Vend Review

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Date Established
2010
Location
New Zealand

Overview:

Nice knowing you, Cap’n Crunch.

Mascots are a thing of the past, relegated to sports teams and breakfast cereals. Apple started it. The antiquated marketing trope of boisterous cartoon characters in commercials gave way to the products themselves being anthropomorphized. Computers were the new friendly face, promoting themselves, saying hello from your desktop. But even this trend may have run its course. Now, companies are defining their entire brand with personhood. Such is the case in this wholly entertaining YouTube video, where Vend erupts into the POS market with un-ignorable personality.

The impressively mustachioed founder of Vend, Vaughan Roswell led his team of software architects to create the world’s first web-based retail POS using HTML5 and its offline cache capabilities. The architecture of Vend is such that it is truly hardware independent and, despite being 100% cloud based, will continue to ring up sales during an Internet outage. This is the big selling point of HTML5: it saves a mirror copy of the POS app, and most of your data (just most? see “Web-based or Locally Installed” below) in your web browser’s cache, so you will still be able to complete sales even when the Internet connection is down. Once reconnected, all transactions made will sync up to your online Vend account and all is well.

Founder Rowsell’s career began in telecommunications. He developed New Zealand’s first tele-voting system before moving on to become CTO of the online travel company Vianet, and extended his expertise to assist Trade Me in building their popular travel booking site, Travelbug.  After that, he appears to have invented the modern form of the technological origin story, where a “dabbler in all things” tech has an epiphanic moment of what his true life’s work is to be. Rowsell says he became obsessed with “cloud” applications and began a mission to try and prove that a functioning and successful POS can move entirely into the cloud and still meet the demands of business owners.

The response to Vend since its inception shows that Roswell & Co. have absolutely filled a need. By 2011, one year into the mission, Vend secured a $1 million investment from Europe’s Point Nine Capital, a venture capital firm based in Berlin focused on early-stage investments in SaaS (“software as a service”) and eCommerce companies. Two years and 6,500 customers worldwide later, Point Nine kicked in another $2 million during a round of funding that saw Vend bring its total amount up to $10 million. This funding came on the heels of Vend winning two 2013 New Zealand Hi Tech awards. This money has proven to be an invaluable resource in mitigating the growing pains any startup faces as it really starts to catch on. Near the end of 2013, Vend opened offices in Toronto, Canada and Melbourne, Australia, and hired former Intuit executive Anton Commissaris as President of their U.S. operations. With a customer base spread out in 100 countries and now over 15,000 installations strong, Vend has proven to be more than a fad in the POS market.

Pricing:

All subscription levels come with a free 30-day trial (limited to 200 products and weekly erasure of sales data). As with other web-based POS services, there is no contract and you subscription is paid monthly via credit card. If you prepay for 1-year, then you’ll receive a discount on the monthly price. Here are Vend’s plans:

  • Free – 1 store, 1 register (maximum), 10 products, 1,000 customers, 1 user account, Community support (meaning no email/phone support with Vend’s team, just access to Vend user forums).
  • Starter, $69/mo ($59/mo billed annually) – 1 store, 1 register (additional registers $39/mo ea. or $35/mo ea. billed annually), 500 products, unlimited users, unlimited customers, 24/7 email support.
  • Advanced, $99/mo ($85/mo billed annually) – 1 store, 1 register (additional registers $39/mo ea. or $35/mo ea. billed annually), unlimited products, unlimited customers, unlimited user accounts, eCommerce, retail dashboard, 24/7 email support.
  • Multi-Outlet, $199/mo ($169/mo billed annually) – multiple stores, 1 register (additional registers $39/mo ea. or $35/mo ea. billed annually), unlimited products, unlimited customers, unlimited user accounts, eCommerce, 24/7 e-mail and priority phone support.

For the Starter and Advanced plans, Premium Support is available for an additional fee of $19/month. It comes standard with the Multi-Outlet plan. This level of support includes personal set-up assistance, ongoing training, and phone support.

Web-Based or Locally-Installed:

Vend has its head in the cloud, so to speak, with all aspects of the operations happening within your HTML5 compatible web browser (or HTML5 iPad app). As long as you’re online, the web app will communicate with Vend’s servers at every turn. If you have a network outage, the cache takes over and runs things locally until the connection comes back. This approach has its upside and downside. On the upside, you never have to miss a sale because you’ve lost your Internet connection. On the downside, and unlike a hybrid approach (which runs things fully locally, and only syncs transaction data back to the cloud), operating during an outage does leave you with limited functionality:

  • You can access your entire product catalog and sell items, though there have been some remarks made in the user forums that they run into trouble with particularly large databases. I wasn’t able to find specifics on what “large” might mean, or what these troubles are, but this would be a good question to ask if you’re considering Vend.
  • You won’t be able to switch users, or close the register, or take credit card payments (if you’ve integrated that into Vend).
  • If you use Vend through a web browser but haven’t logged in before the outage occurred, you will still be able to access the app in offline mode, assuming you haven’t cleared your browser cache since the last login. But if you’re using Vend on your iPad, and haven’t logged in yet, you will not be able to use it until you’re back online.

