Expensify Pricing Explained: How Much Does Expensify Really Cost?
Expensify's pricing is determined by payment frequency, number of users, and whether or not you also use Expensify's corporate card. Learn more about its pricing in this guide.
Expensify is a top-rated expense management platform that lets you capture receipts and direct reimbursement from within one app. It’s easy to use, but Expensify pricing can be confusing. In this post, we’ll clear away the confusion, explain Expensify pricing, and help you decide if Expensify is what your company needs.
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How Much Does Expensify Cost?
Expensify pricing can be confusing. Your price will depend on the plan you choose, how often you pay, and how many users you add. You may be able to use Expensify for free, or you may pay a monthly fee for each user you add.
In the next section, we’ll break down Expensify pricing, starting with the available plans.
How Does Expensify Pricing Work?
Expensify pricing can be difficult to unpack because it all depends on these factors:
- Plan level
- Payment frequency
- Number of users
- Expensify corporate card usage
Here’s a little more information about each of those factors:
- You can choose between four plans, called Collect, Control, Track, and Submit. Each plan has different features and allows different numbers of users.
- Each plan gives you a 50% discount if you pay for a year upfront, rather than making month-to-month payments.
- Pricing for paid Expensify plans is on a per-user basis. The more employees you add, the higher the price.
- The best Expensify pricing is reserved for those who use a linked Expensify card, with 50% off each plan pricing for those who use the card for at least half of their company’s spending.
Before we go any further, let’s talk about that last item, the Expensify card. Although Expensify is best known as an expense management system, it also includes a corporate credit card that can make Expensify a complete business financial management system. The Expensify card is completely free, with no fees. And although you won’t be required to use the card, if your company does use the Expensify card for at least 50% of your company’s spending, you will receive a 50% discount on your Expensify plan.
The benefits of using the Expensify card go beyond preferential Expensify pricing. When you use the Expensify card to pay for your business expenses, you can earn up to 4% cash back on the dollars you spend. And you can sync Expensify’s suite of accounting, HR, and travel integrations to simplify expense management across the board.
The Expensify card currently is available to any company with a US bank account. That includes freelancers and self-employed people, not just big companies. With free cards for employees and $0 in fees, there’s a lot to like about using the Expensify credit card.
If you’re interested in learning more, check out our full Expensify review for all the details.
Expensify Pricing Plans
Expensify pricing is, in a nutshell, complicated.
There are four plans available, and two of them are free to use; these are available only to individuals and self-employed people. These free plans come with limitations, which we’ll explain below. You can also use the Expensify card for free, including cards for everyone on your team that make it easier to capture receipts and issue reimbursements, and using the card comes with a 50% discount off your monthly plan.
Prices listed below are the lowest price available and assume an annual payment (rather than month to month) as well as the discount for using the Expensify card for at least half of your company’s expenses.
Note: Keep in mind that you can use the Expensify card for $0 and gain access to basic reimbursements and invoicing tools.
|When To Use
|For individuals and self-employed people who want to track expenses and send money
|For individuals and self-employed people who want to send invoices and collect payment
|Businesses that want accounting integrations and expense approval
|Businesses that want multiple approvers, expense policies, and access control
With these plan and payment details in mind, let’s take a look at each subscription level to see what it has to offer:
Expensify Track Plan
Expensify’s Track plan costs $0 and is available to individuals and self-employed people. It includes features that allow users to do the following:
- Capture up to 25 SmartScans/month
- Track expenses
- Track mileage
- Send and receive money to/from friends
- Split bills with friends
Expensify Submit Plan
Expensify’s Submit plan also costs $0 and is available to individuals and self-employed people. It includes features that allow users to do the following:
- Send receipts for expenses to a manager or accountant
- Send invoices
- Receive and send money
- Track mileage
Expensify Collect Plan
Expensify’s Collect plan pricing starts at $5 per user per month if you pay annually and use the Expensify card for 50% of your business expenses. The Collect plan includes these features:
- Free Expensify credit cards for your whole team
- Reimburse cash expenses
- Unlimited SmartScans
- Send invoices
- Pay bills
- Custom coding
- Account integrations and sync
- Smart limits
- Tax tracking
- Expense approval
Expensify Control Plan
Expensify’s Control plan pricing starts at $9 per user per month if you pay annually and use the Expensify card for 50% of your company’s spending. The Control plan includes everything on the Collect plan and adds these features:
- Multiple approvers
- Expense policies
- Custom reporting
- Access control
If you want to test Expensify before you purchase a subscription, you can sign up for a free six-week trial. After the first week of your trial, you’ll be required to enter a credit card for billing if you want to continue the free trial. You will not be billed until the trial period ends.
Expensify Fees & Extra Costs
It’s free for you and your employees to use Expensify corporate cards, and you’ll encounter $0 in added fees. That includes no annual fee, no interest fees, no late payment fees, no fees for global ACH transfers, and no foreign transaction fees.
The only fees associated with Expensify are monthly or annual subscription fees that depend on the plan you choose and how many users you add. Self-employed people and freelancers can choose between two limited free plans.
Expensify Nonprofit Pricing & Other Discounts
Expensify nonprofit pricing may be in the works, but at this time there’s no nonprofit discount on Expensify.
However, Expensify does offer significant discounts. You’ll save 50% on your subscription cost if you pay annually, instead of month to month. And you can save an additional 50% if you use the Expensify credit card to pay for at least half of your business expenses.
How Does Expensify’s Pricing Stack Up To Competitors?
Expensify pricing can be confusing. How does it compare to other expense management software products?
We took a close look at one top-rated expense-management platform, Ramp, which like Expensify, comes with a corporate card. Both platforms offer some unique features that could make one or the other a better fit for your company. Specifically, Ramp has tighter eligibility requirements, including up to $75K cash in the bank, and it also offers thousands of dollars in partner perks.
Unlike Ramp, Expensify is available for small businesses and even freelancers. In fact, Expensify is a great option for users who want to benefit from using a corporate card and sophisticated expense management tools but don’t fit the typical profile of a corporate card customer. With up to 4% cash back on purchases and zero fees, Expensify may make a lot of sense for you and your small business.
Of course, you have lots of options, depending on whether you’re more interested in Expensify’s spend management tools or the Expensify card. You can find strong competitors to Expensify’s spend management options, like Concur, for example.
If you’re looking for a corporate card that also offers spend management features, you have even more options, including those on our list of the best corporate cards available today!
The Bottom Line On Expensify Pricing
We think Expensify is a good product that we can recommend to readers, both for its strong expense management features and its cashback credit card.
That said, price-sensitive readers will have figured out that Expensify pricing is not only a bit confusing but also on the expensive side. If you’re interested in all that Expensify has to offer, we suggest you sign up for the free trial to test it out before you commit.
Keep in mind that other software products, like Ramp, Divvy, and Brex, all offer strong expense management features and corporate cards with no subscription fees to budget for. The catch is that these platforms all have tighter eligibility requirements than Expensify does, and they’re mostly aimed at startups and big companies.
In other words, Expensify pricing may not be your favorite part of the platform, but that may be the price you pay for the features you want and need.