The Complete Guide To QuickBooks Payroll Pricing

QuickBooks Desktop Payroll is the payroll service built for QuickBooks Desktop Enterprise users.

In this post, we’ll break down everything you need to know about QuickBooks Payroll, how much it costs, and what other options are available to businesses looking for more affordable alternatives.

What’s The Difference Between QuickBooks Desktop Payroll & QuickBooks Workforce?

There are two different versions of QuickBooks payroll products. The QuickBooks Desktop Payroll system works with QuickBooks Desktop software. However, the QuickBooks Workforce platform is available for QuickBooks Online clients.

QuickBooks Workforce offers more features and is cheaper than QuickBooks Desktop Payroll. However, QuickBooks Desktop Payroll may be a good option for larger businesses that want to use QuickBooks’ local installed Enterprise software.

How Much Does QuickBooks Desktop Payroll Cost?

QuickBooks Desktop Payroll is now only available to users who subscribe to QuickBooks Enterprise locally-installed accounting software. QuickBooks Enterprise Silver does not include QuickBooks Payroll.

All QuickBooks Enterprise plan users pay an additional fee for contractors paid via direct deposit. QuickBooks Enterprise Diamond users will pay just $1/employee per month under the Assisted Payroll plan.

QuickBooks Payroll Plans

QuickBooks Payroll is included in your Enterprise subscription. Subscribers of the Gold and Platinum packages will receive QuickBooks Enhanced Payroll, while Diamond subscribers will receive QuickBooks Assisted Payroll.

QuickBooks Enhanced Payroll

Enhanced Payroll is QuickBooks Desktop’s do-it-yourself payroll option. You can process your payroll and file your taxes directly through QuickBooks.

Enhanced Payroll includes:

• Expert payroll support
• Free direct deposit for employees
• Pay W-2 employees
• Pay 1099 employees
• E-filing and printing for W-2s
• Automatic tax calculations

Additional fees are incurred when contractors are paid by direct deposit.

QuickBooks Assisted Payroll

QuickBooks Assisted Payroll is only available to new customers under the QuickBooks Enterprise Diamond plan. With QuickBooks Assisted Payroll, QuickBooks processes your payroll for you and automatically files your payroll taxes. QuickBooks Desktop Assisted handles the payroll setup for you as well.

Full-Service Payroll includes everything from the Enhanced Plan, plus:

• Payroll tax penalty protection
• Assisted payroll setup
• Automatic tax filing
• Automatic payroll tax withdrawals
• Next-day direct deposit

QuickBooks Assisted Payroll is included with QuickBooks Enterprise Diamond plans, with users required to pay an additional $1 per employee paid, $5/month per employee for QuickBooks Time, and a fee for each contractor paid by direct deposit.

Please note that QuickBooks Assisted Payroll is not available in Indiana or Wyoming.

How Does QuickBooks Desktop Pricing Compare To Other Payroll Options?

QuickBooks Desktop Payroll was once offered as a standalone service with average pricing. Since its changes in 2024, however, smaller businesses may not be able to justify the annual cost of an Enterprise subscription.

QuickBooks Desktop Payroll alternatives, such as QuickBooks Workforce and Gusto, may offer stronger tax support at a lower overall cost for smaller businesses. Take time to compare Gusto versus QuickBooks Workforce if you’re considering either option as an alternative to QuickBooks Desktop Payroll.

If you’re looking for more affordable payroll software options, Patriot Payroll, OnPay, and Square Payroll topped our list of the best cheap payroll software.

QuickBooks Workforce Plans & Pricing

All of the QuickBooks Workforce pricing plans include full-service payroll. That means even the lowest QuickBooks Workforce price tier includes automatic tax and form filing.

QuickBooks Workforce has three pricing tiers: Workforce Payroll, Workforce Premium, and Workforce Elite. The program also has month-to-month contracts and no early termination fees. (QuickBooks also runs promotions frequently for its products, so be sure to check for any available discounts before purchasing.)

Additional plans that include QuickBooks Workforce accounting software are also available.

Here are the cost breakdowns:

QuickBooks Workforce Payroll

QuickBooks Workforce Payroll costs $50/month + $6.50 per employee and includes:

• Next-day direct deposit
• Unlimited payroll runs
• Automated payroll for salaried employees
• Paycheck calculation
• Calculation and filing of federal and state taxes
• Calculation and filing of year-end forms
• Expert support
• Workforce portal
• Workers’ compensation insurance
• Manages garnishments and deductions
• Offers reporting features
• Health benefits management

QuickBooks Workforce Premium

QuickBooks Workforce Premium costs $88/month + $10 per employee and includes everything in the Workforce Payroll plan, plus:

• Same-day direct deposit
• HR support
• 24/7 product support
• Assisted payroll setup
• Help from US-based expert support staff
• Mobile time tracking

QuickBooks Workforce Elite

The QuickBooks Workforce Elite plan costs $134/month + $12 per employee and includes everything in the Workforce Premium plan, plus: 

• HR support with a personal HR advisor
• White glove customized setup
• Mobile time tracking & project management
• Tax penalty protection

QuickBooks currently has a promotion where you can get your first three months of payroll for 50% off. This applies to any plan. A 30-day free trial is also available. However, you will have to choose between the free trial and the current promotion.

How Does QuickBooks Workforce Pricing Compare To Other Options?

QuickBooks Workforce’s starting price of $50/month + $6.50 per employee is around average compared to other payroll software options, including Square Payroll and Gusto, including Square Payroll and Gusto. Square Payroll’s starting rate is $35/month + $6/employee, while Gusto’s basic plan starts at $49/month + $6/person.

However, while Square Payroll and Gusto are cheaper alternatives to QuickBooks Workforce, they aren’t cheaper by much. If you’re already locked into the QuickBooks system, it might be worth adding payroll services just to keep things cohesive.

Where To Buy QuickBooks Desktop Payroll

You can purchase QuickBooks Desktop Payroll by signing up for a QuickBooks Enterprise plan on the Intuit website.

QuickBooks Desktop Payroll is included with QuickBooks Enterprise Gold, Platinum, and Diamond plans.

Getting Started With QuickBooks Desktop Payroll

Now that you know what QuickBooks Desktop Payroll is capable of, you can make an informed decision if this software is right for you. If you’re happy with your current accounting software, subscribing to QuickBooks Enterprise just to access QuickBooks Desktop Payroll just doesn’t make sense.

However, if you operate a larger business (with a larger budget), and you’re looking for locally-installed accounting software with built-in payroll, QuickBooks Enterprise may be a good fit.