If you’re operating in an environment where your connection is reliable, and outages are brief (if they happen at all), none of these caveats ought to concern you. Mobile operations with unpredictable connectivity would do better to look elsewhere, though.

Specific Industry:

Vend is suitable for retail operations of all stripes. Service and hospitality businesses will find it lacking—there’s no table management, tipping, or item modifiers—but that’s okay. Vend does what it does very well, and I always like it when a software company doesn’t try to be all things to everyone.

Specific Size of Business:

With Vend there are no limits to the number of stores a business can have. Size can range anywhere from a small store to a large chain. The affordability at the low end of their pricing spectrum and the cost savings of having the whole system in the cloud, make Vend an easy fit for smaller businesses. That doesn’t mean it won’t scale up; Vend does boast a few customers, like Agatha Paris, that have a few hundred stores each.

Ease of Use:

Once signed up for the free trial, your dashboard will be populated with a self-guided tour. You can jump into whatever you are most interested in learning about. Each category is linked to the appropriate page in the dashboard for configuration, and they guide you through adding products and customers, setting up taxes, and customizing the register quick keys, among other things. It’s a great way to get oriented to the system, providing those direct links from Vend’s Dashboard helps you to learn where everything is located. Each heading will also link you to very New Zealand-ish videos demonstrating the related functions of Vend, as well as brief descriptions and articles in their Knowledge Base. These tutorials can be toggled on and off throughout the course of your 30-day trial.

Comparatively, Vend is about average among its competitors for on-boarding assistance. I’ve seen better, and I’ve seen much worse. But that’s not a dig against them; to be completely fair, they don’t necessitate a lot of on-boarding assistance. Their system is very easy to learn, and the few times I got hung up (or thought a feature didn’t exist) the solution was easily found in their Knowledge Base.

Even as you get into some of the more peripheral functions of the POS—the loyalty program, inventory management, that sort of thing—Vend is ridiculously simple to use. I’ve investigated every nook and cranny of Vend and just can’t seem to be confused if I try. If you poke around Vend’s Pinterest account, there are plenty of pictures of young, attractive people having the time of their lives whilst eating donuts and playing with their dogs. My guess is these are all members of the support team, who have little to do each day while none of their customers have a problem using the software.

On to their eCommerce. Upon logging in for the first time, I didn’t even have to attempt navigating anywhere before I got the sense that this is a very new, very unrefined addition to the Vend system. To get you started, there’s an unremarkable link to their Help Center, and a 3-step checklist for setting up Shipping, Payments, and Taxes.

Under Shipping, the only options are for flat-rate fees and a “first + each additional item” approach. No percentages or “percentage plus,” no weight-based calculators, no integration apparent for Fedex, UPS, DHL, or anything else. No item specificity. On to trying to design the thing. There are presently only 17 themes available, many of which are practically identical. In short, while the interface was easy to use and everything was laid out in an organized manner, this tool still has a long way to go before I can call it a full-fledged and legitimate feature.

Hardware and Operating System Requirements:

Because Vend is a web app, the hardware platform isn’t as important as the software you’re using. The strictest requirement for running Vend is the web browser you use: it has to be Google Chrome. But as long as your hardware can run Windows 7 or above, Mac OS X 10.5 or above, or just about any current flavor of Linux with a GUI, you’re good to go.

When it comes to peripheral equipment, here is what Vend recommends:

  • Receipt Printers
    • Star TSP100 (143) LAN
    • Star TSP 11 USB
    • Epson Tm-T88V LAN
    • Star 650II BTI
  • Cash drawers
    • Star SMD2-1214
    • Star SMD2-1317
  • Label Printers
    • Dymo 450 Turbo
  • Barcode scanners
    • Honeywell 1200G-2USB
    • Socket Mobile 7Ci or 7Qi
    • Motorola CS3000

Product Features:

You can check out a full list of Vend’s features by taking their “tour” at the website. Here, I just want to touch on a couple of Vend’s most notable features.

