QuickBooks Online Pricing & Costs Explained
QuickBooks is a great accounting software option but how much will QuickBooks Online actually cost you? Our QuickBooks pricing guide covers costs, extra fees, plan differences, and more.
If you’re wondering, How much does QuickBooks Online cost? we’ve got you covered with a breakdown of the four different QuickBooks Online (QBO) plans. We’ll discuss how to know which plan is right for you and what additional costs to expect, so you can know precisely what you’re getting into before deciding to purchase QuickBooks Online.
Read on for more details about QuickBooks Online pricing.
Table of Contents
How Much Is QuickBooks Online?
|QuickBooks Simple Start||$30/month|
QuickBooks Online offers four pricing plans that start at $30/month and can cost up to $200/month, depending on the number of features and users your business needs.
Purchasing a plan gives you access to QuickBooks Online’s accounting platform, but there may be extra add-ons that you need to consider, such as payroll, live bookkeeping support, or one of the many integrations that QuickBooks offers. All of these small costs can add up, making your end bill higher than the predictable $30-$200/month fee.
QuickBooks Online Pricing Plans
|Plan||Price||When To Use|
|QuickBooks Online Simple Start||$30/month||If you need basic accounting and have just 1 user|
|QuickBooks Online Essentials||$60/month||If you need time tracking and have up to 3 users|
|QuickBooks Online Plus||$90/month||If you need project management and inventory and have up to 5 users|
|QuickBooks Online Advanced||$200/month||If you need more advanced features and reporting for up to 25 users|
QBO offers four subscription plans: Simple Start, Essentials, Plus, and Advanced. These plans range from $30/month to $200/month. Each tier gives you access to more features and users. Payments are made monthly, and no annual contracts are required.
Here’s a complete breakdown of what’s included with each QuickBooks Online pricing plan.
QuickBooks Online Simple Start
Simple Start is the smallest QuickBooks plan. The QuickBooks Online Simple plan costs $30/month and supports one user.
Here are the features that come with the QuickBooks Online Simple Start plan:
- Guided setup
- Unlimited invoices and estimates
- Contact management
- Expense tracking
- Receipt capture
- Live bank feeds
- Cash flow forecasting
- Mileage tracking
- Tax deductions
- 750 integrations
- Connect one online sales channel
QuickBooks Online Essentials
The QuickBooks Online Essentials plan costs $60/month and is a step up from the Simple Start plan. QuickBooks Online Essentials includes three users and more features.
With QuickBooks Online Essentials, you’ll get everything that comes with the Simple Start Plan, plus:
- Connect up to three online sales channels
- Bill management
- Time tracking
QuickBooks Online Plus
The QuickBooks Online Plus plan costs $90/month. QuickBooks Online Plus (not to be confused with QuickBooks Desktop Pro Plus) includes five users and advanced features.
QuickBooks Online Plus includes all the features of QuickBooks Online Essentials, plus:
- Connect all sales channels
- Project management
- Job costing
- Class tracking
QuickBooks Online Advanced
The QuickBooks Online Advanced plan is designed for larger businesses. QuickBooks Online Advanced costs $200/month and supports up to 25 users.
This plan includes all of the features of QuickBooks Online Plus as well as:
- Priority care customer support
- Data sync with Excel
- Batch invoices and expenses
- Automated workflows
- Automated revenue recognition
- Premium apps
- Custom user permissions
- Free online training classes
QuickBooks Online Fees & Extra Costs
|Extra QuickBooks Fees||Cost|
|QuickBooks Online Payroll||$45-$125/month + $6-$10/month per employee|
|QuickBooks Live Bookkeeping||Starts at $200/month|
|QuickBooks Checking||Starts at $0/month|
|Tax Forms||Starts at $17.99|
|Checks||Starts at $46.24 for 50 checks|
|QuickBooks Payments||Starts at 2.4% + $0.25/per transaction|
In addition to the monthly subscription price, there are a few other QuickBooks Online charges to be aware of. Intuit is not always the most forthcoming about these extra fees, which is why we want to highlight them now. You should know exactly how much QuickBooks Online is going to cost before you commit to a plan.
