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The Best Invoicing Software For Small Businesses

These invoicing software options are feature-rich, easy to use, mobile-friendly, and affordable for small businesses.

    Erica Seppala
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Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.
Invoicing software

Getting paid for your services or products is critical to keeping your business on track. And to get paid, you have to invoice your clients — a task made simple using small business invoicing software.

Invoicing software allows you to create and send invoices directly to your customers. But today’s software options take things a little further, providing you with a variety of tools that simplify getting paid and running your business. These options include creating estimates and proposals, tracking time and expenses, and integrating with payment gateways (so you no longer have to wait on a paper check in the mail).

If you have explored invoicing software in the past, the many options out there can be overwhelming. That’s why we created this guide. We’ve narrowed down the choices to seven of the best options on the market today. Invoicing software simplifies invoicing your clients, and this guide is designed to simplify choosing the best software for your business. Let’s get started!

Learn More About Our Top Picks

CompanyBest ForNext StepsBest For
FreshBooks

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Best invoicing software with bookkeeping.
Best invoicing software with bookkeeping.

Start Trial

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Square Invoices

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Best invoicing software for product-based businesses.
Best invoicing software for product-based businesses.

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Bill.com

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Best invoicing software with bill management.
Best invoicing software with bill management.

Visit Site

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Invoice2go

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Best mobile invoicing software app.
Best mobile invoicing software app.

Visit Site

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Zoho Invoice

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Best overall invoicing software for small businesses.
Best overall invoicing software for small businesses.

Visit Site

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Other Featured Options:

  • Invoice Ninja: Best free invoicing software.
  • Harvest: Best invoicing software for project management.

Read more below to learn why we chose these options.

The 7 Best Invoicing Software For Small Businesses

Invoicing software is key to getting paid for your hard work. Good invoicing software should be feature-rich, easy to use, mobile-friendly, and affordable. Here are the best invoicing programs for small businesses, including Zoho Invoice, FreshBooks, Harvest, and more.

1. FreshBooks: Best Invoicing Software With Bookkeeping

FreshBooks



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Best for small businesses seeking an all-in-one invoicing and bookkeeping solution.

Pros

  • Unlimited invoices and estimates
  • Support for 14 languages
  • Excellent customer support
  • Strong mobile apps

Cons

  • It doesn’t support multiple businesses
  • Limited payment gateways

Freelancers and small business owners who want invoicing software with bookkeeping options should look no further than FreshBooks. FreshBooks offers lots of great accounting features, including double-entry accounting, journal entries, and bank reconciliation. If that’s more than you need, don’t worry — the smallest FreshBooks plan just focuses on invoicing.

With FreshBooks, you can send unlimited invoices and estimates to your customers. There are a number of time-saving automations built into the software. You’ll also be able to complete other tasks critical to your business, including time tracking, expense management, and project management. Depending on the plan you select, you may also have access to bank reconciliation, reports, journal entries, and proposals. Customer service is excellent, and FreshBooks has received mostly positive reviews from its users. FreshBooks also has over 100 integrations.

freshbooks: best invoicing and bookkeeping software

FreshBooks Features

FreshBooks has a lot of great features for invoicing, accounting, and bookkeeping, including:

  • Unlimited customized invoices
  • Unlimited estimates
  • Automated recurring invoices
  • Scheduled late fees
  • Automated late payment reminders
  • Client portal
  • Checkout links

FreshBooks Pricing

FreshBooks has three pricing tiers available to fit your needs best. Plans range from $15-$50/month for one user. The higher-priced plans allow you to invoice more customers and come loaded with more features. Advanced payments and additional users are available as add-ons.

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2. Square Invoices: Best Invoicing Software For Product-Based Businesses

Square Invoices



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Best for product-based small businesses that want an easy way to send invoices on the go.

Pros

  • Unlimited invoices and estimates
  • Excellent mobile apps
  • Good customer support
  • Over 100 integrations

Cons

  • Limited features
  • No multicurrency support
  • Unsuited for high-risk industries

When you sign up for a Square account, you automatically have access to Square Invoices as well as other tools for your small business. One of the best things about Square Invoices is that it’s completely free to send invoices for your business to your customers.

