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Best Accounting Software For Accountants

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As an accountant, CPA, or bookkeeper, you need a few tools to do your job effectively. One of the most important tools is good accounting software. With so many options available, how do you choose the best software for your business? Which software can you recommend to your clients? Which software should you use in your own firm?

Unfortunately, there isn’t just one correct answer. After all, what works for one accountant may be way off-base for another. However, it is possible to narrow down your choices, weeding out software that’s outdated, overpriced, or that otherwise misses the mark. As a busy professional, how do you find the time? Fortunately, we’ve put in the legwork for you by finding the best accounting software options for accountants.

Whether you’re looking for software that can manage multiple businesses, need software recommendations for your clients, or want to find a new option for managing your own firm’s financials, we have you covered. In this post, we’re taking a look at the five best accounting software choices for accountants. As always, we’ve done our research to find the software that gives you the best bang for your buck and offers the accounting features you need to effectively and efficiently do your job.

However, we’ve also taken it a step further. We’ve talked to real accountants, CPAs, and other experienced professionals to learn what software they’re using and what they recommend to their clients. We’ll also discuss additional apps and software that can be useful in your daily operations.

Ready to learn more about the best accounting software? Let’s dive right in!

Learn More About Our Top Picks

Company Summary Next Steps
Best for small to mid-sized businesses that want lots of features, many integrations, and strong reporting.  

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Best for mid- to large-sized businesses that want strong features and support for multiple users. 

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Best for small to medium-sized businesses that want advanced accounting features and reports. 

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Best for small to medium-sized businesses that want a high level of customization and advanced features. 

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Best for small businesses that want easy-to-use software and mobility.

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Read more below to learn why we chose these options.

Software Characteristics Accountants Need

Not every accountant uses the same software. If they did, this post would be a lot shorter. But there are a few key characteristics you need to look for before deciding which software is best for your business, including:

  • Ease-Of-Use: While you may have plenty of experience using the most complex accounting software, it’s highly likely that your clients don’t have this same level of experience. That’s why it’s important to look for software that’s easy for you to teach and easy for beginners to learn.
  • Strong Feature Set: The software that you use should include basic accounting features such as income and expense tracking, bank reconciliation, and invoicing. Depending on the needs of your firm or your clients, you may need additional features such as project management, inventory management, inventory tracking, job costing, payroll, and tax support. Consider which features are important to you and narrow down your software options based on your needs.
  • Third-Party Integrations: Many programs integrate with third-party apps, helping to keep your business and finances in order more efficiently. Look for software that offers multiple integrations with payment gateways, software, and apps.
  • Add-Ons: Depending on how you plan to use your software, you may require add-ons such as payroll or payment processing.
  • User Access: How many users will be added to your software? Some options allow just a single user. Others allow a single user plus access for an accountant. Other software supports multiple users (sometimes for an additional fee). Determine how your software will be used and how many people will be using it when making your selection.
  • Customizability: Not all accountants or clients are the same, and your software shouldn’t be either. Look for options that allow you to customize the dashboard, experiment with different features, and even customize different options for different clients.
  • Detailed Reporting: Your accounting software should be able to generate various financial reports. In addition to basic reports like cash flow statements and profit and loss statements, your business may also benefit from advanced reporting.
  • Mobility: If you plan on using your software only in the office, locally-installed software could be a good fit. However, if you plan to access software remotely from different locations or from a mobile device, look for cloud-based software.
  • Price: It’s important to balance the features you need to do your job effectively with a cost that won’t break the bank. Set your budget, determine which features are most important to you, and don’t be afraid to explore different options.

Top 5 Accounting Software Apps For Accountants

1. QuickBooks Pro

QuickBooks Desktop Pro



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Best for small to mid-sized businesses that want lots of features, many integrations, and strong reporting.  

For some users, one of the major drawbacks of QuickBooks Pro is that the sheer number of features and the steep learning curve can be overwhelming. However, for the experienced user, the numerous features and integrations of this accounting software are what’s so appealing.

QuickBooks Pro is full-fledged accounting software that’s ideal for small to mid-sized businesses. Lots of features, over 200 integrations, and strong reporting are among the reasons this software remains a top choice for accountants, CPAs, bookkeepers, and other professionals. QuickBooks Pro has an overall good reputation among its customers, although expensive pricing and customer service that leaves a lot to be desired are among the software’s common complaints.

