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The Best Inventory Management Software For Small Businesses

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best inventory software

Good inventory management software provides your business with more than just a means to track your products. With the right system, you’ll also be empowered to track your customers and vendors, connect your sales channels, create purchase orders and invoices, and more. In the end, the right inventory management system will save you money despite the upfront cost involved.

Of course, different types of businesses have unique inventory management needs. In this article, we’re going to highlight the inventory management system packages best suited to different industries. Whatever your type of small business, we want you to have access to the best inventory, sales, and purchase management features as possible.

Learn More About Our Top Picks

CompanyBest ForNext Steps
Zoho Inventory
Best for smaller businesses.

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Square Inventory
Best for small retailers, restaurants, and businesses that already use Square.

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Cin7 Inventory
Best for mid- to large-sized businesses with complex inventory needs.

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Shopify
Best for eCommerce inventory.

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QuickBooks Online
Best for businesses looking for a great inventory + accounting combo.

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Read More

Other Featured Options:

  • Vend POS: Best for businesses looking for a great inventory + POS combo.
  • TradeGecko: Best for international businesses.

Read more below to learn why we chose these options.

Best Inventory Management Software

When looking for the best inventory software for your small business, consider the features required by your business’s type and size. Whether your business is a restaurant, a manufacturing outfit, or an online store, you deserve the best inventory system for your particular needs.

1. Zoho Inventory

Zoho Inventory



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Since 2015, Zoho Corporation’s extensive line of business software products has included Zoho Inventory, an inventory system we here at Merchant Maverick like quite a bit. Zoho Inventory gives you a high degree of control over your inventory, including the ability to set products to automatically re-order from your suppliers when your inventory falls below your chosen threshold.

Zoho Inventory’s expansive list of capabilities includes warehouse management, in-app barcode management, order management and fulfillment, invoice and purchase order creation, streamlined customer and vendor management, reporting features, and more.

Pros

  • Easy to use
  • Reasonable monthly cost
  • An extensive list of integrations

Cons

  • A limited number of shipping labels
  • Somewhat limited reporting

Zoho Inventory Pricing

Zoho offers a limited free plan along with three paid plans. These paid plans range from $39-$199 per organization per month if you pay annually and $49-$249/organization/month if you pay on a month-to-month basis. Additionally, Zoho offers the following add-ons:

  • Orders & Shipping Labels: $5/month for 50 orders plus 50 shipping labels.
  • Additional Warehouses: You can pay $9/month for an additional warehouse (or $90/per year).

Features

Zoho Inventory offers the following features:

  • Inventory Management: The inventory system allows you to create item listings, kit items together, and even set products to automatically re-order from your suppliers whenever your inventory falls below the threshold you set.

best inventory software

  • Warehouse Management:Β Zoho Inventory offers features of particular interest to subscribers with multiple warehouses.
  • Barcode Scanning:Β Zoho Inventory supports barcode scanning in-app.
  • Order Management & Fulfillment: Zoho Inventory’s order management lets you accept orders from multiple sales channels.

Other features on offer include:

  • Invoice and purchase order creation
  • Streamlined customer and vendor management
  • Sales order creation
  • Returns
  • Reports

When To Use Zoho Inventory

Zoho Inventory is built to be scalable β€” you can always start with the free plan and sign up for a higher subscription tier as your business grows. However, large businesses may find the limited number of shipping labels on offer and the relatively simple reporting to be too constraining. We find that Zoho Inventory’s offerings are best suited for smaller businesses.

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2. Square Inventory

Square Inventory



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Square is best known for its payment processing and POS services. What you may not know about Square is that it offers a decent set of inventory management features as well β€” and for no cost whatsoever.

Square’s free inventory features won’t be sufficient for larger, multilocation businesses. For small businesses already in Square’s target audience, however, Square’s stock management features and integrations with Shopventory and Stitch Labs are well suited to fill their needs.