Square Invoices is very easy to use and has a well-organized interface. There is just one template for invoices, but you can customize it by changing the colors and adding your logo. Square Invoices makes it easy to send invoices right from your smartphone or another connected device. In addition to mobile invoicing, Square Invoices has other tools to help you operate and grow your business, such as estimates, contact management, employee management, advanced inventory features, and sales tracking. You can even create contracts and easily attach them to your invoices.

square invoices: best invoicing and payments software

Square Invoices Features

Square Invoices offers lots of great invoicing features — all at no cost. Some of Square Invoices standout features include:

  • Recurring invoices
  • Automatic payment reminders
  • Real-time tracking
  • Instant payments via SMS, email, or links
  • Estimates
  • Contracts
  • Deposits

Square Invoices Pricing

To use Square Invoices, you must sign up for a free Square account. Sending invoices to your customers is also free. However, if you want to take advantage of some of Square’s other features — such as payment processing, payroll, or advanced employee management — there are additional fees.

Square charges a transaction fee of 2.9% + $0.30 per invoice (or 3.5% + $0.15 for cards on file). There is no charge for customers who pay via cash or check.

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3. Bill.com: Best Invoicing Software With Bill Management

Bill.com



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Best for businesses that want a simple invoicing and bill management solution. 

Pros

  • Cloud-based
  • Unlimited document storage
  • Unlimited users (for an additional cost)
  • Strong security features

Cons

  • Limited invoicing features
  • Expensive

Need a hassle-free way to simplify bills and invoices? With Bill.com, you can take control of your accounts payable by reviewing and approving bills from any device, sending domestic and international payments to vendors and suppliers, and storing invoices, checks, and receipts.

But that’s not all that Bill.com offers. You can also manage your accounts receivable through this software. With Bill.com, getting paid is faster and easier with features that include automated invoices, automated reminders, contact management, and direct payments with ACH, credit card, or PayPal. Bill.com syncs with your accounting software, simplifying the process of reconciling your bank accounts and keeping your books balanced. There are also some features you won’t find with most other invoicing software, such as a customizable chart of accounts.

bill.com: best all-in-one invoicing and billing software

Bill.com Features

When it comes to invoicing capabilities, Bill.com has a solid set of features and automations, including:

  • Recurring invoices
  • Automated payment reminders
  • Auto-charge and auto-pay
  • Customizable templates
  • Status tracking
  • Automatic sync and reconciliation

Bill.com Pricing

Bill.com has three pricing plans ranging from $39-$69/month for one user. With the lowest-priced plan, you can choose from either accounts payable or accounts receivable. If you want to integrate with your accounting software or manage both bills and invoices, you will need to upgrade to a more expensive plan.

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4. Invoice2go: Best Mobile Invoicing Software App

Invoice2go



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Invoice2go is best for creating and sending invoices through mobile devices.

Pros

  • Strong mobile apps
  • Good customer service
  • Unlimited storage
  • Easy to use

Cons

  • Limited features
  • Limited integrations
  • Expensive

Invoice2go features strong Android and iPhone apps that make it easier than ever to create customized professional invoices on the go. Setting up and using the software is simple, allowing you to send your first invoice in just minutes.

Invoice2go offers additional features as well, such as expense tracking, invoice templates, estimates, time tracking, and purchase order management. You can send invoices in a variety of ways, including SMS and mobile apps. Cloud-based desktop software is also available if you prefer to go that route.

invoice2go: best mobile invoicing software app

Invoice2go Features

As the name implies, Invoice2go focuses primarily on invoicing. The software boasts a slew of features, including:

  • Automatic payment reminders
  • Online client approvals and deposits
  • Track time and add billable hours to invoices
  • Status tracking
  • Send invoices through text, email, Facebook Messenger, or WhatsApp
  • iPhone, iPad, and Android apps

Invoice 2go Pricing

Invoice2go has three pricing plans ranging from $5.99-$39.99/month. The lower-priced plans are extremely limited in terms of how many invoices you can send each month. If you send multiple invoices, you will have to upgrade to the most expensive plan, which includes unlimited invoices, recurring invoices, and integrations.

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5. Zoho Invoice: Best Overall Invoicing Software For Small Businesses

Zoho Invoice



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Zoho Invoice is best for businesses needing strong features, great invoicing automations, and international invoicing.

Pros

  • Free
  • Invoicing in 14 languages
  • Excellent customer support
  • Multiple mobile apps

Cons

  • No inventory feature
  • Limited integrations

Zoho Invoice is free cloud-based invoicing software that boasts such features as customizable templates and support for multiple languages. Zoho Invoice also goes beyond merely invoicing, allowing you to create estimates, track time and expenses, manage contacts, and create and manage projects.

