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The Best POS Systems That Integrate With QuickBooks

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Launched in 1992, QuickBooks is a popular accounting and personal finance software. Because it is highly complex and has an advanced feature set, this software can be fairly intimidating for some small businesses. However, for all its complexity, QuickBooks is an incredible accounting solution once mastered. So incredible, in fact, that many people select all other business software programs — including point of sale (POS) software — solely based on QuickBooks POS integration. As this article will discuss, selecting a POS by that criterion has major advantages; choosing a POS that integrates with QuickBooks will ultimately save you both time and money.

But first, let’s begin with some basic information about accounting software.

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Why You Need A POS That Integrates With QuickBooks

Some POS systems offer basic, built-in bookkeeping tools, but as your business expands, it’s vital to invest in software that actually specializes in accounting. Keeping accurate books and tax information is obviously important for all businesses, but it is especially crucial when growth occurs.

There really is no substitute for software that specializes in accounting. You wouldn’t ask Michael Jordan to sing, right? Neither would you ask Pavarotti to shoot some hoops. Everyone’s interests are best served when people stick to what they do best, and the same concept applies to software as well. Integrating with specialized software optimizes your business capabilities by combining the best of everything available. The end result can be something truly amazing.

This brings us to QuickBooks. QuickBooks is the most used, most trusted small business accounting software. If you’re reading this article, odds are you’re already a QuickBooks customer (or very close to becoming one), so I won’t talk too much about the benefits of this software. Needless to say, if you use QuickBooks, your POS should connect to it so that your business’s financial data (sales, income, expenses, invoices, etc.) stays in sync without you having to manually copy data from your QuickBooks to your POS, or vice versa.

Before we go any further, it is important to note that Quickbooks offers three different accounting solutions: QuickBooks Online, QuickBooks Desktop Pro, and QuickBooks Mac. Unfortunately, while QuickBooks Mac is a decent accounting option for Mac users, it does not directly integrate with any POS software. While you could import information manually in order to use this version of QuickBooks, I wouldn’t recommend it (especially considering QuickBooks Mac has poor import/export capabilities).

If you are not a QuickBooks customer just yet and are currently evaluating your options, you should know that generally, QuickBooks Online is the better choice for most small businesses. It also integrates with more POS systems. QuickBooks Desktop tends to be the preferred software for accountants and longtime QB users. However, because it is not a cloud-based application, QuickBooks Desktop cannot integrate with many cloud POS systems. If you’re not sure which QuickBooks software would be more cost-effective for your business, read our posts on QuickBooks Online Pricing and QuickBooks Desktop Pricing.

For more information on the different versions of QuickBooks, visit our comprehensive reviews of QuickBooks Online, QuickBooks Pro, and QuickBooks Mac.

Types of QuickBooks Integration Methods

So how exactly is a POS compatible with QuickBooks? There are two potential ways POS systems and accounting solutions such as QuickBooks can cooperate. The first way can be described as indirect and the second as direct.

  • Indirect Integration: Many POS systems will allow you to export financial data in the form of a spreadsheet. You can then manually enter this information into an accounting software system. This method can be tedious, to say the least, but it does offer you at least some way to sync up your data.
  • Direct Integration: Direct integration is the most efficient way to use POS and accounting software together, allowing the two systems to share information work in real-time. This is the type of integration we will focus on.

A direct integration with QuickBooks can dramatically increase your business’s overall efficiency.

Entering information manually is time-consuming, so anything that serves to automate aspects of the accounting process will save you time. (And time is money, after all.) Integrating QuickBooks with your POS will speed up your processes and reduce human error from transferring information from one app to another.

Syncing your POS with QuickBooks is also important for generating detailed reports from which you can glean important insights about your business. Trial and error is often a necessary component of successful business growth. When you make a particular change (running a sale, for example, or updating your inventory), sales feedback will automatically be sent to QuickBooks. This allows for quick analysis so you can make adjustments as needed.

The 6 Best POS Systems That Integrate With QuickBooks Directly

Many small businesses rely on QuickBooks to manage their finances and even to file taxes. Because this accounting software solution is so prolific, many point of sale providers have worked to create good integrations. Toast, Square, Lightspeed, KORONA CLOUD, Revel, and Vend are some of the best POS systems that integrate with QuickBooks.