  • eCommerce Functionality – One of the newest, and biggest, features of Vend is its expansion into the Online Selling market. It’s only available in the Advanced and the Multi-Outlet plans, but the good news is that it is included for no additional charge at these subscription levels. They offer hosting, an integrated website builder, design help through a selection of Responsive Themes, live sync with your in-store inventory, and the ability to tie in your own domain name. One of the best things about this eCommerce tool is its Responsive Design—the ability to automatically display correctly on any sized screen: phone, tablet, or desktop. As for other noteworthy features, Vend eCommerce has a fairly slick Content Management system, which allows you to add products, add pages, rearrange design elements, and add functionality without knowing a jot of code. Having said that, the store is also HTML and CSS friendly, if coding is totally your thing. Purchase orders made through the online store are automatically emailed to the admin, so order fulfillment is in real time.
  • Loyalty Program – It’s becoming commonplace for a POS to include some kind of Loyalty engine, and for good reason. Any time you can create an incentive for customers to keep shopping at your store, you’ve got a leg up on the competition. Vend’s approach, as with all things in the POS, is to keep it simple. They’ve used the model where spending money earns rewards, but rather than add a layer of complexity with a confusing point system, it’s simply a dollars to dollars scenario. You specify how much a customer has to spend before she earns a dollar in Loyalty rewards—the default setting is a dollar earned for every $50 spent, but it can be whatever you want. The great thing about this is that those earned dollars are available to use on the next purchase; there’s no need to reach a minimum amount of points before your customers start saving. The balance is viewable from the payment screen at the time of checkout (assuming you’ve attached this person to the sale). You’ll see clearly how much this sale will earn them, how much she has available, and how much is owed on the current transaction. The Loyalty program also makes its way into other areas of Vend, and with some creativity can be used to really drive sales. For example:
  • Customer Management – Vend maintains a contact list of all your customers, which can be done as a mass import from a CSV file, or added one by one through the web console or even in the POS interface at the time of sale. You can customize the fields you want for your customer list with things like address, phone number, email address, website, customer group, Facebook account, and Twitter ID. Vend uses the Loyalty program to entice your shyer customers into giving up their info. When you enable the Loyalty program, there’s an option to create and send an automatic e-mail to new enrollees, and the email can contain a personalized link to a Customer Portal where people can give you their full contact info in exchange for bonus loyalty dollars. This makes adding customers at the time of sale quicker and less invasive—you only need to ask for their email address, and then let them know to wait until they get the email so they can earn more rewards. The link they receive is tied directly to the account you just created, and can only be used to redeem for rewards once (meaning if they fill out their info and get their bonus, the link will then expire to prevent double dipping).
  • Inventory Management – With Vend you can easily add, remove, and edit inventory items. You can also include images of products, as well as keep track of stock levels and any special taxes, costs, or prices for certain products. Prices can be set differently based on location or customer type, or by creating special promotional discounts. Additionally, inventory can be imported/exported from/to a CSV file. The system also has the ability to import, create, and print barcode labels for easier inventory management. And any product can have an individualized Loyalty earning that overrides the default spend-to-earning ratio, which is especially helpful if there’s a particular product you want to push.
  • Price Books – Vend can maintain multiple price books, which you can use in a number of ways. You can maintain separate price books based on store location, or by a group of customers (say, your Loyalty customers), or you can make them time sensitive. Maybe you want to have a weekend sale—it’s a simple matter of creating a copy of your default price book, applying discounts across the board (or individualized discounts for different products) and setting the timeframe that it will be active. It will then override your default price book, beginning at the time you’ve specified, and then return back to regular pricing at the time you set it to end.

Integrations and Add-Ons:

Vend offers a ton of integrations with third party software. You can view the full list here, with some highlights listed below:

  • Xero – This is an online accounting system which, when integrated with Vend, imports daily sales automatically for easy bank reconciliation, creates customized invoices and statement balances to send to customers, and imports stock orders as accounts payable invoices to keep track of/reconcile purchases. Additionally, you can import your Xero customer list easily into Vend or vice versa.
  • Shopify – This is a web store application that, when integrated, syncs in-store and online inventory with each other (i.e. same products, pricing, and stock levels). That way inventory is automatically updated in both systems whether a purchase is done in store or online. Even product changes in Vend in description or price automatically update to Shopify.
  • Perkville – By signing up with Perkville, merchants can create an online rewards program for their customers, rewarding them with purchase points redeemable for free items or discounts, or creating special coupons for referrals to their friends and family. Integrating with Vend allows customer lists to be transferred and synced between the two systems.
  • Stitch Labs – Vend offers some basic inventory management functions that are well suited for smaller operations. If you’re running multiple stores, juggling several vendors, or in any way finding that your inventory control is getting the best of you, Stitch Labs can integrate with the POS to really extend your ability to manage stock. From in-depth reporting, to order fulfillment, and delivery management, Stitch is a recognized leader in this area of retail management.
  • DeputyBecause Vend doesn’t offer the ability to schedule your employees and manage payroll, they instead integrate with the cloud-based employee management platform, Deputy. Take care of your scheduling, time and attendance, task delegation, employee communication, and more with this service.
  • TimelyThis is a service scheduling application that will allow you to set up appointments with customers for the various services you offer. Sync your products, services, and customers with Timely, then pull appointments back into Vend to be rung up as sales.

Compatible Credit Card Processors:

In the United States, MercuryPay and PayPal are your options for in-store credit card processing. They also include Stripe, PayPal, Authorize.Net, and Payment Express as eCommerce gateway options, which basically means you can integrate with any processor you want on your web store. Vend is also EMV-enabled and is set up to accept NFC payments like Apple Pay.

Additionally, since Vend is a multi-national company, they offer different processing options for different countries. Canadian merchants can use Moneris Solutions. Australians have got Tyro and PayPal. Europeans can choose between iZettle and PayPal. Smartpay is reserved for New Zealand. And all other regions can use iZettle.

And, of course, the system can also be used without integrated payments simply by completing the sale manually within Vend after a successful credit card swipe.

Customer Service and Technical Support:

One of the upsides of Vend’s success and recent funding has been their ability to expand their support offering. When we last looked at Vend over a year ago, Vend had no phone support whatsoever. It was either email or community forums. And while many users had good things to say about Vend’s technical support—even back then—and while the software itself is so easy to use that general questions will be minimal, email communication is too asynchronous to be an acceptable frontline defense against unforeseen troubles. Thankfully, this is no longer a problem. As noted above, Vend offers yearly contracts for Premium support on the paid plans, with technical help just a phone call away 24 hours a day, 7 days a week.

