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The Best Online Bookkeeping Services For Small Businesses That Need Help Keeping The Books

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If you run your own business, you probably already understand the importance of bookkeeping. Bookkeeping allows you to track the cash flow of your business. Not only can you analyze the performance of your business now, but keeping up the books can help you make important decisions for the future. Bookkeeping keeps your financial records organized, making it easier to pull numbers when applying for a loan — or back up your tax returns if audited by the IRS.

If you’re like many small business owners, you already use accounting or bookkeeping software to track your business finances. But what happens when you don’t have the time to devote to bookkeeping? What if you want to focus your time and energy on other important business tasks instead of learning how to use software? Whether it’s a lack of time or experience or another reason entirely, there’s one solution: hiring a bookkeeper.

In the past, hiring a bookkeeper meant finding an experienced candidate in your area and going through a lengthy interview and onboarding process before they started coming into the office. Now, though, the internet has made it easier than ever to find and hire a bookkeeper anywhere in the world.

In this post, we’re going to take an in-depth look at the benefits of online bookkeeping services. If you decide this is something your business needs, we’ll also provide recommendations for some of the best online services. Keep reading to learn more about online bookkeeping services.

Learn More About Our Top Picks

CompanySummaryNext Steps
Bench
Best for businesses that need professional bookkeeping services plus intuitive software.

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Read More

Bookkeeper.com
Best for small businesses with 250 or fewer transactions per month.

Visit Site

Read More

Bookkeeper360
Best for businesses that want lots of integrations.

Visit Site

Read More

QuickBooks Live
Best for businesses that already use QuickBooks.

Visit Site

Read More

Wave Advisors
Best for businesses that use Wave accounting software.

Visit Site

Read More

Other Featured Options:

  • InDinero: Best for businesses that want a scalable bookkeeping and accounting solution.
  • Merritt Bookkeeping: Best for businesses that want an easy & affordable bookkeeping solution

Read more below to learn why we chose these options.

What Are Online Bookkeeping Services?

Online bookkeeping services — also known as virtual bookkeeping — are tools used by small businesses. A financial professional works remotely to help the business track finances, keep its books balanced, and perform other critical bookkeeping and accounting functions.

When choosing an online bookkeeping service, there are a few options available. If you already use accounting or bookkeeping software, you may be able to add additional bookkeeping support from a bookkeeper or accountant. Another option is to use a service that isn’t affiliated with your software but offers support. You may also opt for an online bookkeeping service that utilizes its own proprietary software and apps.

The features offered by your online bookkeeping service may vary based on a number of factors, including the company you select and the pricing plan you choose. Some of the services available to you might include:

  • Account Reconciliation
  • Financial Reporting
  • Tax Planning & Preparation
  • Payroll Processing
  • Accounts Payable & Accounts Receivable
  • Monthly & Quarterly Reporting
  • Accounting Software Training & Support
  • Billing & Invoicing

The Benefits Of Using An Online Bookkeeping Service

Still wondering why you should hire an online bookkeeping service? There are numerous benefits:

  • Reduce Costs:Β It may seem counterintuitive, but you can actually save money by using online bookkeeping services. If you (or an employee) devote time to keeping the books, it’s taking you away from other important tasks — and could be costing your business money. By hiring someone to tackle these financial tasks, you free up more time to focus on other aspects of your business. Additionally, you’ll save money outsourcing as opposed to hiring an in-house bookkeeper.
  • Know Where Your Business Stands: A bookkeeper can help you understand your current cash flow — that is, what’s going in and what’s coming out. You can use this intel to determine where you can reduce costs, make changes, or otherwise improve your business for the future.
  • Make Important Business Decisions: Thinking about expanding your business or making another big change? Your virtual bookkeeper can provide you with the reports and insights you need to make these business decisions.
  • Be Ready For Tax Time: Whether it’s quarterly or annual, filing taxes can be a pain. Not only can your virtual bookkeeping service help you file your returns, but they also keep your financial documentation organized in the event of an IRS audit.
  • Get Paid On Time: Do you forget to send out invoices right away? Are you too busy to evaluate who still owes you money to send out reminders? Your online bookkeeping service can help you get paid on time by invoicing clients, sending out payment reminders, and setting up recurring payments.

The 7 Best Online Bookkeeping Services

Forget the books and focus on more important business tasks by signing up for online bookkeeping. Start your search for a bookkeeper with these seven options. Whether you want affordable basic bookkeeping or a dedicated financial team that’s ready to help your business grow, these bookkeeping services have got you covered.

1. Bench

Bench



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Best for businesses that need professional bookkeeping services plus intuitive software.

