5 Best Gas Station POS Systems To Compete In 2023

We like that Verifone has a strong line of POS hardware geared specifically toward full-service rest stops that offer food service, convenience store items, cash washes, and lottery sales.

Additionally, Verifone’s built-in POS features, along with the company’s numerous partnerships with companies that focus on areas such as money ordering and electronic sign advertising, make this gas POS system an excellent choice for rest-stop businesses.

Verifone does not list pricing information on its website. You may contact Verifone or an authorized Verifone sales partner for a quote.

Your custom price will vary depending on the size of your location and hardware requirements.

Verifone is a highly popular retail business hardware provider, offering a variety of card readers, POS registers, self-serve kiosks, and fuel site controllers that integrate well and are easy to use.

Verifone’s card readers are easy to retrofit onto existing fuel pumps and allow you to sell lottery tickets to customers at the pump. Verifone’s fuel controller can handle up to 64 pumps at once, plus the fuel tank monitoring integrations Verifone offers make monitoring your pumps easy and accurate.

Verifone’s POS system expertly handles all item types, including regulated item and fuel sales. Customers may be required to scan or manually enter their ID when purchasing regulated items, such as alcohol or vapes, and can be restricted from purchasing regulated items at self-serve kiosks.

Employees can easily see when customers are at the pump, monitor for drive-offs, accept prepayments at the register, perform fuel reservations and reversals, and more.

Verifone’s self-ordering hot food kiosks, which integrate into a kitchen display system, help divert customers away from the retail checkout line and speed up checkout for everyone. Kiosks can be branded, and you can frequently make use of upselling opportunities. You also have the option to build a drive-through into your rest stop if your space is large enough and there’s enough made-to-order food demand.

Verifone self-serve kiosk at gas station rest stop.

Additionally, Verifone integrates with several third-party software providers. You can put up digital signage around your rest stop advertising your menus, meal deals, loyalty offers, and more. There are fleet card acceptance programs, car wash hardware, loyalty programs, and money order integrations, so your rest stop can offer just about every service imaginable.

Verifone contactless card reader retrofits onto the fuel pump.

Verifone does not list hardware pricing on its website, so you’ll need to get a quote for this as well. The company offers registers, fuel site controllers, self-serve food order kiosks, and credit card terminals. You can also integrate a tap-to-pay card reader to take contactless payment types such as Apple Pay and Google Pay directly into your fuel pumps.

Verifone does have some of the best credit card terminals, priced from $150 to $500, depending on the model. Verifone hardware is universal, so you can use it with almost any POS software you like.

You’ll use one of Verifone’s payment processing partners to process gas POS transactions. Merchants can choose First Data, Heartland, National Bankcard Services, or Worldpay.

Verifone is not responsible for repairing or replacing any damaged devices purchased through an unauthorized Verifone seller.

Hardware purchased through the right partners is covered under a warranty for either 13 months or 36 months, depending on the device.

• Related: Consider best practices for how to sell vape products at your gas station.

We love that LS Retail’s vast POS/back office customization and advanced fuel pump management features allow gas station owners to set up a specialized, scalable gas station POS system. The company has also built a complete kitchen management solution within the larger LS Retail POS ecosystem, so offering a fresh food service is easy and profitable.

Detailed inventory reports, stock alerts, and automated stock replenishing for both retail and fuel items also help large single-location and multilocation business owners keep on top of their fuel and food supplies.

LS Retail software is quote-based. Contact LS Retail or an authorized LS Retail partner for a price estimate.

LS Retail’s best feature for gas station owners is its extensive wet stock management, which includes the ability to:

• Replenish wet stock automatically based on previous sales and stock levels
• Set up recurring automated tank readings and sync to inventory information in your LS Retail back office
• Automatically sync tank gauge information such as tank dipping from forecourt controllers and store in your back office readings
• Automatically change pricing from LS Retail back office and sync to digital signage on pumps and price signs
• Set up custom wet stock pricing rules based on region, time of day, and sales or deals

LS Retail fuel pump profile setting details.