In addition to phone, email, and live chat, Vend has a very thorough and searchable database of answers to common questions. This database is compiled of frequently asked questions, video tutorials, and the option to submit support tickets or suggest new features. Even more impressive though, is Vend University, a site hosting a whole swath of training tools and business resources: everything from retail guides and trend reports to webinars and articles filled with helpful tips. Even then, if you’re looking for a little extra help, Vend also offers professional services such as one-on-one training, launch services, and eCommerce setup assistance.

Vend also has a YouTube channel with over 60 videos, including promotional bits (like the one at the beginning of this review), tutorials, quick tips, and long form webinars. They also maintain active FacebookLinkedIn, Google+, and Twitter accounts, along with a blog. Finally, Vend has created its own website called We Love POS as a place for people to share their POS horror stories on the web, as well as to insert funny anecdotes, pictures, and videos related to POS. Anybody interested in sharing their POS story on the We Love POS site, whether they’re a current Vend customer or not, receives a free month of Vend.

Negative Reviews and Complaints:

Vend’s simplicity is a selling point, for sure, but it does come at a certain cost. Some features, already standard in many of its competitors, are lacking here:

  • Limited Cash Management – Vend has recently added the ability to enter starting and ending till amounts at the beginning and end of the day. You can also perform basic cash-in/cash-out functions, but there’s nothing more advanced than that. Without the ability to run till counts between shifts, it is difficult to maintain security between cashiers, especially at high-volume stores. Even the end of day report includes a limited amount of information that some users have found notably lacking.
  • No Purchase Order Support – I was a little (ok, more than a little) disappointed to find that the in-store POS didn’t have the ability to support purchase orders. What happens when they display demo products, but ship merchandise from a separate warehouse? Or when a business wants to do commission-based work? Well, if they want to use Vend, the only option is to accept payment upon delivery, rather than having the option of an upfront payment. However, this is a built-in functionality with an online POS, since every physical product sold online must be shipped.
  • Technical Support Costs – I’ve said this before, and I’ll say it again. It just irks me when a POS company charges their users for support. Maybe it’s the principle of the thing. Maybe I’m just high-maintenance. Because most customers seem completely satisfied with the support offerings, and I’ll admit the email help was fast and reliable (and free), but almost all of the top POS systems offer free 24/7 support with their plans, and if Vend wishes to stay competitive, they’ll probably have to follow suit.
  • Overall Fairly Basic System – I’m going to qualify this by saying that the majority of Vend users are very happy with the system so the general lack of capabilities and customizations is not necessarily a bad thing for all merchants. In fact, a system like Vend can be a great way to start a business without all of the clutter of more feature-rich interfaces. My point, though, is that it’s probably not a great option for specialty retail stores that need to be able to customize inventory, reporting, shipping, tax rates, etc. Vend is getting there, but at this point, it probably doesn’t have what more specialized businesses need.

Positive Reviews and Testimonials:

Several Vend testimonials can be found on the Vend site itself, as well as on the Vend blog under the tag “customer experience.” But tons of customers from all over the Internet are gushing about how much they love Vend. Here is what most of the them are talking about:

  • Simplicity and Usability – “Simple,” “smooth,” and “intuitive” are all words that you’ll repeatedly see people using to describe this system. And I can’t argue with them. It’s virtually impossible to get lost in this system since every function is just as self-explanatory as the next. Even start up hiccups appear to be minimal.
  • eCommerce – Especially for the price, people don’t seem to mind that Vend’s web store platform isn’t all that advanced or customizable. It looks like Vend is very popular among those do-it-yourself merchants who just want a simple way to sell online without the hassle of integrating with third party software like Shopify or Magento. To each his own, I guess.
  • Customer Support – Based on the reviews I’ve read, not everyone is thrilled with Vend’s customer service, but enough people are happy for it to be put in the “pros” category. But if you’re more inclined to trust real numbers than people’s opinions (which may or may not be tainted by the general negativity of the Internet), Vend has a real time feedback tool that displays the current customer satisfaction rating based on the last 100 ratings. Needless to say, you’ve got to be pretty confident in your customer service ratings if you’ve got them out there for the whole world to see.
  • Affordability – Another notable mention about Vend is its affordability. It is definitely on the low end of the pricing spectrum as far as cloud-based POS software goes, but this doesn’t necessarily reflect on the quality of the product. I’d say it is pretty comparable with much of the software within the same price range, and could even compete fairly well with the more expensive POS systems.

Final Verdict:

Vend has a lot going for it, and it’s definitely in the top five (or so) of POS systems I’ve tested as far as ease of use is concerned. By now, it would be redundant of me to list all the selling points of cloud based software, which is why I refuse to once again mention that cloud services save you the time and money of maintaining an entire IT infrastructure just to support your point of sale. And I simply won’t mention that you don’t have to worry about backups or data loss, and frankly we’d all just be bored if I reiterated that you’ll never have to perform a software update every time a bug needs fixing or a feature is added. I won’t do it, so don’t ask me. But even though I won’t go into all that, it’s important that I stress that the benefits of the cloud are all there with Vend; the fact that the software is also so easy to learn and start up makes it a must-try for any retailer looking to find a new POS.

