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Best Software For Cleaning Companies

Software for your cleaning business should help you with scheduling, invoicing, and processing payments. Find out the best options here.

    Kymberlin Bush
  • UPDATED

Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.

Whether you clean offices, homes, cars, or have a niche cleaning specialty, you need the best software for cleaning businesses. And we’re here to help you figure it out.

Read on to learn more about the best cleaning business software for scheduling, accounting, payment processing, and beyond!

Learn More About Our Top Picks

CompanyBest ForNext StepsBest For
Square Appointments

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  • Best one-stop shop
  • No long-term contract required
  • Free plan option with great features
  • Best one-stop shop
  • No long-term contract required
  • Free plan option with great features

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Connecteam

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  • Best scheduling and communication
  • Built-in automation
  • 100% free plan for up to 10 users
  • Best scheduling and communication
  • Built-in automation
  • 100% free plan for up to 10 users

Visit Site

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Lightspeed Retail

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  • Best inventory management
  • Prices start at $89
  • Loyalty program
  • Best inventory management
  • Prices start at $89
  • Loyalty program

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FreshBooks

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  • Best accounting and invoicing
  • Impressive number of integrations
  • Great mobile app
  • Best accounting and invoicing
  • Impressive number of integrations
  • Great mobile app

Start Trial

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Jobber

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  • Best for non-traditional cleaning businesses
  • Makes time management easier
  • Great customer service
  • Best for non-traditional cleaning businesses
  • Makes time management easier
  • Great customer service

Visit Site

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Show Fewer Options

Read more below to learn why we chose these options.

The Best Cleaning Business Software

The software programs included in this list are all designed to make your life easier as the owner of a cleaning business. These systems include the ability to take credit card payments, send invoices to your customers, schedule appointments, monitor your employees, and get your business started (or back on) on the right foot.

Square: Best Overall Software

Square Appointments

Total Rating 4.8
Pricing4.8

Ease Of Use5.0

Features4.8

Customer Service4.5

User Reviews4.7

Pricing

$0-$69/month

Contract

None

Equipment Cost

$0-$799

Get a free card swiper from Square at no cost when you create a free account. Claim your card reader.

Pros

  • Easy to use
  • Free plan options
  • Excellent mobile app

Cons

  • Limited customization
  • Some feature integrations missing

Square Appointment

Why We Chose Square For Best Cleaning Software

Square might have everything you need, even though most people think about its easy POS software first when they think of Square. But there’s more to Square than that.

Another great addition to the ecosystem of Square products, Square Appointments is more than a booking software. It is the best option for scheduling, especially if you’re considering using Square’s POS system or if you already use Square Payments.

Square Pricing

Square Appointments offers three different pricing options/plans for you to choose from. They all offer their own pros, cons, and payment processing fees.

  1. Free: The Free plan starts at $0/month and is best for small cleaning businesses that are just beginning or only have basic appointment needs/a small number of clients.
  2. Plus: The Plus plan starts at $29/month and is best for cleaning businesses that operate out of multiple locations and want additional features like “no-show” protection.
  3. Premium: The Premium plan starts at $69/month and is best for cleaning businesses that operate out of multiple locations and want detailed reporting and commission tracking included in their plan.

The main options for Square POS hardware are:

  • Basic Magstripe Card Reader: You can get your first reader for $0, and any additional readers will cost only $10. Square offers both a 3.5mm headphone jack and Lightning variants to be compatible with just about any smartphone.
  • Square Contactless & Chip Reader: $49 and includes a free basic magstripe reader. Financing options are available. Check out our full Square Contactless & Chip Reader review.
  • Square Stand With Contactless & Chip Reader: $169

Learn more about Square POS hardware options and costs in our full buyer’s guide.

