OnPay Payroll Review
OnPay is an affordable solution for small businesses looking to add standalone payroll software.
OnPay
Total Rating | 4.2 |
---|---|
Pricing3.0 | |
Ease Of Use4.5 | |
Features4.4 | |
Customer Service4.1 | |
User Reviews4.7 |
Payroll Processing Time
2-4 DaysPricing
$40/month + $6/person/monthBusiness Size
Small to mid-sized businesses (1-500+ employees)OnPay At A Glance
- OnPay is an online payroll service that enables small to mid-sized businesses to pay employees and manage payroll taxes at the federal, state, and local levels.
- In addition to offering essential payroll services, OnPay also boasts basic HR solutions, including digital onboarding, an employee self-service portal, PTO management, employee directories, access to an HR resource library, and much more.
- OnPay doesn’t offer built-in time tracking, but does integrate with QuickBooks Time, Deputy, and When I Work to sync attendance data with payroll.
Pros
- Unlimited payroll runs
- Multistate payroll at no extra cost
- Built-in benefits administration
- Affordable
- Full-service tax support
- Easy to use
Cons
- No built-in time tracking
- No free trial
- Few integrations
- No automated payroll
Table of Contents
What Is OnPay?
OnPay is among the best payroll software services for small to mid-sized businesses paying up to 500+ employees. OnPay offers unlimited payroll processing, payroll tax support, benefits administration, time tracking integrations, reporting, and an affordable price point.
OnPay Pricing
Pricing3.0 |
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Software Plans 3.8 |
Pricing Transparency 5.0 |
Pricing Customization 2.5 |
OnPay’s 3/5 star pricing rating was boosted by its pricing transparency, affordability, and feature-rich pricing plan. However, the software lacks a free trial, multiple subscription options, and plan customization options.
OnPay’s only pricing plan costs $40/month + $6/person/month. As users get access to all available features for one price, OnPay has earned its spot as one of the cheapest payroll services. OnPay customers don’t have to worry about long-term contracts and may cancel services at any time with at least 30 days written notice.
OnPay offers a non-interactive demo that shows some of what OnPay looks like once you get inside the software. Additionally, OnPay runs promotions for new customers that may help keep prices down.
OnPay’s Monthly Plan
OnPay’s monthly pricing is $40/month + $6/person/month and includes the following features:
- Unlimited payroll runs
- Multistate payroll runs
- Payroll tax support at the federal, state, and local level
- Support for multiple pay rates and schedules
- Payroll reports
- Integrated workers’ compensation insurance administration
- Benefits administration in all 50 states
- Employee profile management
- Document esigning
- Digital onboarding
- New hire reporting
- HR resource library
- Integrations with time tracking, accounting, and HR software
- Employee portal with lifetime access
Extra OnPay Costs & Fees
OnPay Extra Costs | Price |
---|---|
Insufficient Funds Fee | Undisclosed |
Print & Mail W-2s and 1099s | Undisclosed |
Benefits Premiums/Services Fees | Variable |
OnPay charges a fee for insufficient funds when processing payroll and a fee for the service of printing and mailing annual employee forms on behalf of your business. Otherwise, you can expect the sticker price to match what you’ll actually be paying every month.
Is OnPay Easy To Use?
Ease Of Use4.5 |
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Set Up 4.3 |
Software Reliability 4.0 |
Everyday Use 5.0 |
Integrations 4.5 |
OnPay is one of the most easy to use payroll services available and earned an impressive 4.5/5 star rating in ease of use category. OnPay performed well on nearly every ease of use metric, but could improve by offering an API, simplifying set up and onboarding, and making its software more reliable.
OnPay stops just short of offering new users a fully-fledged interactive demo, so there are limited opportunities to trial the software before you use it. However, OnPay’s interface is modern and easy to navigate.
Critiques of OnPay’s ease of use include its general lack of customization options and challenges handling less common payroll situations. However, most small business owners should find OnPay very easy to use — even those who are completely new to outsourcing payroll.
OnPay Features
Features4.4 |
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Payroll Processing 4.4 |
Employee Management & PTO 5.0 |
Time Tracking 2.0 |
Payroll Tax Support 4.8 |
Reporting & Tax Forms 5.0 |
Onboarding & HR 4.9 |
Benefits Administration 4.7 |
Niche Features 3.0 |
With a 4.4/5 star rating in the features category, there’s not a lot that OnPay can’t for your business. OnPay’s most significant point losses stem from its lack of built-in time tracking, automated payroll processing, and some niche nice-to-have features, such as access to HR professionals and geolocation for time tracking.
