                                                                                              Certainly I do like Xero on the whole, but it has some drawbacks and I don’t recommend it for everyone. If you haven’t already looked at it, I’d recommend taking a quick glance at the article I wrote on how to choose accounting software, just in case there are any factors in there that you haven’t yet considered.

                                                                                              I hope this helps. Best of luck to you!

                                                                                              Katherine

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                                                                                                Jack Dixon

                                                                                                Nice ad, by the way. I love how you disguised it as a software review.It’s a shame that Xero STILL provides almost zero support for its users and thinks it can function a million miles away (and unreachable) from business owners who don’t have time to sit at the laptop for hours on end trying to get expensive software to function the way they’re paying for it to function, and wait for days for a canned email response.Our MindBody was somehow disconnected from Xero (could it be your big server move?), and I got an email advising me to re-integrate it. The reintegration failed because Xero’s API site is unreachable. I’m dead in the water, and no one available to fix this.

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                                                                                                  Katherine Miller

                                                                                                  Hi Jack,

                                                                                                  Sorry to hear about your problems with Xero. From your wording (“your big server move”), it sounds like you think this site is a part of Xero; it isn’t. (I’d suggest you read the response I just wrote to Tom for more info on how this site works.) So unfortunately, I can’t help you with getting in touch with Xero’s customer service.

                                                                                                  However, should you have the time, I’d like to hear a bit more detail about what you’re experiencing (how long the email lag times have been, how long you’ve been using the software, whether support’s gotten better or worse over that time, etc.). In my own experience, customer service at Xero has become an iffier proposition than it was back in 2013, when I first reviewed the software. Obviously, personal experience means a limited sample size, so I’m always interested in hearing about end users’ experiences–and I take those experiences into account each time I update the review.

                                                                                                  Good luck, and I hope that you’re able to get things resolved. Or, if you want to find a different software solution, there are plenty available. It’s hard to make a specific recommendation without knowing the details of your accounting needs, but this will give you an overview of some of your options.

                                                                                                  Best,
                                                                                                  Katherine

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                                                                                                    Mike

                                                                                                    Xero has been moving to new servers which has been mostly uneventful. We have had some invoices that Xero sends bounce because they were considered spam. Xero support was reasonably fast but wouldn’t even acknowledge that they could be at fault. I’m sure they are.

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                                                                                                      Jonathan

                                                                                                      I started using Xero payroll for California after using the accounting software for a while. The accounting software is fine but I strongly advise that you don’t use their payroll services. Basically they don’t really account for the particular requirement for a given state. They expect you to anticipate and know many nuances of the state’s requirements that can easily wind up in late payments or incorrect payments unless you are deeply versed in the details of a state’s payroll rule. This entirely defeats the purpose of a payroll service in my opinion. Long story short, I wound up with all sorts of fines (hundreds of dollars) and Xero refuses to take any responsibility. Their payroll service is half-baked at best.

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                                                                                                        Chuck Hawks

                                                                                                        Hi Katherine,
                                                                                                        I’m a small business owner on the hunt for accounting & invoicing software to replace my hybrid of manual and Deductr solution(s). My business is a bit niched and has a few special needs that I’ve not seen mentioned in any of your very helpful reviews of the major players (i.e. billing at a day rate instead of hours/hourly time tracking, Sub-categorized line items that are included in said day-rate, etc.)

                                                                                                        More interestingly though and to my most prevalent curiosity/question(s), Xero is among my short list but I am a little confused by the text in your review here…
                                                                                                        In the ‘Problems’ section, you state:
                                                                                                        “Lack of Automated Features – Xero does not offer automated invoice reminders, overdue notices, or receipts upon payment.”

                                                                                                        Yet later in the ‘Features’ section under the ‘Invoicing’ bullet, you state:
                                                                                                        “You can also set up automatic payment reminders and send receipts to customers upon payment.”

                                                                                                        These two statements seem in conflict with one another. Can you please elaborate and/or clarify for me the current functionality around automated invoice reminders, overdue notices and receipts upon received payments – as well the possibility of automating ‘Thank You’ notes to go with those receipts?

                                                                                                        Also, across Xero, FreshBooks, QBO, and perhaps FreeAgent (sounds like UK vs. US differences are still something of a show-stopper for FreeAgent) – could you lob a suggestion on the best solution for a business that is mostly solo prac. with 1099 contractors when the need to scale emerges?
                                                                                                        A little more detail on my business model/needs are:
                                                                                                        * FAR from being an accountant/bookkeeping expert
                                                                                                        * Could benefit greatly from features like estimated quarterly federal tax calculations (USA)
                                                                                                        * Offers acceptable, if not robust reports my tax preparing/filing CPA would love
                                                                                                        * A business model that charges a daily rate for services provided across several industry verticals
                                                                                                        * Little-to-no product inventory needs (at this time anyway)
                                                                                                        * The need to do both non-billable and billable expense tracking that’s easily included on invoices
                                                                                                        * Easily customized invoices and email templates
                                                                                                        * The ability to export all data should we decide to go in a different direction for accounting solution (one of the eyebrow raisers I’ve seen several times is getting “data trapped” with a cloud-based vendor; and that concerns me.

                                                                                                        Many Thanks!!
                                                                                                        Chuck

                                                                                                          This comment refers to an earlier version of this review and may be outdated.

                                                                                                          Katherine Miller

                                                                                                          Hi Chuck!

                                                                                                          Thanks for your message, and my apologies for the (very) late response! I was away for a few weeks and am just now catching up the comment queue. In the event you’re still looking for software, I hope the following will be helpful; if you’ve found something, please feel free to post about your solution and let us know how it’s working for you!

