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8 Best POS Systems To Integrate With QuickBooks In 2023

Want to integrate your POS system with QuickBooks? These POS apps are compatible with QuickBooks and can make integration between your accounting and POS easy.

    Nicolette Kier
  • UPDATED

Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.

A Quickbooks POS integration can be a great way to streamline accounting processes. For all its complexity, QuickBooks is an incredible accounting solution once mastered and offers many advantages for small business owners.

If your POS works well with QuickBooks, it will ultimately save you both time and money.

Don’t know what to look for in a point of sale system? Check out our best POS systems to find out our recommendations and advice.

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  • Completely free POS, free website builder, easy to setup and use
  • $0/month-$60/location/month
  • Flat-rate processing starting at 2.6% + $0.10
  • Completely free POS, free website builder, easy to setup and use
  • $0/month-$60/location/month
  • Flat-rate processing starting at 2.6% + $0.10

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  • Free loyalty program, free online ordering page, solutions for several business types, custom payment processing rates
  • $14.95/month-$94.85/month
  • Several payment processor options
  • Free loyalty program, free online ordering page, solutions for several business types, custom payment processing rates
  • $14.95/month-$94.85/month
  • Several payment processor options

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  • Excellent retail inventory management, several integrations, niche POS solutions
  • $69/month and up
  • Flat-rate processing at 2.6% + $0.10
  • Excellent retail inventory management, several integrations, niche POS solutions
  • $69/month and up
  • Flat-rate processing at 2.6% + $0.10

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  • Retail and foodservice capabilities, multi-location/franchise management, niche features and integrations
  • $198+/month
  • Several payment processor options
  • Retail and foodservice capabilities, multi-location/franchise management, niche features and integrations
  • $198+/month
  • Several payment processor options

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  • Built-in reservations and waitlists, multiple order delivery fees, customer accounts, branded web app
  • $60/month and up
  • Call for custom quote
  • Built-in reservations and waitlists, multiple order delivery fees, customer accounts, branded web app
  • $60/month and up
  • Call for custom quote

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  • Durable Android-based hardware, excellent kitchen display systems, multi-location management, custom loyalty program
  • $0-$165+/month/li>
  • Custom payment processing rate
  • Durable Android-based hardware, excellent kitchen display systems, multi-location management, custom loyalty program
  • $0-$165+/month/li>
  • Custom payment processing rate

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  • ID verification requirement, loss prevention features, good inventory monitoring
  • $59-$89/month
  • Integrates with several processors
  • ID verification requirement, loss prevention features, good inventory monitoring
  • $59-$89/month
  • Integrates with several processors

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  • Intuitive online store builder, multichannel sales, excellent QuickBooks integration options, inventory syncing
  • $39-$399/month
  • Several payment processor options
  • Intuitive online store builder, multichannel sales, excellent QuickBooks integration options, inventory syncing
  • $39-$399/month
  • Several payment processor options

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Read more below to learn why we chose these options.

Table of Contents

8 Best POS Systems With QuickBooks Integrations

The best POS system with QuickBooks has reasonable pricing, matches your business needs, and the QuickBooks integration provides comprehensive syncing. The best POS systems with QuickBooks integrations include Lightspeed, Square, Revel, Toast, Korona, Shopify, Clover, and TouchBistro.

1. Square: Best Free Software

Square POS


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Pricing

$0/month

Contract

None

Equipment Cost

$49-$799

Get a free card swiper from Square at no cost when you create a free account. Claim your card reader.

Pros

  • Retail, restaurant, and service-based business software
  • Free online store builder
  • Simple setup and usage
  • Affordable POS hardware

Cons

  • Fund holds
  • Must pay more for 24/7 phone support

Square integrates with QuickBooks

Why We Chose Square POS With QuickBooks Integration

We love that Square is so affordable, with the majority of its features being free for all users. The company’s hardware is also extremely affordable. You only need a phone and a $49 card reader to start taking sales! Plus, you can take online sales for free.

We also appreciate that Square has designed specific solutions for retail, restaurant, and service businesses. There are great retail inventory management features, an excellent handheld restaurant POS, and a free online appointment scheduler!

It’s a great choice for solopreneurs and small business owners who want an easy, low-commitment way to take sales on the go, set up an affordable in-store register, or get an online store up quickly.

Square Pricing

Square POS Plans Price  When To Use
Free Plan $0/month If you have basic POS and processing needs
Square Appointments $0-$69/month If you are a business with extensive scheduling needs
Square For Retail $0-$60/month If you are a retail business with needs for advanced features
Square For Restaurants $0-$60/month If you are in the foodservice industry and need restaurant-specific features
Square Online Store $0/month depending on plan If you have eCommerce needs

Square can be adapted for any industry and used on a variety of devices, but its free POS is best for low-volume businesses that aren’t ready for a merchant account yet.

For more established businesses looking for an all-in-one system that includes payment processing and POS, check out Square for Retail or Square for Restaurants for pricing, features, and more.

