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How To Get Paid As A Freelancer: The 7 Best Apps For Freelance Payments

If you are a freelancer looking for ways to get paid, keep reading to discover why we prefer Square or QuickBooks over popular options like Venmo.

    Shannon Vissers
  • UPDATED

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How to get paid as a freelancer

Getting paid as a freelancer can be tricky. There’s no standard payment platform or app for freelancers to get paid, and freelance payments are frequently late.

Freelancers, contractors, and consultants know that if your clients can’t or won’t pay you in a timely manner, you can’t pay your rent. For solopreneurs looking to spend more time doing billable work and less time sending invoices and chasing after payments, we wanted to write this piece to offer guidance on how to get paid as a freelancer.

Fortunately, many small business credit card processing companies have figured out ways to make it easier for you. From credit cards to ACH to money transfer apps, the best freelance payment platforms will facilitate you getting paid via modern, safe, quick methods.

This article will highlight some services that streamline your invoicing and payment process. We’ll also discuss tips that may help you get paid faster.

Learn More About Our Top Picks

CompanyBest ForNext StepsBest For
Square Invoices

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  • Accept credit, debit, ACH, & digital wallet payments
  • Best for the widest variety of freelance businesses
  • Accept credit, debit, ACH, & digital wallet payments
  • Best for the widest variety of freelance businesses

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FreshBooks

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  • Accept credit, debit, ACH, & digital wallet payments
  • Best for freelancers who do a lot of quotes/proposals
  • Accept credit, debit, ACH, & digital wallet payments
  • Best for freelancers who do a lot of quotes/proposals

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PayPal

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  • Accept credit, debit, ACH, digital wallet, & PayPal digital payments
  • Best for part-time freelancers
  • Accept credit, debit, ACH, digital wallet, & PayPal digital payments
  • Best for part-time freelancers

Visit Site

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QuickBooks Self-Employed

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  • Accept credit, debit, ACH, and digital wallet payments
  • Best for freelancers who use QuickBooks software for other business purposes
  • Accept credit, debit, ACH, and digital wallet payments
  • Best for freelancers who use QuickBooks software for other business purposes

Visit Site

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Wave

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  • Accept credit, debit, ACH, & digital wallet payments
  • Best for freelancers who want free bookkeeping software
  • Accept credit, debit, ACH, & digital wallet payments
  • Best for freelancers who want free bookkeeping software

Visit Site

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Wise (Formerly TransferWise)

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  • Accept credit, debit, ACH, & wire transfer payments
  • Best for freelancers who do frequent work across borders & want to minimize fees
  • Accept credit, debit, ACH, & wire transfer payments
  • Best for freelancers who do frequent work across borders & want to minimize fees

Visit Site

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Stripe Payments

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  • Accept credit, debit, ACH, & digital wallet payments
  • Best for freelancers with developer skills
  • Accept credit, debit, ACH, & digital wallet payments
  • Best for freelancers with developer skills

Visit Site

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Read more below to learn why we chose these options.

Why Freelancers Use Online Payment Apps To Accept Payment

So how do freelancers get paid? And what are the best ways to get paid as a freelancer? Of course, the only fee-free way to accept payments from your clients is to take cash and/or checks. However, these old-school payment methods can’t match the safety and convenience of digital payments.

For freelancers of any type, online payments are way faster, more secure than checks, and more convenient than collecting cash in person. Online and mobile payment apps are easy to use and have many options. For example, if your client doesn’t use PayPal to pay freelancers, they can probably use a PayPal alternative like Stripe, Square, Venmo, etc.

Many online payment platforms also double as accounting software that lets freelancers send quotes and invoices.

How Freelancers Get Paid: 7 Best Freelancer Payment Methods

Below are seven of our top software picks for getting paid as a freelancer. These freelance payment methods offer easy signup, easy termination, low to no monthly minimum volume requirements, reasonable fees, and pay-per-use service.

