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9 Best Restaurant Management Apps In 2024

Restaurants of all sizes need robust management tools to assist with the chaos of running a foodservice business. From tracking inventory to sales, here are the best options.

    Nicolette Kier
  • Last updated onUpdated

  • Matt Sherman
  • REVIEWED BY

    Matt Sherman

    Lead Staff Writer

Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.

There are several restaurant management apps available for everything a quick-serve or full-service restaurant business needs to operate efficiently. We reviewed 22 of the most popular restaurant management software, from reservation management apps to some of the best POS systems for small businesses, to help you decide which apps you need and how to put them together so you can build one cohesive restaurant management solution.

Learn More About Our Top Picks

CompanyBest ForNext StepsBest For
Toast POS

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  • Best all-in-one restaurant management software
  • $0-$165+/month
  • Standard two-year contract, early termination fee
  • Best all-in-one restaurant management software
  • $0-$165+/month
  • Standard two-year contract, early termination fee

Visit Site

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Square For Restaurants

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  • Best low-cost restaurant management app
  • $0-$60+/location/month
  • Monthly contracts, no termination fee
  • Best low-cost restaurant management app
  • $0-$60+/location/month
  • Monthly contracts, no termination fee

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Lightspeed Restaurant

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  • Best for managing orders and inventory
  • $69-$399+/month
  • Monthly/custom contracts, early termination fee
  • Best for managing orders and inventory
  • $69-$399+/month
  • Monthly/custom contracts, early termination fee

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Revel POS

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  • Best for creating a custom large-scale solution
  • Custom pricing
  • Custom contracts, early termination fee
  • Best for creating a custom large-scale solution
  • Custom pricing
  • Custom contracts, early termination fee

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TouchBistro

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  • Best for managing waitlists and reservations
  • $298+/month
  • Custom contracts, early termination fee
  • Best for managing waitlists and reservations
  • $298+/month
  • Custom contracts, early termination fee

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Cloudbeds

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  • Best hotel management integration
  • Custom pricing
  • Custom contracts, no termination fee
  • Best hotel management integration
  • Custom pricing
  • Custom contracts, no termination fee

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7Shifts

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  • Best low-cost employee management software
  • $0-$150+/location/month
  • Monthly/annual contracts, no termination fee
  • Best low-cost employee management software
  • $0-$150+/location/month
  • Monthly/annual contracts, no termination fee

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OpenTable

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  • Best third-party reservation management system
  • $39-$449+/month
  • Annual contracts, early termination fee
  • Best third-party reservation management system
  • $39-$449+/month
  • Annual contracts, early termination fee

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BevSpot

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  • Best liquid management POS integration
  • $249-$299/month (billed annually)
  • Annual contracts, no termination fee
  • Best liquid management POS integration
  • $249-$299/month (billed annually)
  • Annual contracts, no termination fee

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Read more below to learn why we chose these options.

9 Best Restaurant Management Software

The best restaurant management software helps business owners manage inventory, accounting, employees, and customer feedback. Your restaurant management apps should integrate with your POS system to have one cohesive solution for managers and employees to operate efficiently.

Our top software choices include:

Compare Restaurant Management Apps

Standout Features Accounting Features POS Capabilities Free Trial
Toast Scheduling, payroll, tipping, catering, accounting management Built-in, third-party integration Built-in
Square Affordable scheduling and payroll Third-party integration Built-in
Lightspeed Online order management, third-party integrations Integrates directly with QuickBooks, Xero Built-in
Revel Developer API, data connecter, enterprise management system Built-in, third-party integration Built-in
TouchBistro Reservations/waitlists, no cover fee Third-party integration Built-in
Cloudbeds Hotel property management POS integration Third-party integration Integrates with Toast, Lightspeed
7Shifts Affordable scheduling and payroll POS integration Third-party integration Integrates with Toast, Square, Lightspeed, Revel
OpenTable Reservation and reputation management Third-party integration Integrates with Toast, Square, Lightspeed
BevSpot Liquid inventory management Third-party integration Integrates with Toast, Square, Lightspeed

Toast POS: Best All-In-One Restaurant Management Software

Total Rating 4.0
Pricing2.6

Ease Of Use4.7

Features5.0

Customer Service5.0

User Reviews4.1

Pricing

$0-$165 plus custom plan

Online Ordering

Yes

Equipment Cost

$0+

Pros

  • Easy for employees and managers to use
  • Built-in POS and kitchen management
  • Excellent built-in scheduling and payroll software
  • Detailed invoicing and accounting software add-on

Cons

  • Add-ons can make software expensive
  • Early termination fee

Toast POS employee scheduling software

Toast POS employee scheduling software.

