7 Point of Sale Systems That Integrate With QuickBooks

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7 Point of Sale Systems That Integrate With Quickbooks Self-Employed

Launched in 1992, QuickBooks (see our review) is a popular accounting and personal finance software. Because it is highly complex and has an advanced feature set, this software can be fairly intimidating for some small businesses. However, for all its complexity, QuickBooks is an incredible accounting solution once mastered. So incredible, in fact, that many people select all other business software programs—including point of sale (POS) software—solely on the basis of QuickBooks compatibility. As this article will discuss, selecting a POS by that criterion has major advantages; choosing a POS that integrates with QuickBooks will ultimately save you both time and money. Keep reading for an explanation of why that is.

But first, let’s begin with some basic information about accounting software.

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Why Do You Need Accounting Software?

Some POS systems offer basic, built-in bookkeeping tools, but as your business expands, it’s vital to invest in software that actually specializes in accounting. Keeping accurate books and tax information is obviously important for all businesses, but it is especially crucial when growth occurs.

There really is no substitute for a software that specializes in accounting. You wouldn’t ask Michael Jordan to sing, right? Neither would you ask Beyonce to shoot some hoops. Everyone’s interests are best served when people stick to what they do best, and the same concept applies to software as well. Integrating with specialized software optimizes your business capabilities by combining the best of everything available. The end result is something truly amazing; a singing, dancing, dunking Michael Jordan, if you will.

Why Use QuickBooks?

Before we go any further, it is important to note that Quickbooks offers three different accounting solutions: QuickBooks Online, QuickBooks Pro, and QuickBooks Mac. Unfortunately, while QuickBooks Mac is a great accounting option it does not directly integrate with any POS software. While you could import information manually in order to use this version of QuickBooks, I wouldn’t recommend it (especially considering QuickBooks Mac has poor import/export capabilities).

Let’s look instead at QuickBooks Online and QuickBooks Pro. While each of these programs serves the same bookkeeping purpose, they have divergent features and capabilities.

QuickBooks Online

  • $15-50/mo
  • 1-5 users
  • Ideal for small to mid-sized businesses
  • Cloud-based
  • 400+ integrations
  • Invoices and estimates
  • 5 invoice templates
  • Recurring invoices
  • Autoschedule invoices
  • Customizable invoice templates
  • Income and expense tracking
  • Contact management
  • Manage and pay bills
  • Bank reconciliation
  • Live bank feeds
  • Automatic transaction categorization
  • Track inventory
  • Time tracking
  • Locations and custom classes
  • Budgeting
  • 40-100 reports (depending on plan)
  • Payroll (extra cost)
  • Print checks
  • Track mileage deductions
  • Packing slips
  • Journal entries
  • Sales tax capabilities
  • Tax support
  • Import/export capabilities
  • Multi-currency support
  • Multi-language support
  • Strong security
  • Open API

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QuickBooks Pro

  • $299.95/one-time payment or $299.95/yr for “Pro Plus” version with data backups
  • 1-3 users
  • Locally installed
  • Ideal for any size business
  • 100+ integrations
  • Supports multiple businesses
  • Invoices and estimates
  • 9 invoice templates
  • Recurring invoices
  • Accept online payments for invoices
  • Income and expense tracking
  • Contact management
  • Manage and pay bills
  • Bank reconciliation
  • Live bank feeds
  • Automatic transaction categorization
  • Track inventory
  • Project management
  • Time tracking
  • Budgeting
  • 200+ reports
  • Payroll (extra cost)
  • Print checks
  • Track mileage deductions
  • Packing slips
  • Purchase orders
  • Sales orders
  • Journal entries
  • Create to-do lists
  • Built-in calendar
  • Letter templates
  • Thank you notes
  • Sales tax capabilities
  • Tax support
  • Import/export capabilities
  • Multi-currency support
  • Open API

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For more information on the different versions of QuickBooks, visit our comprehensive reviews of QuickBooks Online, QuickBooks Pro, and QuickBooks Mac.

Integration Methods

Now that I’ve established the importance of using specialized accounting software, the next point to consider is how multiple software programs actually work together. There are two potential ways POS systems and accounting solutions can cooperate. The first way can be described as indirect and the second as direct.

  • Indirect Integration: Many POS systems will allow you to export financial data in the form of a spreadsheet. You can then manually enter this information into an accounting software system. This method can be tedious, to say the least, but it does offer you at least some way to sync up your data.
  • Direct Integration: Direct integration is the most efficient way to use POS and accounting software together, allowing the two systems to share information work in real time. This is the type of integration we will focus on.

What Can A Direct Integration With QuickBooks Do For Your Business?

A direct integration with QuickBooks can dramatically increase your business’s overall efficiency.