Additionally, LS Retail has strong restaurant management tools, such as perishable inventory tracking, recipe costing, food waste reporting, an integrated kitchen display system, and self-ordering kiosk functionalities.

You may also set up a loyalty program with LS Retail for in-store, mobile app, and online use. You can define what types of items are eligible for collecting points and create points redemption rules. This is a great way to build brand loyalty and add a fuel discount scheme.

Like Verifone, LS Retail offers car wash functionalities, so your large gas station can offer a range of services.

LS Retail software runs through Microsoft Dynamics 365 Business Central, a hybrid cloud-based and on-premise business management solution. You can use any devices that support Microsoft Business Central as POS systems and self-ordering kiosks, which include PCs and tablets.

You may purchase POS hardware, such as credit card terminals, from LS Retail partners, including Verifone.

LS Retail partners with payment processing providers such as Verifone, Worldpay, and PayEx.

LS Retail offers custom subscription lengths, which you will discuss with a representative.

If you decide you want to switch gas station POS providers, you must contact LS Retail within ten days of your subscription renewal date to avoid an automated payment. This provider may charge an early cancellation fee for canceling your subscription before your term is up.

Also, some features are optional paid “modules,” so make sure you’re paying only for what you need.

While POS Nation does not have a built-in fuel management solution, we believe that it is one of the best convenience store POS systems, specifically because it’s designed for selling alcohol, tobacco, vape, lottery, hot food, and general convenience store items. POS Nation is flexible enough to build wet stock inventory management into your back office and sell fuel at the register.

Considering that your hardware is bundled in with your software, pricing is relatively transparent, and you can purchase hardware on a monthly basis or for a one-time fee, POS Nation is a cost-effective option for smaller gas stations and convenience stores.

• Flex Monthly: $99/month, charged monthly
• Freedom: $999 one-time fee for software license and hardware

POS Nation has a heavy focus on convenience stores, so if most of your gas station revenue comes from convenience store items or you already have a fuel management solution, these POS Nation features are for you:

• Regulated Item Sales: Sell alcohol, tobacco, vapes, and other regulated items with an integrated ID scanner and cashier prompt for customer ID. Perform case breaks, vape kitting, and collect inventory data for tobacco rebate programs.
• EBT Sales: Automatically flag EBT items at checkout and allow customers to pay for EBT-eligible and non-eligible items in one transaction. Create special tax settings for EBT sales.
• Lottery Sales: Sell and redeem lottery tickets at your POS register. Perform lottery sales and payout reports.
• Hot Food Sales: Sell hot food at the register with your retail and fuel items or at a self-checkout register. Monitor perishable and nonperishable inventory to reduce food wastage.

POS Nation also has great loss prevention features, which are excellent for gas stations with high employee turnover, theft on the floor, or high levels of damaged products. This includes cash drawer security features, such as blind and forced till counts, employee damage and loss reports, and granular employee permissions. Plus, you can integrate security cameras with your POS, record transactions, and use that footage to determine instances of theft.

POS Nation security settings.

You can also set automatic purchase ordering for items based on custom low stock levels, which is an advanced feature that not many POS providers include in their core feature set. You can analyze stock movement periodically to perfect your reordering levels. This is an excellent feature to help convenience store owners with a diverse stock set keep their shelves stocked without overflow.

POS Nation gas station POS hardware bundle.

If you’re paying monthly, the hardware cost is included in the monthly fee. If you pay a one-time fee, you own the hardware forever.

Upon signup, you will receive a convenience store POS bundle, which includes a touch PC, receipt printer, scanner, cash drawer, and chip card reader.

Additional POS bundles cost $999. You can also purchase other hardware, such as additional scanners, separately.

