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6 Best POS Systems For Rental Businesses In 2023

The best POS systems for rental business have features like rental inventory management, rental tickets and quotes, and online rental bookings.

    Erica Seppala

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POS systems for rental businesses

A POS system for rental business helps with moving inventory, fluctuating reservation dates, and building a customer base. Whether you’re just dreaming up a wedding venue rental startup or you’re ready to move your rental tool inventory away from pencil and paper ledgers, a point of sale system for your rental business might be the organizational tool you are missing.

But which point of sale system is the right fit? Read on for the best POS systems for rental businesses of all types, sizes, and budgets. 

Learn More About Our Top Picks

CompanyBest ForNext StepsBest For
Lightspeed Retail POS

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Best for small to mid-size businesses looking to expand.
Best for small to mid-size businesses looking to expand.

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Clover POS

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Best for small to mid-sized businesses that could use intuitive hardware and a variety of apps.
Best for small to mid-sized businesses that could use intuitive hardware and a variety of apps.

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Square For Retail

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Best for businesses looking for an extremely affordable all-in-one POS solution.
Best for businesses looking for an extremely affordable all-in-one POS solution.

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Shopify POS

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Best for small to mid-sized businesses looking to build a strong online and offline presence.
Best for small to mid-sized businesses looking to build a strong online and offline presence.

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Best for rental companies with a B2B business model.
Best for rental companies with a B2B business model.

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Paradise POS

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Best for smaller businesses that don't want to rely on WiFi to operate.
Best for smaller businesses that don't want to rely on WiFi to operate.

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Read more below to learn why we chose these options.

Top POS For Rental Business Software

The best rental business software depends on your business size and needs, but in general, these following pos systems are the top options we researched.

1. Lightspeed Retail: Best Scalable Option

Lightspeed Retail POS

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Limited time offer. Sign up to Lightspeed by March 31st and get up to $1,500 in complimentary hardware. Claim this offer today.


  • Rental Shop Manager software integration
  • Excellent eCommerce features
  • Built for growth


  • Expensive for smaller businesses
  • Third-party payment processor costs extra
  • Early termination fee

Lightspeed POS for rental business

Lightspeed Retail Features

While Lightspeed Retail has a number of retail-focused features, these are the most noteworthy for rental businesses:

  • Integration with Rental Shop Manager, a software program that handles all aspects of running a rental business
  • Rental quotes
  • Item holds and layaways
  • Work and purchase order management
  • Multilocation management
  • Employee management
  • Online reservations for items, venues, etc.
  • Gift cards, discounts, and loyalty program setup

Lightspeed Retail Pricing

  • Lean Plan: $89/month, or $69/month if billed annually
  • Standard Plan: $149/month, or $119/month if billed annually
  • Advanced Plan: $269/month, or $199/month if billed annually

These plans are for one register and rental business owners who agree to use Lightspeed Payments, Lightspeed’s in-house payment processor.

Each additional register costs $59/month. Integrating a third-party payment processor, such as TSYS or Worldpay, costs an extra $50/month.

Hardware Cost

Lightspeed Retail works on iPads and computers, although iPads are ideal for moving around stores, events, or outdoor locations. Hardware such as printers and barcode scanners are quote-based.

Payment Processing

Lightspeed offers its own payment processing at a rate of 2.6% plus $0.10 per tap, swipe, or chip payment and 2.6% plus $0.30 per manual card entry. You must purchase a terminal from Lightspeed to use the company’s payment processing.

Contract Requirements/Warnings

You can sign up for a monthly plan (which is recommended unless and until you are certain you have found the right POS software) or a yearly one. There is an early termination fee if you cancel your plan early.

You have to contact Lightspeed’s billing department at least 30 days before your next payment cycle to avoid being charged for an additional payment term.

If you purchase POS hardware from Lightspeed, you must confirm that you have received your purchase within five business days of receiving it. If you don’t, the hardware will not qualify for Lightspeed’s 30-day hardware warranty (14 days for Apple products).

There is a $50/month fee to use a payment processor other than Lightspeed Payments.

Where Lightspeed Retail Really Shines

Lightspeed Retail is one of the best POS systems for retail businesses and has many features that can be specifically tailored toward several types of rental businesses. In most cases, rental business owners can get away with running an entire rental business without paying for any additional software.