QuickBooks Pro Pricing

QuickBooks Pro has two pricing tiers. The first is priced at $299.95. While this is a one-time fee, it is important to note that support for the product ends three years after you buy it. At that time, a new license will need to be purchased. QuickBooks Pro includes all features and access for up to three users. Access for additional users costs an additional $299/user. Backups, updates, tech support, and payroll services are available at an additional cost.

QuickBooks Pro Plus is priced at $299.95/year. This includes everything from QuickBooks Pro; however, you’ll also receive automatic backup and recovery and automatic updates at no additional cost. Unlimited phone support is included for free with your QuickBooks Pro Plus subscription.

QuickBooks Pro Features

QuickBooks Pro has such a large number of features, we could spend hours discussing what the software has to offer. Some of the most notable features of the software include:

  • Locally-installed
  • Accountant access
  • Invoices & estimates
  • Expense tracking
  • Bank reconciliation
  • Accounts payable
  • Inventory management
  • Yearly budgets & budgeting reports
  • General journal entries
  • Tax support
  • Mileage deduction tracking
  • 100+ reports
  • 200+ integrations

Check out our full QuickBooks Pro Review to learn more about the features of this software.

Takeaway

Experienced accountants, bookkeepers, and CPAs will find all the features they need in QuickBooks Pro. While add-ons can drive up the price of the software and less-experienced users may find it difficult to use, the abundance of features and integrations make QuickBooks Pro a top choice among financial professionals.

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2. Xero

Xero



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Best for mid- to large-sized businesses that want strong features and support for multiple users. 

If the user limitations of QuickBooks Pro have you searching for another accounting software option, look no further than Xero. Xero is designed for mid- to large-sized businesses and supports unlimited users. The software’s robust set of features and abundant integrations (over 800!) are just a few reasons that Xero is used by over two million users and over 16,000 accounting firms.

User reviews for Xero are favorable overall, but there are some drawbacks to note. A recent price increase, the removal of built-in payroll, and long response times from customer support are the most common complaints about Xero. For many users, though, the positive aspects of this software — particularly the ability to have unlimited users — outweigh the negatives, making Xero (in our opinion) one of the best accounting software options on the market.

Xero Pricing

Xero offers three pricing plans. The Early plan is priced at $9/month. The downside of this affordable plan is its limitations. Users are restricted to five invoices and quotes, five bills, and reconciliation for 20 transactions each month.

The Growing plan costs $30/month. This plan gives you access to unlimited invoices, quotes, and bills. Reconciliation for bank transactions is also unlimited.

The Established plan is Xero’s top-tier plan and is priced at $60/month. In addition to everything from the Growing plan, the Established plan includes multi-currency support, advanced expense tracking, and project management tools.

Xero no longer offers its own payroll service, and instead directs users to Gusto. Gusto’s payroll services start at $39/month plus $6/month per employee.

Xero Features

Xero is loaded with strong accounting features such as:

  • Cloud-based
  • Accountant access
  • Invoices & estimates
  • Quotes
  • Expense tracking
  • Bank reconciliation
  • Journal entries
  • Fixed asset management
  • Accounts payable
  • Time tracking & project management (Established plan only)
  • Budgets
  • Journal entries
  • 55 reports
  • 800+ integrations

Read our Xero Review to learn more about the features of this software.

Takeaway

If you’re looking for cloud-based software with strong accounting features, numerous integrations, unlimited users, and an easy-to-use interface, Xero is a solid choice. However, if strong customer support is high on your list of “must-haves,” you may find that Xero falls a little short.

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3. QuickBooks Premier

QuickBooks Desktop Premier



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Best for small to medium-sized businesses that want specialized features. 

If your business has outgrown QuickBooks Pro, Intuit offers an option that may work for you without having to fully upgrade to its Enterprise software. That option? QuickBooks Premier, locally-installed accounting software that boasts strong features, numerous integrations, and excellent tax support. Users can opt for the Standard version or choose one of six industry-specific versions, including Accountant. This software supports up to five users. Customer support for the software is decent, although there is no email support and phone support costs an additional fee.

Similar to QuickBooks Pro, QuickBooks Premier has a steep learning curve, although there should be few challenges for experienced accountants. A complicated (and expensive) pricing structure is also a drawback. Despite these flaws, however, there are plenty of positive user reviews of QuickBooks Premier from accountants, CPAs, and small business owners.