 

1. Square

Square Invoices


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Pros

  • No monthly fees
  • Easy to use
  • Impressive feature set
  • All-in-one invoicing and payment processing solution

Cons

  • No multicurrency support
  • Unsuited for high-risk industries

Square is best known for its credit card processing and mobile POS system. However, freelancers should know that Square also offers a free service called Square Invoices. Your free Square Invoices account comes with the following:

  • Square dashboard
  • Online payment processing
  • Recurring invoices
  • Estimates
  • Sales tracking and analytics
  • Contact management
  • Appointments

Square Invoices does have some weaknesses — no multicurrency support and limited sales tax functionality. There’s also no project management at the free level, so if you tend to have complex multistage projects where you bill by milestone, you’ll need to spring for the paid version of the software, Square Invoices Plus. For $20/month, this package allows you to create milestone-based payment schedules and offers some basic project management features.

For online invoice payments, the Square fee is 2.9% + $0.30 per invoice or 3.5% + $0.15 to charge a card stored on file. The fee is the same for all cards processed online, and there is no charge for customers who pay invoices via cash or check. For in-person transactions with a card reader, businesses pay only 2.6% + $0.10. You can cancel your account at any time (but Square can unilaterally cancel your account too).

Square prohibits high-risk transactions, so be sure your industry is accepted before creating an account, lest you find your account terminated later. You could look specifically for the best merchant providers for high-risk businesses. Also, Square is not ideal for users with large processing amounts. If you regularly process more than $10,000/month, you might want to look somewhere else.

Get Started With Square Invoices

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2. FreshBooks

FreshBooks


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Pros

  • Easy to use
  • Excellent customer service
  • Well-designed UI
  • Attractive invoice templates

Cons

  • Limited users
  • Limited features

If your business does a lot of quotes/proposals, FreshBooks might be the invoicing software you need. Technically, FreshBooks is accounting software, but it lacks accounts payable, budgeting, and tax support capabilities, so it might not work as well as the various versions of QuickBooks. FreshBooks does have project management capabilities, so if this functionality is important to your business, you might want to take a closer look at FreshBooks.

Each of FreshBooks’ pricing plans only supports one user by default (additional users cost $10/month each), and the software does not support multiple businesses. FreshBooks has a three-tiered plan, from the Lite ($15/month) to the Plus ($30/month) to the Premium ($55/month). You may also get a promotional discount for the first three months of service.

The Plus plan at $10/month probably makes the most sense as a freelancer. For payments made through FreshBooks, each invoice costs 2.9% + $0.30 per transaction for most credit cards (American Express is 3.5% + $0.30 per transaction). ACH transfers cost 1% of the transferred amount.

FreshBooks offers two basic invoice templates that are customizable. Multilingual and multinational currency support is also offered, and with FreshBooks’ project management feature, you can create and keep track of hourly or flat-rate projects. To learn even more about the software, read our guide to using Freshbooks Payments.

Get Started With FreshBooks

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3. PayPal

PayPal


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Pros

  • Trusted by consumers
  • Flat-rate pricing, with fees taken out when the client pays
  • Ideal for low-volume merchants
  • International and multicurrency support

Cons

  • Account stability issues
  • Not suitable for high-risk industries

Like Square, PayPal is a third-party processor that provides a free invoicing feature with no monthly fee. The difference is that PayPal Invoicing has international capabilities with multicurrency support, which is great if you tend to freelance overseas (or if you’re overseas and have clients in the US). And like Square, PayPal suits freelancers making under $10K/month.

PayPal Invoicing lets you start an invoice with various customizable templates where you can add your logo, contact information, and other custom items.

You can use the app to send an estimate, and if the client accepts the price, you can convert the estimate to an invoice with one tap of a button. The invoice can be sent via email or an accessible shared link. You can schedule an invoice to be sent out at a future time or set up recurring invoices. If the client doesn’t pay on time, the app can send follow-up reminders.

Unfortunately, PayPal recently raised its processing rates and now charges 3.49% + $0.49 per invoiced transaction inside the US (more than you’ll pay with most alternatives), taken out when the customer pays. This is the same fee PayPal charges for online credit card processing, so variations on cross-border/international charges also apply.

There’s also a tipping option, and you can set up installment payments. An API is available for integrating the invoicing function into custom billing software.

Get Started With PayPal

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4. QuickBooks Self-Employed

QuickBooks Self-Employed


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Pros

  • Suited for freelancers
  • Start invoicing/processing right away, and you can stop any time without penalty
  • No need to shop around — connect to QuickBooks Payments automatically
  • Multicurrency support

Cons

  • Limited invoice features
  • Unscalable

There are several flavors of QuickBooks, both online and for desktop, and each flavor is geared to fit the special needs of businesses from large to small. There’s even one specifically designed for freelancers. Fortunately, invoicing is such a basic function that all versions of QuickBooks have this feature. Because this article focuses on freelancers’ needs, we’ll focus more on QuickBooks Self-Employed (QBSE) here.