Since the POS software is so easy to use, more employees can get trained without any hassle, customers can rent items faster, and moving inventory is easier to track.

Get Started With Lightspeed Retail POS

Read our in-depth review

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2. Clover: Easiest Setup

Clover POS

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  • Streamlined setup
  • Highly intuitive
  • Excellent app store
  • Discounted device add-on


  • High upfront cost
  • Complicated pricing
  • Some features require paid add-on

Clover POS rental business app

Clover Features

Clover on its own may not seem worth the research and hardware purchasing upfront, its app marketplace is where you’ll find the true value of this POS provider. Some of the best rental-focused features include:

  • Rental timer for charging minute, hourly, or daily rental rates
  • Employee clock in and out
  • Pre-authorization
  • Online ordering and payments
  • Item returns and history
  • Customer loyalty program setup
  • Digital and physical gift cards
  • Rental agreement form builders and digital form signatures
  • Integrations with software such as Gusto Payroll and BigCommerce website builder
  • Access to 450+ Clover apps (limited access on Essentials plan; full access on Register plan)

Clover Pricing

Clover has two different pricing structures available. You can buy your hardware outright and pay a monthly subscription fee of $14.95 to $94.85. If you don’t want to purchase your equipment outright, you can use Clover’s leasing option. With this option, you can pay for your Clover hardware and POS software with a single subscription. Monthly payments with this option range from $50 to $290 per month.

Hardware Cost

You can buy Clover hardware from the POS provider itself ($49 to $1,799, depending on the device) or from any one of the thousands of Clover resellers. Hardware and payment processing costs vary depending on where you purchase from.

You also cannot mix and match hardware from other POS companies if you use Clover, so do your research before buying. Read this full breakdown of Clover POS pricing so you can make an informed POS purchase.

Payment Processing

If you buy hardware from Clover, you must also use Clover’s merchant service provider, Fiserv. You can expect to pay a transaction fee of 2.3% or 2.6%, plus a $0.10 flat fee, per in-person transaction.

However, Fiserv has a poor reputation as a merchant service provider and it may be best to purchase a Clover system from one of these best Clover resellers.

Contract Requirements/Warnings

Your contract requirements will vary depending on where you get your Clover hardware and corresponding merchant account. If you purchase hardware from, you can return it within 60 days of purchase.

On the Clover software side, plans are month-to-month, and you can cancel at any time with no termination fees.

Where Clover Really Shines

Since Clover hardware is always sold along with a merchant service provider, getting your POS set up becomes as simple as making a purchase and putting the hardware together. The system is so intuitive that it should only take you (and any employees) less than an hour to start taking orders.

Clover was also designed as a customizable POS with an app store that acts almost like the Google Play store. Rental business owners can easily search for and install well-tested apps that fit their business needs.

Get Started With Clover POS

Read our in-depth review

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3. Square For Retail: Best All-In-One Solution

Square For Retail

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  • Very low barrier to entry
  • Highly intuitive
  • Scaleable, convenient hardware
  • Online and offline selling options


  • Fund holds

Square POS for rental business

Square For Retail Features

Square is one of the best free POS options and has taken the small business world by storm, for good reasons. Rental business owners will appreciate these features:

  • Rental-specific POS app
  • Free online appointment booking and reservations
  • Team management, including time clock and payroll reporting
  • Pre-authorization
  • Free Square online checkout links
  • Free or low-cost Square-hosted website
  • Multilocation inventory management (starting at Plus plan)
  • Automated purchase orders and vendor tracking (starting at Plus plan)
  • Rental contract builder and digital signature capture

Square For Retail Pricing

  • Free: $0/month
  • Plus: $60/month per location (not per register)
  • Premium: Custom pricing

You can use one Square account on several devices in one location. However, if you are taking orders on devices in two different shops, then you need to pay for two locations.

Hardware Cost

Rental business owners, if they choose to purchase Square hardware, will pay between $0 (Square magstripe reader) and $1,329 (Square Register kit.) If you have a very low budget, consider a free Square reader or $49 Square Contactless + Chip Reader.