Why We Chose Toast POS As The Best All-In-One Restaurant Management Software

We love that Toast has created a complete restaurant management ecosystem full of user-friendly software products that are easy to implement at quick-serve and full-service restaurants. The core POS offering includes dine-in and online order management, basic employee management, plus inventory and menu management. The best add-ons include Toast Loyalty, Toast Payroll, Toast Catering & Events, xtraCHEF accounting software, and Toast Tables for reservations/waitlist management.

Toast Pricing

Toast POS Plans Price  When To Use
Quick Start Bundle $0/month You have a small, single-location restaurant with basic feature needs
Core $69/month You need a full point of sale suite with processing and custom hardware
Growth $165/month You need advanced features and are looking to bundle with digital ordering
Custom Custom Larger businesses looking to access the entirety of Toast’s features

Toast offers customer order and payment, restaurant menu, inventory, reporting, invoicing, and basic employee management on all plans.

The “free” plan includes everything in the Core plan plus no upfront-cost POS hardware, but you must pay a higher payment processing fee. We recommend signing up for the Core plan and purchasing your POS hardware upfront if possible. It will save you money in the long run.

The Growth Plan includes takeout and online ordering management from your own branded online ordering page.

Most of Toast’s unique restaurant management features will come in the form of a paid add-on, which you need to get a custom quote on.

Toast Features

Toast POS Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

Toast’s many restaurant management features include:

  • Customer Relationship Management: Toast users get access to a gift card management suite, an extensive loyalty program, and email marketing to keep up with customer communications.
  • Accounting: Toast POS orders, inventory movement, tips, expenses, employee hours, and more can be imported to xtraCHEF so you can get an overall view of your business activity. You can also manage accounts payable and accounts receivable.
  • Tip Manager: Set tipping rules, automate tip distribution, and get reports on tips so you’re ready for tax season.
  • Employee Scheduling, HR, & Payroll: Toast scheduling software allows employees to view and switch shifts between coworkers on their own or require manager approval. The HR software includes employee onboarding and benefits enrollment. Running payroll is also simple and payroll information can be imported to your accounting software.
  • Event Management: Toast’s new catering management software allows you to create custom catering menus, accept deposits, manage a company event calendar, order inventory specifically for events, and more.
  • Reservations & Waitlists: Customers can reserve tables, sign up for waitlists, and get SMS communication about their tables. Servers can easily see who is up next, table turnover, and customer preferences with their own Toast Tables app on a tablet.
  • Multilocation Management: Toast is one of the best POS systems for franchises and chains because you can easily clone restaurant settings when opening a new location, view revenue across locations, and make changes to individual or all locations.

While you don’t need any additional software when using Toast, you do have the option to integrate your Toast POS system with several other apps such as Resy for hotel management and Chowly for aggregating all third-party delivery service orders.

Contract Requirements/Warnings

Toast requires a long-term contract that includes an early termination fee. You must also purchase your POS hardware and sign a payment processing contract with Toast. This is a high level of commitment, so make sure Toast’s software (and Toast’s price tag) is right for your restaurant.

If Toast is a little expensive for you or your restaurant does not need such extensive management software, Square or Lightspeed Restaurant are strong alternative options.

Toast Is Best For Restaurant Owners That:

  • Want a single place to manage kitchen operations, inventory, dine-in/online ordering, accounting, and customer relations
  • Need efficient scheduling and payroll software for several employees
  • Regularly provide catering and event services and/or take reservations
  • Want strong customer retention features like eGift cards, a loyalty program, and email marketing

Get Started With Toast POS

Read our in-depth review

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Square For Restaurants: Best Low-Cost Restaurant Management App

Square For Restaurants

Total Rating 4.8
Pricing4.8

Ease Of Use4.9

Features4.9

Customer Service4.6

User Reviews4.5

Pricing

$0-$60/month/location + custom option

Online Ordering

Yes

Equipment Cost

$0-$799

Get a free card swiper from Square at no cost when you create a free account. Claim your card reader.

Pros

  • Affordable suite of restaurant management tools
  • Built-in POS and kitchen order management
  • Good employee scheduling and payroll functions
  • Easy to learn and use

Cons

  • Average inventory management
  • Average accounting functions

Square for Restaurants in-house pickup and delivery settings

Square for Restaurants in-house pickup and delivery settings.

Why We Chose Square For Restaurants As The Best Low-Cost Restaurant Management App

We love that Square is a free restaurant POS system that allows you to offer in-person and online ordering, manage multiple menus and inventory, manage employee time clocks, and schedule shifts with no monthly fee. Paid plans give you access to multi-location management, kitchen display system management, and Square Team Plus for advanced employee management.

Like Toast, Square offers a suite of add-on apps for everything from loyalty program builders to payroll, plus third-party app integrations for added functionalities. However, Square products and third-party integrations are less expensive than Toast and many other POS software competitors.