QBSE is a cloud-based app designed for the self-employed, including freelancers, independent contractors, and eCommerce merchants. QBSE isn’t full accounting software, but it has the features freelancers need most to manage federal taxes, track deductions, and separate personal and business expenses.

There are three tiers of service, with the basic tier costing $15/month (new users can get a 50% discount for the first 3 months). You’ll pay 2.9% + $0.25 per invoice when paid by credit card, and ACH transfers will cost 1% per transaction (capped at $10). All three tiers have the same invoicing capability.

QBSE provides very basic invoices. You can invoice by the hour, by the item, or by a flat rate. There is no contact management or inventory tracking, but the software will remember past invoice information and let you select previous contacts and items from within the invoice. There are no invoice customizations, sales tax support, or estimates. However, you can add your logo to your invoices, send payment reminders, and accept payments online using Intuit’s credit card processor, QuickBooks Payments.

If you bill by project milestone and wish to stick with QuickBooks for your invoicing needs, you can upgrade to QuickBooks Online or QuickBooks Desktop. Both are better known as powerful accounting software, so the invoicing feature is just an add-on for convenience. You can integrate your existing processor to one of these versions of QuickBooks and send invoices that way, or you can use QuickBooks Payments by default.

Get Started With QuickBooks Self-Employed

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5. Wave

Wave


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Pros

  • Free
  • Easy to use
  • Attractive invoice templates
  • Help from expert accountants is available

Cons

  • Unsuited for large businesses
  • Poor customer support
  • Limited mobile apps

Every accounting software with invoicing functionalities we’ve listed so far is fee-based. Wave is the exception. The full version of the software is completely free. Wave makes money through payments processed through it, commissions on loans, payroll processing, and professional bookkeeping services.

There are no artificial limits on invoicing, contacts, items, or other features with Wave. The software supports multiple companies and offers personal accounting as well. Wave charges 2.9% + $0.60 per credit card transaction (Amex is 3.4% + $0.60) with a processing time of two days. Wave charges 1% per transaction for ACH payments with a processing time of two to seven days. It also supports 160+ currencies, and exchange rates are updated daily. Wave is ad-free, and you can cancel your account at any time.

There are only three invoice templates, but they are attractive, modern, and customizable. Once an invoice is sent, Wave prompts you to schedule reminders, record payments, and send receipts. Wave offers recurring invoices as well. Wave also has a nice invoice dashboard where you can see overdue invoices, outstanding invoices, the average number of days it takes your invoice to get paid, and your next payout.

The only downside about Wave’s invoicing is that you have to add sales tax on each item, and you can’t add discounts (you have to calculate them manually using a new item line).

For an even more detailed look at how to use Wave, read our guide to using Wave to process payments.

Get Started With Wave

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6. Wise

Wise (Formerly TransferWise)


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Pros

  • Low, transparent fees
  • No minimum transfer amount
  • Easy online account setup
  • Excellent customer support

Cons

  • Slower transfers than many competitors
  • Occasional account terminations

Wise (formerly TransferWise) offers freelancers a transparent, low-cost way to accept payments across borders. Wise can charge such low fees by having bank accounts in the countries in which it operates — when someone in another country pays you, their payment goes to the Wise bank account in that country. The Wise account then pays you in your country. As the payment doesn’t cross borders, currency conversion charges and other associated fees are eliminated.

Wise’s fees generally range between 0.4 and 1.4% of the amount transferred, based on the type of currency being sent and received. Thankfully, the online calculator will do the math for you.

Along with its money transfer services, TransferWise offers features for freelancers and businesses that need to provide payroll support to overseas employees. Particularly noteworthy is a batch payment tool that can process up to 1,000 payments at a time.

In most cases, payments should arrive within one to two days, making this option faster than the normal timeframe for individual users.