Square Features + QuickBooks POS Integration

Square POS Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards Add-on
Customer Loyalty Add-on
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management With Square for Restaurants
Delivery Management Add on
EBT Acceptance
Employee Management
Text Messaging

Square has retail, restaurant, and service-based business sales solutions. Many of the software’s best features are free and work across all business types. These features include:

  • Free POS and Square Online online store builder
  • Free Square Appointments online appointment scheduler
  • Free subscription management tool so you can start a subscription/membership program
  • Free digital gift card sales
  • Unlimited POS devices (single-location businesses only)

Sqaure free POS free online store

Square POS online store builder.

Square’s QuickBooks POS integration is free and easy to set up. You may set up your integration for multiple locations (if you have them), choose whether you want to record every transaction with customer information or just a summary, and specify how far back you’d like to go when importing previous transactions.

Square POS system with QuickBooks

Square POS with QuickBooks integration settings.

While future Square sales will automatically appear on QuickBooks, you do still have to confirm them before they’re imported into your books.

Hardware Cost

Square has a variety of strong hardware options. The Square contactless + chip card reader is just $49, while the mobile Square Terminal card processor is $299. For larger businesses, Square Register is $799, and you can also buy various kits on the website.

Read our guide to Square hardware to figure out what hardware you need for your business and how much you might pay for your equipment.

Payment Processing

Square got its start as a groundbreaking payment processing company, and this payment processing is integrated into the Square POS systems. Its rates are competitive and upfront.

Square’s processing fee is 2.6% + $0.10 for in-person contactless payments, swiped or inserted chip cards, and swiped magstripe cards.

Payments that are manually keyed in, processed using a card on file, or manually entered using Virtual Terminal have a 3.5% + $0.15 fee.

Online payments have a fee of 2.9% plus $0.30.

Contract Requirements/Warnings

Square does not tie you into any long-term contracts, billing you on a month-to-month basis.

Get Started With Square POS

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2. Clover: Best For Customizations

Clover POS


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Pricing

Starts at $0/month

Contract

Depends on merchant services provider

Equipment Cost

$49-$1,799 per device

Pros

  • Free loyalty program
  • Free online ordering page
  • Great app store
  • Clean user interface

Cons

  • Confusing pricing
  • High upfront costs
  • Potential for scams
  • Must integrate QuickBooks through third-party app

Clover POS with QuickBooks

Why We Chose Clover POS With QuickBooks Integration

We like the level of freedom that you get with Clover. Unlike POS providers like Square, you get your own dedicated merchant account with custom payment processing fees instead of having the same flat-rate fees as everyone else. Businesses with larger sales volumes and/or smaller ticket values can get a much better deal on payment processing rates.

Clover offers a wide array of hardware options with corresponding retail, restaurant, and service-based business plans. The POS has a built-in online ordering page, loyalty program, and a huge app market, so you can build the exact POS solution your business needs to function well.

Clover Pricing

Clover POS Plans Price  When To Use
Clover Payments $0/month If you only need to process payments and don’t need any POS hardware
Clover Essentials $14.95/month If you have a small retail/service-based business and don’t take returns
Clover Register $44.95/month or $54.90/month If you have a small to mid-size retail/service-based business and need more POS features
Clover Counter Service Restaurant $44.95/month or $54.90/month If you have a quick-serve restaurant, cafeteria, or mobile food service business
Clover Table Service Restaurant $74.95/month, $84.90/month, or $94.85/month If you have a full-service restaurant or bar

Unlike POS providers like Square, you can purchase Clover hardware and software from a number of Clover-authorized resellers. Resellers may charge differently for subscriptions, hardware, and payment processing.

Clover pricing can get complicated, which is why we recommend that you read our Clover pricing guide if you’re interested in this system.

Clover Features + QuickBooks POS Integration

Clover POS Features Availability
Multi-Store Support
Contactless Payments Depends on hardware choice
Multi-Channel Selling
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering Depends on software plan
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance Add-on app
Employee Management
Text Messaging

Like Square, Clover offers retail, restaurant, and service-based software plans. Clover further breaks down plans into counter-service and full-service plans, as well as personal and professional services plans.

Clover has some solid built-in features, including a loyalty program, online ordering page, and Order With Google integration. The POS also has some extra features, such as sales by weight, itemized returns and exchanges, and employee shift management.

Clover POS loyalty program

Clover POS loyalty program.

Its real power comes from the Clover app market, which contains hundreds of apps that you can easily use to add anything from perishable inventory management to EBT transaction capabilities (which is what makes Clover one of the best grocery store POS systems), to event ticket sales.

Unfortunately, Clover does not have a free direct QuickBooks integration. However, there are multiple third-party apps that you can use to connect Clover to QuickBooks (QuickBooks by Commerce Sync is a highly rated app in the Clover app market.)

Connect Clover and QuickBooks with Commerce Sync.

Hardware Cost

Clover offers a wide variety of hardware options. Its Clover Go reader is $49, while its Clover Flex handheld terminal is $499. The Clover Mini is $799 and can run your entire business, while the larger Clover Station runs between $1,349 and $1,799.

To add extra POS software subscriptions to additional Clover POS devices, you’ll pay an extra $9.95/device/month if the devices are in the same location.

If, for example, you have two Clover devices in two different locations, you’ll pay the full software fee on each one rather than the full price for the first one and $9.95/month for the second.

Payment Processing

Since Clover can be sold by many different providers, you can get several payment processing rates.

