Advertiser Disclosure
Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.

Invoicing Software Reviews

buyers guide
Sort By
  • Invoice Ninja Review

    Read Review Start Trial

    Invoice Ninja is well on its way to becoming one of the greats in the invoicing world. Invoice Ninja is also one of the few, if not the only, invoicing programs that offer a free, open-source version of its software. This version is locally-installed and can be customized to fit your unique business needs. If you don't want to self-host your invoicing software, there is a cloud-based SaaS version of Invoice Ninja (which the majority of this review focuses on).

  • FreshBooks Review

    Read Review Start Trial

    FreshBooks is ideal for small businesses that want a basic, easy to use accounting solution and don’t need complex accounting features or multiple users. FreshBooks Classic is ideal for small businesses that don’t need accounting software and simply want an easy invoicing and expense tracking tool for their businesses.

  • Zoho Invoice Review

    Read Review Visit Site

    When it comes to invoicing, Zoho Invoice simply can't be beaten. With 16 templates to choose from, a beautiful client portal, the option to autoschedule invoices, and the ability to send invoices in 14 different languages, it's easy to see why Zoho Invoice is our top-rated invoicing software.

  • Square Invoices Review

    Read Review Visit Site

    Square Invoices is a free invoicing solution built-in to the Square platform so that you can quickly bill clients, track down invoice payments, and manage your sales all in one place.

  • Invoicera Review

    Read Review Visit Site

    Invoicera offers strong invoicing with ample invoice automations, the ability to send invoices in 16 different languages, and 30+ payment gateway options for accepting online payments. In addition to strong invoicing, Invoicera offers project management, time tracking, auto billing, and more.

  • Invoicely Review (Formerly Invoiceable)

    Read Review Visit Site

    For freelancers and small business owners looking for a simple, affordable invoicing solution, Invoicely could be a good option. But business owners in need of more advanced features or a large selection of integrations would be better off looking elsewhere. Our other hesitations about Invoicely include the limited invoice customizations, the limited reporting, and poor customer support.

  • Invoice2go Review

    Read Review Visit Site

    Invoice2go is incredibly easy to use. It boasts customizable invoices and good customer support options. Invoice2go also offers strong iPhone and Android apps. In a world where mobile apps are often pale shadows of their web software counterparts, Invoice2go stands out from the crowd by offering mobile apps with the same (if not better) functionality than the desktop software.

  • Ballpark Review

    Read Review Visit Site

    Pros Easy to use Unlimited invoices Good customer service Cons No mobile apps Limited integrations No reports No invoice customizations Overview Ballpark was founded by Andrew Wilkinson (the founder of MetaLab) in 2006 — the same people that brought the world the home-run-of-a-software Slack. Now the question is, does Ballpark hit it out of the […]

  • Bill.com Review

    Read Review Visit Site

    Business owners looking to save time on paying bills (or who want to move their accounts payable processes to the cloud where there is an electronic audit trail of all transfers) need to know about Bill.com. Accountants, as well, might be interested to learn how their colleagues are changing their practices for the better with Bill.com.

  • BillingOrchard Review

    Read Review Visit Site

    Pros Unlimited users Unlimited invoices Cons Limited features No mobile apps Limited invoice customizations Buggy Expensive monthly cost Overview Launched in 2001, BillingOrchard was one of the first programs of its kind to hit the market. It aimed to solve small business owner’s invoicing needs and automate their billing processes. BillingOrchard was acquired by Payscape […]

What is Invoicing Software?

Invoicing software programs are tools that allow business owners to send professional invoices to their clients, who can then pay those invoices directly online. Invoicing software also lets business owners manage contacts, record sales and expenses, and run reports to get an idea of their business’ success.

How Can Invoicing Software Benefit My Business?

If you’ve ever received an awkward invoice made in Excel, then I don’t need to tell you how professional invoicing software can benefit your business. Invoicing software helps business quickly send professional invoices online. The perks of invoicing software include:

  • Quick online payment from customers
  • Tracking sales and expenses
  • Viewing past invoice history (so you can market to existing and future customers)
  • A professional business image

The last benefit is priceless. A good invoice template presents a professional image and allows you to promote a trustworthy, legitimate, and put-together brand. And believe it or not, there are studies that link strong invoice design to faster-paying customers.

Invoicing Software vs. Accounting Software

Invoicing software is great for small businesses which 1) already have accounting software and are looking to increase their invoicing capabilities, or 2) are so small that they don’t need full accounting software yet and can get by with basic bookkeeping features.

While invoicing software has a lot of benefits, a good accounting program should do what invoicing software does and more. (Accounting software also offers bank reconciliation, a chart of accounts, and reports that are important for legitimate businesses who pay taxes to the IRS each year.)

This is not to say that you shouldn’t look for invoicing software. We just want you to know the difference between the two and to understand that invoicing software is not a long-term solution for your full future financial management needs.