Zoho Invoice also has a very user-friendly interface and excellent customer support. It should come as no surprise that Zoho Invoice has gotten overall favorable reviews from its users. While it lacks an extensive inventory system, the software does offer a basic item list. Zoho Invoice has ten payment gateways and 14 integrations.

zoho invoice: best invoice software for small businesses

Zoho Invoice Features

Zoho Invoice boasts a solid set of invoicing features, especially when you consider that the software is free. Highlights of the software include:

  • Customizable templates
  • Multicurrency support
  • Send invoices in multiple languages
  • Scheduled invoices
  • Recurring invoices
  • Payment reminders
  • Client portal

Zoho Invoice Pricing

Zoho Invoice is completely free! You receive access to all features, secure data storage, and up to 1,000 invoices per year with no contracts, hidden fees, or monthly subscriptions.

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6. Invoice Ninja: Best Free Invoicing Software

Invoice Ninja



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Invoice Ninja is best for small businesses that want to save money with free software.

Pros

  • 40+ payment gateways
  • Cloud-based and open-source options
  • Strong mobile apps
  • Available in 30 languages

Cons

  • No inventory feature
  • Limited integrations
  • Limited reports

Invoice Ninja is forever-free software that boasts features you would find with paid software, including invoices and estimates, time and expense tracking, item lists, contact management, and project management. An especially unique feature is Invoice Ninja’s voice commands, which allow you to send invoices and perform other tasks using your voice.

If you need assistance, Invoice Ninja offers multiple ways to get in touch and exceptional customer support. The software has overall received excellent reviews from past and present users. InvoiceNinja is also the only invoicing software on this list to offer an open-source invoicing software option.

invoice ninja: best free invoice software

Invoice Ninja Features

Invoice Ninja makes it easy to create and send professional invoices. Additionally, the software also has a number of time-saving automations. Standout features of Invoice Ninja include:

  • Up to 10 invoice and quote templates
  • Auto-billing
  • Recurring invoices
  • Status alerts
  • Deposits and partial payments
  • Automatic currency conversions
  • Client portal

Invoice Ninja Pricing

Invoice Ninja has three pricing plans ranging from $0-$14/month. The Forever Free plan is truly free but is limited to just 50 clients. If you need to invoice more customers or want additional features, automations, and templates, you will need to subscribe to a paid plan.

Get Started with Invoice Ninja

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7. Harvest: Best Invoicing Software For Project Management

Harvest



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Best for small businesses that want to manage time, projects, and invoices in one place.

Pros

  • Unlimited invoices
  • Unlimited clients
  • Over 90 integrations
  • Strong security features

Cons

  • Unsuited for product-based businesses
  • Unsuited for high-risk industries
  • Limited reports

Though its invoicing features are limited when compared to its competitors’, Harvest’s time tracking features, basic invoicing, and project management tools are ideal for service-based and project-based businesses.

You won’t find advanced invoicing features with Harvest, but there’s enough to get the job done. In addition to being able to create and send invoices, you can also create and send estimates, track time, set up recurring invoices, create reminders, and manage your employees. Harvest also offers basic expense tracking as well as project management options that allow you to assign projects, set budgets, and track time and expenses.

harvest: best all-in-one invoicing and project management software

Harvest Features

While some of the software on this list offers more features than Harvest, it does have a handful of features and automations to simplify invoicing your customers and getting paid. Here’s what to expect from Harvest:

  • Recurring invoices
  • Retainer invoices
  • Automatic reminders and thank-you notes
  • Automatic invoices generated from tracked time and expenses
  • PayPal and Stripe integrations
  • Accounting software integrations

Harvest Pricing

Harvest offers two plans. The Free plan includes access to all features and allows one user to manage up to two projects. If you need additional users or projects, you can sign up for Harvest Pro, which costs $12/month per user.

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Looking For One Of These Invoice Programs?

Wondering why a particular app isn’t on our list? From the software you’ve previously used to the big names that everyone knows, here are the options that didn’t quite make the cut:

Wave: Free Accounting Software

Wave Accounting has been making waves with small business owners because its completely free software doesn’t have many limitations on its features. Wave software includes invoicing, but it’s not invoicing software — it’s accounting software. If you don’t need accounting software, the many features of Wave can be confusing. If you’re in the market for an invoicing solution, consider a simpler option. However, if your business needs budget-friendly accounting software, consider giving Wave a try.