However, OnPay’s features are focused on getting your employees paid, including unlimited payroll processing, multistate payroll runs, lifetime employee accounts, and full tax support. Additionally, OnPay boasts basic HR functions, including benefits administration, onboarding, PTO management, org charts, and workers’ compensation insurance administration.
Compared to other payroll services, such as Gusto or QuickBooks Online Payroll, OnPay falls short as a comprehensive payroll software solution because it lacks built-in time tracking solutions. However, OnPay does offer useful integrations with time-tracking software, such as QuickBooks Time, Deputy, and When I Work.
Here’s a more in-depth look at the features OnPay offers:
OnPay Customer Service
Customer Service4.1 |
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Personal Support 3.2 |
Self-Service 5.0 |
OnPay’s customer service performs well with a 4.1/5 star rating. However, the software has room for improvement in the personal support department, as OnPay doesn’t offer personalized software training and could extend its live support hours to weekends. However, OnPay does offer access to an extensive knowledge base and video tutorials.
OnPay’s customer support can be reached by phone from 9 AM – 8 PM ET from Monday to Friday, via in-app chat, and by mail.
Here’s a full breakdown of OnPay’s customer support options:
OnPay Support | Availability |
---|---|
Phone Support | |
Email Support | |
Support Tickets | |
Live Chat | |
Dedicated Support Representative | |
Knowledge Base or Help Center | |
Videos & Tutorials | |
Company Blog | |
Social Media |
Ultimately, OnPay’s customer service is generally well-received by customers, though some customers noted issues during implementation and some negative interactions with customer service. In my experience, customer service reps were generally helpful and quick to answer calls.
OnPay Integrations
OnPay integrates with When I Work, Deputy, QuickBooks Time, Guideline, Vestwell, Mineral, PosterElite, Magnify, QuickBooks Online, QuickBooks Desktop, and Xero.
Although OnPay’s integrations include some of the most popular software options on the market, its selection is very limited compared to other top payroll software with hundreds of integrations.
OnPay Reviews
User Reviews4.7 |
---|
Customer Feedback 5.0 |
Review Site Aggregate 4.6 |
OnPay’s notable 4.7/5 star rating in the reviews category is fueled by the fact that OnPay’s reviews are generally positive across the board. Out of a combined 920+ reviews across G2, TrustPilot, and GetApp, OnPay earned a 4.6/5 star rating. The vast majority of users were happy with the service’s ease of use, functionality, and customer service.
On average, 2.8% of the reviews were negative and cited bad experiences with payroll tax filing and customer service. Overall, it seems that most of OnPay’s customers have had a positive experience with the service.
Negative OnPay Reviews & Complaints
- Onboarding issues
- Payroll can’t be fully automated
- Integrations can be glitchy
- Lacks customization issues
- Customer service reps were unhelpful
Positive OnPay Reviews
- Pricing is affordable
- Solid feature set
- Ease of use
- Integrations work well
Is OnPay Secure?
OnPay is secure and has no history of data breaches. According to its privacy policy, OnPay utilizes the following security protocols:
- Industry-standard SSL encryption
- Secure data facility with 24/7 guards and surveillance
The Final Verdict: Is OnPay Worth It?
OnPay Review Summary | |
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Pricing | $40/month + $6/person/month |
Choose If You Need |
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Ultimately, we think OnPay is an affordable option for small to mid-sized businesses looking for a reliable payroll service with full tax support.
While you won’t get the benefit of utilizing a comprehensive HRIS software or native integration within a suite of business tools (think: QuickBooks), you’ll find that OnPay’s attention to essential payroll functionality and basic HR tools make it a strong standalone payroll online payroll service.
However, if your business does have more complex payroll needs, you may consider outsourcing payroll completely by utilizing the services of one of the best PEO companies, which will handle all payroll heavy lifting for your business.
Payroll Software Review Methodology
We research, evaluate, and test each payroll software app that we review at Merchant Maverick, placing special emphasis on key characteristics to generate granular ratings.
Our exhaustive, 76-point rubric guides the star rating of each payroll provider we review, examining pricing, ease of use, features, customer service, and user reviews. Each section is weighted differently.
- Pricing (10% of the overall rating)
- Ease of Use (20% of the overall rating)
- Features (40% of the overall rating)
- Customer Service (20% of the overall rating)
- User Reviews (10% of the overall rating)
When rating payroll software, we are looking for very specific qualities. The speed and cost of payroll runs and the availability of tax filing services are given high weight, as are the quality and availability of accounting, time-tracking, HR integrations, and user onboarding services. We also look for the presence of client and employee portals, benefits administration, PTO and time management tools, and many more vital features.
Learn more about how we rate payroll software providers.
Try A Top Pick For Payroll
ADP Payroll |
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