If you purchase your Clover system directly from Clover, you’ll pay 2.3% + $0.10 for card-present transactions and 3.5% + $0.10 for card-not-present transactions. Card-not-present transactions include online transactions, invoice payments, and virtual terminal payments.

If your sales come from mostly online sales, you have high sales volumes, a lot of sales with low ticket values, want flexible interchange-plus payment processing rather than flat-rate payment processing, or want better contract terms, we recommend working with one of these best Clover resellers.

Contract Requirements/Warnings

Clover offers 36-month and 48-month contracts with early termination fees if you decide to cancel your contract. Clover sales reps may say they can waive the early termination fee, but if that isn’t written into your merchant agreement, it probably isn’t true.

If you work with a Clover reseller, you may have different contract lengths and requirements. In general, look for a Clover reseller with month-to-month contracts and flat-rate or interchange-plus payment processing fee structures.

Also, read up on how to negotiate a merchant agreement to get the best contract terms possible.

Get Started With Clover POS

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3. Lightspeed: Best For Retail, Rental, & Golf Businesses

Lightspeed Retail POS


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Pricing

Starts at $89/month ($69/month billed annually)

Contract

None

Equipment Cost

Contact Lightspeed for a quote

Pros

  • Strong reporting
  • Excellent inventory management
  • Customizable loyalty program
  • Multi-store support on every plan

Cons

  • Somewhat complex
  • Expensive starting point for smaller businesses
  • Early termination fee

Lightspeed QuickBooks pos integration

Why We Chose Lightspeed POS With QuickBooks Integration

We love that Lightspeed itself has an impressive level of inventory and customer management capabilities, plus its own standalone fully developed golf course POS system. We’re also impressed by the number of third-party integrations Lightspeed has. These include scheduling, reservation, and rental management integrations that work seamlessly with your POS system.

The system also provides multi-location support on all plans, making Lightspeed a cost-effective way to sell in multiple locations, including temporary locations such as seasonal stores or events.

Lightspeed  Retail offers a free 14-day trial.

Lightspeed Pricing

Lightspeed Retail POS Plans Price  When To Use
Lightspeed Retail POS Lean $89/month ($69/month billed annually) For mid- to large-sized businesses that want a POS with retail-specific features
Lightspeed Retail POS Standard $149/month ($119/month billed annually) For businesses that want a POS with retail-specific features plus accounting integration & eCommerce
Lightspeed Retail POS Advanced $269/month ($199/month billed annually) For businesses that want a POS with retail-specific features, accounting integration, eCommerce, & loyalty

Lightspeed has three unique POS offerings: Lightspeed Retail, Lightspeed Restaurant, and Lightspeed Golf, with the following pricing structures:

  • Lightspeed Retail: $89/month-$269/month ($69/month-$199/month with annual billing)
  • Lightspeed Restaurant: $90/month-$519/month ($69/month-$399/month with annual billing)
  • Lightspeed Golf: Custom pricing

All Lightspeed plans come with one POS register. Extra devices cost $59/device/month.

Read our post on the best POS systems for golf courses to find out why Lightspeed Golf is the best overall golf POS system.

Lightspeed Features + QuickBooks POS Integration

Lightspeed Retail POS Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling Standard plan & up
Gift Cards
Customer Loyalty Advanced plan
Marketing Tools Standard plan & up
Online Ordering Standard plan & up
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

Lightspeed’s best pos retail features are in its inventory management, customer management, and multi-location, and include the following:

  • Ability to create a catalog of suppliers and quickly generate purchase orders, receive items, perform stock takes, and more
  • Highly customizable loyalty program
  • B2B customer accounts, account credits, and quote system
  • B2B and B2C sales without creating different websites or sections in your POS dashboard
  • Master purchase orders and stock transfers for multi-location business owners

Lightspeed Payments QuickBooks integration.

Lightspeed Retail inventory management.

We recommend Lightspeed for rental businesses because Lightspeed has excellent integrations for managing items or locations people rent out for a pre-determined or open-ended amount of time. Lightspeed is also great for hotels because it has integrations that allow reservation booking, guest management, and room monitoring/cleaning, among other features.

We also recommend Lightspeed to golf courses because the system has excellent tee time, event reservation, and customer account management features.

Lightspeed offers a QuickBooks integration through Amaka, an accounting integration provider. Through Amaka, which offers a free and affordable paid plan, you can map sales, payments, taxes, purchase orders, tips, and refunds from Lightspeed to QuickBooks or from QuickBooks to Lightspeed POS.

Depending on your Amaka plan, you can create custom mapping rules, sync multiple stores to one or multiple QuickBooks accounts, and view more detailed sales data.

Lightspeed POS system with QuickBooks

Lightspeed POS system with QuickBooks dashboard.

Hardware Cost

Lightspeed offers à la carte hardware on its website, as well as iPad packages, including cash drawers, printers, stands, etc., but you will need to call for a quote depending on what you need.

Note: Lightspeed Retail now requires all new qualified merchants in the US and Canada to use Lightspeed Payments, Lightspeed’s payment processor. If you currently use a card reader from a third-party payment processor, you can’t use it anymore. Since you can’t use any existing payment terminals (card readers) with Lightspeed Payments, Lightspeed is currently running a free terminal replacement promotion for eligible merchants that includes two free Lightspeed POS terminals (card readers) per qualified merchant.