Get Started With Wise (Formerly TransferWise)

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7. Stripe

Stripe Payments


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Pros

  • Excellent developer tools
  • Advanced reporting tools
  • Great subscription features
  • Multicurrency support

Cons

  • Account stability issues
  • Needs technical skill to implement

Just like its contemporaries Square and PayPal, third-party processor Stripe offers invoicing and billing services that are generally well-suited to freelancers and other small businesses.

Stripe Billing features flexible billing logic that allows for various billing models to be used. As for invoices, you can use the invoice template or the API to customize your invoices, email receipts, invoice PDFs, and more. As for Stripe Invoicing, the Starter plan offers 25 fee-free invoices per month with a 0.4% charge per subsequent invoice, while the Plus plan charges 0.5% for all invoices and comes with added features such as recurring transactions. Neither plan charges a monthly fee.

The Starter plan offers a hosted invoice page and analytics, while the Plus plan throws in the automatic collection, invoice auto-reconciliation, and the ability to send quotes.

While Stripe doesn’t quite offer the range of freelancer-friendly features that Square and PayPal offer, it’s a compelling solution in its own right.

Get Started With Stripe Payments

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Why We Don’t Recommend These Apps For Freelance Payments

Venmo

Venmo is how many freelancers and independent contractors such as hair stylists collect mobile payments from customers. However, Venmo doesn’t include invoicing or many other business features; only approved businesses can use Venmo to accept business payments. Approved Venmo businesses will pay a processing fee of the standard rate of 1.9% + $0.10. If you do try to use Venmo to accept freelance business payments for free, be aware that Venmo has been cracking down on freelancers who try to accept payments in exchange for goods and services without paying the fee.

Zelle

Zelle started as a consumer-only P2P money transfer app, but in 2018, the company moved into the B2B payment space. Unlike apps such as PayPal and Venmo, a Zelle money transfer goes directly from one user’s bank account to another. Accordingly, to use Zelle for business, Zelle must be integrated into your bank’s mobile banking app, and your bank must specifically permit the use of Zelle for business (not just personal) transactions. Without advanced invoicing and tax features, Zelle didn’t make our list of top choices, but if you’re still interested, check with your bank to see if you can use Zelle for business.

Cash App

Cash App (once known as Square Cash) is a Venmo-like money transfer service that didn’t quite make our Best Of list for freelance payment options. Like Venmo and Zelle, it’s a handy way to quickly send and receive digital payments. However, without invoicing and task management capabilities (as well as the fact that Cash App can’t be used to send payments across borders), Cash App doesn’t have the heft to be a true payment solution for freelancers.

Alternate Ways To Receive Payment For Freelance Work

Besides online payment software, here are some alternate ways freelancers get paid:

  1. Check: Checks are simple and straightforward with no fees. However, you have to wait for the check to come in the mail (unless your client gives you one in person) and there’s the possibility that the check could get lost in the mail or even stolen.
  2. Cash: Even though more businesses are going cashless, cash is convenient, instant, and carries no fees. Some contractors may prefer to get paid in cash so they don’t have to report their earnings to the government (we don’t recommend this). But you can’t mail cash or send it electronically, so it’s not a good option for anyone working remotely.
  3. Credit Card: Some types of freelancers who do in-person work have the option take credit card payments. In this case, you can use a POS app like Square or Zettle with a card reader. Modern mobile card readers can accept contactless credit cards as well as digital wallets such as Apple Pay. Like online invoices, credit card payments do take a small fee out of your earnings, but they are fast and secure.
  4. Direct Deposit (ACH): ACH/direct deposit is how most employees are paid, though freelancers can be paid this way too. This type of direct bank-to-bank transfer is secure, takes 1-3 days to come through, and doesn’t incur any fees for the recipient. However, not all clients are set up to offer ACH. As mentioned, payment apps like Square can accept ACH payments, but you don’t necessarily need to use a third-party app for ACH.
  5. Wire Transfer: Wire transfers are similar to ACH payments in that the money is sent directly to your bank account, but they are faster and less secure than ACH, since a wire transfer is almost instant and in most cases irreversible. Your bank may charge a small fee to receive a wire transfer, but most fees are charged on the sender’s end.
  6. Freelance Marketplace: There are various online platforms that companies can use to hire freelancers and freelancers can use to find work and get paid. The largest online freelance marketplaces are Freelancer.com, Upwork, and Fiverr. The downside is that these platforms charge freelancers high commission fees ranging from 10 to 20% of earnings. I would only recommend using one of these freelancing services if you are just getting started with freelancing and have no clients.