                                                                                                          Good catch on the conflict in the article. I’d overlooked one of those sections on my last update. I’ve just corrected that error and brought the article completely up to date. Xero does offer automated invoice reminders and overdue notices. You can also send receipts by clicking a link each time you record a payment. (You can’t set up receipts to send automatically . . . yet.) As for “Thank You” notes, you can set up a custom email template to accompanies receipts, so that shouldn’t be a problem.

                                                                                                          As for the daily rate, you can handle that in pretty much any accounting/invoicing program by creating a service item for your day rate. If you have different day rates for different services, you can just create one for each.

                                                                                                          Based on what you’re telling me, I think Xero is probably the best match for you. I’d avoid FreshBooks; you’ll shell fair amount of money for what is not actually an accounting program, and it won’t be able to scale with your business past a certain point. If you really want to go the invoicing software route, then I’d recommend Zoho Invoice–that way, at least, you can easily scale up to Zoho Books when you need full accounting capabilities.

                                                                                                          As for estimated taxes, I’ve yet to see a single decent accounting program which also gives you easy estimated tax tracking. Probably because traditionally, tax software has been its own separate thing. But the truth is, estimated taxes aren’t too bad to handle manually–at least, not compared to most accounting tasks. So long as you can see your business profit/loss to date (and any accounting program will show you that), you can devise a spreadsheet to do all the heavy lifting for you. (That’s what I do.) If that sounds like too much of a hassle, you might ask your CPA for recommendations.

                                                                                                          Hope that helps, and good luck!

                                                                                                          Best,
                                                                                                          Katherine

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                                                                                                            Warwick James

                                                                                                            I am extremely disappointed at not being able to “talk” with someone about use of the API by a third party.
                                                                                                            I don’t work from an office and am out of mobile (cell) phone coverage numerous times during the day.

                                                                                                              This comment refers to an earlier version of this review and may be outdated.

                                                                                                              Yves Leduc

                                                                                                              I registered on Xero in Canada about 2 months ago. I had a conversion made from QB desktop to Xero that cost me 250$ via a 3rd party.
                                                                                                              The service is non existant, I contacted them because my bankfeed don’t work. It’s now been over 72 hours and still I haven’t receive any feedback. I contact the bankfeed support, the general support AND the rep for Canada and still no answer of any kind.
                                                                                                              At this point I’m contemplating going back to QB, since it’s a lot easier to get service, either from QB directly or from the 100’s of specialists available.
                                                                                                              The software looks great, but if I can’t use it, it become a worthless system.

                                                                                                                This comment refers to an earlier version of this review and may be outdated.

                                                                                                                Katherine Miller

                                                                                                                Hi Yves,

                                                                                                                Thanks for posting about your experience. Have you tried contacting Xero via FaceBook or Twitter? In my experience, it’s highly unusual not to get an email response within 24 hours, let alone 72.

                                                                                                                Cheers,
                                                                                                                Katherine

                                                                                                                  This comment refers to an earlier version of this review and may be outdated.

                                                                                                                  Scott Dell

                                                                                                                  Although as a CPA, I have found the software relatively easy to use, I have issues with their vendor relationships, especially their choice for credit card processing. I started using their related vendor, Stripe, through XERO. Stripe has extremely POOR customer service and no phone access – only eamil. My first “successful” charge was $240 on 3/22/16. Since then, we have processed over $16,000. We have received $0. Repetitive support requests have gone unanswered even though they claim to respond within 24-48 hours. It has been OVER A WEEK with no response and no money. I contacted XERO to say if who is in charge of their vendor relationships, but was told that I needed to contact Stripe directly. Xero at least had someone I could talk to on the phone, even though they were not able or willing to help.

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                                                                                                                    Katherine Miller

                                                                                                                    Hi Scott,

                                                                                                                    Sorry to hear about your problems with Stripe. While Xero allows you to use Stripe as a payment processor, the two companies aren’t related (which is why Xero support couldn’t help you on this issue). Xero does, however, offer a good selection of other payment processor integrations; have you considered switching to a different option? You can view all payment processors that integrate with Xero here. Some of our top-reviewed picks from those available include PayPal and Authorize.Net.

                                                                                                                    Best of luck!
                                                                                                                    Katherine

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                                                                                                                      David Holland

                                                                                                                      The customer service at Xero is appalling! After updating my credit card details and seeing card was verified on the Xero system I hit the “pay now” button. I now keep getting a message from Xero in response to my numerous queries as to why my account is suspended to the effect that my card has been declined. However my card provider confirms that in fact Xero has accessed the new card three times in the past week. Yet Xero customer care (Misnomer?) keeps sending the same response with no attempt to resolve the matter or contact me directly.

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                                                                                                                        Ed Joella

                                                                                                                        Hi Katherine,

                                                                                                                        Considering an alternative to QB pro desktop. Any idea if there is a timeline to increase the 10-employee payroll limit in Premium?

                                                                                                                        Thanks for the comprehensive review.

                                                                                                                        Ed Joella

                                                                                                                          This comment refers to an earlier version of this review and may be outdated.

                                                                                                                          Katherine Miller

                                                                                                                          Hi Ed,

                                                                                                                          You’re in luck: a plan with a higher limit already exists. I’ll be updating the review with this info soon, but here it is for you now: https://merchantmaverick.go2cloud.org/aff_c?offer_id=167&aff_id=1&aff_sub=accounting-software&aff_sub2=xeropricing/premium/

                                                                                                                          Xero can handle payroll for up to 200 employees (on the Premium 100 plan, using the maximum payroll extension).