Pros

  • Highly affordable
  • Easy setup
  • Can accept thousands of items

Cons

  • Some features are lacking
  • Not suited for large businesses

Square Inventory Pricing

Square offers basic inventory and reporting features for free. It’s hard to find a better deal than that. Of course, if you’re looking for such features as employee management, you’ll need to purchase add-ons.

Features

Square Inventory provides the following inventory features:

  • Stock Management:Β You can easily manage your stock through Square’s app.

best inventory software for small businesses

  • Stock Alerts: Square shows you when an item is running low in your dashboard if you enable this feature.
  • Modifiers: Customize any product by adding optional or forced modifiers. When the item is selected, the employee (or customer) can be easily walked through the additional options.
  • Additional Integrations: Square also integrates with Shopventory and Stitch Labs for those who need more than the free inventory features Square offers.

When To Use Square Inventory

If you’re running a small retail establishment or quick-service eatery, Square’s free inventory features should be enough to satisfy the needs of your business. If your business grows to the point where you need something more robust, you can always upgrade toΒ Square for Retail or Square for Restaurants if you intend to remain in Square’s business ecosystem.

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3. Cin7

Cin7 Inventory



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New Zealand-based Cin7 is an inventory solution for the types of businesses positioned to take advantage of the countless robust features offered. The relatively high cost may put Cin7 out of the reach of startups and most smaller outfits, but Cin7 isn’t really intended for them anyway.

Cin7 is one of the few companies operating in this space whose user reviews are almost entirely positive and enthusiastic. With amazing feature depth, supreme customizability, and a long list of big-name integrations, Cin7 packs quite a punch.

Pros

  • Very feature-rich
  • Strong customer service
  • Point of sale included

Cons

  • Expensive
  • Slightly buggy

Cin7 Inventory Pricing

Cin7’s pricing is quote-based, so you won’t find any prices on the company’s website. However, we’ve gathered that pricing starts at around $299/month. Cin7 is a premium product, and the pricing reflects that β€” though there is a 10-day free trial period. There are three subscription plans to choose from: Starter, Momentum, and Advanced.

Features

Cin7’s advanced features will take some time to learn. Inventory management experience is definitely a plus here. Thankfully, you can schedule an appointment with a company representative to walk you through the system if you need some 1-on-1 help.

best inventory software

Let’s go through just some of the tools Cin7 gives you:

  • Inventory Management:
    • Back ordering
    • Batch importing
    • Branch transfers
    • Custom fields
    • Label printing
    • Batch updates
    • Up to 50,000 SKUs
    • Multicurrency report
  • Point Of Sale:
    • Batch sales
    • Gift vouchers
    • Layaway programs
    • Payment integrations
    • In-screen product tabs
    • Pickup store options
    • Unlimited registers
    • Offline mode
    • Sales reports by staff
  • Warehouse management
  • Reporting
  • eCommerce

When To Use Cin7 Inventory

Many Cin7 users have noted in their reviews that the software seemed tailored for their own retail business. Businesses in the fashion industry seem particularly taken with Cin7. In truth, any mid- or large-sized retailer would stand to benefit from Cin7’s advanced business features. From inventory management to POS, warehouse management, third-party logistics, and eCommerce, Cin7 has it all.

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4. Shopify

Shopify



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You probably know Shopify for its SaaS eCommerce software. It’s one of our favorite online store providers for a reason. However, Shopify’s inventory management system is well-developed enough to warrant attention on its own.

Shopify’s inventory features place it at the top of the heap when it comes to eCommerce inventory. Combine that with Shopify’s POS, payment processing, gateway, and marketing features, and you have one formidable package for merchants.

Pros

  • Easy to use
  • Numerous integrations
  • Attractive templates

Cons

  • Add-ons often necessary
  • Variable customer support

Shopify Pricing

Shopify offers three subscription plans. Basic Shopify goes for $29/month, while Shopify (the plan is just called Shopify) costs $79/month, and Advanced Shopify will set you back $299/month. Discounts are offered for annual and biennial subscriptions.