Eligible merchants include business owners that process a minimum of $100/day in credit card payments, as measured by a monthly average. Apple products are not included in this promotion, so you’ll still need to source an iPad to take sales.

Payment Processing

Lightspeed has its own integrated payment processing system, Lightspeed Payments, which merchants in the US and Canada are required to use. For card-present payments, the fee is 2.6% + $0.10, and for card-not-present transactions, the fee is 2.9% + $0.30.

Note: If you are a current Lightspeed Retail user in the US or Canada and use a third-party payment processor, and you qualify for Lightspeed Payments, you must switch to Lightspeed Payments within 30 days of receiving an email notifying you about the switch.

Also, Lightspeed will buy out payment processing contracts for eligible merchants, paying off your early cancellation fees if you process a minimum of $25,000 in card sales and then submit documentation of your previous payment processing contract that states your early termination fee within six months of meeting this minimum processing amount.

It’s important to note that the “paying off” comes in the form of discounted payment processing fees, not a chunk of cash that goes towards your termination fees when you decide to switch to Lightspeed Payments.

Contract Requirements/Warnings

Lightspeed offers billing on either a monthly or annual basis. There is an early termination fee for canceling a Lightspeed plan. Consider starting with a monthly contract and switching to an annual one after you’re sure Lightspeed is right for your business.

If you order Lightspeed hardware, you have five business days to confirm that you have received it. If you don’t, the hardware will not be covered under Lightspeed’s 30-day warranty (14 days for Apple products.)

Get Started With Lightspeed Retail POS

Read our in-depth review

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4. Revel: Best For Large, Hybrid, & Multi-Location Businesses

Revel POS Systems


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Pricing

$99/month

Contract

Three-year commitment for lowest rate

Equipment Cost

$20-$1,500

Pros

  • Retail, restaurant, and service-based business features
  • Partnered with QuickBooks for easy and comprehensive integration
  • Highly custom and niche features
  • Lots of third-party integrations

Cons

  • Expensive for smaller businesses
  • Somewhat complex interface
  • Standard contract is long with early termination fee

Revel pos compatible with QuickBooks

Why We Chose Revel Systems POS With QuickBooks Integration

We appreciate the sheer power of Revel System’s self-contained POS ecosystem. It has solutions for retail, restaurants, and service businesses in all niche areas. You can also combine features from different industries, which is great if your business is a hybrid one that sells retail items and fresh made-to-order food and/or services.

The system also integrates with providers in areas such as drive-through communications, security services, digital signage boards, and guest feedback platforms, and has open API access, so you’ll definitely find what you need with Revel Systems.

Plus, Revel is partnered with QuickBooks, which means that the integration process is streamlined.

Revel Pricing

Revel POS Systems Plans Price  When To Use
Revel plan $99/month with three-year commitment Use if you are committed to the product and have a need for high-end features.

Revel monthly packages come with a  two-terminal minimum and a three-year contract. However, if you don’t want to commit for that long and/or you want advanced features, such as a customer display system, online ordering, kiosk mode, customer loyalty, etc., the price point can be much higher.

Revel Features + QuickBooks POS Integration

Revel POS Systems Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

Revel’s inventory management features allow you to create fixed, composite, and dynamic pricing that changes in real-time as a person’s order does. You can automatically create and receive purchase orders from within Revel’s back office and manage invoices.

Revel POS system with QuickBooks

Revel POS generate new purchase order.

Restaurants will appreciate all the different ways customers can order. Revel offers in-store, self-serve kiosk, tableside orders and payments, and food delivery via third-party delivery platforms like GrubHub. It includes online ordering with curbside pickup and delivery options, as well as delivery driver monitoring and route optimization. Revel is also one of the best drive-through POS systems because it has dedicated drive-through hardware and drive-through order routing.

Hybrid business owners can manage fresh ingredients, retail items, appointments, service invoices, and more, all within Revel’s self-contained POS ecosystem. You can create an online ordering website for both retail and fresh food items.

Revel has its own direct QuickBooks integration which allows you to sync Revel inventory receipts, purchase orders, employee payroll, customer accounts and invoices, and reconciled payments. You may also use class mapping to split sales by department, location, and income accounts.

Revel POS system with QuickBooks integration

Revel POS QuickBooks integration setup.

Hardware Cost

Revel offers everything from iPads, stands, and receipt printers to scanners and scales on its website. You can contact Revel for a custom package or get written consent from Revel to purchase your own Revel-compatible hardware.

Payment Processing

Revel has built-in processing through Revel Advantage and boasts competitive fees, but you’ll have to contact the company directly to get a quote that best suits your business.

You may also integrate your POS with a Revel-compatible third-party payment processor, but you might end up paying an extra monthly fee to do so.

Contract Requirements/Warnings

As mentioned, to get Revel’s lowest pricing, you have to sign up for a three-year contract which isn’t great, especially if yours is a new business. You can avoid a long-term contract if you wish, but it will drive Revel’s already high price up further.