Read our full guide to Square hardware to figure out what your rental business needs.

Payment Processing

Square charges a payment processing fee of 2.6% plus $0.10 per card-present transaction on the Free plan. The fee reduces to 2.5% plus $0.10 on the Plus plan.

Regardless of your plan, you are charged a 3.5% plus $0.15 fee for card-not-present transactions. Also, the fee for online transactions and invoices is 2.9% plus $0.30 per transaction.

Contract Requirements/Warnings

Square charges merchants on a month-to-month basis (if they’re on a paid plan). It’s free and easy to cancel if you decide that Square isn’t the right POS for you.

Square also has a limited-time hardware warranty. If you damage your Square hardware within that time period, you can submit a warranty claim, and Square will send you new equipment, even if you didn’t purchase directly from Square. You must send the old pieces back to Square within 14 days of receiving your new hardware, or your account will be charged.

Where Square For Retail Really Shines

Square has broken many of the sales barriers for small business owners. This POS provider has made it fast, simple, and affordable for anyone to start taking payments online and in person.

Square’s hardware is inexpensive compared to competitors, and monthly subscription fees are reasonably priced (there’s even a free plan). Square is also special in that you can use multiple devices as registers without having to pay for each device, which is not common among POS solutions.

Get Started With Square For Retail

Read our in-depth review

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4. Shopify: Best Onmichannel Selling Option

Shopify POS

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  • eCommerce integration
  • Huge app store
  • Gift card functionality


  • No offline mode functionality
  • Confusing pricing

Shopify POS for rental business

Shopify Features

While Shopify plans on their own do a lot of the heavy lifting, Shopify’s app store (filled with free and paid add-ons) is an excellent way to add on rental-specific features.

Here are some of the best features from both Shopify and the Shopify app store:

  • Selling on your own Shopify-managed website (starting at Basic plan)
  • Social media advertising and in-app selling
  • Buy online, pick up in-store
  • Real-time inventory management across rental locations
  • Rental returns at any of your locations
  • ID verification (add-on app)
  • Appointment booking (add-on app)
  • Product reservations and calendar syncing (add-on app)
  • Discounts, gift cards, returns, and store credit
  • Product booking forms and custom booking rules (add-on app)
  • Automated return reminders (add-on app)
  • Employee roles and user permissions (POS Pro subscription plan only)
  • In-store QR codes that can link to product descriptions

Shopify Pricing

  • Shopify Starter: $5/month
  • Basic: $29/month
  • Shopify: $79/month
  • Advanced: $299/month
  • Shopify Plus: $2000+/month

Shopify offers a 10% discount on annual plans and a 20% discount on biannual plans when you pay upfront.

Note: Shopify offers a POS Pro subscription that costs an additional $89/month/location. This plan offers an unlimited number of employees and staff roles, local delivery and pickup, and other advanced POS features.

Hardware Cost

Shopify hardware ranges from $29 (Shopify Chip & Swipe Reader) to $569 (Star® mPOP™ With Scanner, Shopify’s all-in-one customizable retail hardware package.)

Read our guide on Shopify Hardware options and pricing to get a sense of what Shopify can offer your rental business.

Payment Processing

Shopify offers its own payment processor, Shopify Payments, to qualifying business owners. With it, business owners do not have to pay Shopify’s transaction fees.

In-person payment processing fees range from 2.4% to 2.7% per in-person transaction. Online payment processing fees range from 2.4% to 2.9% plus a $0.30 flat fee per purchase.

Contract Requirements/Warnings

You must buy a card reader from Shopify if you want to use Shopify’s payment processor. If you want to use the Shopify Lite plan, you can only use Shopify Payments. If you use a Shopify-supported third-party payment processor, you must use a card reader from that processor.

There are no early termination fees.

Where Shopify Really Shines

Shopify was first built for business owners looking to take their sales online with completely Shopify-managed websites (starting at the Basic plan) or by simply adding online selling capabilities anywhere online or in-person (Shopify Lite plan).

The Shopify app store will also let you add just about any rental-specific functionality you’re looking for. If you’re looking to take any aspect of your business online, Shopify is a strong choice.