                                                                                                                          Best of luck! Let me know if you have any other questions.
                                                                                                                          Katherine

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                                                                                                                            Viral Shah

                                                                                                                            Hi Katherine,

                                                                                                                            I am an accountant at a Registered Online Training Organisation. The business is looking at getting a new accounting software. I have used MYOB over the years but its hard to customize reports in there. I need a system to integrate with Job Ready (for student records), track direct debit payments, forecast recurring revenues and be able to do accounting and payroll functions? Does XERO provide us with the above ? If so, what sort of training is provided?

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                                                                                                                              Katherine Miller

                                                                                                                              Hi Viral,

                                                                                                                              Xero does have a JobReady integration, and it can track direct debit payments. As for forecasting recurring revenues, it depends exactly what you need. You can definitely set up recurring invoices, bills, expenses, etc. But if you’re looking for a full cashflow forecast, then the only way I’m aware of that Xero does that is through Excel, and it’s pretty clunky. Since I’m much more familiar with the US version than the Australian version, this would be a point worth checking with Xero directly. The company is currently in the midst of making some big changes to its reporting framework.

                                                                                                                              As for accounting and payroll functions, yes, Xero has all the basics and a number of rather nice extras. You can find training information here.

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                                                                                                                                John Mickerson

                                                                                                                                I cannot figure why this program keeps getting 5 stars. It may be great for accountants but for me, as a business owner who has to enter all the transactions and do the payrolls, it is extremely user unfriendly and they have totally ignored all my suggestions which would make it more user friendly. You’ll only get 2 stars from me.

                                                                                                                                  This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                  Katherine Miller

                                                                                                                                  Hi John,

                                                                                                                                  Thanks for your review. Can you tell me any specific difficulties you’ve run into?

                                                                                                                                  Thanks!
                                                                                                                                  Katherine

                                                                                                                                    This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                    John Mickerson

                                                                                                                                    Hi Kathrine,

                                                                                                                                    Sorry for the delay in my reply – I am a busy man.

                                                                                                                                    Lets start with a fairly simple issue with Payroll and work up. When I do a Pay Run I work through each employee’s pay sheet, about 10 in all, and with each one at the bottom of the page I click “Save and Next” and it neatly takes me to the top of the page of the next employee. So far so good. But when I finish the last employee it only gives me the choice to “Save” or to “Close” But I want to Save and Close. So I have to click “Save” which takes me to the top of that employee’s page again at which point I have to scroll to the bottom to click “Close”.

                                                                                                                                    Suggestions – at the bottom of the last employee page have a “Save and Close” option.

                                                                                                                                    So no big deal but it is frustrating and symptomatic of greater functionality issues such as:-

                                                                                                                                    There are times when, believe it or not, I make a mistake and put a transaction, often with a file attached, in the wrong Register. So what do I have to do? I first have to remove the attached file then remove the transaction and go to the correct register and put the whole thing in again.

                                                                                                                                    Suggestion – In the transaction “Options” box have a “Move to” option. When you click on to it a list of all the other Registers appears and you simply click on to the appropriate Register and, problem solved. Other accounting programs cater for this.

                                                                                                                                    Yes, not something that happens that often but it sure is annoying when it does.

                                                                                                                                    Now for things that happen on a daily basis.

                                                                                                                                    When I want to search for a particular transaction, usually by Contact, I either have to go through Reports or search in the register I think it is in. In both cases it is time consuming particularly if I get the wrong register or if I have used different registers for the same Contact.

                                                                                                                                    Suggestion – Have a “Transaction Search” box on the Dashboard which finds the transactions regardless of which Register they are in.. Simple and extremely time saving.

                                                                                                                                    Next, in a program I have used in the past when I entered the name of a Contact, the program automatically populated the transaction with either the entries of the previous transaction for that Contact or a specifically memorised transaction for that Contact. On Xero, when I want to copy a previous transaction first I have to search for it (note previous issue), then click onto it, then click the “Options” box and finally click “Copy” Very cumbersome in comparison.

                                                                                                                                    Suggestion – when typing in a Contact for a transaction automatically populate the transaction entries as for the previous transaction for that Contact or a specifically memorised transaction for that Contact.

                                                                                                                                    Finally, something else other accounting programs do automatically but perhaps not too easy to explain. When I have a few lines to enter into a transaction on other programs when I put the total of the transaction in the total box then go to fill in the different lines of the transaction the program automatically deducts the figure I enter in each line from the total so that when I open a new line the remaining amount automatically appears in that line. Thus when I get to the last line I don’t have to calculate the difference between the total and the amount already accounted for. It is surprising how often I need to do this calculation.

                                                                                                                                    Suggestion – For this and all the other issues above look at the functionality of other accounting programs such as Quicken to get ideas on how the program can be made not only Accountant friendly but also Business owner friendly as well.

                                                                                                                                    Regards
                                                                                                                                    John Mickerson

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                                                                                                                                      Linda Brown

                                                                                                                                      I have recently switched from QB’s to Xero and have been very happy with the user friendly format. In answer to a couple of your issues:

                                                                                                                                      There is a little magnifying glass in the upper left corner that is a fantastic search tool. When I type in a contact it brings up a list all transactions associated with that contact sorted by type of transaction. It is very useful.

                                                                                                                                      Also, auto fill-in is fraught with danger if one is not paying attention. I use the Xero ‘repeating bill’ feature which solves the issue of re-typing info every month. A bonus is that the repeat bills appear in ‘drafts’ on the dashboard when their due date rolls around. Also, ‘contacts’ have financial fields for purchase and sales default settings that will auto fill-in when that contact is chosen from the drop down list as it is typed in the ‘from’ or ‘to’ field of a bill or invoice.