It doesn’t have the scope of functions that many of its cloud competitors offer, but it has a further reach geographically and a clearer focus on retail. And while something like Revel does all these things—full offline functionality, more advanced inventory management, and extensive hospitality/foodservice features—Vend has a much lower cost of entry while satisfying a great many of a retailer’s needs. Finally, and perhaps most importantly, none of Vend’s competitors show the same commitment to making unironic facial hair acceptable in the workplace again. An important issue.

vend review

Courtesy of the “We Work at Vend” Pinterest Board

Were it not for the missing features I noted above, this might be one of our rare 5 star products. Even without those features, though, Vend is more than worth the minimal investment you’d need to make to get it up and running in your store. At the very least, take it for a spin. You know you want to.

Jordan Nelson

Jordan Nelson

Jordan is a writer and aspiring editor from a quaint little town just south of Portland, Oregon. She has been publishing her works for just over two years and is constantly expanding her portfolio. When not writing the next great American novel, Jordan can be found lusting after a condo on the East coast, spinning in her swivel chair, and downloading movie soundtracks on iTunes.
Jordan Nelson
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36 Comments

    Kathy Wheaton

    We have had both good and bad issues. We hate the way data is loading into the system. We have 12000 items and at our current rate of input I will die of old age before they are all in.
    THe POS part in and of itself is great. Easy, very easy to train someone..quick keys are fine.
    but and this is most likely going to cause us to change vendor this coming summer after our up coming busy time. THE IS NO CUSTOMER DISPLAY. I can not believe there is not. I never asked because in todays age I just assumed there would be. So I am at fault. However, it a big issue. And there are a lot of little things…our printer refuses to print in something in a size that’s readable, unless it is a charge on account, then the print is prefect. Our scanner, scans find, but you have to then hit the ‘add’ key for each entry. I’m told there is fix..but so far it hasn’t happened. We can’t get our stock orders to balance to the invoice, for several reasons, again no help.. I love the POS part, rest, not so much. we would love to have it be all it could be. And thought it would happen. Now much less sure. a great glorified cash register but well…try it, for three months or so…then decide if its for you. We are giving it and vend until June to have it be ‘all that it can be’ then well…we will see…but without a customer display we are out of here

    Rating33333

    This comment refers to an earlier version of this review and may be outdated.

    Cynthia Manietta

    I live in Australia and foolishly thought I would try vend. I started when the ausie dollar was high and it seemed reasonably priced for my small business. Since then the dollar has declined in value and I have been paying over 100 AU per month. I have tried on various occasions to see if there is anything they can do. Support have been unhelpful and said they have been trying to fix this problem. Yet over many months of complaints ~ they have not changed their billing system. Also, when you instruct the software that an account has been paid, It’s not recorded. So the software says that they still owe money and the customer is displayed as having a negative balance. I have decided to change to MYOB. Farewell vend…

    Rating11111

    This comment refers to an earlier version of this review and may be outdated.

    Vivek Sultania

    Thank you Erick. Your reviews are exhaustive and unbiased. Should be useful to any body who is evaluating POS solutions.

    Rating55555

    This comment refers to an earlier version of this review and may be outdated.

    RAELENE NEVe

    Thank you Erik for such a detailed and honest review. I appreciate your candid review of pros and cons. I used the trial version of Vend, Revel, Lightspeed, and Shopify based on your reviews (they were all top placed). Each one as you describe had pros and cons. I won;t go into detail as to why unless son=meone contacts me direct, but I decided Vend was best for our business. Thanks again for all your explicit UPDATED review.

    Rating55555

    This comment refers to an earlier version of this review and may be outdated.

    vince hansimikali

    I have had Vend for 1 year and have it synced with my Shopify webstore. At the moment we have having major issues with the inventory sync and am finding it extremely difficult getting an answer for the problem. We are selling products in our online store which are out of stock in Vend.

    There must be an issue with the integration and i am yet to receive an answer to this problem.

    At the moment i am contemplating changing the Vend POS as its becoming very hard to run a business like this when you have to spend much of your time telling customers you are out of stock. It reflects badly on the business.

    Rating33333

    This comment refers to an earlier version of this review and may be outdated.

    Irwin Miller

    They claim to have Quick Books integration but the way they integrate ALL “On Account” sales are totally ignored, as if they never happened leaving you to manually enter each transaction into Quick Books. This gives a whole new and accurate definition to POS software!!!

    Rating11111

    This comment refers to an earlier version of this review and may be outdated.

    Arthur

    The basics of my business and Vend
    I own Dr Vape It an electronic cigarette brick and mortar retailer and we use Vend and have three location with two registers at each location and an office/warehouse location that we do some wholesale out of that requires one register purchase.

    Cost: We pay $433 per month and $200 per year for support. That is $5396 per year.

    Stability and Speed: Vend is good, no real complaints their for daily operations like ringing customers up. Taking inventory has been a major issue. It is extremely slow (unresponsive) and inventory often come out dramatically short or over at each location. We have been taking inventory on a weekly bases to try and resolve the issue and with no success. Is this our problem or a problem with Vend? I really don’t know and problem never will considering we are being forced to leave Vend.