1. Lightspeed

Lightspeed POS



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Compatible software: QuickBooks Online, QuickBooks Desktop 

Lightspeed has two unique POS offerings: one specifically for restaurants and one specifically for retail stores. Pricing for Lightspeed Restaurant starts at $69/month and Lightspeed Retail begins at $99/month. The product is incredibly versatile and tailor-made for specific businesses. All accounts come with free updates, reporting, 24/7 support, and personalized onboarding, plus loads of integrations and flexible card processing options. Lightspeed Retail is an advanced POS that can meet the needs of any large retail business, whereas Lightspeed Restaurant is more geared toward small-to-medium establishments. You can run Retail on a desktop or iPad setup, while Restaurant is just for iPad.

With Lightspeed, you will need Lightspeed Accounting as an add-on to sync up with QuickBooks Online. Fortunately, it’s a simple process that takes just minutes. Once you’re set up, all of your data flows over instantly and all future sales information is processed automatically each night. You can create custom fields to view sales and other information by item as well. For those looking for POS systems that integrate with QuickBooks Desktop, you can connect the two programs using a program called Web Connector if you’re on a Windows setup.

Both Lightspeed Restaurant and Retail offer a free 14-day trial.

Pros

  • Strong reporting
  • Deep feature sets
  • Highly scalable

Cons

  • Somewhat complex
  • Slightly expensive starting point

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2. Square

Square POS



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Compatible Software: QuickBooks Online, QuickBooks Desktop (via 3rd party app)

Square is an extremely popular mobile POS solution—and it’s one of our favorite POS systems that integrate with QuickBooks. The system is affordable (free for its basic package) and one of the most user-friendly that you’ll find. Square checks virtually all of the boxes, providing solid inventory management and reporting, plus an app marketplace with nearly any integration you could imagine. Square can be adapted for any industry and used on a variety of devices, but its free POS is best for low-volume businesses that aren’t ready for a merchant account yet. For more established businesses looking for an all-in-one system that includes payment processing and POS, Square also offers Square for Retail and Square for Restaurants packages for iPad at $60/month.

Square is constantly updating and adapting to the rapidly changing market; it’s no surprise that they were quick to come up with a good integration for QuickBooks.

Setting up QuickBooks for Square is a seamless process. Once you’ve synced up using QuickBooks’ Sync With Square app, your sales, fees, taxes, tips, etc. will automatically be sent to your QuickBooks Online account each night. The app doesn’t integrate with QB Desktop, though Desktop users can link their Square using a third-party app called CommerceSync. You can also create custom reports that help you track things like Square’s processing fees.

Pros

  • Simple set-up
  • Built-in processing
  • Intuitive design

Cons

  • Fund holds
  • Pay more for 24/7 phone support

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3. Revel

Revel POS



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Compatible Software: QuickBooks Online 

Revel Systems is a robust, highly customizable POS solution whose standout features include kiosk mode, kitchen view, expedite view, and table listing. Revel is one of the most advanced iPad POS systems and can be used in a restaurant or retail environment. Revel also offers in-house, flat-fee payment processing with Revel Advantage.

Revel monthly packages start at $99/month per terminal, with a 3-year contract. However, if you don’t want to commit for that long and/or you want advanced features such as a customer display system, online ordering, kiosk mode, customer loyalty, etc., the price point can be a lot higher. With its higher price point and almost dizzying offering of features, Revel is geared toward larger businesses, such as multi-location QSRs and retail franchises.

Revel is actually partnered with QuickBooks. What that means for Revel users is that the integration process is streamlined. Data from bookkeeping, payroll information, employee schedules, sales, inventory, purchase orders, and accounting is automatically transferred from your POS to your QuickBooks accounts. Sales information is pushed to your QuickBooks accounts daily, and you can even manage employee payroll from QuickBooks based on data tracked in Revel. However, Revel ended its integration with QuickBooks Desktop in 2018, so you’ll have to convert to QuickBooks Online if you want to integrate with Revel. Our full Revel POS review has more details.

An important thing to note is that Revel and QuickBooks Cloud POS are the same product. Revel is no longer sold under the QuickBooks name, but it’s still a great POS choice for QuickBooks Online integration.