Bench launched in 2013 and since then has helped thousands of small business owners with virtual bookkeeping services. Bench sets you up with a dedicated bookkeeper who will show you the ropes and learn more about your business. Once your account is set up, your bookkeeper will import transactions each month and work on the books. You’ll be provided with monthly reporting, as well as everything you need come tax time.

In addition to working one-on-one with your dedicated accountant, Bench also has a team of financial experts working behind the scenes. While most small business owners will take advantage of Bench’s core service, the company also offers additional services. This includes BenchRetro, which helps with businesses facing issues such as bankruptcy or troubles with the IRS. BenchTax is also available for businesses that need tax support. Bench’s plans are fit for any business that uses cash-basis bookkeeping, although custom pricing is available for accrual bookkeeping.

Privacy and security are important to Bench, which is why it offers 256-bit SSL/TLS encryption, vets every employee, and never outsources its customers’ accounts. Bench receives overall favorable reviews from its users, getting ratings higher than 4-stars on review sites such as TrustPilot and Capterra.

Features

Bookkeeping Services

When you sign up for Bench, you’ll work with a dedicated bookkeeper that keeps the books for up to 15 financial accounts. (If you have more accounts, call Bench for custom pricing.) Bench stands out for its intuitive software (no learning curve!) that your bookkeeper can walk you through.

Bench offers basic bookkeeping services through its core plans, with an easy-to-use dashboard that allows you to view reports, contact your financial team, or track your finances in real-time. With your Bench account, you’ll also receive:

  • Bank reconciliation
  • Categorizing transactions
  • Unlimited phone & email support
  • Tax prep & support
  • Catch-up accounting services
  • Reports & financial statements
  • Software & iPhone app with real-time updates

Pricing

Bench offers five different pricing plans based on average monthly expenses. Prices range from $139/month for the Starter plan to $349/month for the Corporate plan. You will receive a discount if you pay for a year in advance. A free trial is available, so you can check out Bench before you sign up. If you need help with your taxes, you can add on BenchTax for an additional $600 to $1,320 per annual filing. Specialized bookkeeping for businesses with special circumstances such as property tracking or cash expense tracking can be added to any plan for an additional $83/month.

When To Use Bench

Bench is a great bookkeeping solution for businesses that want a team of dedicated finance professionals as well as easy-to-use software. This service is best for businesses that require cash basis bookkeeping services.

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2. Bookkeeper.com

Bookkeeper.com



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Best for small businesses with 250 or fewer transactions per month.

Bookkeeper.com has been providing bookkeeping services to its clients for over 30 years. With Bookeeper.com, you’ll work with a dedicated team of accountants for all your bookkeeping and accounting needs.

Bookkeeper.com offers a number of services for small businesses, including but not limited to bookkeeping, tax prep, and payroll. You’ll also have access to a number of tools and resources like calculators, online payroll, and a learning center.

Bookkeeper.com has very few online reviews, but the few that it does have are positive. This service is ideal for any small business looking for an all-in-one solution bookkeeping and accounting solution at competitive pricing with no hidden fees.

Features

Bookkeeper.com offers a number of financial services to its clients. This includes bookkeeping, payroll, tax prep and planning, and even financial planning and investments. Specifically looking at bookkeeping, some of the standout features include:

  • Monthly reconciliation
  • Monthly financial statements
  • Document storage
  • Accounting software setup
  • Monthly performance report with key performance indicators (Plus plan only)
  • Class & location tracking (Plus plan only)

Pricing

Bookkeeper.com offers two pricing plans. The Small Business plan is for businesses with up to 125 transactions per month. The Small Business plan starts at $285/month. The Small Business Plus plan is for businesses with up to 250 transactions per month. Pricing for this plan starts at $495/month. The Small Business Plus plan also includes additional features, such as class and location tracking.

When To Use Bookkeeper.com

Bookkeeper.com is ideal for any small business that needs professional bookkeeping services at a fair price. Bookkeeper.com’s numerous other features, such as tax prep and payroll, may also come in handy for the small business owner that wants an all-in-one financial solution, but be aware that additional services can drive up the cost.

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3. Bookkeeper360

Bookkeeper360



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Best for businesses that want lots of integrations.

Bookkeeper360 has a simple yet powerful mission: To empower small business owners with real-time financial data to make growing their business easier. If your business already uses accounting software like Xero or QuickBooks, Bookkeeper360 integrates with these programs. Don’t have accounting software? Your dedicated bookkeeper can get you up and running in one to two weeks. Behind on accounting? Bookkeeper360 can help you get caught up.

All accountants that work with Bookkeeper360 are based in the US. You’ll pay a flat monthly fee for bookkeeping services, and your books will be reviewed each month to ensure everything is balanced and accurate.