POS Nation has its own merchant services program and works with payment service providers such as Mercury Payment Systems, Upserve (previously known as Swipely), Worldpay, Heartland, and Sterling Payment Technologies to meet your payment processing needs.

POS Nation advertises a payment processing fee between 2% and 2.5%, depending on your business’s sales volumes.

There are no refunds on monthly subscriptions or one-time software license purchases. Try POS Nation out before you outright buy a license.

There are no early termination fees on monthly subscriptions. You may cancel your monthly plan at any time with a 30-day notice.

We love Petrosoft’s wide range of customer account management, fuel inventory, and reporting capabilities. Gas station owners who are interested in selling to businesses such as trucking fleets, hauling or towing companies, busing and transportation organizations, or farm equipment providers should definitely consider using Petrosoft to provide commercial fuel sales.

You can set up fuel delivery orders on a schedule or manually, create custom order requirements, use bulk fuel discount structures, and make customer accounts. Add account credits, send invoices, and monitor your upcoming debt repayments.

With Petrosoft, you can offer commercial fuel sales while still maintaining your convenience store offerings.

Petrosoft builds its POS software into its hardware offering, so pay once for the hardware, and you’ll own the cloud-based POS software as well. This is also true for its self-ordering kiosk and kitchen display systems.

Petrosoft also offers several optional subscription software products that nicely integrate with SmartPOS at the following prices:

• CStoreOffice: $269/month (or $2,905/year, which saves you around $25/month)
• Loss Prevention Analytics: $49/month (0r $530/year, which saves you around $5/month)
• Scan Data: $29/month (or $312/year, which saves you around $3/month)

Petrosoft offers all standard gas station necessities as well as Fuel Central, a custom fuel distribution software for gas stations selling fuel to commercial businesses, such as trucking fleets, school districts, towing businesses, and vehicle rental businesses.

Fuel Central allows you to:

• Automatically or manually create and schedule orders to be sent to registered customers at their place of business
• Create and track customer accounts receivable, apply credits, and collect invoices
• Designate a station as a fuel distribution site
• Set fuel delivery order specifications such as minimum fuel order requirements, payment terms, delivery timelines, and driver schedules
• Create retail and bulk pricing rules, which can vary by client
• Accept trucking fleet cards and create fuel loyalty programs

Petrosoft gas station POS commercial fuel order information.

You also get great fuel management features, such as the ability to find the best fuel pricing based on your geographic area, automatically monitor fuel gauges, and create pass-through credits, which represent credits generated by your fuel vendor that are passed down to your customer.

Petrosoft’s thorough reporting features allow you to forecast your inventory needs (for fuel, retail, and perishable inventory items), view competitor gas prices and history, view fuel rebate reports, and get sales breakdowns by fuel type.

Petrosoft Qwickserve self-ordering kiosk.

Petrosoft offers these hardware options, which come loaded with corresponding software:

• SmartPOS 129: $799; comes with touchscreen POS terminal, attached customer-facing display, and preloaded POS software
• POSBank Apexa G: $2,349; includes more POS terminal processing power, memory, and more POS workflows
• QwickServe Self-Ordering Terminal: $1,199; includes a touch screen ordering terminal with integrated restaurant management features
• QwickServe Order Manager Display: $999; includes a touch screen with built-in kitchen display system software
• Cipherlab RS51: $1,499; includes a handheld device with mobile POS, barcode scanner, and inventory tracker software
• Barcode Scanner: $49 for a wired scanner, $399 for wireless scanner

You may integrate your hardware and software with compatible fuel controllers, automatic tank gauges, and more from Wayne Fueling Systems, Gilbarco, and Verifone. All the inventory data from fuel pumps will be synced to CStoreOffice.

Petrosoft integrates with over 50 payment processors via PAX and Verifone card readers.

Petrosoft offers one-year and three-year warranties for separate purchases on most hardware. You may return the hardware as long as it is in the same condition as when you bought it.

There are no early cancellation fees for subscription-based purchases. You will not get any refunds, either.