Entering information manually is time-consuming, so anything that serves to automate aspects of the accounting process will save you time. (And time is money, after all.) Integrating QuickBooks with your POS will speed up your processes in the following ways:

  • Gentle Learning Curve: Learning to use two separate software programs that operate independently of one another or integrate indirectly can be downright frustrating. You can save yourself some irritation by ensuring that your POS can directly integrate with QuickBooks. If your programs can already work together and play nice, you’ll save yourself a lot of hassle and avoid all the crying, screaming, and kicking-of-inanimate-objects that would have otherwise inevitably ensued.
  • Increased Adaptability: As time passes and your business grows and develops, changes will inevitably be made to your inventory, purchase orders, etc., eventually altering your overall cash flow. When you add a new product or menu item, the natural thing to do is to update that information from your POS. Without a direct integration, however, you will also need to change information about new costing and cash flow in your accounting software. A direct integration side-steps the tedium and automatically synchronizes changes and updates across both software.
  • Reduction in Human Error: When manually transferring information from one software to another, there is potential for human error. A direct integration mitigates this error by doing the work for you.

Accounting software can facilitate organization and financial health, but it is also an excellent reporting resource. Trial and error is often a necessary component to successful business growth. When you make a particular change (running a sale, for example, or updating your inventory), sales feedback will automatically be sent to Quickbooks. This allows for quick analyzation and permits you to make adjustments.

Accounting software like Quickbooks can also help you to pinpoint the exact areas of your business where improvement is needed; you can isolate items or practices that are not cost effective and easily make adjustments using your integrated POS.

POS Systems That Integrate With QuickBooks

QuickBooks offers an impressive array of features by any standard. While a long list of features is a good argument for choosing QuickBooks, there is another important point to consider. Namely, a direct integration with QuickBooks. As mentioned briefly earlier, this varies depending on which version of QuickBooks you are using.

Below you will find a list of some of the best POS systems that directly integrate with at least one version of Quickbooks.

1) ShopKeep

Compatible software: QuickBooks Online.

The best two words to describe ShopKeep (see our review) are simple and elegant. Shopkeep’s niche market is the small specialty business. Larger businesses will not likely find Shopkeep to be a good fit for them due, in part, to limitations on inventory (10,000 items). At just $69/month, however, small businesses can take advantage of a POS system that is robust for its price range.

Shopkeep sends shift data to QuickBooks that contains summaries of sales, returns, tender totals, sales tax, discounts, and cash drawer activity. For a full review of ShopKeep click here.

2) Vend

Compatible software: QuickBooks Online. There is also API for developers.

Vend (see our review) was one was of the first pioneers of offline POS functionality. Established in 2010, it is a robust system with an impressive inventory management system, an omnichannel sales approach with both in-store and online capabilities, an extensive list of integrations with third-party software, and a comprehensive retail management solution. Don’t let all the advanced features scare you, though. Vend is also easy to use and boasts a top-notch user experience.

Vend’s QuickBooks integration syncs end of day sales, payment counts, and cost of goods. For a more detailed description of each of these integration features click here.

3) ERPLY

erply-logo

Compatible software: QuickBooks Pro. There is also API for developers.

ERPLY (see our review) comes with an eclectic assortment of features intended to provide a comprehensive business solution.

Bear in mind that when integrating with QuickBooks, you will only be able to send new invoices and invoice payments and synchronize customers. Click here for a full review.

4) SalesVu

Compatible software: QuickBooks Online and QuickBooks Pro. There is also API for developers.

SalesVu (see our review) is a mobile-friendly POS with a great deal of flexibility. It is flexible for a couple different reasons. First, pricing plans begin at $25 per month; additional features and services are added on according to the customer’s needs. Second, SalesVu is suitable for businesses of different sizes and in different industries.

SalesVus’s integration with QuickBooks syncs categories and product names, closed/paid transactions (SalesVu does not currently sync open orders/open invoices), customers names, employee contact information, and vendor information (available for QuickBooks online only).

For a full review, click here

5) talech

Compatible software: QuickBooks Pro (plug-in only). There is also API for developers. 

talech (see our review) is a robust POS, boasting features like advanced inventory, in-house marketing, and the ability to integrate with virtually any payment processor. Most notable, however, is its relatively affordable price tag. At $44 per month (billed annually), talech is one of the best deals you are likely to find.

Using talech’s QuickBooks integration, you’ll be able to send receipts from talech to QuickBooks at a scheduled time. For a full review, click here.

6) Kounta

Compatible software: QuickBooks Online. There is also API for developers.

Kounta (see our review) is a cloud-based POS system that works on virtually any hardware. Kounta offers three pricing plans, ranging from $50-$150 a month. If you own a retail operation, restaurant, or even a hotel, chances are you will be pleased with this system’s robust feature set.

Kounta offers an integration with QuickBooks that allows you to automatically sync up your accounts. If you’d like more information, check out our full review of Kounta.