QuickBooks Premier Pricing

QuickBooks Premier is priced at $499.95 per license. Although this is a one-time fee, product support ends three years after its release, requiring users to purchase another license. If you opt to go this route, you’ll also have to purchase tech support separately at a cost of $89.95/three months.

If you want automatic updates and backups, consider purchasing QuickBooks Premier Plus. This product offers the same great features of QuickBooks Premier with the added bonus of annual updates, backups, and tech support at no additional cost. This option costs $499.95/year.

There are additional add-ons for QuickBooks Premier. This includes payroll that starts at $29/month and additional user licenses for $350/user.

QuickBooks Premier Features

Like other QuickBooks products, QuickBooks Premier is packed full of accounting features including:

  • Locally-installed
  • Accountant access
  • Invoices & estimates
  • Expense tracking
  • Bank reconciliation
  • Double-entry accounting
  • Accounts payable
  • Inventory management
  • Time tracking
  • Project management
  • Budgets
  • Deductions
  • Excellent tax support
  • Industry-specific versions
  • 100+ reports
  • 200+ integrations

Learn more by checking out our full QuickBooks Premier Review.

Takeaway

When compared to other accounting software, QuickBooks Premier is priced on the higher end, but many accountants will find value in its industry-specific features. Numerous reports and integrations, support for up to five users, and positive reviews from its users make it easy to see why this is one of our top options for accounting software.

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4. Sage 50cloud

Sage 50cloud



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Best for small to medium-sized businesses that want a high level of customization and advanced features. 

Sage 50cloud is full-featured accounting software that’s been popular since its launch in the 1980s. Its name has changed throughout the years, but one thing has remained constant: Sage 50cloud is traditional accounting software that offers an abundance of features and customization options.

The features and customization of Sage 50cloud do come at a cost, though; specifically, a steep learning curve that makes it unsuited for users that are new to accounting. An outdated user interface and poor customer support further add to the difficulty of navigating this software. However, accountants or users with extensive accounting experience will appreciate the advanced features Sage 50cloud has to offer.

Sage 50cloud Pricing

Sage 50cloud has several pricing plans available to best fit the needs of your business. The Pro Accounting plan offers accounting features for a single user. Pricing is $50.58/month or $503.23/year. This plan is best for very small businesses or sole proprietors.

The Premium Accounting plan offers additional features and supports up to five users. Pricing starts at $78.21/month or $778.63/year for a single user. This software is best suited for small businesses with multiple users.

Finally, Sage 50cloud offers the Quantum Accounting plan. This software supports up to 40 users and includes industry-specific accounting features. Pricing starts at $197.55/month or $1,981.75/year for three users.

There are a number of add-ons available for an additional fee. This includes payroll services, Microsoft Office 365, a payment management system, and other business tools.

Sage 50cloud Features

Sage 50cloud has many features that will benefit accountants and small business owners, including:

  • Locally-installed
  • Customizable dashboard
  • Accountant access
  • Invoices & estimates
  • Expense tracking
  • Bank reconciliation
  • Advanced inventory management
  • Project management
  • Budgets
  • Cash flow manager
  • Journal entries
  • Job costing
  • Year-end wizard
  • 165+ reports
  • 70+ integrations

Sage 50cloud offers an abundance of features to help with your accounting. Take a look at our full Sage 50cloud Review to learn more.

Takeaway

If you can get past the outdated UI, you’ll find that Sage 50cloud offers a number of advanced accounting features and customization options that are excellent for keeping track of your (or your clients’) finances. If you’re looking for software with basic accounting features that’s easy to use and learn, this isn’t the right software for your business.

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5. QuickBooks Online

QuickBooks Online



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Best for small businesses that want easy-to-use software and mobility.

We’ve already discussed some of QuickBooks’ locally-installed software options, but what if you prefer the mobility of cloud-based software? Not to worry: Intuit has you covered with QuickBooks Online. This cloud-based software has over two million users — and for good reason. Not only is it easier to learn than the desktop versions of QuickBooks, but it offers a ton of great features for accountants and non-accountants alike.

Numerous integrations, advanced reporting, strong mobile apps, and even built-in lending are among the positive aspects of this popular accounting software. As with other QuickBooks products, customer support is a bit lacking, although it isn’t as bad as it has been in the past. Some users also find QuickBooks Online to be underwhelming, especially when compared to desktop versions. However, QuickBooks Online is still one of the most popular choices in accounting software and is even recommended by many accountants and financial experts.