Note: Square offers a completely free plan that you can sign up for today and a 30-day free trial on paid plans.

Square For Restaurants Pricing

Square For Restaurants Plans Price  When To Use
Free $0/month Use if you need the basics in restaurant POS software plus simple processing
Plus $60/month/location Use if you need advanced inventory and 24/7 customer service
Premium Custom Use if you process more than $250,000 a year

Newer business owners should stick to the free plan until they have more complex menu and inventory management requirements, require full-service restaurant features like course management and floor planning, need more business reports, and/or want to use the Square mobile ordering kit. The relatively low inventory and menu management requirements and great price make Square one of the best coffee shop POS systems.

Note: The Plus plan comes with one countertop POS device license per location. You have to pay an additional $40/device/month for each new device you add Square For Restaurants to. The Plus plan comes with unlimited Square KDS software licenses, while on the free plan, you’ll be charged an additional $20/device/month.

These are the most popular Square For Restaurants add-ons:

If you pay for a website rather than use the free Square ordering page, you can customize the page to match your brand and remove Square advertising.

Square For Restaurants Features

Square For Restaurants Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards
Customer Loyalty Add-on
Marketing Tools Add-on
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

Square’s best restaurant management features include:

  • Menu & Inventory Management: Create several menus with scheduled discounts and promotions. With automated inventory tracking, an item/modifier will be automatically removed from all ordering platforms if you run out of the necessary ingredients. Any employee can 86 an item when necessary.
  • Online Order Management: Square offers a free online ordering platform, plus integrations with your restaurant’s Google Business Profile and third-party ordering platforms. Square kitchen displays aggregate all these orders in a simple kitchen order interface that’s easy for kitchen staff to navigate.
  • Scheduling: You get free employee scheduling and staff permission features for up to five employees with Square Teams, included in free Square plans. Paid plans get Square Team Plus, which offers more features like automated scheduling and labor reports.
  • Payroll & HR: Square’s affordable payroll software and HR add-on feature includes time off requests, automated payroll processing, new employee onboarding, tax support, and more.
  • Customer Management: Square offers several customer engagement tools like eGift card management, customer loyalty program builders, and email marketing campaign software.

Contract Requirements/Warnings

Square offers low-commitment plans and great Square POS hardware warranties. You do have to use Square Payments for payment processing. The flat-rate payment processing may not work well for larger businesses, but small businesses will benefit from this payment processing model.

Also, once you start to expand, consider whether using Square with a bunch of different add-ons for things like inventory management and accounting is worth it, or if you should invest in a more holistic solution like Toast or Revel Systems.

Square For Restaurants Is Best For Restaurant Owners That:

  • Want a low-cost way to manage in-person/online orders, menus, inventory, employees, and customer relationships
  • Are looking for a simple, fast software setup that employees can learn fast
  • Want a restaurant POS app that integrates with other affordable restaurant management apps

Get Started With Square For Restaurants

Read our in-depth review

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Lightspeed Restaurant: Best For Managing Orders & Inventory

Lightspeed Restaurant

Total Rating 4.0
Pricing3.1

Ease Of Use3.8

Features5.0

Customer Service4.3

User Reviews4.7

Pricing

$69-$399+/month

Online Ordering

Essential plan and up

Equipment Cost

$129-$519

Pros

  • Built-in POS and kitchen order management
  • Automated ingredient-level inventory management
  • Integrates with popular accounting software
  • Several third-party restaurant apps available

Cons

  • Add-ons can get expensive
  • No in-house payroll or employee scheduling
  • No in-house accounting, only data export

Lightspeed Restaurant POS third-party delivery integrations.

Lightspeed Restaurant POS third-party delivery integrations.

Why We Chose For Lightspeed Restaurant For Managing Orders & Inventory

We like that Lightspeed offers a range of order management products for taking dine-in and online orders that are easy for staff to navigate and easy for managers to customize. We also like Lightspeed's detailed inventory management, automated ingredient-level inventory tracking with automated item removal if the system detects you've run out of the item or ingredient, and built-in purchase ordering functions.

Lightspeed Restaurant is a middle ground between Toast and Square. The restaurant management features are more extensive (and costly) than Square, but the software costs less (and has fewer built-in features) than Toast.

Lightspeed Restaurant Pricing

Lightspeed Restaurant Plans Price  When To Use
Starter $69/month Single-location restaurants looking to start a loyalty program
Essential $189/month Restaurants with one or more locations looking for online ordering capabilities
Premium $399/month Larger restaurants & hotels looking for custom payment processing rates

We recommend the Starter plan for small counter or full-service restaurants. The plan includes extensive menu item setup and pricing management, the ability to completely customize your iPad POS screens, floor planning, card pre-authorizations, and a basic loyalty program builder.