Learn more about the details of each additional QuickBooks product or fee below.
How To Save On QuickBooks Online Costs
Between the QuickBooks Online monthly fee, monthly payroll cost, bookkeeping support, payment processing fees, and other integrations, the cost of QuickBooks Online can add up quickly. Luckily, there are some ways that you can save. Here are our top tips for how to save money on QuickBooks Online.
Check For QuickBooks Online Sales & Discounts
QuickBooks Online is almost always offering a discount on its website, so be sure to check for any promotions before buying.
Note: Discounts are invalid if a customer uses the free 30-day trial before purchasing (there is a test drive of the software you can use instead of a free trial). Also, if you are switching over from QuickBooks Desktop to QuickBooks Online, you may be eligible for even better discounts. Contact the QuickBooks Online sales team for more details.
Make Sure You’re Using The Right QuickBooks Plan
Make sure you are on the right QuickBooks plan so you aren’t paying for features you don’t need. For example, if you bought the QuickBooks Plus plan because you thought you’d be using the Project Management feature and you haven’t used it in over a year, consider downgrading to the Essentials plan.
Ditch The Unused QuickBooks Integrations
When it seems like there is a business software application for everything, it pays to be choosy. If your business was using a project management app (such as Basecamp) before purchasing QuickBooks Online, you might find that QBO’s project management features are enough for your business now so that you don’t have to pay double for something that’s already included with QuickBooks Online.
Check For A QuickBooks Online + Payroll Bundle Discount
Intuit typically offers deals where new users can get a discount on QuickBooks Payroll by bundling it with a QuickBooks Online subscription. Be sure to check for these deals before purchasing.
Which QuickBooks Online Pricing Plan Is Right For Me?
|QuickBooks Simple Start||QuickBooks Essentials||QuickBooks Plus||QuickBooks Advanced|
|Number Of Users||1||3||5||25|
|Custom User Permissions||X||X||X||✓|
|Priority Care Support||X||X||X||✓|
When deciding which version of QuickBooks Online is best for your small business, it should come down to your business’s needs and budget. Ask yourself:
- Which features do I need to run my business?
- How many users do I need?
- How much can I afford to spend each month?
The answers to these questions should help you determine which plan is best for your business.
QuickBooks Simple Start is best for businesses that are just starting out and need a basic way to manage their accounting but don’t need multiple users or features such as inventory and project management. QuickBooks Essentials is best for small businesses that are starting to grow and need up to three users and time tracking. QuickBooks Plus is the most popular plan for businesses as it includes key features such as inventory, project management, and support for up to five users. QuickBooks Advanced is for larger businesses requiring up to 25 users and more advanced reporting and support.
The good news is that the QuickBooks Online plans are incredibly scalable, so you can start small and upgrade to a larger plan whenever you’re ready.
A quick note on users: All plans (minus QuickBooks Simple Start) come with an unlimited number of time-tracking-only users. So if you have five employees who need to track time and only two who need access to other features in the software, you can still use the Essentials plan without upgrading to the Plus plan.
The Bottom Line On QuickBooks Online Pricing
At the end of the day, the cost of QuickBooks Online is going to depend on your business’s needs, but one thing’s for sure — the cost of QuickBooks doesn’t stop at just $30/month for most businesses.
When calculating the cost for QuickBooks Online, remember that the monthly plans can cost $30-$200/month, payroll can cost $45-$125/month plus $6-$10/per employee, and features like bookkeeping, checks and tax forms, integrations, and payment processing costs can add even more to your final bill.
Hopefully, knowing the exact costs of QuickBooks Online will ease your mind and help you create a more realistic business budget. If you want to learn more about QuickBooks, read our complete QuickBooks Online review or get started with a free trial.