Pros

  • Feature-rich
  • Strong loyalty package
  • Lots of integrations

Cons

  • Price point
  • Somewhat complex interface

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4. Vend

Vend by Lightspeed



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Compatible Software: QuickBooks Online

Web browser-based Vend was one was of the first cloud-based POS systems to offer offline functionality. It is a versatile system with an impressive inventory management system, an omnichannel sales approach with both in-store and online capabilities, and an extensive list of integrations with third-party software. Don’t let all the features scare you, though. Vend is super easy to use and boasts a top-notch user experience. Vend is not as robust as some systems, but it is reasonably priced and should be able to meet the needs of pretty much any small-to-medium retail business.

As for pricing, Vend’s basic package is $99/month, and you can get all the advanced features and add-ons for a very reasonable $129/month (billed annually). You can use Vend with an iPad register setup, on a desktop computer, or really any device that has Google Chrome.

Vend’s QuickBooks Online integration syncs end-of-day sales, payment counts, and cost of goods. You can also send purchase orders to QuickBooks. Vend does not integrate with QuickBooks Desktop.

Pros

  • Excellent loyalty
  • Gift card functionality
  • Multi-store capability

Cons

  • Basic reporting
  • Costs can add up

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5. Toast

Toast POS



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Compatible Software: QuickBooks Online

Toast is one of our top-rated point of sale systems for restaurants of all shapes and sizes. It starts at $0/month for core POS functionality and flat-rate processing, though you will have to pay for advanced features such as online ordering and loyalty. Even under the free plan, Toast comes with an impressive feature set for both quick and full-service food establishments while also boasting excellent customer service. Toast also has some excellent hardware options both for traditional POS stations and for businesses switching to contactless payments or mobile ordering.

Toast integrates with QuickBooks online through a third-party app called xtraCHEF, but the integration is free and makes setup extremely easy. All you have to do is sign up and Toast claims all of your data should be synced in under 24 hours. From there you can map sales categories and category-level sales data is automatically linked. You can also create journal entries and streamline processing fees and it syncs all forms of payments, including gift cards.

Pros

  • Exceptional customer service
  • Strong reporting
  • Free plan

Cons

  • No flexibility with processing
  • Early termination fee

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6. KORONA CLOUD POS

KORONA CLOUD POS



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Compatible Software: QuickBooks Online

KORONA CLOUD is (obviously) a cloud-based system that can be used in both the restaurant and retail industries and for multi-location establishments. It has basic plans starting at $49/month with multiple options for add-ons and upgrades. It comes with an excellent free trial and prides itself on being fully customizable to each unique customer. KORONA CLOUD has all of the bells and whistles of a solid point of sale system, including its own gift card and loyalty package and solid inventory and reporting.

KORONA CLOUD integrates with QuickBooks Online and set-up is simple, allowing you to log in to your QuickBooks account and then your KORONA CLOUD account and adding the integration. From there, you can sync your information in a matter of minutes. Import things like your sales data, sales tax, payments, shortages, discounts, etc. There are also three convenient ways to sync all of your inventory, giving you a powerful organizational tool in just minutes.

Pros

  • Customizable
  • Free trial
  • Customer service

Cons

  • Lack of other integrations
  • Need higher tier for some features

Read our in-depth review

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How To Choose A POS System That Works With QuickBooks

There is a reason QuickBooks has stood the test of time. Robust features that cover nearly any accounting need make this bookkeeping software giant a great choice. For businesses that have outgrown the reporting capabilities of their POS software, or that are looking for a full bookkeeping solution, a direct integration with QuickBooks could mean more time, more money, and more peace of mind. With your books balanced, you can go back to focusing on what you love and let your POS and accounting software do the heavy lifting for you.

But then there’s the question of which QuickBooks-compatible POS system is best. This depends on both your industry, your budget, and what you need in a POS apart from QuickBooks compatibility. For example, a smaller, budget-conscious retail business will probably do best with Square, while a larger retail store might choose an advanced retail POS such as Lightspeed Retail or Revel (Vend is somewhere in the middle). As for restaurants, a mom-and-pop establishment might choose Toast, while Lightspeed Restaurant may be a better choice for a larger scale eatery.

Hardware choices come into play as well. Prefer to use an Android or PC over an iPad register? Square, Vend, or Lightspeed Retail are your QB-compatible choices.