Square Features

All three of the available plans offer helpful features for cleaning businesses, such as the following:

  • Automated appointment reminders: Ensure that your customers don’t forget your employees are coming with email and/or text reminders that can be scheduled as infrequently or frequently as you desire.
  • Square Contracts: Take the guesswork out of writing up contracts for your clients with access to another great Square product, Square Contracts. This software allows you to email contracts (either custom-made or one of Square’s templates) ahead of their appointment and will show you in their profile whether or not they have completed them.
  • Daily appointment limit: This feature allows you to limit the number of possible appointments clients can book on any given day. This makes sure that you aren’t overworking your employees or stretching your business too thin.
  • Customer Directory: This feature comes free with your Square account and allows you to track loyalty, satisfaction, and feedback from your clients, along with keeping a record of their contact information.
  • Invoices: With Square Invoice, you’re able to make and send digital invoices to your clients whenever from any of your devices. The best part is that clients can pay them whenever through a digital link, leaving you with fewer phone calls and emails to make in order to get paid.

Get Started With Square Appointments

Read our in-depth review

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Connecteam: Best For Scheduling & Communication

Connecteam


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Pros

  • Great customer service
  • Easy to manage staff
  • Affordable

Cons

  • Integrations currently in development
  • Not cleaning business-centric

Connecteam

Why We Chose Connecteam For Best Cleaning Software

Connecteam is a great option for cleaning businesses because many of its features can be tailored to your needs!

  • The time clock app ensures your employees are where they should be when they should be.
  • The scheduling app makes sure you know your employee’s availability.
  • The communication app helps your employees start chats with each other and makes your employee contact information easily in the employee directory.

We like Connecteam because of its ample help and resource center, advanced reporting abilities, and its user-friendly interface. The company works with over 36,000 businesses — small and large — and is equipped to handle any questions or problems you may encounter.

Connecteam Pricing

Connecteam offers four different plans for cleaning businesses:

  1. Small Business: The Small Business plan starts at $0/month and allows up to 10 users. This plan grants you full access to Connecteam’s features for free for life!
  2. Operations Basic: The Basic plan starts at $29/month (paid annually) and allows up to 30 users. It is $0.50/month for each additional user.
  3. Operations Advanced: The most popular of the four options, the Advanced plan starts at $49/month (paid annually) and allows up to 30 users. Each additional user will cost $1.50 a month. More features are available on top of those included in the Basic plan.
  4. Operations Expert: The Expert plan starts at $99/month (paid annually) and allows up to 30 users. Each additional user costs $3 a month and includes features better suited for cleaning businesses with multiple locations.

Connecteam Features

As we mentioned above, the Small Business plan includes all Connecteam hubs and features. We’ll go over some of the highlights of those features below.

  • Accurate Time Tracking: With Connecteam’s time clock app, your employees can clock in using their personal or work smartphones when they arrive to a client. You can also set up geofences around businesses that are repeat clients (or your own warehouse/office) that will automatically clock employees in when they enter it. Timesheets can also be exported to QuickBooks Online and Gusto integration for an easier payroll process.
  • Easy Shift Scheduling: Connecteam’s scheduling app allows your employees to add their availability to make your life easier when you’re creating schedules. The app allows you to give your employees all the information they need for the job, including notes, location, time, files, and tasks. It also gives your employees the ability to easily claim, accept, and reject open shifts you need to be filled.
  • Easy Communication: Connecteam offers an employee communication app to keep work conversations separate from personal ones. The app also allows employees to connect with each other and makes it easy to find employee contact details easily using the employee directory.
  • Automate Cleaning Processes: Provide forms, checklists, and reports digitally. You can customize lists for your cleaners to ensure consistency and quality across all of your jobs and employees. Connecteam also offers employee training software to help you automate the onboarding process as well.

Get Started With Connecteam

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Lightspeed Retail POS: Best Software For Dry Cleaning Businesses

Lightspeed Retail

Total Rating 4.1
Pricing3.7

Ease Of Use4.4

Features4.3

Customer Service4.1

User Reviews4.0

Pricing

$109-$289/month ($89-$239/month billed annually)

Contract

Monthly, annual, and custom

Equipment Cost

$199-$329

Pros

  • Advanced inventory management
  • eCommerce integrations
  • Loyalty program

Cons

  • Expensive for smaller businesses
  • Basic reporting

Lightspeed retail POS

 

Why We Chose Lightspeed For Best Cleaning Software

Lightspeed Retail is an excellent all-around POS system that can help with all aspects of your cleaning business from eCommerce to payments.