Get Started With Revel POS Systems

Read our in-depth review

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5. TouchBistro: Best For Full-Service Restaurants & Catering

TouchBistro


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Pricing

$69/month

Online Ordering

Add-on

Equipment Cost

Call for quote

Pros

  • Multiple customer upselling opportunities
  • Excellent waitlist and reservation system
  • Great offline mode
  • Catering management

Cons

  • Add-ons drive up the cost
  • Average customer service
  • Must use third-party platform for QuickBooks integration

TouchBistro QuickBooks POS integration

Why We Chose TouchBistro POS With QuickBooks Integration

We love that TouchBistro has put a tremendous amount of work into creating one of the most user-friendly experiences for servers and back-of-house kitchen staff. The system has a hybrid online-offline model, so caterers and food truck owners can operate without Wi-Fi.

This software is ideal for full-service restaurants with extensive coursing or intricate table layouts because of its excellent menu management and coursing capabilities. TouchBistro offers a highly customizable built-in reservation system, waitlist function, customer house accounts, and a customer management system that will make every patron feel like a VIP diner. It’s also capable of liquid inventory management, which is great for restaurants with a bar section or extensive wine list, as well as wineries.

TouchBistro also allows you to connect your POS with several payment processors, so restaurant owners can get the best payment processing rates possible.

TouchBistro Pricing

TouchBistro Plans Price  When To Use
TouchBistro Plan $69/month If you have basic restaurant needs and are interested in purchasing add-ons

The following add-ons can be added:

  • Online Ordering: $50/month
  • Reservations: $229/month; commission free, so you’ll get one predictable flat-rate fee for reservations every month
  • Loyalty: $99/month
  • Gift Cards: $25/month
  • Marketing: $99/month

While these add-ons are admittedly a little expensive, they are high-quality, sales-focused features that will pay for themselves (and then some.)

TouchBistro Features + QuickBooks POS Integration

TouchBistro Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards Add-on
Customer Loyalty Add-on
Marketing Tools Add-on
Online Ordering Add-on
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

TouchBistro was made for servers to provide excellent experiences for customers. Its unique general POS features include extensive order upselling opportunities on both in-person and online orders. You can create a custom web app where customers can order online for pickup or delivery, purchase gift cards, view menu and location information for different establishments, take guest feedback, contact your restaurant and more. You can also create custom buttons and link to anything from employee applications to special event inquiry forms.

Full-service restaurants will appreciate these standout features:

  • Excellent waitlist and reservation system with online reservation portal for customers and SMS updates to reduce no-shows
  • Integrated floor planning and table management
  • Card pre-authorizations and liquid inventory management (great for bars)
  • Product pairings for several upselling opportunities
  • Menu coursing and order prioritization so everything comes out at the same time and temperature

TouchBistro restaurant POS system

TouchBistro restaurant POS waitlist/reservation settings.

Caterers will appreciate these unique TouchBistro features:

  • Customer quotes and deposits for catering orders
  • Set multiple delivery parameters, charge more, and require higher minimum order for delivery depending on delivery zone
  • Set up event start and end times and charge service fees
  • Complete offline mode so you can sell on-premise and make catering notes before/during/after events
  • Custom menu creation and nutritional information for standard catering packages and one-time special events

TouchBistro POS system with QuickBooks

TouchBistro POS system delivery boundary setup.

TouchBistro connects to QuickBooks via MarginEdge and Shogo. Both are simple integrations that sync your sales with your QuickBooks Online account.

Hardware Cost

TouchBistro has various hardware options that can be tailor-made for your business. You can call to get a quote and have TouchBistro create an optimized package for you.

Payment Processing

TouchBistro does have its own payment processor, but you will have to call to get a customized quote again. You are not locked into the service, however, as the POS does integrate with a handful of other processors.

Contract Requirements/Warnings

You can purchase TouchBistro’s software on a month-to-month basis. However, one thing to watch out for is that some of TouchBistro’s features are additional add-ons, and those costs can add up quickly.

Get Started With TouchBistro

Read our in-depth review

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6. Toast: Best For Midsize, Large, & Multi-location Restaurants

Toast POS


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Pricing

$0-$165 plus custom plan

Online Ordering

Yes

Equipment Cost

$0-$799

Pros

  • Excellent multi-location/franchise management
  • Custom guest-focused loyalty program
  • Completely scalable restaurant solution
  • Quick-serve and full-service capabilities

Cons

  • No processing flexibility
  • Early termination fee
  • Requires paid add-on to integrate QuickBooks

Toast POS integration with QuickBooks

Why We Chose Toast POS With QuickBooks Integration

We love that Toast provides such an extensive software product line for busy, multi-section, and multi-location restaurants. In addition to its POS software, Toast offers scheduling and payroll management, advanced inventory management and reporting software, and one of the best loyalty programs on the market for restaurants.

Toast offers several ways for customers to order and pay, taking the pressure off of servers if you’re short-staffed. This includes online, tableside, third-party platforms, and self-ordering kiosk orders. Toast’s highly customizable kitchen display system workflows make prepping and expediting items streamlined, no matter where customers order from.

The software allows you to manage different menus, vendors, inventory, stock, employees, tax rates, and more across multiple locations.

Toast’s unique proprietary Android-based hardware is the most durable POS hardware in the restaurant industry. Countertop and mobile POS systems can withstand drops and spills, so restaurant owners can rest assured knowing that the initial equipment investment is worth it.