    Major Complaints: One big complaint I do have about Vend is the receipts are constantly changing and they are just wonky. I don’t even know how to explain it. They say it is an issue with Chrome but that is the case why are you using Chrome as your backbone. Look you get a receipt it just is not going to print as you would expect to to.

    We had a major issue of loosing credit card sales at one point because of the receipts or the enter button on the keyboard. To get all the receipts you want you could hit the enter button 3 times fast but if the credit card do not go thru for some reason you would never know. That was a major issue. Look all software is going to have glitches but this one pissed me off.

    The major problems I see with not owning your POS system.
    1. Updates. This one is a double edge sword. Should be pro but often is a negative. Hosted solutions updates are down on their schedule not yours. The updates rarely come with detailed explanation of what and when. If you own your own local system you can familiarize yourself with the update and implement it on your schedule. Like after you have informed your employees that something is changing.

    2. They can update you out of the system by doing upgrades or downgrades that will not work for your company. In our example Vend is doing a major update and dropping support for Authorize.net our merchant account gateway. They have choose one and only one merchant account company to work with. They will not process credit cards for companies that are consider high risk; We are considered high risk. Even if you are not high risk this is likely going to cause your merchant account fees to go up.

    3. Cost becomes out of control with just a small amount of growth. We pay over $5000 per year for Vend POS and they are one of the better priced hosted Multi Location/Store POS systems we found. We are having Retail Edge locally installed for about $5000 at all of our locations. I would expect our overall cost long term to go down dramatically.

    Some after thoughts
    I believe many people are choosing these hosted solutions for the sake of support, low cost of entry and updates. Once you have learned the system how often do you need support. I am pretty technically savvy so support is not something I need often. Even if I did I would by a support plan. By the way most support plans are very negotiable. Host solutions cost of entry are hands down a winner but if you plan to stay in business for a long time the total cost far out ways simply purchasing your POS out right and then buying updates, or not buying updates. I would like to get a solid 5 years out of my POS without any major updates. Do you want to learn essentially a new POS every year. Not me. I just want my POS to work and not be headache and of course not bleed me dry.

    Tablets! Oh I hate a POS system on a tablet. Yes even more than I hate Windows 8. I like efficiency and tablets are anything but. If we bar coded everything in the store maybe it would be better. Typing customer information on a tablet is not the same as a keyboard. This is a personnel opinion and I have never been a tablet lover for anything more than reading a book. Love by Kindle Paper White.

    So in summery, if you have a small single location business perhaps a hosted POS solution like Vend will work well for you. If you are planning on growing your business I recommend finding a locally installed multi store POS system.
    I really hope this helps someone out.

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    Chris McInnis

    This review has lots of good information, but I’ve been shopping around for a long while and as far as I’m aware, it was actually posted quite a while ago. I see the “updated on” date was changed to January 2015, but can’t see any real updates or changes in the review. Have you revisited the negative reviews/complaints?

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    Amad Ebrahimi

    Chris,

    Thank you for the kind words. We do minor updates regularly, but we definitely need to do a full update very soon. Stay tuned.

    Best,
    Amad

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    Lisa

    I would not use Perkville again in a million years!! ON our receipts to customers they were told to go shop at a competitors business.. working with Nick at the PErkville customer service he said “yes that’s the case if the person ever spent money at that other store they remind them of the other business so that they could begin to go to to earn points with them” – Sorry this sounds ethically wrong since we were paying for their services!
    Is it crazy to wonder how its ok that they can charge us $100 a month to promote our competitors store with our customers??

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    Rob

    We love Vend. Many updates, and great things to come from them

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    Adrian

    I started using Vend about 2 weeks ago and switch my accounting software from QuickBooks Online to Xero ( to automatically sync information) . I was surprised of the easiness this is done, but extremely disappointed with the lack of cost of goods sold transactions….How can a company say is fully compatible with Xero if is not transferring the cost of goods sold of the sales….I’m really thinking in finding another POS where I can transfer all transactions into either Xero or QuickBooks Online..

    Rating11111

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    Oliver Carle

    Hi Adrian,

    Oli here from Vend, thanks so much for the feedback.

    You are correct here, this is simply a missing feature in the Xero integration right now. We are actually looking into implementing exactly this feature in the future but it’s still only in it’s planning stages. The Quickbooks integration is very much a beta but the same will be true of that integration as well.

    If you have any other questions about this please feel free to contact me directly, oliver@vendhq.com, or get in touch with our awesome support team at support@vendhq.com.

    Cheers,
    Oli, Vend Community Support

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    Lou

    Hello, there. I am a small shop owner with 5000+ SKU’s in Miami, FL, looking for an online alternative to my Quickbooks POS. Noticing that the last post on this thread was as of October of 2013, I was wondering whether any of the missing features that prevent a five-star rating, such as no Employee Management (clock-in and out, so important!), and no Security between Users (sounds quite basic) have been addressed. I would seek to use three registers at one location. I wish the Medium version handled not just 1000, but 5000 SKU’s. I appreciate the granularity of the review and the candor of all the users, as well as the replies from the Vend staff.