QuickBooks Online Pricing

QuickBooks Online offers several pricing tiers. The more expensive options include more features and allow access for more users.

The Simple Start plan is priced at $25/month and includes access for one user. It includes most features that you would expect from accounting software.

The QuickBooks Online Plus plan costs $70/month and allows access for up to five users. It also includes more advanced reporting and additional features like time tracking, inventory management, and bill management.

Finally, there’s the Advanced plan, which will run you $150/month. This plan supports up to 25 users and includes all of the features of the lower tiers plus additional benefits, including online backups, a dedicated account manager, online training, and workflow automation.

QuickBooks Online has several add-ons for an additional fee. Payroll, payment processing, Live Bookkeeping, and custom invoice templates are all available to add to your QuickBooks Online subscription.

QuickBooks Online Features

QuickBooks Online has everything accounting firms and small businesses need to maintain their finances. One thing to note is that some of the more advanced features are only available with select plans. Some of the features you’ll find in this software are:

  • Cloud-based
  • Easy-to-use UI
  • Accountant access
  • Invoices & estimates
  • Expense tracking
  • Bank reconciliation
  • Journal entries
  • Inventory tracking
  • Time tracking
  • Budgets
  • Project management
  • 80+ reports
  • 500+ integrations

Check out all of the features this software has to offer by reading our full QuickBooks Online Review.

Takeaway

Accountants and other professionals that like the features of QuickBooks but want more convenient access will appreciate the mobility of QuickBooks Online. Because it’s easy to use and learn, this is also an option to consider when recommending accounting software to clients.

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Favorite Accounting Software Of Accountants, CPAs & Bookkeepers

While the writers here at Merchant Maverick spend an extensive amount of time researching and testing accounting software, let’s face it — we may be small business experts, but we aren’t accountants. So instead of trying to put ourselves in your shoes, we reached out to accountants, CPAs, bookkeepers, and other professionals to find out which software they prefer and why. These professionals have firsthand experience using accounting software regularly for their clients or even to track the financials within their own firms. Check out what they had to say when making their recommendations.

QuickBooks Pro

“The best accounting software for small business is Intuit QuickBooks. They do all the things you’d expect your accounting software to do (track expenses, credits, receipts, projections, etc). But it’s how that data gets into QuickBooks that makes it special. It features integration with PayPal, Square, and Shopify so, as you get paid by customers, those transactions are automatically added, categorized, and accounted for in the metrics (that are generated by QuickBooks).” – Jason David, CEO of Software Portal

“The first thing that’s great about QuickBooks is that it connects your accounts to automatically download transactions from your bank, credit cards, PayPal, and Square. This saves you a lot of time of having to input all of your information manually. QuickBooks also automatically suggests tax categories for income and expenses based on what you did last time, and you can set up rules for recurring items, which helps to stay organized throughout the entire process.” – David DiNardo, President & CEO of Envolta

Xero

“I’m a big fan of Xero and I always recommend it to small business owners. In my experience, an accounting novice has an easier time picking up and correctly using Xero than other cloud accounting software.” – Michael Eckstein, EA, Owner of Eckstein Advisory and Eckstein Tax Services

“I recommend Xero as it’s an online-based accounting system that helps automate many manual and tedious parts of the accounting process.” – Ryan Lazanis, CPA, Future Firm

“Xero is the best medium business software on the market. It gives us direct feedback from banks, software applications, and all other of our financial institutions to let us know exactly where our finances stand. It also allows to track each employee to see who is spending what– if any issues are raised, we are alerted immediately.” – Gene Caballero, Co-Founder of GreenPal

“Xero does not start tacking on extra fees and costs after a few months. If a client has more complex needs, there are add-ons that can be purchased. None of my clients have needed to add anything yet, so their costs remain constant.” – Beth Logan, EA, Kozlog Tax Advisers

QuickBooks Online

“I work almost exclusively with Quickbooks Online. Most of my clients enjoy the integration with online banking and other software such as Gusto and Avalara for payroll and sales tax compliance. It’s user-friendly for the casual user but has the capability to manage complicated accounting tasks and tax calculations. I use it for my own business bookkeeping, plus the QuickBooks Online Accountant version has additional CRM capabilities to help delegate tasks, set deadlines, and reminders to keep up to date with my clients’ needs.” – Ben Watson, CPA, Virtual CFO of DollarSprout