Lightspeed has extremely robust inventory management to help keep you informed of what products you have on hand in real-time. It can also help you easily transfer and track products from one location to another and has excellent options for mobile payments. Think of Lightspeed if you have a brick and mortar dry cleaning business that needs inventory and customer-contact through your POS system. 

Lightspeed Pricing

Lightspeed Retail Plans Price  When To Use
Basic Plan $109/month ($89/month billed annually) For single/multi-location retail business looking for strong inventory management and a customizable POS interface
Core Plan $179/month ($149/month billed annually) For single/multi-location retail businesses looking for eCommerce and accounting features
Plus Plan $289/month ($239/month billed annually) For single/multi-location retail businesses looking for a strong loyalty program and advanced business reporting

Lightspeed Features

Lightspeed Retail allows you to offer several ways for customers to shop, including purchasing online for in-store pick up, purchasing wholesale or by individual item, and shopping item bundles for a discount. Shoppers can also fill out inquiry forms to get a custom quote, and log into a wholesaler account for a bulk discount.

The inventory matrixing system makes it easy for retailers to sell items, add inventory tags to items, and attach items to a vendor. When you’re running low on something, you get a low-stock alert, and then you can look up a vendor and order several things at once. If you want to sell and rent out items, Lightspeed has an app that monitors rental windows, fees, and more.

Multilocation businesses will especially appreciate these special Lightspeed features:

  • Stock transfers across locations
  • Pricing modifications that are location-specific
  • Master inventory, purchase order, and item performance dashboard
  • Loyalty program cross-location sync so customers can earn points no matter their location
  • Buy online, pick up in any store

Get Started With Lightspeed Retail

Read our in-depth review

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FreshBooks: Best For Accounting & Invoicing

Total Rating 4.1
Pricing3.9

Ease Of Use4.4

Features3.9

Customer Service4.9

User Reviews4.1

Accounting Method

Accrual Only

Pricing

$19 - $60/month

Business Size

Smaller to mid-sized businesses with a limited number of users

Pros

  • Easy to use
  • Great customer service
  • Attractive invoice templates

Cons

  • Expensive
  • Limited users

Why We Chose FreshBooks For Best Cleaning Software

FreshBooks is an accounting software specifically designed for small businesses. FreshBooks is pricey compared to some alternatives, but it’s easy to use and has spectacular customer support. Why do we like it for cleaning businesses?

FreshBooks has time-tracking software and invoicing that can automatically integrate with your accounting software. This makes things easier around tax season. While some accounting software integrates with the other options on this list, for some businesses, FreshBooks will be the better fit — especially if there are a lot of moving parts with your business financials.

FreshBooks Pricing

There are three different plan options for cleaning businesses.

  1. Lite: The Lite plan starts at $15/month and is best for cleaning businesses that have five or fewer clients and need unlimited invoices and estimates.
  2. Plus: The Plus plan starts at $25/month and is best for cleaning businesses with up to 50 clients and want more advanced reporting.
  3. Premium: The Premium plan starts at $50/month and is best for cleaning businesses with up to 500 clients that need bill-tracking.

FreshBooks Features

FreshBooks has many features that are beneficial for small businesses and cleaning businesses in particular.

  • Invoices & Estimates: FreshBooks offers two customizable templates for invoices, you are able to edit the colors, font, logo, and header while also adding terms and notes. Plus and Premium users can send reminders, charge late fees, and set recurring invoices. You can also create estimates, quickly convert them to invoices, and view the status of your estimates (sent, viewed, accepted, etc.)
  • Time Tracking: Your employees have the option to log time manually in FreshBooks or use the built-in timer. This allows you to easily review their logged times and add them to projects to be billed as an invoice. You can choose to record unbillable times as well.
  • Tax Support: FreshBooks allows you to prepare your 1099s and W-2s while storing all of your tax information. Their software is compatible with almost 170 currencies, fourteen languages, and any sales taxes, making it easy to operate internationally or in multiple states.