Features

Shopify’s list of features could fill a whole article. We’ll pay particular attention to the inventory features here.

best inventory software

  • List Unlimited Products: Shopify’s inventory management places no limits on the number of products you can add. Shopify allows for unlimited product images as well.
  • Product Variations:Β List variations of your products, such as color, size, and material.
  • Bulk Import/Export:Β This handy feature facilitates migration from your previous platform and lets you make bulk edits to your catalog.

Other Shopify features include:

  • Checkout Features:
    • Multilingual checkout
    • Guest checkout
    • Automatic shipping rates
    • Abandoned cart recovery
    • Automatic tax calculator
    • Checkout on your domain
  • Store Management:
    • Multilingual admin
    • Mobile store management
    • Customer segmentation
    • Manual orders
    • Dropshipping app integrations
    • Point of sale
  • Marketing and SEO features
  • Web hosting

Shopify also integrates with Stocky, an inventory management product for brick-and-mortar retailers. It’s available for users who have Shopify POS enabled and use Shopify POS Pro for at least one store location.

When To Use Shopify Inventory

Merchants already using Shopify will want to take advantage of the inventory management features. Also, if you’re looking to set up an online store and you anticipate having considerable inventory management needs, Shopify warrants your strong consideration.

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5. QuickBooks Online

QuickBooks Online



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Intuit QuickBooks has long been a powerhouse in the accounting software arena. QuickBooks Online, Intuit’s cloud-based accounting solution, boasts 2.2 million users and a host of great accounting features and integrations. But while QuickBooks Online is best known for accounting, it also offers strong support for inventory management.

Let’s go through what QuickBooks Online provides from an inventory perspective.

Pros

  • Easy to use
  • Advanced invoicing features
  • 650+ integrations
  • Good tax support

Cons

  • Occasionally unintuitive
  • Expensive

QuickBooks Online Pricing

QuickBooks Online offers four subscription plans. Here’s where things get a bit complicated. QuickBooks is currently offering a 70% discount for your first three months, so you’ll be paying $4.50 to $45 per month for your first three months and $15 to $150 each subsequent month. However, if you choose to try the product for a free 30-day trial, this three-month 70% discount will not apply.

Features

Here’s what QuickBooks Online has to offer in terms of inventory management:

  • Inventory tracking is available with a Plus or Advanced subscription plan
  • When adding items, you can save default sales prices, purchase prices, SKU numbers, images, and create item descriptions
  • Create item bundles for easy invoicing
  • Set re-order points and see the current stock level when creating invoices

best small business inventory software

Here’s what else QuickBooks Online has to offer:

  • Invoicing
  • Estimates
  • Client portal
  • Contact management
  • Expense tracking
  • Bank reconciliation
  • Chart of accounts
  • Accounts payable
  • Order and print checks
  • Project management
  • Time tracking
  • Reports
  • Budgeting

When To Use QuickBooks Online

Businesses requiring the kind of inventory capabilities a product such as Cin7 provides may not find what they need here. However, for small- to mid-sized businesses looking for inventory management features in their SaaS accounting software, QuickBooks Online should serve your business well.

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6. Vend

Vend POS



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A decade ago, Vend was launched, making it one of the first cloud-based point of sale systems. It’s one of our highest-rated POS systems, and it includes a very capable inventory management system.

When considering all the robust (and scalable) retail management features provided, Vend is a great fit for small stores and large enterprises alike.

Pros

  • Loyalty program
  • eCommerce integrations
  • Multistore capability

Cons

  • Basic reporting tools
  • Expensive monthly cost

Vend Pricing

Vend offers three subscription levels: Lite, Pro, and Enterprise. Lite and Pro cost $99/month and $129/month, respectively. For Enterprise pricing, you’ll have to contact the company for a quote.