Toast Pricing

Toast POS Plans Price  When To Use
Starter Kit $0/month You have a small, single-location restaurant with basic feature needs
Point of Sale $69/month You need a full point of sale suite with processing and custom hardware
Essentials $165/month You need advanced features and are looking to bundle with digital ordering
Custom Custom Larger businesses looking to access the entirety of Toast’s features

Most of Toast’s best features, including its kitchen display systems and xtraCHEF integration (required to integrate Toast with QuickBooks) cost extra. Toast often gives discounts for restaurants that purchase multiple features at once.

Toast Features + QuickBooks POS Integration

Toast POS Features Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

Toast’s handheld POS system is very user-friendly, and the backend menu and inventory management are incredibly detailed. However, Toast’s most unique features include its loyalty program, kitchen display systems, and multi-location capabilities.

Toast’s loyalty program is next-to-none in the restaurant industry and includes:

  • Automated loyalty program enrollment prompts during/after dine-in, takeout, self-serve kiosk, and online orders
  • Enrollment via text or email with welcome message and loyalty program marketing messages
  • Automated point collection by using a linked card; manual point collection by entering phone number, email, or scanning loyalty QR code
  • Automated point redemption prompt when customers earn enough points to redeem an offer

Toast’s highly customizable kitchen display system configurations make it easy for high-volume restaurants, especially ones that take orders from several sources, to get the right orders out at the right time and temperature. It’s also easy to see modifiers and recall any missed tickets, so staff won’t make many profit-eating mistakes.

Toast POS QuickBooks integration

Toast POS kitchen display system.

You can create identical restaurants with ease or custom menus for each location, and give others access to make their own decisions about things like pricing, making Toast great for franchises, too.

Toast integrates with QuickBooks through xtraCHEF, an automated accounts payable and cost management platform designed specifically for restaurants to minimize accounting time and increase profits.

Toast POS system with QuickBooks

Toast POS system with QuickBooks integration through xtraCHEF.

When you integrate xtraCHEF with QuickBooks, you can:

  • Sync your chart of accounts and vendors to xtraCHEF
  • Sync your xtraCHEF invoices as bills in QuickBooks
  • Save vendor deposits and returns as vendor credits in QuickBooks
  • Turn your Toast sales data as a journal entry in QuickBooks
  • Integrate Toast Payroll with QuickBooks

Hardware Cost

Toast has a variety of hardware options, including countertop POS systems, self-serve kiosks, kitchen display systems, and the Toast Go 2, one of the best mobile POS systems on the market.

Most restaurants will need to get a custom quote on a hardware setup.

Individuals on the Starter and Standard plans can purchase a starter kit, which includes a maximum of two POS terminals.

If you’re on the $69/month standard plan, you are required to purchase your starter kit upfront. The Toast Go 2 costs $609 and the countertop POS costs $799.

If you’re on the Starter plan, there are no upfront costs for your hardware. The costs are made up for in higher payment processing fees which, at some point, will add up to more than the cost of your hardware and a monthly software plan.

In general, we recommend purchasing your POS hardware upfront and getting a monthly software plan if possible. You may need to get a short-term business loan to buy your equipment upfront, but it will most likely be worth it to pay off a loan and then pay higher processing fees for the foreseeable future.

Payment Processing

Toast has its own payment processing service that you are locked into. Unless you purchase Toast’s starter kit, you’ll get a custom quote.

The following payment processing rates are for individuals who purchase a starter kit on one of the following software plans:

  • Starter Plan Users: 2.99% plus $0.15 on in-person orders; 3.15% plus $0.15 on all orders if you add digital ordering to your Toast package
  • Standard Plan Users: 2.49% plus $0.15 per transaction on online and in-person orders

Contract Requirements/Warnings

Toast has started locking customers into long-term contracts, sometimes for as long as three years, and charges a substantial termination fee if you cancel, which is certainly a concern.

Consider negotiating a shorter contract or a free trial to make sure the system is right for you before taking the plunge. Many midsize to large multi-section and multi-location restaurants love Toast and want to stick with this POS in the long run, but you should make sure this POS is right for your particular business first.

Get Started With Toast POS

Read our in-depth review

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7. KORONA POS: Best For High-Risk Businesses

KORONA POS


Visit Site


Pros

  • Integrates with high-risk payment processors
  • Low monthly cost
  • Great security features
  • Regulated industry-specific features

Cons

  • Lack of other integrations
  • Need to buy a higher tier for some features

korona pos hardware

Why We Chose KORONA POS With QuickBooks Integration

We love that KORONA is a low-commitment POS option that also gives you the freedom to choose your own payment processor. High-risk businesses can find a payment processor that will work with them. This is a great option for pos software for cannabis shops.

High-risk businesses such as convenience stores, liquor stores, vape shops, and cannabis shops will find many industry-specific features such as cigarette case breakdowns and alcohol eCommerce integrations. Additionally, KORONA has great inventory features, including a free barcode scanner mobile app and product reordering once an item has dipped below its designated par level.

Note: KORONA offers an unlimited free trial. You start paying only when you start charging customers.

KORONA Pricing

KORONA offers the following pricing plans:

  • Core: $59/month; includes core POS functions and eCommerce store
  • Advanced: $69/month; includes inventory management and employee time tracking
  • Plus: $89/month; includes multi-location and franchise features
  • Enterprise: Custom-quoted; includes ticketing and event management, pre-built integrations

You get one free month if you sign up for a yearly plan.