The Essential plan includes online ordering, tableside ordering, QR code ordering, and advanced inventory management, making this plan much more suited for larger restaurants with more ordering option requirements. Multi-location management is included in this plan.

The Premium plan includes hotel revenue management, API access to build custom integrations, and custom payment processing rates to help you lower credit card processing fees.

Many of Lightspeed’s other restaurant management software, including kitchen display screens and Lightspeed Accounting, require you to get a custom quote.

Lightspeed Restaurant Features

Lightspeed Restaurant Features Availability
Multi-Store Support Essential plan and up
Contactless Payments Essential plan and up
Multi-Channel Selling Online and third-party delivery platform orders
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering Essential plan and up
Inventory Management
Reporting
Menu Management
Delivery Management Paid add-on
EBT Acceptance
Employee Management
Text Messaging

Our top Lightspeed restaurant management features include:

  • Kitchen Order Management: Lightspeed kitchen display systems sync with all orders from all ordering platforms, including self-ordering restaurant kiosks, in-house delivery, and third-party delivery platforms to create an intuitive order fulfillment flow for kitchen staff.
  • Inventory Management: Detailed inventory management with set minimum inventory levels, built-in purchase ordering, and automatic removal of a condiment, add-on, or dish on all ordering platforms if the system detects you’ve run out of a core item/ingredient.
  • Customer Management: Lightspeed Restaurant includes a loyalty program on all plans and catalogs customer behavior so you can build targeted marketing campaigns.
  • Accounting Software Integration: Lightspeed’s accounting feature allows you to funnel sales data from your POS system to popular accounting software, including QuickBooks and Xero.
  • Third-Party App Integrations: Lightspeed offers many niche integrations for anything from hotel property management to liquid inventory management to employee scheduling and payroll. You can build a streamlined restaurant management solution that centers around your core POS software.

Contract Requirements/Warnings

Lightspeed lists monthly costs but will have you fill out a custom order form, which will dictate your payment period. You could be charged monthly or annually for a predefined amount of time.

However, Lightspeed does charge an early termination fee if you decide to cancel your subscription early, and hardware return windows are short, so start with a monthly plan until you’re sure Lightspeed is the POS for your restaurant.

We also have to point out that Lightspeed does not have built-in accounting but rather the ability to export data to other accounting platforms. It also does not have built-in employee scheduling but integrates with popular platforms, including 7shifts (which we’ll discuss below.)

Lightspeed Restaurant Is Best For Restaurant Owners That:

  • Want a POS system that integrates with several niche apps, including hotel management apps
  • Have a lot of takeout, in-house delivery, and third-party delivery orders to manage
  • Want to import sales data to your current accounting software (QuickBooks, Xero, etc.) instead of getting a new accounting software

Get Started With Lightspeed Restaurant

Read our in-depth review

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Revel POS: Best For Creating A Custom Large-Scale Solution

Total Rating 4.0
Pricing3.6

Ease Of Use3.9

Features4.7

Customer Service4.2

User Reviews3.8

Pricing

Quote-based

Contract

Three-year commitment for lowest rate

Equipment Cost

Call for quote

Pros

  • Excellent data collection and analytics
  • Strong chain and franchise management
  • Open API for developers
  • Several partner integrations

Cons

  • Long-term contract required
  • Early termination fee
  • Expensive for smaller restaurants

Revel POS system multilocation management

Revel POS system multi-establishment hierarchy settings.

Why We Chose Revel Systems For Creating Custom Large-Scale Solution

We love that Revel offers such a comprehensive restaurant management system with the freedom to build on the core offering through the system's open API, numerous partner integrations, and a massive data collection tool. Revel is an especially great tool for chain restaurants/franchises that focus heavily on takeout/delivery and drive-thru orders, as there are specific software products for delivery and drive-thru management, plus great multi-location management settings.

Revel is meant for larger restaurants and multi-location establishments. For example, Revel powers Kung Fu Tea, Auntie Anne's, Cinnabon, and The Halal Guys.

Revel Systems Pricing

Revel POS Plans Price  When To Use
Revel plan Quote-based: three-year commitment for cheapest plan Use if you are committed to the product and have a need for high-end features.

Revel requires every restaurant owner to contact a representative for a custom quote that will depend on the number of features you’re looking for, the number of locations you own, and the number of POS registers you’d like at your establishments.

The core POS system, basic inventory management, and in-store order management will be included in your base price, but add-ons like Delivery XT driver management, Online Ordering XT, and Drive Thru XT will cost extra.

Revel Systems Features

Revel POS Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

A lot of features like shift scheduling, payroll data collection (for export to your chosen accounting software), house account and catering management, and purchase order creation/receiving are built into the system.