Get Started With Shopify POS

Read our in-depth review

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5. EZRentOut: Best For B2B Rental Businesses


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  • Excellent B2B customer management
  • Highly customizable rental options
  • Flexible POS hardware and payment processing options
  • Mobile app available


  • POS functions are not available on lowest-tier plan
  • Moderate learning curve

EZRentOut POS for rental business in B2B sales.

EZRentOut Features

EZRentOut is designed for midsize B2B rental businesses, which is why the software includes the following features:

  • Customizable orders and invoicing
  • B2B customer management system
  • Rental pricing rules such as seasonal pricing and customer category price adjustments
  • Electronic signatures (on-site and online)
  • Bookings, reservations, and availability calendar
  • Recurring orders (starting at Plus plan)
  • Sub rental management (starting at Plus plan)
  • Late return fees (starting at Plus plan)
  • Bundles and promotions
  • Item services and maintenance management
  • Depreciation of equipment
  • Purchase orders (starting at Plus plan)
  • Work orders (starting at Premium plan)
  • Customer portal (starting at Plus plan)
  • Online rental store (starting at Premium plan)
  • Integration with web builders such as WordPress, Wix, and Squarespace (starting at Premium plan)
  • QuickBooks integration (starting at Plus plan)
  • Online and offline payments (starting at Plus plan)
  • Location tracking
  • QR codes and barcode labels, scannable with the EZRentOut mobile app
  • Handheld scanner integration (starting at Plus plan)

EZRentOut Pricing

  • Standard: $49.98/month for up to two users
  • Plus: $134.97/month for up to three users
  • Premium: $224.95/month for up to five users

EZRentOut offers a 10% discount when you purchase a yearly plan and pay upfront.

You must pay an additional $20/month/user if you choose to add additional users to your account.

Hardware Cost

EZRentOut does not offer its own hardware. Instead, the company has partnered with Stripe to offer users a secure swipe, chip, and tap card reader, which costs $249. You can also use a basic magnetic card reader, but those readers don’t have the same level of security standards.

EZRentOut lists hardware recommendations for barcode and QR code printers, scanners, and electronic signature pads. In general, the company allows you to be flexible in terms of hardware, so you can find the best deals out there.

Payment Processing

EZRentOutdoes not offer its own payment processing but works with several popular payment processors, including Stripe, PayPal, Square,, and Braintree.

Contract Requirements/Warnings

There is no early termination fee for canceling your account.

There are also no refunds if you cancel your account before your subscription is up. Use EZRentOut’s 15-day trial (no credit card required) before subscribing to a paid plan. If you’re still not totally sold, subscribe on a month-to-month basis.

Where EZRentOut Really Shines

EZRentOut is not first and foremost a POS provider, but a large-scale rental management software. Any business that rents its products out to other businesses, such as realty agencies, party planning companies, universities, medical equipment lenders, or construction companies, will find the customer and vendor management functionalities they need with EZRentOut.

EZRentOut does make POS hardware connection and payment processing extremely flexible, so don’t think you’ll miss out on any in-person transactions with this highly tailored rental solution.

Get Started With EZRentOut

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6. Paradise POS: Best For Remote Rental Locations

Paradise POS

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  • Offline mode
  • Specific rental features
  • Simple interface
  • Customizable


  • Lack of pricing transparency
  • Other features not overly deep

Paradise POS for rental business

Paradise POS Features

Paradise POS is designed for rental business owners who may not always have a steady WiFi connection. All the following features are included in every Paradise POS plan without the need for any add-ons, free or otherwise:

  • Offline payment processing
  • Employee scheduling and time tracking
  • Customizable gift cards
  • Hourly, daily, and by-the-minute rental timeframes
  • Rental deposits
  • Customer account management
  • ID scanning and age verification
  • Rental pickup and dropoff at any of your locations
  • Product costing and vendor management
  • Intuitive upselling

Paradise POS Pricing

Paradise POS pricing is quote-based, but you can expect to pay roughly $50/month to use this rental-focused software.

Hardware Cost

While Paradise POS does not explicitly state hardware costs on their website, you may pay around a one-time $1,300 fee for an iPad, iPad stand, printer, cash drawer, credit card terminal, router, and ethernet cords.