                                                                                                                                      Another feature that I like a lot is the bank reconciliation. After uploading my month’s bank statement in csv format, all of the matching transactions already entered appear in a list. I am asked to approve each match individually. If there is no match, I am allowed to enter the info, click match, and when done with this list, my bank statement and Xero records are accurately reconciled!
                                                                                                                                      My organization’s exec. director likes the user friendly format and is finding it much easier to learn than our QB’s desktop.

                                                                                                                                        This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                        Linda Brown

                                                                                                                                        I have just switched the small nonprofit I work with as the accountant/bookkeeper. We converted from QBs and are very happy so far. Conversion of prior year data was quick. Each of my 3 queries during this set up process have been answered promptly and accurately. I send the question in the evening and when I log in the next morning the correct answer is waiting for me. Have been very happy with Xero tech support.I will comment more as we use Xero to help others in their decision to switch to Xero.Linda BrownThe Art GarageDenver CO

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                                                                                                                                          This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                          Katherine Miller

                                                                                                                                          Hi Linda,

                                                                                                                                          Thanks for your review, and I’m glad to hear that Xero is working out so well for you! Please feel free to post updates as you continue to use the software.

                                                                                                                                          Best,
                                                                                                                                          Katherine

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                                                                                                                                            Ed Dabrowski

                                                                                                                                            I am financial advisor to a publishing co with 17 million (US$) revenue and 5 million in returns. They
                                                                                                                                            are considering switching their A/R operation from Trilogy to Xero.
                                                                                                                                            Monthly activity is approx. 1,600 invoices and 1,400 credits. They grant 90 day terms and have a few thousand deductions. I have 2 major concerns: Xero keeps referring to itself as a small business software provider. Can they handle my client’s A/R with up to 20,000 open items? Also can Xero’s A/R system provide a way to code customer deductions as to type (pricing dispute, improper freight charges, shortages, etc.)?
                                                                                                                                            When I communicate with Xero’s support staff they always say “Yes, of course we can do that”. They provide some links but these are not useful.
                                                                                                                                            Is Xero robust enough for my client’s volume & complexity?
                                                                                                                                            PS – I like your adventurous spirit. 17 years ago I joined with 750 others (most like me were in mid-life crisis) for a 3,200 bicycle trek from Washington state to Washington DC. It was life changing
                                                                                                                                            for me. All who wander are not lost

                                                                                                                                            Ed

                                                                                                                                              This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                              Katherine Miller

                                                                                                                                              Hi Ed,

                                                                                                                                              Thanks for your question. My first impulse is to say your client is on the upper end of what Xero can handle, and may be beyond it. Give me a day to review some research and notes, and I’ll see if I can give you some specifics. 🙂

                                                                                                                                              Best,
                                                                                                                                              Katherine

                                                                                                                                                This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                Katherine Miller

                                                                                                                                                Hi again Ed,

                                                                                                                                                All right; I knew I’d seen maximum invoice numbers for Xero somewhere, but sadly, they date to 2013, which means they’re almost certainly no longer accurate. (At the time, Xero recommended an invoice volume of no more than 500/month for maximum performance–but the program has grown a lot over the past 2 years.)

                                                                                                                                                As for the coding, do you mean that you want to use different accounts for tracking each of those types of credits? If so, no problem; you can customize your chart of accounts and code accordingly. If you’re looking for something else, I’d advise signing up for a free trial and exploring the program to see if it can do what you need. (Actually, I’d highly recommend doing that in any case.)

                                                                                                                                                When you’ve communicated with Xero’s support staff, do you know whether you’ve communicated with support or sales? My experience has been that the support people are often much better informed than the sales people. If you’ve just talked with sales, I’d recommend trying support (use the email listed in the review). Explain your situation as you did in your comment above. If you get anything less than a clear and full explanation that addresses everything you need, respond with the specific info you need and ask them to have someone call you to discuss it–or see if there’s a way you can get in touch with a product manager.

                                                                                                                                                Best of luck! Let us know how it works out!

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                                                                                                                                                  Lisa

                                                                                                                                                  I have operated many accounting programs (MYOB, Quick books and larger POS systems and SAP systems. Zero is the easiest program I have ever operated. This system is amazing, it matches my bank feeds against my records and is fantastic with invoicing especially multi-page. We travel a lot with our business, and this is just so assessable. Today, I have just completed my BAS early, for the first time in twenty years. My accountant recommended this system and I’m very happy with it. This system is just so easy, the help functions answer all my queries. I don’t understand some of the negative feedback. This program is close to perfect.

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                                                                                                                                                    Samantha Cranny

                                                                                                                                                    The problem with XERO is they pitch it to accountants and book keepers, subscriptions should only be sold to the person paying for it, as there are alot of rogue book keepers and accountants who hood wink clients by saying hte subscription is much more expensive if you do not subscribe through them, this is just a way of them robbing you for their services and then holding a gun to you head when you discover they wont transfer the subscription unless you pay for all their outrageous charges. A very convenient place for them to rip people off. Its a total trap, as XERO also wont let you back up your own data, if you have a problem like this or retire but need to keep you business records for the next 7 x years you loose everything unless you keep paying the subscription. NOT GOOD, they have a long way to go still, but should look after the people paying to support them not the gold digging opportunists!!! THATS what is pissing people off, I am now looking for other programs that do exactly what XERO does but are not so expensive and who value the people who support them.

