Invoicing Software Reviews

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  Zoho Invoice

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  When it comes to invoicing, Zoho Invoice simply can't be beaten. With 16 templates to choose from, a beautiful client portal, the option to autoschedule invoices, and the ability to send invoices in 14 languages, it's easy to see why Zoho Invoice is our top-rated invoicing software.

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  Invoice Ninja

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  Invoice Ninja is well on its way to becoming one of the greats in the invoicing world. Invoice Ninja is also one of the few, if not the only, invoicing programs that offer a free, open-source version of its software. This version is locally-installed and can be customized to fit your unique business needs. If you don't want to self-host your invoicing software, there is a cloud-based SaaS version of Invoice Ninja (which the majority of this review focuses on).

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  Square Invoices

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  Square Invoices is a free invoicing solution built-into the Square platform so that you can quickly bill clients, track down invoice payments, and manage your sales all in one place.

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  Invoicera

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  Invoicera offers strong invoicing with ample invoice automations, the ability to send invoices in 16 different languages, and 30+ payment gateway options for accepting online payments. In addition to strong invoicing, Invoicera offers project management, time tracking, auto-billing, and more. Read our comprehensive Invoicera review.

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  Harvest

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  Though it started with a simple focus on time tracking in 2006, Harvest has grown considerably over the last decade and now encompasses invoicing and project management. Even after expanding into the invoicing world, the software is still focused on time and team management and has over 50,000 users. However, the software has limited invoicing features and is unsuited for product-based businesses.

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  Invoice2go

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  In a world where mobile apps are often pale shadows of their web software counterparts, Invoice2go stands out by offering invoicing apps for both iPhone and Android with the same -- if not better -- functionality than the desktop software.

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  Bill.com

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  Business owners looking to save time on paying bills (or who want to move their accounts payable processes to the cloud where there is an electronic audit trail of all transfers) need to know about Bill.com. Accountants, as well, might be interested to learn how their colleagues are changing their practices for the better with Bill.com.

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  Stax By Fattmerchant Virtual Terminal

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  Fattmerchant’s Virtual Terminal is ideal for established businesses looking for a way to manage their payment processing and invoicing all in one. It is potentially expensive, has limited integrations, and unsuited for low processing volumes.

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  Debitoor

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  Pros Easy to use International invoicing UK-based Well-designed UI Attractive invoice templates Cons Limited features Unsuited for US businesses Not accounting software No live bank feeds Overview Debitoor is an invoicing and (limited) bookkeeping solution that currently has users in over 40 countries, though it is ideally designed for British and European customers. Debitoor boasts […]

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  Invoicely

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  For freelancers and small business owners looking for a simple, affordable invoicing solution, Invoicely could be a good option. But business owners in need of more advanced features or a large selection of integrations would be better off looking elsewhere. Our other hesitations about Invoicely include the limited invoice customizations, the limited reporting, and poor customer support.

What is Invoicing Software?

Invoicing software programs are tools that allow business owners to send professional invoices to their clients, who can then pay those invoices directly online. Invoicing software also lets business owners manage contacts, record sales and expenses, and run reports to get an idea of their business’ success.

How Can Invoicing Software Benefit My Business?

If you’ve ever received an awkward invoice made in Excel, then I don’t need to tell you how professional invoicing software can benefit your business. Invoicing software helps business quickly send professional invoices online. The perks of invoicing software include:

• Quick online payment from customers
• Tracking sales and expenses
• Viewing past invoice history (so you can market to existing and future customers)
• A professional business image

The last benefit is priceless. A good invoice template presents a professional image and allows you to promote a trustworthy, legitimate, and put-together brand. And believe it or not, there are studies that link strong invoice design to faster-paying customers.

Invoicing Software vs. Accounting Software

Invoicing software is great for small businesses which 1) already have accounting software and are looking to increase their invoicing capabilities, or 2) are so small that they don’t need full accounting software yet and can get by with basic bookkeeping features.

While invoicing software has a lot of benefits, a good accounting program should do what invoicing software does and more. (Accounting software also offers bank reconciliation, a chart of accounts, and reports that are important for legitimate businesses who pay taxes to the IRS each year.)

This is not to say that you shouldn’t look for invoicing software. We just want you to know the difference between the two and to understand that invoicing software is not a long-term solution for your full future financial management needs.

Common Features to Look for In Invoicing Software

Most invoicing software companies offer similar core features, including:

• Invoices
• Recurring invoices
• Estimates
• Multiple invoice and estimate templates
• Template customizations
• Basic expense tracking
• Contact management
• Items management
• Basic time tracking
• Basic project management
• Sales reports
• Unlimited sales tax rates
• Multiple currencies
• Mobile apps
• Payment gateway integrations

Higher-level invoicing software companies will often offer the following features as well:

• Client portal
• Advanced invoice customizations
• Project-based and service-based invoices
• Snail mail invoicing options
• Thank you notes and receipts
• Send late fees and invoice reminders
• Full inventory tracking
• Developed time tracking
• Job costing
• Large amount of reports
• Mulitple languages
• Ample integrations

How Much Will It Cost?

A full featured invoicing software can cost anywhere from $0-$20/mo. If the program you’re looking at is in the $30/mo range, you would be better off buying full accounting software.

Many of the free invoicing solutions on the market today are fairly limited, so if you choose one of these, make sure you wouldn’t be getting more a better deal in terms of features by increasing your budget or choosing free accounting software instead.

Do I Need Integrations?

Absolutely. While accounting software offers a large array of features, there is one type of integration you won’t be able to live without–payment gateways. Payments gateways allow you to accept payments for invoices online, which is a must for a successful invoice-sending business.

As your company grows, you will also find yourself outgrowing the financial management capabilities of invoicing software. You’ll either need to upgrade to accounting software or integrate with accounting software that offers a complete chart of accounts, a bank reconciliation feature, and double entry bookkeeping.

It also never hurts to have integration options for things like contact management and email marketing.

Choosing Specific Invoicing Software

Now that you have a basic understanding of invoicing software (what to expect in terms of price, which features to look for, etc.), it’s time to actually pick one! At Merchant Maverick, we’ve spent countless hours researching and testing the best accounting software programs on the market. Read our comprehensive reviews for more information or take a look at this comparison table of the highest rated invoicing software companies on our site.

And before you commit to a software provider, be sure to take advantage of any free trials the company offers. Most invoicing companies offer a 14-day or 30-day free trial of their software, no credit card required.

Have fun shopping!