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Small Business Loans 101: Repaying Your Loan (Part 3)

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repay small business loansNote: This article is Part 3 of our Small Business Loans 101 series. If you haven’t already, check out parts one and two: Finding the Right Lender and The Application Process.

After you’ve found a lender, gone through the application process, and received your funds, all you have left to do is spend your funds!

Oh yes, and repay your loan.

Unfortunately, as you are probably aware, loans are not free money. You have to pay them back. With interest.

Here’s everything you need to know to understand your terms of repayment, best practices for repaying your loan, and what you should do when you’re done paying your loan.

Terms of Repayment

To repay your loan in a timely manner, it’s important to know whether or not your payments are fixed or variable, how often you have to repay, and how repayments are made.

Fixed vs. Variable Payments

Repayments may be fixed or variable.

Borrowers with a fixed repayment pay the same amount every time they make a payment. For example, a borrower might have to pay $341 on a bi-weekly basis until the loan is paid off. Barring extraneous circumstances, the borrower will never pay more or less than the $341 dollars.

Variable repayments mean the amount you’re paying may change. You may have a variable repayment schedule for one of two reasons:

  • You have a loan (or advance) that is repaid by deducting a percentage of your cash flow. For example, your lender might deduct 15% of each sale until the debt is repaid. These loans do not have a maturity date, because repayment is dependent upon your cash flow.
  • Your interest rate is dependent upon the prime rate. If the prime rate goes up, so will your interest rate and consequently your payments. Naturally, if the interest rate drops, your interest rate and payments will as well. The prime rate is generally utilized by lenders who offer loans with long term lengths, or those that offer lines of credit.

Repayment Frequency

In the past, almost all loans were paid on a monthly basis. These days, lenders may require payments in many different intervals, including monthly, bi-monthly, weekly or daily. Daily repayments are generally only made every weekday, excluding bank holidays.

Repayment Method

Gone are the days when you have to remember to write and mail in a check (mostly). Now, most lenders opt for an automatic repayment system, in which your payments are deducted right out of your bank account via ACH. All you have to do is make sure the money is in the proper bank account.

Some still allow payment via checks. However, many charge a check processing fee, which can cost your business a significant cost of money over time.

Best Practices for Repaying Your Loan

In theory, repaying your loan is easy; all you have to do is make your payments on time. However, poor budgeting or other hangups can make that concept a little more difficult. Here are a few tips to keep you on track.

Make a Budget

Whether you have to pay by check or your payments are deducted via ACH, you have to be sure the money is in the bank when you need it. To ensure the money is always there, it’s best to make a budget—or adjust your budget if you already have one.

According to Inc’s “How to Start a Business Budget,”

A budget should include your revenues, your costs, and — most importantly – your profits or cash flow so that you can figure out whether you have any money left over for capital improvements or capital expenses.

By keeping track of where your money is coming from and going to, and how much you’ll need for each month, you’ll be able to make sure you always have enough money to pay for everything necessary, business loans included.

For more information about how to make a budget, head over to Inc’s full article.

Know Your Lender’s Late Payment Policy

Due to unforeseen circumstances, you may not be able to make your payments. Lenders understand that, from time to time, problems may arise; many have a late payment policy for that reason.

For example, some lenders offer a short grace period, in which no fees will be charged and nothing will be reported to the credit agency. Others allow you to miss a certain amount of payments, which will then be added on to the end of your repayment schedule.

Make sure you know your lender’s late payment policy, so you can make adjustments and get back on track while accruing a minimal amount of late fees and credit score hits.

Communicate With Your Lender

Lenders don’t like to be left in the dark; if your payments become irregular or stop, and they don’t hear from you, they’ll eventually assume that you’ve defaulted.

If you’re having problems making payments, call up your lender and let them know what’s going on ASAP. Often, lenders are willing to work out an alternative payments schedule, assuming you communicate quickly enough and don’t make a habit of irregular payments.

When You Should Refinance

There comes a time when every business should consider refinancing their debt. (That is, taking out a new loan to pay off outstanding debt.)

There are two big reasons for refinancing:

  • Your business has grown and you now have access to larger loans at lower costs. This is often referred to as “graduating” to better debt.
  • You are struggling to repay your debt, so you need a loan with longer term lengths, smaller monthly payments, or less expensive interest rates and fees.

If either of those sound like a situation you’re in, or one you may be in someday, check out this article for a complete rundown of why and when you should refinance.

After You’ve Repaid Your Loan

Making your final payment on a loan, whenever that may be, is cause for celebration. Before you pull out the champagne, however, be aware that there are two things you still need to do.

First, make sure that automatic repayments have stopped. Automated repayment systems occasionally keep pulling payments, even if you’ve finished paying your debt. This can easily be remedied by calling up your lender and bringing the problem to their attention.

Second, check UCC records to ensure your lender has released any liens on your business. Liens left on your business will make it more difficult for you to find financing in the future. Check out this article for more information on liens.

Final Thoughts

Repayment can be the easiest or most difficult part of the lending process. A well-applied loan can help your business prosper. On the other hand, missing payments or defaulting on a loan can create problems for your business.

Learn to spot problems early on, and you’ll be able to solve repayment problems before they get started.

Bianca Crouse

Bianca Crouse

Bianca Crouse has been writing about business loans and finance for three years. In addition to Merchant Maverick, she has appeared in Startup Nation and, among others. She has a BA in English from George Fox University and lives in the Pacific Northwest.
Bianca Crouse
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Responses are not provided or commissioned by the vendor or bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the vendor or bank advertiser. It is not the vendor or bank advertiser's responsibility to ensure all posts and/or questions are answered.

    Steve Vallery

    I have been paying back a lender $725.00 per day – I just found out that three of my big accounts are going to reduce my monthly revenue by 17% but I can’t come close to cut payroll that much do to the work won’t get done. I still make a little profit. I will be reaching out to my lender to let them know that now I could only afford $208.00 per day. What kind of response do you expect. I have been in good standings with them.

      Jessica Dinsmore

      Hi Steve,

      Our understanding is that lender responses vary quite a bit when it comes to that type of scenario (some are more lenient than others), so we really don’t know what sort of response you should expect to get. I’d recommend when you reach out, that you include as detailed a plan as possible, including a timeline as to when you’ll be able to get back to paying the $725, and any documentation you might be able to provide that corroborates your claim. Best of luck!


        What about taking a cash advances loan from your merchant service , and didnt realize they were still taking payments out for 5 months after I already paid the loan back in full? Which caused me to close my business more days during the week cuz I couldn’t make payroll. A total of over 41,000 dollors. It’s already hurt my daily business and causes me to get addmitted into the hospital over my finances with non payment of my business taxes and my personal taxes. There’s no way a sorry is going to help my situation. The reason I just found this out us I’ve been going to courts over a divorce, so I wasn’t on top of my paperwork at that time…. ?

          Jessica Dinsmore

          Hi there,

          I’m so sorry; that sounds very upsetting! If you think your MCA provider is not adhering to the terms of the agreement, you’ll probably need to get a lawyer involved. Best of luck to you!

            Chad Martin

            I have an employee that wants to buy into my small business. Where does his payment of repayment come from? His percentage of the profits or directly from his personal life? Thanks.

              Jessica Dinsmore

              Hi Chad,
              To be honest, this isn’t something we’ve ever encountered before, so it may be a bit outside of our expertise. I’d rather not give you an answer that I’m not too certain about. I’d suggest consulting with an accountant. Good luck!

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