                                                                                                                                                      This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                      Samantha Cranny

                                                                                                                                                      Extremely Poor Customer Service You cannot back up your data or receipts.You cannot leave as you cant get your information and copies of receipts.Entrapment, they ask book keepers and accountants to subscribe you and then you cannot have them removed if you are not happy with their services, yet your the one paying the subscription.Risk of loosing all your information as you cannot transfer it over to another account.Shame really as the concept is good but the game plan is deceptive and misleading and not fun for the end user, the people that are actually growing their business.Feed up with these greedy types that beg for support and then we they get it drop you like a hot potato.

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                                                                                                                                                        Sherry

                                                                                                                                                        Xero is a terrible company. My CPA set me up with it. It worked for 2 days with bank feeds, but I didn’t know there was a problem since we started it up in December 2014. I paid for 6 months of fees and also spent dozens of hours working on my books to find out I had no books. When I complained they said it is my fault and would not refund any of my money. So far they haven’t even refunded me the extra $30 for the month they charged me for after my complaint. I am out $180 plus hours of my time and now must repurchase Quickbooks and redo my entire year of books for 2014 before I can complete my taxes!By the way, I am a Financial Planner, have a degree in Accounting, have owned a Bookkeeping Service and 25 years ago was one of the owners of a Construction Software Company that was sold to Intuit. We would never have treated our clients like they didn’t matter and tell them they were wrong. Xero has ZERO support and it is an awful system. I will go back to a Quickbooks desktop version, no Online for me. If I could give minus stars I would. These guys are thieves!

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                                                                                                                                                          This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                          Katherine Miller

                                                                                                                                                          Hi Sherry,

                                                                                                                                                          I’m sorry to hear you had such a bad experience. Can you tell me a little more of what you mean by “spent dozens of hours working on my books to find out I had no books”? Are you saying that data you entered disappeared? Any details would be helpful–that will help me to check for the problem the next time I test the software.

                                                                                                                                                          Thanks!
                                                                                                                                                          Katherine

                                                                                                                                                            This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                            Sherry

                                                                                                                                                            Katherine,
                                                                                                                                                            It was December when I received the software and I thought it went through all of 2014, but it didn’t. It was missing the last few days of the year. I worked on setting it up and then had questions that took time to get answered since the support is not easy to access with Xero. I was off running my business and took some time to get back into the books. Over the next few months I worked on them as I could knowing I needed to get them done for our taxes with my CPA. My CPA didn’t have the time to get to my taxes so we extended them, when I went in again to do the Adjusting Journal entries that needed to be done, and I could always do with Quickbooks, I saw that the system wanted my CPA to update it. I went to his office for an appointment even though I could see the books were not complete and he tried to update the banking as I had tried before him, he wasn’t in control of it, nor was I. Then I called his Sales guy to get some human help in what to do, you don’t have a phone number anywhere on the darned planet to talk with a human. At that time he was willing to get back to me “the next day” with information on giving me a refund for those months that could be used against future months and also to have someone from support, “a human” call me to show me what needed to be done to fix the bank feed. No call the next day and I was back working on my own busy business. Another month went by and I got charged again for another $30! I still was dead in the water with no accounting software and no bookkeeping for my tax return. I again got ahold of my CPA who started emailing his Sales Guy to find out what was happening. It seems that Xero had decided to ignore my request through the Sales Guy. Even though I was still trying to work with Xero it went from bad to worse when Xero started telling me it was my own fault the software had only worked for 2 days with my bank and I should have known that. Well I didn’t know that, I was working on the 2014 books and wasn’t looking for the 2015 bank numbers. They would not give me any type of refund towards future monthly charges, I haven’t even seen the $30 payment returned that was for the month that went by after the Sales Guy was trying to “assist me”. By now, I am fed-up and angry that Xero is telling me it is my error and too bad for me! Why would I send your company any more money. I canceled my software with Xero and now have to buy Quickbooks and redo my books for 2014 so I can get my taxes done before the extension deadline. The software was useless to me, I cannot finish my 2014 books with it since the problem was never addressed fully. Yesterday I went in and found I haven’t been reimbursed for the last month of $30 and wrote again to your email support saying to refund my money. Basically, I am at the mercy of Xero with no way to deal with it other than taking more of my very valuable time to give you a bad review! And, yep I am still angry and will find another time to complain and give more bad reviews elsewhere on the Internet. People need to know how poorly I feel I have been treated over $180 and many hours of my time taken away from my business.

                                                                                                                                                              This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                              Katherine Miller

                                                                                                                                                              Hi Sherry,

                                                                                                                                                              Thank you for taking the time to detail your experience – that’s very helpful info for me (and for other readers) to have. Regarding re-doing your books, I understand your desire to switch programs as soon as possible, but have you tried uploading the missing transactions in a csv document to Xero? If you’re only missing the last few days of the year and already have the rest of your info in Xero, it seems that would be a much faster, easier option than re-doing all of 2014 in QB. Then you could switch to QB for the 2015 financial year.

                                                                                                                                                              Good luck!
                                                                                                                                                              Katherine

                                                                                                                                                                This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                Sherry

                                                                                                                                                                Thank you for the idea, but they already deleted my account so there are no more books on Xero. As I said I seem to be at their mercy with this mess.

                                                                                                                                                                  This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                  Benjamin Mathieu

                                                                                                                                                                  Hi,

                                                                                                                                                                  Xero does not delete your datas when you cancel your subscription. They archived it. Otherwise, no company would ever trust them to put its book in their hand. As a cloud accounting business software, it is not conceivable.

                                                                                                                                                                  You can re-activate your subscription and then access your datas by contacting Xero support.