Common Features to Look for In Invoicing Software

Most invoicing software companies offer similar core features, including:

  • Invoices
  • Recurring invoices
  • Estimates
  • Multiple invoice and estimate templates
  • Template customizations
  • Basic expense tracking
  • Contact management
  • Items management
  • Basic time tracking
  • Basic project management
  • Sales reports
  • Unlimited sales tax rates
  • Multiple currencies
  • Mobile apps
  • Payment gateway integrations

Higher-level invoicing software companies will often offer the following features as well:

  • Client portal
  • Advanced invoice customizations
  • Project-based and service-based invoices
  • Snail mail invoicing options
  • Thank you notes and receipts
  • Send late fees and invoice reminders
  • Full inventory tracking
  • Developed time tracking
  • Job costing
  • Large amount of reports
  • Mulitple languages
  • Ample integrations

How Much Will It Cost?

A full featured invoicing software can cost anywhere from $0-$20/mo. If the program you’re looking at is in the $30/mo range, you would be better off buying full accounting software.

Many of the free invoicing solutions on the market today are fairly limited, so if you choose one of these, make sure you wouldn’t be getting more a better deal in terms of features by increasing your budget or choosing free accounting software instead.

Do I Need Integrations?

Absolutely. While accounting software offers a large array of features, there is one type of integration you won’t be able to live without–payment gateways. Payments gateways allow you to accept payments for invoices online, which is a must for a successful invoice-sending business.

As your company grows, you will also find yourself outgrowing the financial management capabilities of invoicing software. You’ll either need to upgrade to accounting software or integrate with accounting software that offers a complete chart of accounts, a bank reconciliation feature, and double entry bookkeeping.

It also never hurts to have integration options for things like contact management and email marketing.

Choosing Specific Invoicing Software

Now that you have a basic understanding of invoicing software (what to expect in terms of price, which features to look for, etc.), it’s time to actually pick one! At Merchant Maverick, we’ve spent countless hours researching and testing the best accounting software programs on the market. Read our comprehensive reviews for more information or take a look at this comparison table of the highest rated invoicing software companies on our site.

And before you commit to a software provider, be sure to take advantage of any free trials the company offers. Most invoicing companies offer a 14-day or 30-day free trial of their software, no credit card required.

Have fun shopping!

Share

Featured Offer: We Recommend QuickBooks 🎉

Get 50% QuickBooks Online for a limited time!

Take it for a spin with a free trial.

Try QuickBooks Today

We Recommend Fattmerchant 🏆

Fattmerchant is one of our top picks for credit card processing!

 

 

We love Fattmerchant's predictable pricing and excellent service.

Get Started

Get started with no commitment today.

We Recommend Brex Corporate Card for Startups 🏆

Brex Corporate Card for Startups is one of our top picks for business credit cards!

 

 

For a limited time get 50,000 rewards points when you spend $1000 with Brex.

Get Started

Get started with no commitment today.

We Recommend Fattmerchant 🏆

Fattmerchant is one of our top picks for credit card processing!

 

 

We love Fattmerchant's predictable pricing and excellent service.

Get Started

Get started with no commitment today.

We Recommend PaymentCloud 🏆

PaymentCloud is one of our top picks for credit card processing!

 

 

We love PaymentCloud's predictable pricing and excellent service.

Get Started

Get started with no commitment today.

⭐️ Featured Promo! ⭐️

Sign up now and qualify for a limited time deal!

Standard Plan: One month free ($29.95 value)
Plus Plan: Two months free ($159.90 value)
Pro Plan: Three months free ($899.85 value)

Learn More

At BigCommerce

We Recommend Helcim 🏆

Helcim is one of our top picks for payment processing!

 

 

Helcim has exceptional service and an advanced platform that we highly recommend for businesses in Canada and the US. Get three months free when you sign up with Helcim through our links!

Get Started

Get started with no commitment today.

We Recommend PaymentCloud 🏆

PaymentCloud is one of our top picks for credit card processing!

 

 

We love PaymentCloud's predictable pricing and excellent service.

Get Started

Get started with no commitment today.

We Recommend OnDeck 🏆

OnDeck is one of our top picks for Business Loans!

 

 

OnDeck is our featured vendor for business loans and lines of credit. If you have at least one year in business, a personal credit score of 600 or higher, and $100K in annual revenue, OnDeck is ready to help your business get funded.

Get Started

Get started with no commitment today.

Get 50% Off FreshBooks ✨

FreshBooks accounting is offering 50% off of their accounting and invoicing software for three months and a 30-day free trial!

Start For Free

No credit card required

We Recommend Lightspeed POS 🏆

Lightspeed POS is one of our top picks for Point of Sale!

 

 

We highly recommend Lightspeed POS for small businesses looking for a feature-rich, tablet-based point of sale system. For a limited time, get up to $1,000 off retail hardware when you sign up through our link! Ends Sep 30th.

Get Started

Get started with no commitment today.

We Recommend Fundera 🏆

Fundera is one of our top picks for SBA loans!

 

 

Fundera is a free-to-use marketplace that allows you to compare lenders side-by-side. Easily find SBA 7(a)loans alongside other financing options.

Get Started

Get started with no commitment today.

We Recommend ShippingEasy 🏆

ShippingEasy is one of our top picks for shipping software!

 

 

ShippingEasy got a 5-star review from our team. Get a 30-day free trial to access discounted USPS and UPS shipping rates and print labels in no time. No credit card required.

Get Started

Get started with no commitment today.

Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity. The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. Opinions expressed here are author’s alone.

Sign up for the Maverick Newsletter

  • We occasionally send out emails with special offers.