QuickBooks Online: Small Business Accounting Software

No matter how long you’ve been in business, odds are you’ve heard of (or even used) QuickBooks Online. While it’s true that QuickBooks Online does have invoicing tools, it isn’t actually invoicing software. It is full accounting software that comes loaded with features you won’t find in invoicing software — features you might not even need. If you are just looking for an invoicing solution, the higher subscription cost and the abundant features may be overkill. However, if you need a full accounting solution for your business, QuickBooks Online is a solid choice.

Xero: Accounting Software For Mid-Sized Businesses

Like the other options on this list, Xero has a solid reputation among small business owners. It’s not on our list, though, because it is accounting software. Xero does offer invoicing, along with a number of automations and customizations. In addition, you’ll be able to access advanced accounting features and hundreds of integrations. These features come at a cost. Unless you plan to take advantage of all of the features offered by Xero, there are plenty of more affordable invoicing solutions on the market.

Invoice Simple: Limited Invoice Customizations

Invoice Simple is an invoice generator that lives up to its name; it keeps invoicing simple. For most small business owners, though, what’s offered by Invoice Simple won’t be enough. Invoice customizations are limited, and you won’t find additional features such as project management or time tracking here. Instead, you can create invoices and estimates…and that’s about it. You can use Invoice Simple on your computer or mobile device, and you can also accept payments. The monthly fees aren’t too expensive, but other options at a comparable price point give you more bang for your buck.

Choosing The Best Invoicing Software For Your Business

Choosing the right invoicing software can be a hassle, but there are a few things to keep in mind to help narrow down your choices.

Start with the options in this post and compare pricing, features, and other factors to find software that works for your business. Don’t be afraid to shop around and even test out a few options before making your final decision.

When testing out software, look for options that offer free plans or free trials, so you can fully explore the software before investing. If the software you test lags, it’s difficult to use, or it doesn’t offer the features you need, move on to another option until you find your perfect match. Your ideal match should have the features you need and make sending your invoices a breeze.

Found the right small business invoice software? Learn how to put it to use for your business with our 10 tips for getting your invoices paid faster.

Small Business Invoice Software FAQs

What is the best invoicing software for small businesses?

The best invoice app for one business may not be the best option for your business. The best option for your business should provide the features you’re looking for at a price that fits your budget. For many small businesses, though, Zoho Invoice fits the bill, which is why it’s our choice for the best overall invoicing software for small businesses.

What is the best free invoicing software?

Our pick for the best free invoicing software is Invoice Ninja. This free software packs a big punch, boasting features you’d typically only find with paid software.

What is the easiest invoicing software to use?

All of the software on our list is pretty easy to use, even if you have no prior experience using invoicing software. However, FreshBooks is a standout for its ease of use. Not only is it quick and simple to create and send invoices, but you can also tackle essential bookkeeping tasks — no experience required!

What is the difference between invoicing software and accounting software?

Invoicing software simplifies how you invoice your customers and get paid. There may also be a few additional bookkeeping and accounting features thrown in, such as expense tracking or time management, but you’ll rarely find anything more advanced than that. On the other hand, accounting software offers more advanced features, such as bank reconciliation, financial reports, and inventory management. Accounting software typically has built-in invoicing but allows you to balance the books and better track your finances. Learn more about the differences between invoicing and accounting software and which is best for your business.

In Summary: The 7 Best Invoicing Software For Small Businesses

  1. FreshBooks: Best invoicing software with bookkeeping.
  2. Square Invoices: Best invoicing software for product-based businesses.
  3. Bill.com: Best invoicing software with bill management.
  4. Invoice2go: Best mobile invoicing software app.
  5. Zoho Invoice: Best overall invoicing software for small businesses.
  6. Invoice Ninja: Best free invoicing software.
  7. Harvest: Best invoicing software for project management.
Erica Seppala

Erica Seppala

Expert Analyst & Reviewer at Merchant Maverick
An expert in accounting, finance, and point of sale, Erica has been researching and writing about all things small-business since 2018. Erica's insights into personal and business finance have been cited in numerous publications, including MSN, Real Simple, and Reader's Digest. She is a graduate of Limestone College.
Erica Seppala
View Erica Seppala's professional experience on LinkedIn.
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    Billing software

    Great Blog!

      This comment refers to an earlier version of this post and may be outdated.

      aishwarya ingole

      hi i found this article very helpful and helped me to find top billing software

        This comment refers to an earlier version of this post and may be outdated.

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