There’s also a highly customizable delivery driver management module that makes Revel an excellent pizza POS system, as well as a drive-thru order management module that places Revel on our list of the best drive-thru POS systems.

Revel’s best features for larger businesses looking to create a completely custom restaurant management solution include:

  • Data Connector: With Revel’s Data Connector tool, you can connect all your POS data to any business intelligence tool (Google Data Studio, Power BI, Microsoft Dynamics, etc.) and use it to answer questions about product and location performance, track KPIs, and present data in a more streamlined way.
  • Enterprise Management System: Manage products, employees, ingredients, discounts, marketing, and more across several locations. Grant access to managers, franchisees, and restaurant group owners. Transfer inventory across locations when necessary.
  • Partner Integrations: Revel offers several partner integrations for everything from merchant services to security camera integrations to drive-thru POS hardware.
  • Open API: Revel’s open API allows any developer with the right permissions to create custom software integrations, so you can connect (or build) any app that you need to run your restaurants.
  • Custom Implementation: Revel users get a dedicated support representative to help build and implement their Revel software.

Contract Requirements/Warnings

You need to sign up for a three-year deal and agree to use Revel Advantage to get the best monthly subscription price, but this isn’t a requirement to use Revel’s services.

There is a substantial early termination fee, so consider negotiating a short-term plan over a longer contract until you’re sure Revel is the right POS for your restaurant.

Revel Systems Is Best For Restaurant Owners That:

  • Want an enterprise-level restaurant management software
  • Have developer knowledge or access to developers to help create a custom restaurant management solution
  • Want strong drive-thru and delivery driver management

Get Started With Revel POS

Read our in-depth review

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TouchBistro: Best For Managing Waitlists & Reservations

Total Rating 4.3
Pricing4.0

Ease Of Use4.6

Features4.9

Customer Service3.9

User Reviews4.1

Pricing

$69/month

Online Ordering

Add-on

Equipment Cost

Call for quote

Pros

  • Allow customers to add themselves to reservations/waitlists
  • Email, SMS, and phone call reminders about waitlist status/reservations
  • Create custom menus and floor plans for reservations
  • No per-order fees on waitlist/reservation orders

Cons

  • No built-in employee scheduling or payroll
  • Early termination fee
  • Monthly fee for reservation software is higher than integrations

TouchBistro restaurant POS waitlist/reservation settings

TouchBistro restaurant POS waitlist/reservation settings.

Why We Chose TouchBistro Reservations For Managing Waitlists & Reservations

TouchBistro Reservations is an iPad-based add-on app that connects to TouchBistro POS. We like that the two apps are directly integrated

We like that TouchBistro charges no per-order fees or surcharges. Other reservation integrations like OpenTable typically charge a dollar or percentage per-order fee in addition to a flat monthly fee.

TouchBistro Pricing

TouchBistro Plans Price  When To Use
TouchBistro Plan $69+/month If you have basic restaurant needs and are interested in purchasing add-ons

TouchBistro Reservations itself is a $229/month add-on to the core POS subscription plan. There are no per-order dollar amount or percentage fees.

If you don’t use any integrations or add-ons, TouchBistro POS is $69/month for one register, billed annually. The Dual plan includes two user licenses and costs $129/month. The Team plan includes five user licenses at $249/month, and the Unlimited plan includes unlimited user licenses at $399/month.

The company also charges a nonrefundable setup fee that starts at $200 and includes your hardware setup plus software walkthrough.

Other TouchBistro add-ons start at the following prices:

  • Online Ordering: $50/month
  • Gift Cards: $25/month
  • Loyalty: $99/month
  • Marketing: $99/month
  • Kitchen Display System: $19/month
  • Profit Management: $330/month

TouchBistro Features

TouchBistro Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards Add-on
Customer Loyalty Add-on
Marketing Tools Add-on
Online Ordering Add-on
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

TouchBistro’s reservation and waitlist management features include:

  • Allowing customers to make reservations and add themselves to waitlists on your TouchBistro-powered online ordering site, Google Business Profile, and by calling the restaurant
  • Creating floor plans and menus specifically for event reservations
  • Sending automated reminder phone calls/emails for reservation reminders and SMS updates for waitlist statuses
  • Enforcing no-show fees to encourage customers to keep their reservations
  • Collecting data such as the number of children coming, allergies, and VIP diner status when customers make reservations to create a personalized dining experience
  • Enforcing cutoff times for customers trying to add themselves to a waitlist

Servers can also see the status of table courses and table turnaround times to get a better idea of how quickly customers can be seated.