7) Revel

revel alternatives

Compatible software: QuickBooks Online and QuickBooks Pro. 

Revel (see our review) is a robust, all-in-one POS solution whose standout features include kiosk mode, kitchen view, expedite view, and table listing.

Revel is actually partnered with QuickBooks. What that means for Revel users is that the integration process is streamlined. Data from bookkeeping, payroll information, employee schedules, sales, inventory, purchase orders, and accounting is automatically transferred from your POS to your QuickBooks accounts. Sales information is pushed to your QuickBooks accounts daily. For a full review click here.

Final Verdict

There is a reason QuickBooks has stood the test of time. Robust features that cover nearly any accounting need make this bookkeeping software giant a great choice. For businesses that have outgrown the reporting capabilities of their POS software, or who are looking for a full bookkeeping solution, a direct integration with QuickBooks could mean more time, more money, and more peace of mind. With your books balanced, you can go back to focusing on what you love and let your POS and accounting software do the heavy lifting for you.

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David Orozco

David Orozco

David is a recent college grad who has spent his time post-graduation traveling, working as an Emergency Medical Technician, and doing his best to get SAT/ACT students excited about test-taking.During college, David was a columnist and an editor for his University’s newspaper, where he spent far too much of his time. He highlighted his college years with a study abroad experience in Rome, where he was the recipient of the Rome Correspondents Scholarship; he subsequently caught, and has yet to recover from, the “travel bug.”When he’s not writing, David is reading philosophy(which he strangely finds exhilarating) or doing anything that involves the great outdoors.
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12 Comments

Responses are not provided or commissioned by the vendor or bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the vendor or bank advertiser. It is not the vendor or bank advertiser's responsibility to ensure all posts and/or questions are answered.

    Joy Butler

    I really appreciate you helping me learn more about POS. My sister is planning to install or use a point-of-sale system for her husband’s business. She’s asking me to assist her in finding for a simple and easy to use POS. I will immediately be forwarding this information to her, she’ll certainly be happy with this.

      Kate

      HI,

      I have a small business that runs programs for teenagers. We use QuickbooksOnline for our accounting software. We take a few large payments every other month for our 3 different programs (so monthly minimums are not ideal for us). We don’t need a lot of bells and whistles. We only have 3 program fees and 3 deposit fees. We would like to be able to take payments on site or through email invoicing. Quickbooks online charges 2.9-3.4% for CC processing. Is there a better option for us that integrates with QuickbooksOnline and does ecommerce?

      Thanks

        Jessica Dinsmore

        Hi Kate!
        It’s hard to say for sure, without knowing your average sales volume, but based on the info you’ve provided, I think Square checks all of your boxes. That is, assuming your “large payments” do not exceed $3000 per transaction. You can compare them against their top-rated competitors to see how they stack up!

          Xavier

          Hi
          This is a little restaurant with 12 tables
          What is the feedback for POS system?
          Thanks in advance

            Jessica Dinsmore

            Hi Xavier,

            Check out our restaurant POS comparison chart; they are all excellent options. You can also read about how to choose a restaurant POS or give our filtering tool a try. I hope that helps!

              Mara

              For the ones compatible with Quickbooks online, which would you say is the best? Unfortunately Vend is not available in the country I live in.

              Thanks!

                Jessica Dinsmore

                Hi Mara,

                Shopkeep and Talech are both really good options that are widely available, though I’m not sure what country you are located in. I hope that helps!

                  Jomy Varghese

                  Dear Sir,
                  Please kindly let me know, whether Ajwan POS System can be integrated with Quick Books Financial Application( Offline). If yes how much does in cost?

                    Chelsea Krause

                    Hi Jomy,

                    Unfortunately, QuickBooks Desktop does not integrate with Awjan POS. The QuickBooks Pro integrations page will give you a complete list of POS systems that do integrate with QuickBooks Pro. I hope this helps!

                    Best wishes,

                    Chelsea Krause

                      Jay

                      You say re: ShopKeep

                      Compatible software: QuickBooks Online and QuickBooks Pro.

                      However, at

                      https://www.shopkeep.com/blog/save-time-and-eliminate-errors-with-shopkeep-and-quickbooks

                      (dated 7/31/2017, just 4 months after your review)

                      ShopKeep explicitly and repeatly states that they only integrate with QuickBooks Online, and not ANY of the Desktop Versions (such as QuickBooks Pro).

                      It might be good to correct your review for that fact.

                        Jessica Dinsmore

                        Thanks for the heads up Jay…fixed!

                          Kiosk Mode

                          Hi David,

                          Amazing suggestions for POS systems, however, you can add MobiLock Pro to this list. It is the kiosk app that requires absolutely zero plugin and tiny in size at the same time. I think this is the best app to use it as a mobile POS system by turning your smartphones or tablets into portable POS system.

                          Thanks.

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