                                                                                                                                                                    This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                    Yana

                                                                                                                                                                    Katherine,you replied to my comment from today in the article “Xero VS QuickBooks Online”. I am responding HERE because:1) the button to “REPLY” in my email leads me to the right article but does not open a reply window or lets me reply.2) When I click on Leave a Comment, nothing happens so I couldn’t reply this way either. I tried a different browser, same exact things happened.(I wonder if there is a rule that the same person cannot comment more than once??)So you were asking me where is the Chat in Hero – the chat is on EVERY website page, conspicuously in the lower right corner.Thanks!

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                                                                                                                                                                      This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                      Katherine Miller

                                                                                                                                                                      Hi again Yana,

                                                                                                                                                                      Sorry to hear about your problems posting. There is no policy against a person commenting more than once, so I’m not sure what was happening there, but I’ll look into it in case it’s an issue on our end.

                                                                                                                                                                      Regarding live chat in Xero, I think you’re referring to the “Live Sales Chat.” Is that correct? If so, that chat is not in fact tech. support. Both QBO and Xero offer a live sales chat feature, and the salespeople can help inform you about the product–but it’s not support for once you’ve actually signed up and are using the program. I hope that helps clear things up!

                                                                                                                                                                      Best,
                                                                                                                                                                      Katherine

                                                                                                                                                                        This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                        Yana

                                                                                                                                                                        Oh! You mean that once you sign up, the chat disappears and is no more? This reminds me of the parable of the man who died and wandered at the Gates, unable to choose between Heaven or Hell. Both offices offered him a “trial” day in each, to help him decide for himself. His day in Heaven consisted of nice things like singing and being virtuous all day long. It was nice but a bit boring. Hell was something else. An endless party, with drinking and women… real, hearty fun! The man was certain he wanted to be admitted into Hell. The next day he went in there for good. But what was his surprise to see the party tables now gone, and only horrendous fires, and victims endlessly burning in them, while prodded by the little devils. He asked where the party was and was told – “This was just a celebration for your arrival”. He tried to leave but there was no way back. He had signed on for eternity.Very similar to Hero’s chat, eh? I can’t imagine how they wouldn’t have chat. I am also discovering some very nasty details of their integration with Square – an angle that is perhaps foreign to MerchantMaverick but very important to many who come to Hero through Square (for Square customers, Hero and Zoho Books are the only two alternatives to QB which has some hair-pulling issues integrating with Square and is best avoided for now). But Hero doesn’t sync Inventory with Square – which is really bad. I don’t know what to think anymore. Wherever you turn, people scream in horror. I’d love to see some stats on what businesses of different kinds actually use.

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                                                                                                                                                                          This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                          Katherine Miller

                                                                                                                                                                          Hi Yana,

                                                                                                                                                                          The chat doesn’t disappear; you’ll still see it on Xero’s homepage, but you will not (during the free trial or afterward) see it from within Xero’s software–and as said, it’s not there for tech support. Since it’s clearly labeled as “Sales Chat” and not “Chat Support” I don’t see it as a bait-and-switch, though I can certainly see where you’re coming from on that.

                                                                                                                                                                          Live chat support isn’t actually all that common where accounting software is concerned; most of the major players in the field don’t offer it. That may change as cloud accounting continues to become more popular.

                                                                                                                                                                          Thanks for the info on the Square integration. Yes, you can’t use tracked items in Xero with the Square integration, at least for now. Since inventory tracking is a relatively new feature in Xero, that too may change in time–though I realize that doesn’t help people who are looking for an integration to use immediately.

                                                                                                                                                                          Best,
                                                                                                                                                                          Katherine

                                                                                                                                                                            This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                            Jez Stratton

                                                                                                                                                                            Used MYOB for years. long enough so that I truly hate their pricing model and support. Moved to Wave and fell in love with it. Managed to input an entire year of data and straighten it out over a few evenings. Got frustrated with their lack of Job Costing or Tagging. Decided this was a must have. Tried Xero for a trial and was very disappointed. Compared to Wave the interface is clunky and time consuming. It looks like a program for an accountant rather than a small business owner. It may be good under the hood but so far nothing beats Wave for ease of use.

                                                                                                                                                                              This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                              Cristy Murray

                                                                                                                                                                              I’ve been using Xero since the beginning of 2015. I can’t even express how much I dislike this program. I’ve been a bookkeeper for 18 years and have never been so frustrated as I am with Xero. I’m going to list several of my complaints here:No running balance on checking or credit card accounts. It makes it so much more difficult to find discrepancies. And really, I just want to reconcile my checking account the good old fashioned way so I know my ending balances at the end of the month.Unable to email a report directly from the system. It has to be downloaded and then sent as an attachment.I have to manually add lines to invoices. I have some clients who have over 50 lines. Journal entries add automatically, but not invoices.Can’t see to whom an invoice was emailed after the fact. and can’t bcc anyone.Report dates change every time I look at a detail from within the report. Can’t look at a vendor or customer window and see all invoices and payments. Have to click through a bunch of things to get the info. Very annoying.These are just some of my complaints but they are enough that I am planning on switching back to QBO. Seems to me these are basic bookkeeping requirements for any software and Xero just doesn’t get it.