    I look forward to your replies.

    Lou

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    Dave Eagle

    Hi Lou-

    I’m actually in the middle of researching/testing Vend for an updated review as we speak (as we type, actually). Look for it by early next week.

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    Keagan

    i find both Vend and their support very good and very fast actually!and the system its self is very easy to work with, we have put our own procedures in place to work around the lack of cash facilities, so that’s not a problem for us either :). However the only problem i am experiencing is that after doing a CSV and importing it, our vend account and our inventory wont update, but yet again with the service as good as it is with us, we have a the support dealing with it, and emailing me back and forth with updates, they even used “openoffice” to do it for us as difficult as it is with the time difference from US to South Africa!

    so thank you Vend support!

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    Robert Kaiser

    I’ve been trying to set up my account for more than a week. PayPal integration is far more complex then Vend would have you believe and support is awful. After being supplied the same stock answers available online I was informed that, as an unpaid subscription, I was not eligible for email support (the only support available). So much for free trial.

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    Tara Benedict

    Hey Robert,

    Sorry for being months late to the party, but just noticed your comment here. Have you sorted this out? The PayPal integration really ought to be appallingly easy, so I’d love to get to the bottom of your problem. Feel free to email me directly at tara@vendhq.com and I’ll see what I can uncover.

    Thanks!
    Tara

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    Colin

    Vend is not perfect, but pre store opening (18 months ago), even after trying Vend, we looked at half a dozen other solutions and even imported inventory into those systems to see how they would work. In spite of the missing feature (cash float, etc), we ended up going back to Vend because of it’s simplicity.

    The quick keys at first had me concerned, as it appeared that Vend would be more suitable for a cafe style of store without thousands of SkUs. However, the quick keys have proved to be very versatile, for defining “odd” small items that can’t easily be barcoded, defining “miscellaneous” keys especially for unprocessed items that are being sold out of the box before being defined, a cash rounding button on cash sales, gift cards, tax exemptions, etc.

    Negatives for us: Shopify: This is a Shopify issue, not Vend. Vend lets you assign different tax rates on a product by product basis, which is required in Canada, but Shopify (Canadian roots!) can’t. Found this out after setting up templates, etc, and paying Shopify for these templates, only to find out that they only handle location specific tax rates , not product specific. Mentioning it here because Vend refunded the incremental monthly fee for Shopify integration, while Shopify did nothing. Kudos for Vend, can’t say the same about Shopify.

    One issue that did take a whie to resolve: We simply could not get bar codes for product labels to print with sufficient resolution; in both Safari and Chrome. This is one area where I think Vend could put more attention, or at least provide more support or resolution on. After lots of trial and error, it seems to be a problem in general with web based printing, we had the same problem with Apple CUPs printer drivers. Fortunately, we got around with a very low cost 3rd party product (Belight) and a locally installed print driver. (We don’t bother trying to print bar codes from Vend anymore, which is unfortunate as it also means we don’t really use their order processing that much either).

    My verdict – I still don’t know of another POS solution that I would use instead. Almost zero training involved, and what’s missing, at least for us, such as cash float, are not enough to sway this. We were also concerned about a cloud based POS that went down if the internet went down, on this aspect Vend has worked great through it’s offline cache and data base syncing.

    – Elm Hill Kids, 499 terry Fox Drive, Kanata, Ontario, Canada

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    Paul Whitfeld

    Reorder point and inventory is broken in vend…

    You cannot set a minimum and maximum for your outlet.

    If I set actual stock on shelf to 12 (maximum I want in my shop), reorder point 6, reorder amount 3…. As soon as stock falls to 6, an order is generated, not for the difference in my inventory but for 3! My stock then is 9 and won’t order until it falls again to 6 and an order is again for 3. So i never ever reach my optimum quantity of 12! If I have a massive weekend and sell out…. guess what? An order is generated for 3 (reorder amount that I set)

    I cannot believe vend has not fixed this broken feature, I have been sending them requests for months, aa have many other users…I am a growing business with multiple outlets, and inventory with vend is a REAL nightmare… At the moment I have to pay a staff member to stay behind and MANUALLY write an order for each outlet….!!!

    The more people talk about this the sooner something will be done …

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    Paul Bickley

    Hi Paul Thanks for your feedback on vend. The reorder point works great in vend. But just not how you’d like it to work. Vend will always re order the amount of stock you specify in the reorder amount field found when you are setting up products.

    Thanks again
    Paul
    vend

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    Jimmy Edwards

    I must respectfully disagree with the 4.5 star rating. I own two retail stores (Betty’s Health Foods) in Homestead and Key Largo, FL and have been in business for 35 years. After reading this review I eagerly went to their website (using your link, so I hope you got credit) : ), and registered for my trial version.
    They had some issues with the formatting of the various reports. The layout was kind of blocky like it was made up of fields, directly off of a spreadsheet or something, instead of having nice neat line items. when you have to run 8 or 10 reorder reports/wk this is more important than one might think. But the
    deal breaker for me, and should be for everyone is the total lack of cash handling ability. I know you covered it, but let me illustrate so everyone can grasp the significance of it. With no cash in or cash out function, I was forced to create a new item in inventory called “cash in”. This item was not tracked or counted, and had zero cost associated with it. To open the drawer in the morning I had to sell one “cash in” for the amount of my start cash. Lets say $200. Then I sold one item with a cost of $10 and a price of $20. Then I closed the drawer and ran reports. I showed sales of $220 and revenue of $210!!! I honestly don’t know how any business can use this POS, or how it could garner 4.5 stars. Sure it looks good, is easy to navigate, but this is a FUNDAMENTAL function that any and all POS solutions must have. Thank you.