KORONA Features + QuickBooks POS Integration

KORONA offers both retail and restaurant features on all plans. The platform also offers franchise, multi-location, and ticketing/event management features.

High-risk businesses, specifically convenience, cannabis, vape, and liquor stores, will appreciate these unique KORONA POS features:

  • Loss Prevention: Restrictions on cashier actions such as returns and voids; integrations with security cameras; blind balancing
  • Restricted Product Sales: Integrated ID scanner, tax, and sales reporting settings for restricted product sales
  • Regulated Item Integrations: Integrations with regulated item marketing, loyalty, and inventory management software
  • High-Risk Inventory Management: Inventory bundling and breakdowns for regulated items such as alcohol and cigarettes; mobile inventory management app with free barcode scanner; item par levels and reordering when stock dips below par

KORONA POS QuickBooks integration

KORONA POS age restriction requirement.

KORONA directly integrates with QuickBooks. You’ll be able to sync your sales, inventory groups, services, payments, shortages, discounts, stock receipts, and asset values between the two platforms.

KORONA POS system with QuickBooks

KORONA QuickBooks integration.

Hardware Cost

KORONA offers tablets and a variety of POS hardware options through its website. It also has leasing options for its more expensive equipment, although it’s usually better to buy your hardware outright.

Payment Processing

KORONA integrates with numerous card processors, including high-risk payment processors, allowing you to pick and choose the one that best suits your business and gives you the best rate.

Contract Requirements/Warnings

There are no long-term contracts with KORONA, although you do get a free month if you sign up to be billed annually.

Get Started With KORONA POS

Read our in-depth review

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8. Shopify: Best For eCommerce

Shopify POS


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Pricing

Starts at $29/month

Contract

None

Equipment Cost

$0-$500+

Pros

  • Excellent QuickBooks integration options
  • Affordable POS hardware
  • Excellent inventory and shipping management
  • Website, social media, and marketplace sales

Cons

  • Iffy offline mode
  • Integration costs money
  • Potential for transaction fees

Shopify POS QuickBooks integration

Why We Chose Square Shopify POS With QuickBooks Integration

We love Shopify’s eCommerce platform and the vast number of third-party software you can add to your Shopify plan. We also love that Shopify provides its POS app for free with its online store builder and a line of affordable POS hardware.

Customers can purchase items online for in-store pickup, local delivery, or shipping. They can also get in-store purchases shipped to their home. You can also sell on social media, marketplaces such as Amazon and Etsy, and on the go if you use Shopify’s mobile card reader.

If you are a business owner selling retail items or services and plan on making eCommerce a significant revenue source, we highly recommend using Shopify.

Note: Shopify offers a three-day free trial, no credit card required.

Shopify Pricing

Shopify POS Plans Price  When To Use
Basic $39/month ($29/month billed annually) If you have a growing eCommerce business with occasional in-person sales
Shopify $105/month ($79/month billed annually) If you want additional reporting and reduced payment processing fees
Advanced $399/month ($299/month billed annually) If you want advanced reporting and additional discounts on processing fees
Shopify Plus $2,000+/month If your high-volume or large business needs an enterprise-level solution

Shopify Features + QuickBooks POS Integration

Shopify POS Features Availability
Multi-Store Support Supports multiple inventory locations
Contactless Payments
Multi-Channel Selling
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging

Shopify’s best features are its retail inventory management capabilities, eCommerce functionalities, and add-ons.

You can sell retail items, services, and subscriptions on several platforms with Shopify, including:

  • In-Person: Sell items in-store and get items sent to customers’ homes; sell items on the go with the affordable Shopify card reader
  • Online Store: Sell items online for in-store pickup, local delivery, and national/international shipping; add pre-orders, wish lists, layaway, gift card sales, and more ways to sell
  • Social Media: Sell on TikTok, Instagram, Facebook, Twitter, Snapchat, and more, for free; provides streamlined checkout experience for customer
  • Marketplaces: Sell on marketplaces like Etsy, Amazon, and Walmart Marketplace

Inventory is synced between all sales channels so that you’ll never sell what you don’t have. You can allow people to pre-order items.

shopify subscription service platform

Shopify subscription service website example.

With Shopify, you get access to over 8,000 apps (some free, some paid) that you can add to your POS and online store to add basically any function you need. You can add a loyalty program of your choosing, email marketing with popular marketing software, appointment booking, a quote form, and anything else that fits your business’s needs.

You may integrate Shopify and QuickBooks through one of several Shopify apps or using the Shopify Connector in your QuickBooks Online dashboard. A dedicated Shopify app will integrate with more sales channels, increase automation capabilities, and better reflect your business’s cash flow.

We’ve researched a few QuickBooks apps on the Shopify app market and have found that the A2X QuickBooks Online Sync app is a great choice.

A2X has excellent reviews (4.9 star rating based on 201 reviews) and allows for more automation rules, syncs with different payment gateways like PayPal and BNPL (buy now pay later) apps like Klarna, more profits/fee breakdowns, and helps a lot with taxes. Users also comment on how great A2X customer service has been.