In addition to integrating with Xero and QuickBooks, Bookkeeper360 stands out for its other integrations. You’ll be able to integrate seamlessly with business apps including Bill.com, Amazon, Stripe, and Gusto. This company also has a great reputation among its clients, earning multiple 5-star reviews across platforms including Google, Yelp, and G2.

Features

In addition to its numerous integrations, Bookkeeper360 offers multiple bookkeeping features designed for startups and growing businesses. If you need additional business tools, Bookkeeper360 has you covered with solutions such as payroll, tax support, invoicing, payments, and inventory — all available for an additional cost.

In terms of bookkeeping, here’s what you’ll receive:

  • Monthly reconciliation
  • Monthly statements
  • Xero or QuickBooks subscription
  • Phone, email, & chat support
  • Advanced reporting (Weekly plan only)
  • Weekly updates (Weekly plan only)

Pricing

There are two plans available through Bookkeeper360. The first is the Monthly plan, which starts at $399/month. This covers businesses with monthly expenses up to $1,000. As your expenses increase, so does the pricing of your plan. If you pay annually, you can save 10% off your plan. If you use accrual accounting, pricing starts at $549/month.

The Weekly plan includes everything from the Monthly plan but gives you a dedicated accounting team (instead of just one accountant), weekly updates, and advanced reports. This pricing starts at $549/month for businesses with monthly expenses up to $1,000. A 10% discount is available when you pay annually. If you use accrual accounting, pricing increases to $749/month.

With either plan, you can add on additional services like category tracking, HR, payroll, and more. Pricing starts at $45/month.

When To Use Bookkeeper360

If you already use QuickBooks or Xero, Bookkeeper360 integrates with this software, making it quick and easy to get set up. If you don’t use these programs, don’t worry — getting started is pretty painless. Bookkeeper360 is the ideal choice for startups and growing businesses that want standard bookkeeping services with plenty of integrations.

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4. QuickBooks Live

QuickBooks Live



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Best for businesses that use QuickBooks.

QuickBooks is one of the most popular accounting solutions on the market today, and you may already use this program in your business. But did you know that QuickBooks also offers online bookkeeping services through QuickBooks Live?

When you sign up for QuickBooks Live, you’ll have a certified online accountant maintaining your books. There’s no contract required, so you can change plans or cancel at any time if QuickBooks Live doesn’t work for you.

Behind on the books? Your bookkeeper will clean up your books starting with the current financial year. Then, your books will be maintained each month, and you’ll receive personalized reports to track the performance of your business.

Features

When you sign up for QuickBooks Live, you’ll be matched with an accounting team that will show you the basics and start working on your books. A custom bookkeeping plan will be created for your business, which may include the following features:

  • Account reconciliation
  • Transaction categorization
  • Customized setup of chart of accounts
  • Monthly reports

Pricing

Pricing is based on the volume of your monthly business expenses. Prices range from $200/month to $600/month. This does not include the cost of your QuickBooks Online subscription.

When To Use QuickBooks Live

If you already use QuickBooks, QuickBooks Live is an add-on to consider if you need someone to handle your books for you.

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5. Wave Advisors

Wave Advisors



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Best for businesses that use Wave accounting software.Β 

Wave has grown to become a popular choice for small businesses because of its free and low-cost accounting software. Whether you’re a Wave user that’s too busy to maintain the books or you need an accounting and bookkeeping solution, consider signing up for Wave Advisors.

Wave Advisors offers personalized support through its in-house team of bookkeeping professionals. With Wave’s bookkeeping services, your books will be handled each month by trained financial professionals. You can also reach out for advice whenever you need it.

If you need additional support, you can also work one-on-one with an accounting coach. Tax support is also available if needed. Tax support and accounting coaching are not included in the bookkeeping plan but can be added on for an additional monthly fee.

Features

When you sign up for Wave Advisors bookkeeping services, your basic bookkeeping tasks will be handled so you can focus on more important aspects of your business. All features are personalized to meet the needs of your business and include:

  • Account reconciliation
  • Transaction categorization
  • Financial statements
  • Collaborations with a dedicated accounting team
  • Business insights & planning

Pricing

Pricing for Wave’s bookkeeping services starts at $129/month when paying annually. Month-to-month plans are also available.

When To Use Wave Advisors

If you already use Wave accounting software but no longer have the time to manage the books, consider adding on Wave Advisors bookkeeping services to keep your books up-to-date every month.

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6. inDinero

InDinero



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Best for businesses that want a scalable bookkeeping and accounting solution.

While basic bookkeeping services may work for your business now, what happens as your business grows? You need a scalable bookkeeping and accounting solution, like the one offered by inDinero.

inDinero combines its powerful accounting software with a team of accounting experts to provide personalized solutions to businesses of all sizes. You’ll have a dedicated team that will tackle your basic bookkeeping tasks, or you can upgrade to a custom plan that includes more advanced features, including accrual accounting and controller support.