11 Tips To Make Getting Paid As A Freelancer Easier

Even with the best invoicing tools available, there are still some tricks to getting paid that you can incorporate into your business practices. We’ve compiled some of them below.

Send Out Invoices & Then Follow Up

This may sound obvious, but you’d be amazed how many freelancers fail to do this regularly. If you don’t send out invoices, then your clients have no way of knowing (or have a perfect excuse for not knowing) how much they owe you and by what date they must pay you. We know it’s painful for freelancers to stop doing billable work to send out invoices. That’s why automated invoicing software can be important.

Of course, you must send invoices and send follow-up reminders, so those who are slow to pay (or won’t pay) can be reminded of the bill. Fortunately, a lot of the invoicing platforms we highlighted above also send automatic follow-ups.

Have A Clear Contract

A contract doesn’t have to be full of legalese. Just set out, in plain English, what you’re going to do for your client, when everything is due, how you’re going to send the work to your client, and how and when they will pay you. Sometimes, you can attach your work proposal to ensure clarity.

You don’t always need a lawyer to do this, but once you start making money as a freelancer, it’s probably best if you hire a lawyer to draft a form contract for you to use for all your freelancing work.

Require A Deposit

Some clients — especially new clients — can be challenging to work with. They might claim you’ve done a bad job, require you to fix something repeatedly, and then refuse to pay. So your time isn’t a complete loss, ask for a deposit before starting work. This way, at least you’ll get paid something for your troubles. The exact amount of the deposit depends on the customary practices of each industry, with some requiring up to 50%.

Do some research to have a reasonable starting point, and adjust the percentage depending on the situation.

Consider Using An Escrow Service

An escrow service is sort of a man-in-the-middle. It solves the problem where the freelancer demands payment in full before the work starts, but the client fears the freelancer will take the money and not do any work at all. When you hire an escrow service, the client sends the money to the escrow to be held until the job is completed. Then the escrow service releases the money to the freelancer.

Some freelancer platforms, such as Upwork (plus Upwork’s slightly different new escrow service) and Fiverr, work like that. Of course, escrow services charge a fee, but at least you’ll have peace of mind knowing you’ll be paid for your work.

Break Down Tasks & Give Detailed Descriptions

This only applies if you bill by the hour, but people like to know what they’ve paid for. If you break down your tasks and describe them in some detail — e.g., “write first draft (2 hrs.), revise draft (1 hr.), fact check (1 hr.)” instead of “write article (4 hrs.),” the client will have some comfort that you’ve done the work. And if they do dispute the bill and you have to write down your hours, you can more easily do so and perhaps write down less if you have a detailed breakdown.

Be Upfront About Costs To Eliminate Surprises

People don’t like to be surprised by a huge bill. Even though it’s difficult and some potential clients will go away after the talk, be upfront about your charges. If you’re not exactly sure, do your best to give an estimate and make sure your client understands that this is a “soft quote” (and write the amount down, so neither side misremembers the number).

If You're Going Over Budget, Discuss ASAP & Get The Client's OK Before Proceeding

Expanding on the “no surprises” principle, if you anticipate going over a money or time budget set at the start of a project, let the client know about this right away. The client might tell you to ignore some aspects of the project while focusing on others. Or the client might want to terminate the project (make sure you get paid for your services up to the time of termination). Or the client might approve the revised budget. Be sure to get everything in writing, so everyone understands the new goal.

If You Give A Discount, Make Sure The Client Knows About It

People always like a discount, so let the client know if you do give one. This way, you can earn their appreciation, which might translate to faster payment and maybe even repeat business.

Consider Giving A Discount For Prompt Payment & Charge Interest For Late Payment

Related to the above, you might set out a policy where you always provide a discount if you receive your payment within, say, 10 days of sending the invoice, but also charge a penalty for delayed payment. This incentive can get you paid faster. But if you wish to charge a penalty, check your state’s usury laws to make sure you’re not in violation.

Don't Hesitate To Pause Work If The Client Hasn't Paid

If you’re doing work with milestone payments and your client hasn’t paid the first milestone while you’re ready to move on to the third milestone, don’t hesitate to stop work until you get paid, at least for the first milestone or maybe both the first and second milestones.