TouchBistro integrates with 7shifts and Push Operations for scheduling employees. Staff can clock in and out on the TouchBistro POS app and view their tips with a shift report. Managers can get detailed labor reports as a CSV file to import into accounting software.

TouchBistro recently launched profit management software that allows you to import digital invoices, automatically track inventory count and cost, get recipe and menu analysis reports, and track overall profitability over time. You can also create and receive purchase orders with TouchBistro Profit Management.

Contract Requirements/Warnings

TouchBistro does charge an early termination fee if you cancel your plan early, and the fee is dependent on how long you had between your cancellation date and the end of your contract.

If you do end up canceling your plan, you must send a written notice to TouchBistro at least 30 days before the end of your subscription term, or you’ll be automatically charged for another term.

TouchBistro Reservations Is Best For Restaurant Owners That:

  • Want a waitlist and reservation app built into an iPad POS system
  • Want to include waitlist and reservation signups on their online ordering site and Google page listing
  • Are looking to collect customer data through waitlists and reservations to offer a better dining experience

Get Started With TouchBistro

Read our in-depth review

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Cloudbeds: Best Hotel Management Integration

Cloudbeds


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Pros

  • Complete room reservation, cleaning, and monitoring solution
  • Accept restaurant reservations and offer room service
  • Manage multiple restaurants on property
  • Accept reservations and guest feedback on all popular travel platforms

Cons

  • Can be expensive
  • Learning curve involved

Cloudbeds hotel management integration with Lightspeed Restaurant

Cloudbeds hotel management integration with Lightspeed Restaurant. View hotel occupancy status.

Why We Chose Cloudbeds As The Best Hotel Management Integration

We like that Cloudbeds offers a complete property management solution for both restaurant and hotel room management. Guests can make hotel room and restaurant reservations with Cloudbeds and manage kitchen orders and menus with a restaurant POS system like Toast or Lightspeed Restaurant. Guests can charge restaurant and bar orders to their room and order room service with a Cloudbeds restaurant POS integration.

Cloudbeds also offers a lot of great features like room occupancy monitoring, guest self-check-in, room cleaning, room inventory monitoring, booking on your own hotel website as well as popular booking platforms, and guest feedback surveys.

Cloudbeds Pricing

Cloudbeds, like many other property management systems, require you to get a custom quote on your software package.

Cloudbeds Features

Cloudbeds is a holistic hotel management solution with features that are great for managing a hotel, but not very important for restaurant managers.

Once you integrate your restaurant POS system with Cloudbeds, the best Cloudbeds features for hotel restaurant managers include:

  • Multi-section and multi-location restaurant order management
  • Bill charges to a guest’s room or group booking
  • Room service orders via phone or QR code for guests, with estimated order delivery times
  • Restaurant-specific inventory and employee management
  • Customer data collection that syncs with Cloudbeds data that can be used to create a more personalized guest experience

The best hotel management-specific Cloudbeds features include:

  • Reservation booking on a branded booking portal or popular travel platforms like Kayak and Travelocity
  • Room occupancy, maintenance requests, cleaning schedule, inventory, and work order management
  • Calendar view of upcoming reservations with simple check-in/check-out management
  • Guest communication software to field questions, requests, and feedback from one communications hub
  • Integrations for everything from room locks to security to hotel event management

Contract Requirements/Warnings

Cloudbeds will provide every business owner with a custom quote. You may be charged monthly, annually, or sign-on for a custom contract length. Some users have reported hidden fees, so get a complete picture of what you’re paying for before you dedicate yourself to this software.

Additionally, Cloudbeds offers payment processing for reservations, purchases, etc. Negotiate a good merchant services agreement to get the best payment processing rates.

You must provide at least 30 days’ notice to cancel your Cloudbeds subscription.

SevenRooms Is Best For Restaurant Owners That:

  • Use Toast or Lightspeed Restaurant and are looking for a complete hotel property management integration
  • Have one or more restaurants on the premises and want an easy way to manage single guest and group orders
  • Want to offer restaurant reservations and room service for guests

Get Started With Cloudbeds

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7Shifts: Best Low-Cost Employee Management Software

7Shifts


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Pros

  • Affordable all-in-one scheduling and payroll software
  • Integrates with several restaurant POS systems
  • Easy to use
  • Integrates with popular accounting software

Cons

  • No employee benefits management
  • Mobile app can glitch

7shifts scheduling software

7shifts scheduling software weekly schedule view.

Why We Chose 7Shifts As The Best Low-Cost Employee Management Software

We like that 7Shifts is an affordable scheduling and payroll solution for restaurant owners looking for simple employee management software. It's very easy to use and even offers HR features like new employee onboarding, training, and following labor compliance laws.

We also appreciate that 7Shifts integrates with all major restaurant POS systems, including Square, Toast, Revel, and TouchBistro, so employees can easily clock in and out on the POS interface, and that data will go back to your scheduling and payroll software.