Get Started With FreshBooks

Read our in-depth review

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Jobber: Best For Non-Traditional Cleaning Businesses

Jobber


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Pros

  • Great for automation
  • Easy to use
  • Stellar mobile app

Cons

  • No in-field communication ability
  • Backups are limited

Jobber

Why We Chose Jobber For Best Cleaning Software

Jobber is software for the service industry that streamlines employee and customer communication. Customers can request work via the app, and you can do everything you need, from scheduling and booking to managing clients. Jobber offers invoicing and a payment processor, so it’s an all-in-one platform.

The ease and interactivity of the Jobber app make the booking and invoicing process fast and effective.

It’s routinely named one of the best software for service industry jobs.

Jobber Pricing

Jobber offers four different plans for you to choose from after you finish our 14-day free trial. Payments can be made annually or monthly, and there are usually deals for one or the other.

  • Lite: The Lite plan starts at $9/month and includes only one administrative user.
  • Core: The Core plan starts at $37/month and also includes only one administrative user.
  • Connect: The Connect plan starts at $97/month and allows up to five administrative users. Additional users can be added for $29/month.
  • Grow: The Grow plan starts at $187/month and allows up to fifteen administrative users. Additional users can be added for $29/month.

Jobber Features

Jobber has all the necessary bells and whistles, but it also offers a number of features tailor-made for cleaning businesses.

  • 24/7 Customer Self-Serve Portal: Avoid missed calls, voicemails, and emails lost in the jungle of an inbox. Let your customers request work, confirm appointment details, approve quotes, and pay invoices online all the time!
  • Job Forms & Checklists: Implement quality control in everything your business does. Make custom to-do lists and inspection forms for your team to ensure that each job is done right and consistently every single time, no matter the employee.
  • Ready To Use Marketing: Jobber offers readymade marketing campaigns that are powered by a partnership with Mailchimp. Your contacts will sync seamlessly between the two platforms, an email campaign will be waiting to be launched as soon as the integration is completed, and they even offer postcard marketing for an extra personal touch.

Get Started With Jobber

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Our Methodology For Choosing The Best Software For Cleaning Businesses

To determine the best software for cleaning businesses, we reviewed over 20 different kinds of software based on pricing, hardware costs/options, features, user-friendliness, and third-party integrations available.

We read through the fine print of the software plans and merchant agreements to figure out any extra costs, contract terms, and any kind of early termination fees.

We also read current user reviews written by non-incentivized customers on review platforms such as G2, Capterra, and Software Advice to bring you the most up-to-date descriptions of real user experience.

What To Look For In Cleaning Or Maid Service Software

Important features for cleaning business software really depend on what niche your cleaning business specializes in.

The general features you want to look for in any software (or combination of software) for cleaning businesses are:

  • Payment processing abilities
  • Appointment scheduling
  • Time management for employees
  • Inventory management for supplies
  • Invoicing capabilities
  • Contract creation and management
  • Accounting management

Final Verdict: Which Cleaning Service Software Is Right For You?

Really, the right cleaning service software for you, your business, and your employees, is going to be the perfect mix of easy-to-use, affordable, and feature-packed with helpful integrations to make your life easier.

When it comes to scheduling, Square and Connecteam should be at the top of your list. Jobber is also an outstanding option for managing teams. For accounting software that integrates or plays well with your other products, make sure to check out Freshbooks.

FAQs: Software For Cleaning Businesses

What software programs can you use to start a cleaning business?

You can use a lot of different software programs to start a cleaning business. We recommend at least having a payment processor, accounting software, some kind of appointment software, and looking for one service that can provide all three. We recommend Square for an all-in-one option.

What software should I buy to manage my maid service?

To manage your maid service, you should consider buying a payment processor, accounting software, scheduling software, and software you can use to communicate with your customers and employees. If you have company vehicles and many maids driving, you could also look into software that helps log car mileage.

Is cleaning business software expensive?

No, cleaning business software doesn’t have to be expensive. There are plenty of free options that you can use to start or continue to run your business efficiently and effectively.

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Kymberlin Bush

Kymberlin Bush

Staff Writer
Kymberlin started contributing to Merchant Maverick as a freelancer in 2022 and joined the team as the full-time small business health insurance expert in 2023. She earned her Bachelor of Arts in Creative Writing from Pacific University in 2020 and continues to reside in Portland, Oregon.
Kymberlin Bush
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