    Jimmy Edwards
    Betty’s Health Foods

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    This comment refers to an earlier version of this review and may be outdated.

    Amad E.

    Thank you for the comments Jimmy. I noticed you left some responses on our other reviews as well. This reply should address them all.

    Although we do our best to be as thorough and detailed as possible with our reviews, we unfortunately cannot duplicate every type of point-of-sale transaction in every environment, thus our ratings are more of a generalized view. We’re definitely working on it though, and it’s comments like yours that give us insight into the different types of retail settings, which ultimately help us update and refine our process.

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    Daniel S.

    Vend is beautiful and easy to learn. I would love to use it but I’m a store owner with multiple outlets located in the USA and Vend does not support different tax rates determined by the outlets physical location (County it resides in).

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    Gerrard M

    I agree with Jenny re Vend support – and Jenny we are in New Zealand. Getting support via email only is crap. We need answers now and we need the integration with Xero fixed now. Given the problems we are experiencing with Vend I find it to believe all those positive testimonials.

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    Jenny S

    I have never in my life experienced worse service than I have with Vend. No serious business owner should feel comfortable using them. My system has been down for 5 business days their answer is to write down every sale and not give a customer a receipt. It is UNBELIEVABLE how excruciating it is to deal with a company in New Zeland when your business is in the US. I HIGHLY DISCOURAGE anyone from using their overpriced product that truly comes with the worst support I have ever experienced. I am shockingly disappointed.

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    Paul Bickley

    Hi Jenny,

    Thanks for your feedback on your service experience with vend. I’m sorry to see that you experience very poor service from our support team. I’d like to now highlight that we have an office on the East Coast of North America now. We’ve now got North America covered off for support and sales in your time zone. Again if you’d like to take a free trial of vend you can sign up here https://secure.vendhq.com/signup

    Thanks again
    Paul
    Vend

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    Roman

    Hi,
    As far as the cash handling thing, I am gathering I can still accept and ring things up as cash, just that vend doesn’t keep a tally of the cash taken in or given back?
    Is that correct? Also, are there reports that can be run at the end of the day? And one more, does it accept gift cards?
    Also, although I now live int he States (born in Dunedin though (-: ) I have been looking into Xero accounting software. is that something you would recommend over say quickbooks etc?
    Thanks so much for your time.
    Roman

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    Eric

    Hi roman

    The cash handling side of things is not as dramatic as in the review. Sure it would’ve been nice to have all those features but what Vend lacks on this it makes up handsomely as a fantastic POS system.

    Each sale you select the payment method. The register closure report at the end of the day will tally everything up. That is what I enter in my accounts like MYOB. I can keep a track of what the amount should be in the till by deducting the balance of that from what the cash on hand figure is in my accounts.

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    Eric Pain

    Anyone got a review of eposfreedom ?

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    Amad E.

    Not yet Eric, but we’ll add them to the pipeline.

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    Nicolette Coetzee

    Thank you for the most thorough and balanced review I’ve read in a very long time. I’ve been searching for a good POS system for weeks now and never felt I could make an informed decision. Thanks to this review I’m getting VEND right now!

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    Colleen

    Hi Nicolette,
    I’m looking at a POS solution at the moment (located in Australia). I was wondering if you went ahead with Vend and if so, how do you find it?
    Cheers,
    Colleen

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    Nick Houldsworth

    Hey team, thanks for the balanced and thorough review :)

    I would just like to comment on one point, if I may?

    > I can’t ignore the fact that the Vend site has no phone number, email address, or live chat available.

    While it is true that we don’t currently offer telephone or live chat support, we do have a support email address. support [at] vendhq.com.

    We encourage all our customers to submit priority requests through our online support portal, hosted on Zendesk – which is an industry leading support platform. Customers receive email notification of replies to all tickets, and can reply by email or our web portal. Private requests we endeavour to reply to within 8 business hours, and less than 2 hours for urgent requests.

    In addition to private support tickets, our lively community forums offer a place for our customers to ask questions of other users and the Vend team, post and vote on feature requests, and learn in detail about setting up and using our product.

    We received 90%+ satisfaction ratings for our email and web support. We’re very proud of our support channel, and are even brave enough to publish our feedback ratings right on our support homepage!

    http://support.vendhq.com

    Many thanks,
    Nick Houldsworth
    Vend

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    Amad E.

    Thanks for the heads up Nick. I’ll have the review updated shortly. Great product btw. :)

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    Amad E.

    Nick, we went ahead and updated the review, and increased your rating to 4.5. :)

    Let us know if you have any other questions/comments.

    Take care!

    RatingNot Rated

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