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                                                                                                                                                                                This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                JS

                                                                                                                                                                                We moved from QB to Xero for construction operations. Xero in many ways is still lagging behind what QB offers especially for contractors. However we moved from QB and ADP because Xero is great in that it does accounting, payroll, and now tax filing(I believe) in one economical package.What we didn’t like is their software has issues (bugs) in their business logic layer that as (I have a programming background) is of concern. For example the system would not verify which account a transaction is made from, but would make an assumption (instead of having it grammatically verify) and posted payroll transactions to the wrong account. Worse these are locked so you can’t correct them. Also their system rejected the correct address, accepted wrong address, and then required a programmer to fix it? It really disturbing and makes you think the programming is held together with duct-tape :-)Perhaps this is also a pet peeve but in the name of account integrity they don’t allow any invoice to be deleted (only voided) so if you load test data or try out the software and decide to use it guess what all your junk trail stuff is in there. Again I view this a programming issue, some programmer probably thought it was a great idea to use the Invoice number as the Unique Identifier or Key for the table. This means in a relational database you don’t want delete those items. So instead of saying “hey when we made this software we made a poor choice and so we can’t let you delete an old invoice because it will break the system – they say it’s for GAAP or financial integrity. They could have done the same thing by using a different key not tied to the Invoice number and just disallow duplicates on the invoice number. That way you could “delete” an invoice which would just remove the number from the underlying data without deleting it leaving it there for an audit if needed. This is a particular issue if you use WFM and you need to redo an invoice.Also they way oversell the abilities and integration between Xero and their other product Work Flow Max. You can’t import time from WFM into Xero, forget round tripping it. Also marking an invoice paid in WFM doesn’t mark it paid in Xero or viceversa. All the integration does is send client contacts and some invoice data to Xero, very limited. WFM is a very dated and very cumbersome product to use. They are trying to modernize it, but even the changes they are making is more lipstick on a pig than any real fixing of the underlining pinning that are the real issues.

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                                                                                                                                                                                  This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                  Katherine Miller

                                                                                                                                                                                  Hi JS,

                                                                                                                                                                                  Thanks for your review–you’ve pointed out several weaknesses that it’s good for people considering Xero to know about. For testing out features or entering sample data, Xero does have a Demo Company set up, but I can certainly understand the frustration with being unable to completely erase old data, sample invoices, etc. if you’ve entered it into your own account.

                                                                                                                                                                                  According to WFM’s website, payments recorded in Xero will show up in WFM–did you not find that to be the case?

                                                                                                                                                                                  Cheers,
                                                                                                                                                                                  Katherine

                                                                                                                                                                                    This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                    Winston

                                                                                                                                                                                    We are currently using quickbooks premier but have been encouraged to give Xero a try due to the easy integration and import functionality with our CRM system. I read through these reviews and want to know if you are aware if Xero supports Canadian payroll system or if there is an app or extension for this. Thanks.

                                                                                                                                                                                      This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                      Katherine Miller

                                                                                                                                                                                      Hi Winston,

                                                                                                                                                                                      Xero doesn’t have a built-in payroll function for Canada, but there are a few apps you can use. PaymentEvolution and SimplePay are the two I’m aware of; you can also check Xero’s add-on marketplace for others.

                                                                                                                                                                                      Best of luck!
                                                                                                                                                                                      Katherine

                                                                                                                                                                                        This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                        Grant Nelson

                                                                                                                                                                                        Thanks for your suggestion on PaymentEvolution for Canadian payroll. We evaluated them and Simpelpay and found PE to be MUCH simpler to use. The payroll integration with Xero sends draft invoices – it would be nice to see deeper integration but I suspect Xero doesn’t allow that in their API. PE was also inexpensive and their new business payments integration with Xero allows us to pay our vendors electronically in seconds.

                                                                                                                                                                                          This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                          Barbara Sinclair

                                                                                                                                                                                          I must admit to being surprised at how positive people are with Xero’s online support. It is slow and completely out of line with alternative immediately available support, eg Sage. I have waited up to 3 hours as a partner for a reply, time I have had to effectively sit on my hands unable to proceed. But more importantly, on 2 occasions I have had blase WRONG replies because technical support scanned over the email and assumed incorrectly the problem. On the first occasion, I was able to discuss and correct it. On the second occasion, after several explicit and detailed emails I was still given the wrong information, apologised for afterwards by Xero, which resulted in serious damage being done to my clients records resulting in a lot of expense to correct – which cost Xero contributed only marginally towards. Xero need to up their game with their support.

                                                                                                                                                                                            This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                            Steff

                                                                                                                                                                                            I doing accounting for small businesses & startups, and I heard nothing but great reviews on Xero, so I switched one of my clients over to Xero. I have never been so frustrated with a service before. Many simple things (like doing a journal entry to cash) is not allowed. When I spoke with a representative, I was told “there should be no reason to create a JE to cash.” This is typically true, but there are times when I need to and it makes my life a lot easier. I have a list quite long of similar to this and what I got the census is that Xero is made more for business owners in that it prevents manipulating transactions (mistakenly or purposely), but this causes a lot of irritation for accountants on simple tasks. If I enter a date wrong on a bill that’s been paid, I can’t just edit it, I have to delete the bill payment and then the bill and redo it. My bank doesn’t sync with Xero so I have to manually enter transactions and my most irritating issue in Xero is that it doesn’t have auto-recall for vendor transactions, so I have to reference a print-out of what vendors go to which account. I’ve had to find work arounds for things I do in one step in QuickBooks online. I’m transferring back to QuickBooks Online.

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                                                                                                                                                                                              This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                              Katherine Miller

                                                                                                                                                                                              Hi Steff,

                                                                                                                                                                                              Sorry to hear about your frustrations with Xero. It is true that Xero is geared towards business owners rather than accountants, though many of the accountants I’ve heard from are quite fond of it.

