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Invoicing Software Reviews

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  • Zoho Invoice Review

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    Pros Easy to use Excellent mobile apps Good customer support Advanced invoicing features International invoicing Attractive invoice templates Cons Limited integrations No inventory Overview In 2008, Zoho created Zoho Invoice, a powerful invoicing software that has only gotten better over the years. When it comes to invoicing, Zoho Invoice simply can’t be beaten. With 16 templates to […]

  • Square Invoices Review

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    Pros Free Easy to use Excellent mobile apps Impressive feature set Numerous integrations Cons Unsuited for service-based business No estimates No multi-currency support Overview You probably know Square for its payment processing. You’ve probably used a Square register to pay for a latte at your local coffee shop — you may even use it to […]

  • FreshBooks Review

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    Pros Easy to use Excellent customer service Good mobile apps Well-designed UI Attractive invoice templates Numerous integrations Cons No double-entry accounting Limited features Expensive monthly cost Overview FreshBooks, one of the biggest names in the invoicing and accounting scene, was created by Mike McDerment after he became frustrated with Word and Excel. The software has […]

  • Invoicera Review

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    Pros Numerous features Attractive invoicing templates International invoicing Numerous automations Easy to use Numerous integrations Cons Poor customer support No live bank feeds Limited reports Overview In the past, we’ve called Invoicera the yacht of the invoicing software world – expensive, luxurious, extravagant, and sometimes even fun. But with a significant reduction in price and […]

  • Invoice Ninja Review

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    Pros Easy to use Advanced invoicing features Numerous payment gateway integrations Good customer support Attractive invoice templates Free pricing plan Cons Limited features Limited users Limited integrations Overview Invoice Ninja launched in 2014. Since then, this boot-strapped company has gained over 40,000 users and developed a software that can definitely put up a fight against […]

  • Invoicely Review

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    Pros Free pricing plan Easy to use Well-designed UI Unlimited invoices Cons Limited invoice customizations Limited integrations Poor customer support Overview It’s funny to see what kind of crazy names people come up with for their businesses. You’d think there would be a finite number of ways a software company could fit the word invoice […]

  • Invoice2go Review

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    Pros Excellent mobile apps Advanced invoice customizations Good customer support Easy to use Cons Limited features Limited integrations No live bank feeds Overview Invoice2go was created in 2002 by Chris Strode as a locally-installed Windows app. The company eventually switched over to a cloud-based SaaS model and infiltrated the mobile app world. Now Strode’s one-man […]

  • Ballpark Review

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    Pros Easy to use Unlimited invoices Good customer service Cons Limited invoicing features Expensive monthly cost No reports Unituitive UI No invoice customizations Overview In the invoicing software world, Ballpark is in the minor leagues. When we lasted reviewed Ballpark, they were in the middle of a trade. Now, three years later, we’re revisiting this […]

  • Review

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    Pros Impressive feature set Excellent mobile apps Numerous accounting integrations Suited for medium & large businesses Ample reports Cons Expensive monthly cost Outdated UI Poor customer support Limited invoicing features Overview Have you ever thought “There must be a faster way to pay bills”? Well, so have the folks behind, an accounts payable software […]

  • BillingOrchard Review

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    Pros Unlimited users Unlimited invoices Cons Limited features No integrations No mobile apps Buggy Expensive monthly cost Poor customer support Overview BillingOrchard first began to blossom in 2001, but since then, this company has begun to wither. The software was one of the first programs of its kind to hit the market. It aimed to […]

What is Invoicing Software?

Invoicing software programs are tools that allow business owners to send professional invoices to their clients, who can then pay those invoices directly online. Invoicing software also lets business owners manage contacts, record sales and expenses, and run reports to get an idea of their business’ success.

How Can Invoicing Software Benefit My Business?

If you’ve ever received an awkward invoice made in Excel, then I don’t need to tell you how professional invoicing software can benefit your business. Invoicing software helps business quickly send professional invoices online. The perks of invoicing software include:

  • Quick online payment from customers
  • Tracking sales and expenses
  • Viewing past invoice history (so you can market to existing and future customers)
  • A professional business image

The last benefit is priceless. A good invoice template presents a professional image and allows you to promote a trustworthy, legitimate, and put-together brand. And believe it or not, there are studies that link strong invoice design to faster-paying customers.

Invoicing Software vs. Accounting Software

Invoicing software is great for small businesses which 1) already have accounting software and are looking to increase their invoicing capabilities, or 2) are so small that they don’t need full accounting software yet and can get by with basic bookkeeping features.

While invoicing software has a lot of benefits, a good accounting program should do what invoicing software does and more. (Accounting software also offers bank reconciliation, a chart of accounts, and reports that are important for legitimate businesses who pay taxes to the IRS each year.)

This is not to say that you shouldn’t look for invoicing software. We just want you to know the difference between the two and to understand that invoicing software is not a long-term solution for your full future financial management needs.

Common Features to Look for In Invoicing Software

Most invoicing software companies offer similar core features, including:

  • Invoices
  • Recurring invoices
  • Estimates
  • Multiple invoice and estimate templates
  • Template customizations
  • Basic expense tracking
  • Contact management
  • Items management
  • Basic time tracking
  • Basic project management
  • Sales reports
  • Unlimited sales tax rates
  • Multiple currencies
  • Mobile apps
  • Payment gateway integrations

Higher-level invoicing software companies will often offer the following features as well:

  • Client portal
  • Advanced invoice customizations
  • Project-based and service-based invoices
  • Snail mail invoicing options
  • Thank you notes and receipts
  • Send late fees and invoice reminders
  • Full inventory tracking
  • Developed time tracking
  • Job costing
  • Large amount of reports
  • Mulitple languages
  • Ample integrations

How Much Will It Cost?

A full featured invoicing software can cost anywhere from $0-$20/mo. If the program you’re looking at is in the $30/mo range, you would be better off buying full accounting software.

Many of the free invoicing solutions on the market today are fairly limited, so if you choose one of these, make sure you wouldn’t be getting more a better deal in terms of features by increasing your budget or choosing free accounting software instead.

Do I Need Integrations?

Absolutely. While accounting software offers a large array of features, there is one type of integration you won’t be able to live without–payment gateways. Payments gateways allow you to accept payments for invoices online, which is a must for a successful invoice-sending business.

As your company grows, you will also find yourself outgrowing the financial management capabilities of invoicing software. You’ll either need to upgrade to accounting software or integrate with accounting software that offers a complete chart of accounts, a bank reconciliation feature, and double entry bookkeeping.

It also never hurts to have integration options for things like contact management and email marketing.

Choosing Specific Invoicing Software

Now that you have a basic understanding of invoicing software (what to expect in terms of price, which features to look for, etc.), it’s time to actually pick one! At Merchant Maverick, we’ve spent countless hours researching and testing the best accounting software programs on the market. Read our comprehensive reviews for more information or take a look at this comparison table of the highest rated invoicing software companies on our site.

And before you commit to a software provider, be sure to take advantage of any free trials the company offers. Most invoicing companies offer a 14-day or 30-day free trial of their software, no credit card required.

Have fun shopping!