When deciding among POS systems that integrate with QuickBooks, also be sure to pay attention to which version(s) of QuickBooks the system integrates with and how the integration is achieved. For example, will you have to manually import your data to QuickBooks each day or will the systems sync automatically? Will you have to pay extra for the service that connects the two programs? Would you consider converting to QuickBooks Online so you can connect to a cloud POS, or would you prefer to stay with the QuickBooks Desktop version you know and love? These are all important questions to consider during the POS selection process. Happy syncing!

In Summary: The 6 Best POS Systems That Integrate With QuickBooks Directly

  1. Lightspeed POS: Best for smaller restaurants or larger retail businesses.
  2. Square POS: Best for smaller to mid-sized businesses looking for convenience and an all-in-one system.
  3. Revel POS: Best for large and multi-location businesses.
  4. Vend by Lightspeed: Best for small-to-medium retail establishments.
  5. Toast POS: Best for any-sized restaurant valuing exceptional customer service.
  6. KORONA CLOUD POS: Any sized business looking for an easily customizable POS.
Matt Sherman

Matt Sherman

Expert Analyst & Reviewer: POS, mPOS, Restaurant and Retail Sales at Merchant Maverick
A former sports editor and journalist, Matt Sherman has been writing about and researching small business software since 2015, with a special emphasis on retail and restaurant sales. Matt's expert opinions are cited in various industry publications, including Fox Business. He is a graduate of the University of Oregon.
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20 Comments

Responses are not provided or commissioned by the vendor or bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the vendor or bank advertiser. It is not the vendor or bank advertiser's responsibility to ensure all posts and/or questions are answered.

    Lance Y

    Im currently using Quickbooks POS and want to switch to another POS system. How can I transfer my inventory and customer info to one of these? I have an inventory of 5000+ items. Any help would be greatly appreciated!

      This comment refers to an earlier version of this post and may be outdated.

      Jessica Dinsmore

      Hi Lance,
      Assuming all of your information is already in QuickBooks, you should be able to transfer it over seamlessly with any POS system that integrates with QuickBooks. Once you activate that integration it should sync up with your account and any of those systems mentioned in the post should work. If you run into any issues it should be an easy question for either QuickBooks customer service or whoever you choose to switch to. Best wishes!

        This comment refers to an earlier version of this post and may be outdated.

        Helen

        Watch out for systems that integrate using POS Accounting as the integration app.

        POS Accounting does not provide any support in a reasonable amount of time. We have been trying to get their integration software working for 10 days and keep getting the run around.
        They do not follow up and everytime they claim to have one issue fixed another one pops up.
        Unfortunetely I do not have a choice but to deal with their app but if there was a choice – I would pick anyone other than them.
        They insist you have to book support calls (because you can pre-plan issues) and then cancel them for no reason and don’t respond to chat.
        They told me to uninstall and reinstall the app – because apparently that would fix the issues -that resulted in me having to pay for the software for a 3rd time in 2 weeks – so they have collected 3 months worth of payments in 2 weeks and I still don’t have a working product.
        BUYER BEWARE!

          This comment refers to an earlier version of this post and may be outdated.

          Rebecca Crowther

          Which of these would best integrate with Quickbooks Enterprise (hosted)? Would our inventory in QBE be updated from this POS? We are located in USA. Thank you!

            This comment refers to an earlier version of this post and may be outdated.

            Shannon Vissers

            Hi! Most of these cloud POS solutions are only directly compatible with Quickbooks Online so I’m not sure about QB Enterprise since even if it’s cloud-hosted, it’s still probably considered a different product than QB Online. I would contact QuickBooks directly and ask them which POS’s are compatible with your specific version and whether inventory syncing is automatic or if you have to manually export. For what it’s worth, it looks like there is a paid software program called Commerce Sync that promises to integrate Square or Clover with QB Enterprise. Best of luck to you!

              This comment refers to an earlier version of this post and may be outdated.

              Canace Kurek

              We recently had a client using shopkeep. The experience was good. The integration was tricky to set up, but after that it worked like a charm. Wish more clients had systems like this in place.

                This comment refers to an earlier version of this post and may be outdated.

                Joy Butler

                I really appreciate you helping me learn more about POS. My sister is planning to install or use a point-of-sale system for her husband’s business. She’s asking me to assist her in finding for a simple and easy to use POS. I will immediately be forwarding this information to her, she’ll certainly be happy with this.