All of this allows you to set up a local connection between your different POS systems so you can take offline payments and manage your rental business without relying on an internet connection.

Payment Processing

Paradise POS does not offer its own payment processing but works with several popular payment processors.

Contract Requirements/Warnings

Since Paradise POS is quote-based and varies depending on individual circumstances, be sure to discuss your options with a Paradise POS representative and carefully read over your contract before making any commitments.

Where Paradise POS Really Shines

All Paradise POS features are designed specifically for rental businesses, so there’s no need to “find the perfect integration” to make a POS for your rental business perfect. It’s also designed to work as a smartphone does, so it’s easy for everyone, including customers, to use.

Equally, or even more importantly, Paradise POS systems continue to process payments even if your internet connection is down or out of range. For businesses in locations with spotty WiFi (like remote Alaskan boat rental places), this feature will save hundreds of dollars that would otherwise be lost to a bad internet connection.

Get Started With Paradise POS

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11 Features To Look For In A POS System For Rental Companies

Rental companies have a very unique set of needs. For example, since inventory is moving back and forth more often than inventory in traditional retail stores, you need much more flexible inventory management features.

Here are the most important features your POS system should have.

1. Strong Inventory Management

The best point of sale systems for inventory management will either have built-in advanced inventory management or an upgrade that’s not overly expensive. The ability to track a wide variety of products and keep tabs on what’s in stock in real time is crucial in most rental establishments.

2. Scheduling Functionalities

Rental agreements are, by nature, time-sensitive. It’s a little tedious for a potential renter to have to call you, then you look in your rental bookings, call them back, and try to work out a rental time, all the while trying to track what will be available and when.

Instead, find a POS that shows you (as well as customers) when a certain piece of equipment or a location is available. Include a calendar online so that customers already have an idea of when they can rent.

Since your POS should also have real-time inventory/scheduling updates, your booking availability should update as soon as your inventory levels or expected location occupancy changes.

3. Reservation Time Tracking

If you rent out a boat for six hours and don’t track whether six hours have passed, then you won’t know if you’re supposed to collect overdue fines. Also, if you don’t enforce your rental periods, customers could take advantage of you.

A POS system that tracks rental time from the minute a customer checks out takes out the extra step it takes to write down (or worse, try to remember) when a piece of equipment leaves your facility and when it comes back.

4. ID Verification

If you rent out equipment that requires some level of skill, such as tools, or if a customer has to be a certain age to rent something out, which is the case for many car rental places, you’ll need to check and store your customer’s ID beforehand.

Even if you don’t have those specific kinds of rental businesses, you should know exactly who you’re renting out to. It’s also important that the person who signs the rental agreement is the same person who returns your rental products.

Many POS systems allow you to scan an individual’s ID, driver’s license, or passport.

5. Pre-Authorizations

You wouldn’t want to loan something out to someone without knowing if they can pay for it. If you have a POS system that pre-authorizes a buyer’s payment method, then you won’t have to worry about collecting your dues later on.

6. Rental Deposits

Many rental businesses charge a downpayment or a deposit on high-ticket rentals. Your POS system should allow you to charge either a refundable deposit or a deposit that can be used as partial payment later on.

7. Card-On-File

If a piece of lighting equipment is broken or someone shatters a window in your rental property, you are within your rights to charge the renter (as long as you included it in a signed rental agreement, of course.)

Storing a customer’s card information guarantees you will be able to collect payment for damages, even if a renter will not acknowledge their mistake.

8. Website Integration

People want to trust the business they’re renting from. The easiest way to build that trust is to build a reputable website. Ideally, people should also be able to complete bookings and checkout online with an added eCommerce functionality.

Some POS systems, including Square For Retail and Shopify, come with eCommerce functionalities, depending on your payment plan. Other systems, such as Lightspeed Retail and Clover, integrate with most eCommerce website builders.

9. Loyalty Programs

Loyalty programs are an excellent way to retain your customer base, especially if they are likely to use your rental services often.

10. Automated Billing

If a renter takes something out for an unspecified amount of time, or they decide to add on an extra day, hour, etc., to their rental period, an automated billing system will allow you to automatically bill for that extra time.