                                                                                                                                                                                              While I haven’t tested every feature you mentioned, I will provide a little clarification for readers on the bill editing issue: If you try to edit the date on a bill which has been paid, you do indeed need to delete the payment before you can make the change, then redo the payment afterwards. However, you don’t need to delete the bill itself. Once a bill is marked unpaid, it can be edited as needed.

                                                                                                                                                                                              Good luck as you make the switch back to QuickBooks Online!

                                                                                                                                                                                              Best,
                                                                                                                                                                                              Katherine

                                                                                                                                                                                                This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                Andy Peterson

                                                                                                                                                                                                Great article and would like to second Ryan’s comment. We are a Xero partner and have found the support of the Xero team second to none. Additionally, while unique to other DIY accounting products, Xero partners are providing the personalized support direct to their clients. Many small business owners have grown accustomed to calling an outsourced international call center for other products, however the seamless collaboration within Xero has permitted us to provide personalized support, custom tailored to our clients nationwide and even globally on a few occasions. While noted as challenges in the typical software environment, they are opportunities for accounting professionals to partner with business owners and not just provide software support. Also, while not always native components of Xero, the Add-on products provide a variety of options and specialized services to niche industries. For instance, we have leveraged the API integration of Clio for attorneys, allowing them to use the practice management for their law firms and simultaneously allowing us to serve the specialized need for their bookkeeping / accounting in Xero. Even when they are not a niche, allowing competition for payroll, merchant services, and POS solutions are better for everyone, as opposed to having to use a built in solution that may not meet a unique need or be competitively priced.Again, great thorough review! Well done!

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                                                                                                                                                                                                  This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                  Marty Hurwitz

                                                                                                                                                                                                  Has Intuit and Quickbooks Online grown too big to actually provide customer service? Today I solved a problem that began with their new upgrade. I just got it to work myself after nearly 3 weeks of begging for help. Which I guess is what Intuit wanted all along. QBO version of customer service is pay us your money and fix our problems yourself. They are trying to match US Air and Charter Cable for worst customer service experience. I am now looking at the competition for the first time in years and I appreciate this review of Xero. Thanks.

                                                                                                                                                                                                  5

                                                                                                                                                                                                    This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                    Katherine Miller

                                                                                                                                                                                                    Hi Marty,

                                                                                                                                                                                                    Sorry to hear about your ordeal with Intuit … unfortunately, that seems to be a pretty common story. In terms of comparable software, Xero is the best I’ve found. I recently did a point-by-point comparison you might find helpful. Xero still lacks a couple of functions QuickBooks offers, but they’re catching up fast. If they adhere to their product roadmap, all the significant gaps will be filled by the end of the year.

                                                                                                                                                                                                    If they have everything your company needs, I’d recommend them over QuickBooks Online in a heartbeat.

                                                                                                                                                                                                    Best of luck, and if you do end up making the switch, feel free to come back here and post your thoughts on Xero!

                                                                                                                                                                                                    Regards,
                                                                                                                                                                                                    Katherine

                                                                                                                                                                                                      This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                      ryan kagan

                                                                                                                                                                                                      Liked the article. Found it to be accurate even the review of the support function. I felt the same way about not having phone support, and they won me over as well.The only thing I felt the article that was missed out was the sales team behind Xero had no mention. I am a small CA firm in Canada, you would think I would have been ignored and receive no attention from Xero on my firms growth. I can state that the sale team especially Johnny has been there to help my business grow through good times and bad times. The attention and advice I received was priceless. The countless hours they spent with me was shocking and greatly appreciated. There isn’t one software company that would do what Xero has done for my firm.

                                                                                                                                                                                                      5

                                                                                                                                                                                                        This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                        Andrew Crowe

                                                                                                                                                                                                        Great review – I’m a small business owner who has always used MYOB. Due to the complicated functionality of MYOB, I’ve always employed a Bookkeeper to complete our quarterly BAS requirements. We moved to Xero about 2 months ago and with a very small amount of training, I can now easily complete all the BAS and minor accounting requirements. It’s a great product!

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                                                                                                                                                                                                          This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                          Minerva Camacho

                                                                                                                                                                                                          Great job reviewing Xero. I am trying to compare to other software vendors before I pick the right product. Would you have other reviews for other vendors out there? Freshbooks, QuickBooks?Thanks,Minerva

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                                                                                                                                                                                                            This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                            Katherine Miller

                                                                                                                                                                                                            Hi Minerva,

                                                                                                                                                                                                            You can find all our accounting software reviews here. FreshBooks is invoicing software rather than true accounting, so you’ll find that one under the Invoicing category here.

                                                                                                                                                                                                            Good luck!
                                                                                                                                                                                                            Katherine

                                                                                                                                                                                                              This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                              Robert L. Tammaro

                                                                                                                                                                                                              I am the principal owner of a US CPA firm and have just begun my evaluation of cloud based accounting software and recently became interested in Xero. I have been searching and reading reviews of this software for a few days and found this particular review by far the most informative. It is written very well, is thorough and includes many informative links to related information. Thank you, great job!
                                                                                                                                                                                                              Robert L. Tammaro

                                                                                                                                                                                                                This comment refers to an earlier version of this review and may be outdated.

                                                                                                                                                                                                                Katherine Miller

                                                                                                                                                                                                                Thanks, Robert – so glad it was helpful to you! If you did end up deciding to go with Xero, I’d love to hear about your experience with it; feel free to post your own review of the software in comments.

                                                                                                                                                                                                                Best,
                                                                                                                                                                                                                Katherine

                                                                                                                                                                                                                  This comment refers to an earlier version of this review and may be outdated.

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