7Shifts Pricing

7Shifts offers the following pricing plans:

  • Comp: $0; includes scheduling for up to 30 employees
  • Entree: $34.95/month/location for up to 30 employees; includes scheduling templates, labor budgeting, and labor reports
  • The Works: $76.99/month/location for unlimited employees; includes labor compliance, labor optimization tool, and employee shift feedback
  • Gourmet: $150/month/location for unlimited employees; includes daily task manager, auto-scheduler, and implementation plan

Note: You can save 10% with annual billing.

You can also add 7Shifts Payroll for $39.99/month/location plus $6/employee paid.

7Shifts Features

7Shifts offers the following employee management features:

  • Employee scheduling and time-off requests, with an auto-scheduler option (depending on your pricing plan)
  • New hire onboarding and training, including documentation collection and training videos
  • Run payroll with automated shift data from employee clock-in/clock-out
  • Employee 7Shifts mobile app to view upcoming schedules, payroll, and make time-off requests
  • Measure employee satisfaction with automated shift feedback surveys
  • Track employee performance, including the number of shifts worked, shifts dropped, absences, late shows, and staff happiness

7Shifts integrates with several other restaurant management apps, including popular accounting software, security cameras, analytics software, and popular payroll software. If you only want to use 7Shifts to schedule, you have lots of integration options to fill any gaps in functionalities.

Contract Requirements/Warnings

7Shifts has a straightforward contract offering. You must schedule a call with a representative if you would like to cancel your account.

7Shifts Is Best For Restaurant Owners That:

  • Are looking for a low-cost, easy-to-use employee scheduling app and payroll solution
  • Use Square, Toast, Revel, or TouchBistro and are looking for an employee management integration
  • Want an employee management app that integrates with popular accounting software to import wage information

Get Started With 7Shifts

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OpenTable: Best Third-Party Reservation Management System

OpenTable


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Pros

  • Affordable standalone reservation system
  • Gain exposure on OpenTable listing website
  • Integrates with most restaurant POS systems
  • Includes waitlist management on higher-level plans

Cons

  • Early termination fee
  • POS integration only available on higher-level plans

OpenTable integration with Square on iPad

OpenTable integration with Square on iPad.

Why We Chose OpenTable As The Best Third-Party Reservation Management System

We like that OpenTable offers both a low-cost simple reservation system as well as a more comprehensive reservation, waitlist, guest profile, and review management software. It's popular, easy to use, and gives you more potential reach since OpenTable lists restaurants on its customer-facing app. Depending on your pricing plan, you also get access to marketing features like automated email campaigns.

We also appreciate that OpenTable integrates with most major restaurant POS systems, including Square, Toast, and Lightspeed Restaurant. Employees can view and manage guest reservations from within the POS ordering interface when you integrate OpenTable with a restaurant POS system.

Note: OpenTable offers a free 30-day trial.

OpenTable Pricing

OpenTable offers three pricing plans:

  • Basic: $39/month plus $1.50/OpenTable website reservation and $0.25/reservation made through your own website
  • Core: $249/month plus $1.00/OpenTable website reservation
  • Pro: $449/month plus $1.00/OpenTable website reservation

You may also allow customers to order takeout and book experiences (e.g. wine tastings) through OpenTable. If you do this, you can expect to pay a 2% service fee and payment processing fees.

Note: The POS integration and waitlist functions are not available on the Basic plan.

OpenTable Features

OpenTable’s best reservation and waitlist management features include:

  • Accept online reservations from the OpenTable booking website to gain more exposure to locals and travelers
  • Require a deposit or card on file to reduce no-shows and cancellations
  • Restrict waitlist/reservation times and party sizes
  • Integrate OpenTable booking and waitlist widgets with your online ordering website
  • Ask for guest preferences to create a personalized dining experience
  • Create guest profiles with notes to remember for next time (and use in marketing campaigns)

You can also view and respond to guest reviews from all major platforms (Facebook, Google, Yelp, etc.)

Contract Requirements/Warnings

OpenTable plans are billed annually and then automatically renewed every month. To cancel your OpenTable account, you must provide 30 days’ notice and pay an early termination fee.

Also, OpenTable does offer some services which require online payment processing through the company. Look into the payment processing fees and make sure you’re not being overcharged, or refrain from using OpenTable for things like booking events or accepting takeout orders.

