How Much Does A Restaurant POS System Cost & How To Choose One
Looking for a point of sale system for your restaurant, but don't know how much it should cost? Read our guide to find out everything you need to know about POS costs.
Restaurant POS system costs will vary depending on the cost of restaurant POS system hardware, software features, number of restaurant POS software licenses, and payment processing fees. There are also costs associated with add-ons like a loyalty program and online ordering integrations. Keep reading to find out how much a restaurant POS system costs and how to choose the POS system that’s right for your business.
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How Much Does A Restaurant POS System Cost?
Restaurant POS systems cost $49-$400 per month on average for the software. Extra POS software licenses typically cost $9-$99 per register per month. Restaurant POS hardware costs are a one-time fee between $400 and $5,000 or more depending on what hardware you already have and what you need.
Restaurant POS System Subscription Prices
Your monthly restaurant POS system costs can be broken down into three parts: monthly base software plan, payment processing costs, and the cost of any add-ons you decide to include in your software subscription. Here’s a rough estimate of what restaurant POS system software costs per month:
- Base Software Subscription: $0-$400+/month depending on the number of locations you own and software licenses you need
- Payment Processing Fees: 2.4%-3.49% on average if you use a flat-rate payment processor, which is the case with most popular restaurant POS software providers including Square and Lightspeed Restaurant
- Online Ordering: $0-$75/month depending on whether online ordering is included in your base subscription or a required add-on
- Loyalty Program: $15/month-$50/month
- Self-Serve Kiosk Software: $29/month-$90/month
- Kitchen Display Software: $25/month/device or free depending on your subscription plan
- Third-Party Delivery Integration: $75/month-$199/month and/or a per-order fee
- Reservation/Waitlist Software: $39/month-$400/month and/or a per-order fee
Your basic restaurant software subscription includes things like in-person orders, menu management, employee user logins/permissions, and financial reports. In general, the more locations, employees, and register licenses you have, the more you’ll pay per month.
Your payment processing fees will range from 2.4% to 3.49% on average if you use a flat-rate payment processor, which is typically the case with most popular restaurant POS software providers including Square POS, Lightspeed Restaurant, and Toast POS. A few restaurant POS systems, like Revel Systems and Helcim POS, allow for a more flexible and cost-effective payment processing model that works well for larger volume cafes and restaurants.
Popular restaurant add-on software includes things like a loyalty program, starting your own online ordering platform, third-party delivery platform integrations, kitchen display systems (KDS), self-serve kiosk software, and reservations/waitlist management software. Some POS providers, like TouchBistro, offer their own add-ons, while others, like Shopify POS, offer third-party apps that connect to your POS.
Restaurant POS System Hardware Pricing
There are two POS hardware categories for restaurants: front of house equipment and back of house equipment. Let’s look into pricing for both types of equipment.
How To Choose Your Restaurant POS System
Don’t know what factors could go into your POS cost? Here is the best way to choose a point of sale system for your restaurant that meets your needs.
Is The Cost Of A Restaurant POS System Worth It?
The best POS systems are easy to use, have good inventory management capabilities, and offer features like online ordering and a loyalty program. The best restaurant POS systems offer many restaurant-specific features, but depending on your restaurant size and service offerings, your specific needs and restaurant POS system costs will vary.
For example, if you have a small quick-serve restaurant or food truck, you probably won’t need floor planning, reservation management, or advanced inventory tracking.
Larger restaurants and establishments like drive-thrus, on the other hand, will find that the cost of a restaurant KDS system is very worth it.
Read up on our best restaurant POS systems for an in-depth understanding of the best systems and pricing options. Also, check out our list of the best free restaurant POS systems if you don’t have much of a budget and don’t have many restaurant-specific needs.