How To Register A Business: The Complete Guide

Business registration is a necessity for most, but not all, small businesses. Not sure how to register a business, what you should expect to pay for business registration costs, or if you even need to register your business? Whether you’re starting a T-shirt company, a coffee shop, or even an Amazon business, your business will be subject to certain registration requirements.

Read our guide to learn what you need to legally register your small business, the steps to register a new business name, and how much business registration costs.

Do I Need To Register My Small Business?

Registration legitimizes your business as a legal entity in the eyes of your local, state, and federal government. Registration also offers certain protections for a business — for example, when you register your business’s name, other businesses in your state are prevented from using that same name.

Not all businesses need to register at a state or federal level, however. If you have a sole proprietorship operating under your legal name and with no employees, you don’t need to register as a business entity with your state or for an EIN.

With that said, even freelancers will likely still need to file for a local business permit in their city or county and will be subject to local business taxes.

How Much Does It Cost To Register A Business?

The cost to obtain a business operating license varies depending on your state, city, and business type and can range from $15 to several hundred dollars. You may also have to pay for a local business permit and/or industry-specific business licenses. Registering a business with the IRS is free.

In most states, it will cost at least $50 to register as an LLC, the most common business type. You will also pay an annual LLC fee each year in most states. For example, it costs $200 to register an LLC in New York state, plus a $9 annual LLC fee.

It’s generally cheaper to register as a DBA — about $25 in most states.

States and the federal government may require additional business license fees for certain industries. For example, you may pay several thousand dollars to obtain a liquor license from your state.

As for local business registration in your city or county, this will likely add another $25 to $50. For example, applying for a local business tax license in San Diego, California, is $34.

How To Register A Business In 5 Easy Steps

The general steps all aspiring business owners will need to follow to register a new business are as follows:

1) Decide On A Business Structure

If you haven’t already decided on a legal structure for your business, now’s the time to do it.

If you have a small, one-person operation or run your business with your spouse, you may choose to register as a sole proprietorship.

Other popular business structure options include a limited liability company (LLC) or corporation (C-Corp).

Some other types of business structures include:

• Sole proprietorship
• General partnership
• Limited partnership
• Limited liability partnership
• Limited liability limited partnership
• C-corporation
• S-corporation
• Limited liability company (LLC)
• Nonprofit
• Cooperative

Be sure to read up on each business type’s pros and cons before deciding which structure works best for your business. Check out our guide to types of business structures to learn more.

It may help you to know that most small businesses are sole proprietorships. With a sole proprietorship, you may run your business under your legal name or under a different name or DBA (“doing business as”) if you wish to separate your personal and business identities.

2) Register Your Business Name

The way you register your business name will be slightly different, depending on the type of business structure you are using.

• Sole Proprietors: If you are using a DBA (company name other than your legal name), you will likely need to register your business name with your state or county by filing a DBA, also sometimes called a fictitious business name registration. Registering your business name prevents anyone else from using it and is also required in most states. Usually, you should be able to file a DBA with your state or county clerk’s office. Before filing, you’ll also need to make sure no one else is using your chosen business name.
• LLCs & Corporations: When you set up an LLC or corporation, you will register your business name with the state at the same time. Again, the rules and processes vary from state to state, so you will need to check with your state to find out how to register a business as an LLC or corporation at the state level.

Optionally, you may also wish to register to trademark your business name, which protects the name of your business and its goods/services on a national level. Check with the US Patent and Trademark Office if you want to register a trademark for your business name or logo.

3) Register Your Business With The IRS

Next, it’s time to register your business with the IRS to get your Employer Identification Number. An EIN is like a Social Security number for your business that identifies your business to the IRS for tax purposes.

If you do not have any employees, registering with the IRS is optional, and you can use your Social Security number to file taxes instead. Aside from sole proprietorships and single-owner LLCs with no employees, most other businesses will need to register with the IRS and get an EIN.

4) Register For Business Licenses & Permits

The local business licenses and permits you need vary depending on your location. For example, in the city where I live, all businesses are required to file for a “Business Tax Certificate,” which registers you to pay local business taxes.

Depending on your industry, you may also need to apply for state-issued business permits. Plumbers, dry cleaners, restaurants, and various other business types have state-regulated permits they must apply for. For example, if you plan to open your own catering business, you will need a state health permit.

Federal business licenses are also required for certain industries. For example, if you are opening a bar, you will need a federal permit to sell alcohol.

5. Register With Your State’s Revenue Office

If you live in a state where you are required to charge sales tax, you will need to apply for a sales tax permit, also called a sales tax ID or license. This applies to almost all businesses that sell tangible goods — even if you only sell online.

Typically, you apply for a sales tax permit through your state’s Department of Revenue. Your state may ask for your EIN during the tax registration process, so make sure you register with the IRS before applying for your local tax ID. You may also need to supply your business license and business bank account.

Certain types of businesses may not be subject to sales tax; make sure you know the rules and regulations in your state before you assume that you don’t need to charge sales tax.

5 Other Important Things You Need To Start A Business

1. Domain Name: While not legally required, a business website is essential for most companies, and the site’s domain name matters. In fact, the domain name matters so much that you should check the domain availability before choosing your business’s name. Your domain name doesn’t have to be the same as your business’s registered name, but it should be chosen carefully and in accordance with your brand and services. You can register your domain name with any qualified registrar. Then you can check out our list of the best small business website builders to create the actual website.
2. Business Bank Account: This isn’t really a type of registration, but it’s an important part of establishing your business as its own entity. You should be able to open a business bank account once you have legally registered your business’s name, received your EIN, and received your local business license. For more help, check out our post about how to open a business bank account.
3. Merchant Account: A merchant account is another important business establishment step for most businesses. You will need to set up a merchant account with a bank or payments company before you can process any electronic payments for your business. Merchant accounts are kind of our thing, so I encourage you to read our in-depth article on the best credit card processing companies for small businesses.
4. Business Insurance: Business insurance provides essential protection for your business and should be set up early on in the process of starting your business. Learn about the different types of business insurance, so you can figure out what kind(s) of insurance you might need for your business.
5. Business Financing: Depending on how much capital you need to get your business off the ground and what resources you already have at your disposal, you may need to secure business financing — for example, by applying for a startup business loan or an equipment lease. Even if you’re not quite ready to apply for financing, it’s a good idea to check your credit report and take action to improve your credit score to increase your chances of loan approval once you’re ready.

How To Register A Business: FAQs

Final Thoughts On How To Register A Business

Almost all businesses are subject to some registration requirements, such as registering your business name with your state, registering for your federal tax ID, and registering with your state tax board. Realtors, bar owners, mechanic shops, and other specialized businesses will require additional permits and licenses.

Yes, business registration can be a small hassle, but when you look up how to register a business in your state and city, you’ll find that it’s pretty easy and straightforward in most cases.

Need more info about the different types of business licenses you might need? Learn more about how to get a business license.