OpenTable Is Best For Restaurant Owners That:

  • Use Toast, Square, or Lightspeed and want a third-party reservation and waitlist system integration
  • Want a low-cost standalone reservation system
  • Want to gain more exposure by being listed on a popular restaurant reservation platform

Get Started With OpenTable

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BevSpot: Best Liquid Inventory Management POS Integration

BevSpot


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Pros

  • Integrates with most restaurant POS systems
  • Liquid inventory reports help reduce wastage
  • One-click purchase ordering
  • Inventory forecasting

Cons

  • Expensive integration
  • No monthly plans available

BevSpot liquid inventory management integration with Lightspeed Restaurant.

BevSpot liquid inventory management integration with Lightspeed Restaurant.

Why We Chose BevSpot For Liquid Inventory Management

We like that BevSpot offers an intuitive liquid inventory management feature that can be customized to help restaurant and bar managers quickly count inventory. The software includes a visual bottle slider to help you gauge how much bottle inventory you have and visual inventory reports to help you figure out liquid inventory wastage and how to optimize drink orders for the most profits.

BevSpot also has purchase ordering functions so you can measure and order inventory from one app.

Note: BevSpot offers a free trial, no credit card is required.

BevSpot Pricing

BevSpot offers two plans:

  • Standard: $249/month (billed annually); includes inventory, ordering, POS integration, and report exports
  • Pro: $299/month (billed annually); includes product variance reports, real-time expected inventory, multi-location management, accounting software integrations, and dedicated account support

Note: There is no fee for integrating BevSpot with a preferred POS provider. Preferred providers include Square, Toast, and Lightspeed Restaurant. You will need to pay a fee for a nonpreferred POS provider integration.

BevSpot Features

The best restaurant management features you get with BevSpot include:

  • Straightforward inventory management, including running inventory, to quickly finish inventory counts
  • Visual bottle inventory slider to help you get an approximate idea of how full bottles are
  • Inventory reports that can be exported to other accounting software if needed
  • Built-in purchase ordering from vendors, with reordering guidance based on inventory forecasting
  • BevSpot software sends out SMS/email order confirmations to vendors once you’ve placed an order

We also love that BevSpot integrates with some of the best POS systems for restaurants. You can use BevSpot reports to adjust menus and recipes in your POS system for peak profitability.

Contract Requirements/Warnings

BevSpot requires you to pay annually for your software. This is a big commitment, so consider whether you can build liquid inventory management into your current inventory software before investing in BevSpot.

If you want to cancel your BevSpot account, you must provide at least 30 days’ notice and talk to a customer representative.

Is Best For Restaurant Owners That:

  • Have a dedicated bar section and need more detailed liquid inventory management
  • Are currently losing money on alcohol sales
  • Want to monitor the profitability of menu items, including beverages

Get Started With BevSpot

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Methodology

Merchant Maverick has been researching and reviewing POS providers since 2012. Our writers have tested over 100 different point of sale systems, evaluating pricing, features, ease of use, customer service, and user reviewers. Read more about how we rate POS providers.

When comparing different POS software systems, we consider many data points, including relative pricing, the depth of niche features offered, the price of hardware, and any associated payment processing fees. Our lists of the best providers include only apps we’ve deemed worthwhile from multiple vantage points. The POS vendors we pick share qualities such as widespread availability, accessibility, user-friendliness, and reasonable pricing. We also look carefully at niche features, such as check-splitting, inventory management, eCommerce, loyalty programs, gift cards, and more.

We spend an average of 10-15 hours researching and updating each one of our lists, making sure the providers included meet our internal standards for quality and reputation.

80+

Vendors evaluated

65+

Attributes assessed per vendor

20+

Features weighed

30+

Combined years of experience


Which Restaurant Management Apps Do You Need For Your Business?

When choosing restaurant management apps, getting only the apps you need is important for both keeping things simple and saving money. Look for apps with multiple functions, like POS systems with great inventory management and built-in employee scheduling, so you can avoid paying more monthly software subscriptions than you need to.

If your business has a specific need that your POS system doesn’t offer, try to find software that integrates with your system. It will make managing your restaurant easier in general.

Look into our best restaurant POS systems to help you find the one that meets your restaurant’s front-of-house and back-office needs (and your budget.)

FAQs: Best Restaurant Management Software

What software do you need to manage a restaurant?

You need a POS system to take payments, inventory management tools to make sure you have the right amount of stock on hand, employee management software to make schedules and run payroll, accounting software to keep an eye on your finances, and customer relationship management tools to engage your guests and reward them for coming back.

You may also need niche tools like reservation and waitlist management software, depending on your restaurant type.

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Nicolette Kier

Nicolette Kier

Senior Staff Writer
Nicolette began writing on small business topics in 2020. After hundreds of hours researching, testing, and assisting small business owners with web building and point of sale software, she is now an expert on all things eCommerce and point of sale. She has a bachelor’s degree in English from the University of Pittsburgh and resides in Pittsburgh, Pennsylvania.
Nicolette Kier
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