                  This comment refers to an earlier version of this post and may be outdated.

                  Kate

                  HI,

                  I have a small business that runs programs for teenagers. We use QuickbooksOnline for our accounting software. We take a few large payments every other month for our 3 different programs (so monthly minimums are not ideal for us). We don’t need a lot of bells and whistles. We only have 3 program fees and 3 deposit fees. We would like to be able to take payments on site or through email invoicing. Quickbooks online charges 2.9-3.4% for CC processing. Is there a better option for us that integrates with QuickbooksOnline and does ecommerce?

                  Thanks

                    This comment refers to an earlier version of this post and may be outdated.

                    Jessica Dinsmore

                    Hi Kate!
                    It’s hard to say for sure, without knowing your average sales volume, but based on the info you’ve provided, I think Square checks all of your boxes. That is, assuming your “large payments” do not exceed $3000 per transaction. You can compare them against their top-rated competitors to see how they stack up!

                      This comment refers to an earlier version of this post and may be outdated.

                      Xavier

                      Hi
                      This is a little restaurant with 12 tables
                      What is the feedback for POS system?
                      Thanks in advance

                        This comment refers to an earlier version of this post and may be outdated.

                        Jessica Dinsmore

                        Hi Xavier,

                        Check out our restaurant POS comparison chart; they are all excellent options. You can also read about how to choose a restaurant POS or give our filtering tool a try. I hope that helps!

                          This comment refers to an earlier version of this post and may be outdated.

                          Mara

                          For the ones compatible with Quickbooks online, which would you say is the best? Unfortunately Vend is not available in the country I live in.

                          Thanks!

                            This comment refers to an earlier version of this post and may be outdated.

                            Jessica Dinsmore

                            Hi Mara,

                            Shopkeep and Talech are both really good options that are widely available, though I’m not sure what country you are located in. I hope that helps!

                              This comment refers to an earlier version of this post and may be outdated.

                              Jessica Trivitt

                              Currently I use QB POS and QB Desktop Pro. I own a pool and spa store. We do large sales and service. I have PO and Vendors that I have to pay for PO. Is there something that integrates together to make my life easier for transferring daily data to not have so many double entries?

                                This comment refers to an earlier version of this post and may be outdated.

                                Jessica Dinsmore

                                Hi Jessica!

                                It is our understanding that if you have QB POS and QB Pro they should be integrated so you don’t have to double up. I’d definitely suggest contacting Quickbooks directly for a definitive answer and some guidance.

                                  This comment refers to an earlier version of this post and may be outdated.

                                  Jomy Varghese

                                  Dear Sir,
                                  Please kindly let me know, whether Ajwan POS System can be integrated with Quick Books Financial Application( Offline). If yes how much does in cost?

                                    This comment refers to an earlier version of this post and may be outdated.

                                    Chelsea Krause

                                    Hi Jomy,

                                    Unfortunately, QuickBooks Desktop does not integrate with Awjan POS. The QuickBooks Pro integrations page will give you a complete list of POS systems that do integrate with QuickBooks Pro. I hope this helps!

                                    Best wishes,

                                    Chelsea Krause

                                      This comment refers to an earlier version of this post and may be outdated.

                                      Jay

                                      You say re: ShopKeep

                                      Compatible software: QuickBooks Online and QuickBooks Pro.

                                      However, at

                                      https://www.shopkeep.com/blog/save-time-and-eliminate-errors-with-shopkeep-and-quickbooks

                                      (dated 7/31/2017, just 4 months after your review)

                                      ShopKeep explicitly and repeatly states that they only integrate with QuickBooks Online, and not ANY of the Desktop Versions (such as QuickBooks Pro).

                                      It might be good to correct your review for that fact.

                                        This comment refers to an earlier version of this post and may be outdated.

                                        Jessica Dinsmore

                                        Thanks for the heads up Jay…fixed!

                                          This comment refers to an earlier version of this post and may be outdated.

                                          Kiosk Mode

                                          Hi David,

                                          Amazing suggestions for POS systems, however, you can add MobiLock Pro to this list. It is the kiosk app that requires absolutely zero plugin and tiny in size at the same time. I think this is the best app to use it as a mobile POS system by turning your smartphones or tablets into portable POS system.

                                          Thanks.

                                            This comment refers to an earlier version of this post and may be outdated.

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