Overall, inDinero has received positive reviews from its users, although some have complained about client services — specifically, that they were asked multiple times for the same information.

Features

inDinero offers a basic plan that’s ideal for small businesses and startups that need cash basis accounting and bookkeeping services. For more established or growing businesses, inDinero creates a custom plan that’s personalized toward the needs of the business. Custom plans also provide access to more advanced features such as budget analysis, revenue recognition, and CFO services.

No matter which plan you choose, you’ll have access to the following features:

  • Dedicated account manager
  • Monthly reconciliation
  • Document management
  • Automated imports
  • AR/AP tracking & reporting
  • inDinero mobile app
  • Employee reimbursement
  • Monthly statements

Pricing

The Essential plan is inDinero’s basic plan that offers simple accounting and bookkeeping. Pricing starts at $300/month. You can also work with inDinero to build a custom plan. You can learn more about custom plans by requesting a free estimate.

When To Use inDinero

While inDinero can be used by any business, it is best for business owners that want software and services that scale up as the business grows.

Read our in-depth review

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7. Merritt Bookkeeping

Merritt Bookkeeping



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Best for businesses that want an easy & affordable bookkeeping solution.

Feel like other online bookkeeping services are too complex or expensive? Enter Merritt Bookkeeping, a virtual bookkeeping service that has earned 5-star ratings across the internet for its ease-of-use, abundant features, and extremely competitive pricing.

Merritt Bookkeeping offers fixed pricing with no hidden fees that drive up your costs. If you already use QuickBooks, you’re in luck — Merritt Bookkeeping can import your existing data file. If you don’t have a QuickBooks file, don’t worry. The company will get started on your books and provide you with monthly financial reports that are easy to understand.

If your account needs adjustment, Merritt Bookkeeping has come up with a solution for that, too. You’ll be able to make changes through the company’s simple interface, so no QuickBooks experience is required. And to ensure you’re satisfied with your experience, Merritt Bookkeeping offers a 90-day money-back guarantee.

Features

Merritt Bookkeeping prides itself on providing bookkeeping services that others don’t or that typically come at a premium price. By signing up, you’ll receive:

  • Automatic transaction imports
  • Easy user interface
  • Issuance of 1099s
  • Bookkeeping done in QuickBooks
  • Financial reports

Pricing

Merritt Bookkeeping has a simple pricing structure. Services are priced at $190/month and includes all features. If you need to catch up on your bookkeeping, services are also available at a rate of $140/month. If you have a QuickBooks file and have some months mostly complete, you’ll pay just $50 per month to have your bookkeeping completed.

When To Use Merritt Bookkeeping

If you want bookkeeping services that are uncomplicated and affordable, consider giving Merritt Bookkeeping a try.

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Is Online Bookkeeping Right For Me?

Now, onto the big question: is online bookkeeping right for you? To determine if online bookkeeping services are a good choice for your business, consider the following:

  • Do you lack the time and/or experience to manage the books yourself?
  • Are you unsure of how to vet prospective bookkeepers?
  • Is hiring an in-house bookkeeper outside of your budget?
  • Does your business mostly deal with digital transactions?
  • Do you work out of your home, or own a business that doesn’t have a traditional office?
  • Do you want to accurately track the performance of your business now and in the future?

If you answered yes to any of these questions, online bookkeeping services may be a good fit for you. Shop around, reach out to online bookkeepers to inquire about services or receive a quote, and take a test drive with a free trial or two to determine which service is best for you. Good luck!

A Last Look At Our Top Picks

  1. Bench
    Summary - Best for businesses that need professional bookkeeping services plus intuitive software.
  2. Bookkeeper.com
    Summary - Best for small businesses with 250 or fewer transactions per month.
  3. Bookkeeper360
    Summary - Best for businesses that want lots of integrations.
  4. QuickBooks Live
    Summary - Best for businesses that already use QuickBooks.
  5. Wave Advisors
    Summary - Best for businesses that use Wave accounting software.
  6. InDinero
    Summary - Best for businesses that want a scalable bookkeeping and accounting solution.
  7. Merritt Bookkeeping
    Summary - Best for businesses that want an easy & affordable bookkeeping solution
Erica Seppala

Erica Seppala

Erica is a writer based in Greenville, South Carolina. She is a graduate of Limestone College. Initially determined to be an accountant, she put away the calculator and picked up a laptop to pursue her dream of being a writer. Erica has spent the past 10 years writing blogs and articles for hundreds of private clients, and she loves sharing her love of research and the written word with everyone around her.
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