11. Mobility

Most POS systems can run on an iPad or tablet these days. Some providers have even built smartphone apps to increase mobile transaction capabilities.

Rental business owners will find mobile POS systems very useful, as they can take payment on-location, at events, or just around their store.

Top Features For Car Rental Business Software

Car rental business software will have the following features to help your business succeed:

  • Location mapping
  • Online bookings and cancellations
  • Reservation management
  • ID scanner
  • Deposit/partial payment
  • Digital form signage and storage
  • Card-on-file
  • Split payments
  • Multicurrency support (for international travelers booking online)
  • Maintenance schedule tracking
  • Vehicle inventory management
  • Return reminders
  • Special discounts and loyalty programs
  • Anti-theft alerts

Top Features For Party Rental Software For A Small Business

Party rental software should have these features:

  • Online ordering forms
  • Customizable pricing
  • Vendor management
  • Item rental deposits
  • Special occasion/clearance offers
  • Card-on-file
  • Item damage billing
  • Automated late fee billing
  • Bulk or bundled discounts
  • Location tracking
  • Customer management system
  • Related item recommendations
  • Product catalog/categorizations
  • Barcode management
  • Multilocation management

Which POS With Rental Software Features Is Best For You?

A POS for your rental business has to be flexible, intuitive, and in the right price range. It also has to be prepared for growth, if you’re going to scale up your company.

If you’re looking for a low-cost, high-quality POS system for rental businesses, consider Square For Retail. Shopify is another relatively inexpensive option, and if online marketing and sales are a high priority, then it’s the right POS for you.

For a scalable solution, Lightspeed might be the POS system for you, especially if you’re looking for car rental business software. This POS has excellent multilocation and work-order management capabilities.

If you’re looking for ease of use, Clover is a flexible but straightforward option.

If you’re looking for software that focuses only on rentals, you’ve got options. Consider Paradise POS if you own a physical establishment or make sales in places without constant WiFi connectivity. EZRentOut has excellent customer and vendor management capabilities, so use EZRentOut if you focus on B2B rentals.

FAQs: POS System For Rental Company

What is the best POS system for rental companies?

If you’re on a tight budget, Square For Retail is a great POS option to build your rental business with almost no upfront costs. If you want a great online and offline selling solution, Shopify offers excellent eCommerce and point of sale software.

If scalability and multilocation management are on your radar, then Lightspeed should be on your radar, too. For rental business owners who focus on B2B rentals, EZRentOut was made for you.

What is the best car rental software?

Car rental software needs to do a lot, including car location tracking, maintenance management, customer vetting, and rental scheduling.

You’ll need a POS that can do all this and more, which is why Lightspeed and Shopify, two of the most flexible POS systems out there, are also two of the best car rental software options.

What is a POS system for rental business?

Point of sale (POS) systems are software and hardware that, when combined, allow you to take payments, manage rental inventory, and schedule item or venue bookings.

In most cases, POS systems include an iPad or tablet, and a software program that you pay a monthly subscription for. You can buy other hardware, like barcode scanners and receipt printers, to help you manage your inventory.

In Summary: Top POS For Rental Business Software

  1. Lightspeed Retail POS: Best for small to mid-size businesses looking to expand.
  2. Clover POS: Best for small to mid-sized businesses that could use intuitive hardware and a variety of apps.
  3. Square For Retail: Best for businesses looking for an extremely affordable all-in-one POS solution.
  4. Shopify POS: Best for small to mid-sized businesses looking to build a strong online and offline presence.
  5. EZRentOut: Best for rental companies with a B2B business model.
  6. Paradise POS: Best for smaller businesses that don't want to rely on WiFi to operate.
Erica Seppala

Erica Seppala

Expert Analyst & Reviewer at Merchant Maverick
An expert in accounting, finance, and point of sale, Erica has been researching and writing about all things small-business since 2018. Erica's insights into personal and business finance have been cited in numerous publications, including MSN, Real Simple, and Reader's Digest. She is a graduate of Limestone College.
Erica Seppala
View Erica Seppala's professional experience on LinkedIn.

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The vendors that appear on this list were chosen by subject matter experts on the basis of product quality, wide usage and availability, and positive reputation.

Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships.

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