If they don’t pay, your time is better spent going out to get new paying clients than doing work that you’re not sure you’ll be paid for.

Don't Be Shy About Firing Nonpaying Clients

Don’t fall into the trap of thinking that having a client is better than having none. Non-paying clients make you waste time doing their work when you can better use that time finding other clients who will pay. Firing a client — especially one who used to pay but now won’t — will be one of the most difficult things you’ll do as a freelancer, but sometimes, it’s the only sensible thing to do.

The Bottom Line On Getting Paid As A Freelancer, Solopreneur, Or Consultant

Beyond freelancer payment methods, we’ve also included some tips on how to get paid as a freelancer in this article. Which tip is applicable to you depends on the nature of your freelancing business. For instance, if you’re an Uber driver, most of these tips won’t apply, but if you’re a writer, a web designer, or a programmer, we hope our freelancer payment tips will help.

Finally, remember that you need to report freelance income received on online payment apps if your earnings exceed a certain amount. Learn more about the IRS rules for reporting cash app payments.

How Do Freelancers Get Paid? FAQs

How do most freelancers get paid?

Freelancers get paid in a variety of ways, including checks, cash, bank transfers, online payment platforms such as PayPal, and online freelancing platforms. Freelancer.com is the largest online freelancer platform, with more than 64 million active users.

What is the best way to get paid as a freelancer?

For most freelancers, the best way to get paid for freelance work is using Square. Square is safe and convenient, and comes with useful business features for freelancers. Square lets businesses send unlimited invoices for free; you only get charged a small fee when a customer pays. Freelancers can also accept in-person payments with a Square reader.

Should freelancers use Venmo to get paid?

Freelancers can use Venmo, but remember that Venmo and other cash apps are still subject to the IRS’s tax reporting requirements for business income. You must also be approved as a Venmo business in order to accept payments through the service and must pay a fee.

Non-approved businesses using Venmo for free may be penalized, and starting in 2024 Venmo will send a $1099K if you receive more than $600 per year through the app.

What are the best PayPal alternatives for freelancers?

Some of the best PayPal alternatives for freelancers include Square, Stripe, FreshBooks, Wise, Wave, and Quickbooks Self Employed. These apps include strong accounting features, and charge lower fees compared to PayPal.

What is the best payment system for freelancers?

The best payment systems for freelancers charge minimal fees and make it easy and convenient for your clients to pay you online. Depending on what type of work you do, your ideal freelance payment system should have project management features, like FreshBooks, or the ability to send recurring invoices, like Wave.

In Summary: How Freelancers Get Paid: 7 Best Freelancer Payment Methods

  1. Square Invoices:
    • Accept credit, debit, ACH, & digital wallet payments
    • Best for the widest variety of freelance businesses
  2. FreshBooks:
    • Accept credit, debit, ACH, & digital wallet payments
    • Best for freelancers who do a lot of quotes/proposals
  3. PayPal:
    • Accept credit, debit, ACH, digital wallet, & PayPal digital payments
    • Best for part-time freelancers
  4. QuickBooks Self-Employed:
    • Accept credit, debit, ACH, and digital wallet payments
    • Best for freelancers who use QuickBooks software for other business purposes
  5. Wave:
    • Accept credit, debit, ACH, & digital wallet payments
    • Best for freelancers who want free bookkeeping software
  6. Wise (Formerly TransferWise):
    • Accept credit, debit, ACH, & wire transfer payments
    • Best for freelancers who do frequent work across borders & want to minimize fees
  7. Stripe Payments:
    • Accept credit, debit, ACH, & digital wallet payments
    • Best for freelancers with developer skills
Shannon Vissers

Shannon Vissers

Expert Analyst & Reviewer at Merchant Maverick
The former editor-in-chief of SteelOrbis, Shannon has been researching and writing about small business software and financing since 2015. Her shopping and retail expertise has been cited in numerous publications, including Reader's Digest, MSN, Yahoo Finance, and GOBankingRates . She has also published articles for LIVESTRONG.COM, eHow, Life'd, and other websites. Shannon attended San Diego State University, graduating in 2005 with a BA in English.
Shannon Vissers
View Shannon Vissers's professional experience on LinkedIn.

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