“We recommend QuickBooks Online most frequently to small businesses for their bookkeeping needs. From our experience, it is certainly the most user-friendly for small business owners to understand, and it provides accountants with a platform that allows us to review detailed transactions and provides for a large range of financial reporting options, including budgeting. We also use QuickBooks online for our firm’s bookkeeping solution. Again, it allows for flexible reporting options and has a useful budgeting tool to set benchmarks for future performance.” – Robert Gauvreau, CPA, Partner of Gauvreau & Associates

“I find QuickBooks Online to be the easiest to work with as clients can add me as an accountant which provides online access to their file. This allows me to work remotely and address any issues in real-time.” – Ronika Khanna, President of Montreal Financial

“The software that I most often recommend is QuickBooks Online. What is great about this system is that it allows us to act as an in-house accounting department for our clients. For example, if a client has something that urgently needs to be done, we can simply log in to QuickBooks Online, go to their company’s books and do what needs to be done, remotely.” – Jeff Peterson, President of Excel Financial Consultants

“For brand new businesses, it’s tough to go wrong with QuickBooks Online (QBO). As long as the business bank and credit card accounts are set up correctly, QBO makes it incredibly easy to stay on top of the books.” – Logan Allec, CPA and owner of personal finance site Money Done Right

Other Apps To Help Run Your Accounting Firm

The right accounting software is critical for running your accounting firm, but it’s just one piece of the puzzle. In addition to accounting software, there are a number of other apps and software programs you can use in your firm to keep daily operations flow smoothly.

FloQast

FloQast is close management software that was created by accountants for accountants. FloQast allows you to centralize your month-end close, automate reconciliation tie-outs, and analyze business performance. Plans start at $999/month and are billed annually. FloQast allows you to schedule a demo so you can see the full capabilities of this powerful software.

Jetpack Workflow

Jetpack Workflow makes it simple to automate workflows within your accounting firm. Over 16,000 accountants use this software, which allows you to set up project tasks, schedule recurring jobs, manage your staff, and collaborate with your team. Pricing for this software starts at $30/month per user when paid yearly. A 14-day free trial is available to test the software.

Hubdoc

Hubdoc allows you to access your clients’ financial documents and bank statements quickly and easily. Financial documents can be auto-fetched from numerous banks and suppliers, and clients can upload receipts, bills, and other documents securely by smartphone, email, or desktop. This data can then be synced to Xero or QuickBooks Online, eliminating the need for paper documents — no data entry required. Hubdoc is priced at $20/month per client. A free trial is available to try out the software.

Slack

Slack is a cloud-based communication and collaboration app that allows you to have real-time conversations with your accounting team. No matter where your team is based, Slack allows you to communicate quickly and efficiently. Conversations can be organized by setting up channels, while mobile apps make it easy to collaborate while on the go. Slack also integrates with a number of other apps, including Google Drive and Dropbox. A free plan is available, although paid plans offer additional useful features.

Choosing The Right Software For Your Accounting Business

Choosing the right software for your accounting business can be a challenge. Keep the tips from this post in mind and start your search with these recommended software options. Determine what features are most important to you, set a budget, and don’t hesitate to take advantage of free trials and demos. If one option doesn’t work for you, remember there are plenty available — including the perfect option for your business. Check out all of our accounting software reviews to find the option that’s best for you. Good luck!

In Summary: Top 5 Accounting Software Apps For Accountants

  1. QuickBooks Desktop Pro: Best for small to mid-sized businesses that want lots of features, many integrations, and strong reporting.  
  2. Xero: Best for mid- to large-sized businesses that want strong features and support for multiple users. 
  3. QuickBooks Desktop Premier: Best for small to medium-sized businesses that want advanced accounting features and reports. 
  4. Sage 50cloud: Best for small to medium-sized businesses that want a high level of customization and advanced features. 
  5. QuickBooks Online: Best for small businesses that want easy-to-use software and mobility.
Erica Seppala

Erica Seppala

Erica is a writer based in Greenville, South Carolina. She is a graduate of Limestone College. Initially determined to be an accountant, she put away the calculator and picked up a laptop to pursue her dream of being a writer. Erica has spent the past 10 years writing blogs and articles for hundreds of private clients, and she loves sharing her love of research and the written word with everyone around her.
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