Features

Vend’s inventory management system allows you to do the following:

  • Add, remove, and edit inventory items
  • Track stock levels and any special taxes, costs, or prices for your products
  • Import/export your inventory to/from a CSV file
  • Import, create, and print barcode labels
  • Purchase order management

best inventory software

Other features offered by Vend include:

  • eCommerce integration (Pro and Enterprise plans only)
  • Loyalty program
  • Customer management
  • Price books
  • Gift cards
  • Employee management
  • iPad app
  • Flexible interface
  • Transaction options
  • Reporting

When To Use Vend

Businesses looking for strong inventory management features in their accounting software have ample reason to consider Vend. Users like it for its intuitive simplicity, its relative affordability, and, indeed, its robust inventory management system.

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7. TradeGecko

TradeGecko



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TradeGecko is a cloud-based inventory management system for small- to medium-sized businesses. One thing that separates TradeGecko from many of its competitors is its international focus. The company counts a total of 24,000 users in 104 countries.

Proclaiming a focus on “businesses who sell wholesale and direct to consumer,” TradeGecko offers a strong inventory management system along with reporting, support for multiple users, and much more. Let’s take a closer look.

Pros

  • Good for a variety of business sizes
  • Advanced features
  • Good value for the cost

Cons

  • Some bugs reported
  • Some customer support concerns

TradeGecko Pricing

TradeGecko offers six subscription plans β€” more than most inventory management packages provide. The first five plans go from $39/month to $799/month, while the sixth plan, Pro, requires you to contact the company for a quote.

Features

best inventory software for business

Here is some of what you’ll get if you go with TradeGecko.

  • Inventory Management:
    • Product details
    • Product history
    • Variants
    • Barcode scanning
    • Inventory details report
    • Reorder report
    • Stock adjustments
    • Bundles, product kitting, and pack sizes
    • Stock On Hand syncs with system operations
  • Multiple users
  • Barcode scanning
  • Barcode scanner
  • Multiwarehousing
  • Payments
  • Integrations:
    • eCommerce
    • Accounting
    • Shipping
    • Inventory forecasting

When To Use TradeGecko

International businesses will find a lot to like about TradeGecko, as will wholesale and direct-to-consumer businesses. As it turns out, TradeGecko backs up its marketing copy with its long list of powerful features.

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Looking For One Of These Names?

best inventory software for small businesses

Some of the leading names in inventory management didn’t make the cut for this article. Let’s detail a couple of the inventory heavy hitters that didn’t make it onto our list of recommendations.

NetSuite

Netsuite is a world-class inventory management system and considered “the world’s #1 global cloud ERP” (ERP = enterprise resource planning). While Netsuite’s ERP and SRP (services resource planning) features are among the best you’ll find anywhere, a subscription costs far more than any small business can afford.

QuickBooks Desktop Enterprise

QuickBooks Desktop Enterprise is Intuit’s most advanced QuickBooks inventory package. It offers a truly remarkable inventory solution for large businesses and industry-specific companies, but like NetSuite, QuickBooks Enterprise’s cost puts it outside the reach of small businesses.

In Summary: Best Inventory Management Software

  1. Zoho Inventory: Best for smaller businesses.
  2. Square Inventory: Best for small retailers, restaurants, and businesses that already use Square.
  3. Cin7 Inventory: Best for mid- to large-sized businesses with complex inventory needs.
  4. Shopify: Best for eCommerce inventory.
  5. QuickBooks Online: Best for businesses looking for a great inventory + accounting combo.
  6. Vend POS: Best for businesses looking for a great inventory + POS combo.
  7. TradeGecko: Best for international businesses.
Jason Vissers

Jason Vissers

Jason Vissers is a writer and cereal chef from San Diego. He graduated with a Political Science degree from San Diego State University in 2001. He's been writing about website builders, crowdfunding sites, online lenders, and credit cards for Merchant Maverick since 2015. Additionally, Jason can't eat raisins.
Jason Vissers

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    Alan

    Thanks for listing out these softwares. These are really helpful.

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