Shopify POS A2X app QuickBooks integration

Shopify POS A2X app QuickBooks integration.

Hardware Cost

Shopify offers bundles that you can purchase online and individual point of sale hardware options to fit your needs. At the very least, you’ll need the $49 Shopify card reader to take sales with an iPad or smartphone.

A complete retail kit, which includes an iPad stand and card reader, retails for $219, while cash drawers retail at $139.

Read our guide to Shopify hardware to learn more about your options, bundling products, and what you may pay for your POS hardware.

Payment Processing

Shopify offers its own in-house payment processor, Shopify Payments. Shopify also integrates with more than 100 payment processors, although you will be subject to transaction fees if you opt out of Shopify Payments.

Shopify’s card-present rates range between 2.4% and 2.7%, depending on your software plan. Online purchase payment processing rates range from 2.4% to 2.9%, plus a $0.30 flat fee per transaction.

The higher your monthly subscription, the lower your payment processing fees will be.

Contract Requirements/Warnings

With Shopify, you can sign up month-to-month, but to get the lowest rates on your software, you will have to choose to be billed annually or bi-annually.

Get Started With Shopify POS

Read our in-depth review

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Why We Don't Recommend This POS System With QuickBooks

QuickBooks POS

While QuickBooks POS syncs smoothly and was designed to work in concert with QuickBooks accounting, there are enough flaws with its POS offering that make it difficult to fully recommend.

QuickBooks also has a reputation for poor or unresponsive customer service, which isn’t entirely out of the ordinary for such a large company, but there are enough user complaints to make it worrisome. Plus, its support is not free. Finally, QuickBooks POS is sorely lacking in useful integrations, which limits how useful it can be for many business owners. Read our full QuickBooks POS Review for why we think you may find better options in this list.

Vend

Vend was acquired by Lightspeed in 2021, and follows similar pricing structure, except with eCommerce integrations and the extensive number of integration available with Lightspeed.

It’s better to simply get a Lightspeed plan and integrate it with QuickBooks.

Which QuickBooks POS Integration Is Right For Your Business?

Which QuickBooks POS integration is right for you? The answer depends on your industry, budget, and what you need in a POS apart from QuickBooks compatibility.

For example, a smaller, budget-conscious retail business will probably do best with Square, while a larger retail store might choose an advanced retail POS such as Lightspeed Retail or Revel (Vend is somewhere in the middle). As for restaurants, a mom-and-pop establishment might choose Toast, while Lightspeed Restaurant may be a better choice for a larger-scale eatery.

Hardware choices come into play as well. Prefer to use Android or PC over an iPad register? Square, Vend, and Lightspeed Retail are your QB-compatible choices.

Check out our best Android POS systems post for a great starting list.

When deciding among POS systems that integrate with QuickBooks, also be sure to pay attention to which version(s) of QuickBooks the system integrates with and how the integration is achieved. For example, will you have to manually import your data to QuickBooks daily, or will the systems sync automatically? Will you have to pay extra for the service that connects the two programs? Would you consider converting to QuickBooks Online so you can connect to a mobile POS, or would you prefer to stay with the QuickBooks Desktop version you know and love? These are all important questions to consider during the POS selection process.

Ways To Integrate QuickBooks With A POS

So how exactly is a POS compatible with QuickBooks? There are two potential ways POS systems and accounting solutions such as QuickBooks can cooperate. The first way can be described as indirect, and the second as direct.

  • Indirect Integration: Many POS systems will allow you to export financial data in the form of a spreadsheet. You can then manually enter this information into an accounting software system. This method can be tedious, but it does offer you at least some way to sync up your data.
  • Direct Integration: Direct integration is the most efficient way to use POS and accounting software together, allowing the two systems to share information work in real-time. This is the type of integration we will focus on.

Direct integration with QuickBooks can dramatically increase your business’s overall efficiency.

Manually entering information is time-consuming, so anything that serves to automate aspects of the accounting process will save you time. (And time is money, after all.) Integrating QuickBooks with your POS will speed up your processes and reduce human error from transferring information from one app to another.

Syncing your POS with QuickBooks is also important for generating detailed reports from which you can glean important insights about your business. Trial and error is often a necessary component of successful business growth. When you make a particular change (running a sale, for example, or updating your inventory), sales feedback will automatically be sent to QuickBooks. This allows for quick analysis so you can make adjustments as needed.

FAQs: POS System With QuickBooks

What POS systems work with QuickBooks?

Many POS systems integrate with QuickBooks either directly or through third-party integration. Some of the top systems with QuickBooks integrations include Square, Clover, Lightspeed, Revel, and Vend.

Does Shopify work with QuickBooks?

Yes, Shopify integrates with QuickBooks, combining its eCommerce and POS platform with strong accounting software.

How do I import POS data to QuickBooks?

QuickBooks makes importing POS data easy. Once the integration is set up, you can open up QuickBooks and select Import. This will allow you to connect transactions and receipts from your POS software to QuickBooks.

What is the easiest system to integrate with QuickBooks?

We found Square to be one of the most user-friendly QuickBooks POS integrations. The Square dashboard and app store make integrating with QuickBooks very easy.

Do I need to use QuickBooks with Square?

While you don’t need QuickBooks to use Square, you should definitely consider using it. QuickBooks will help you automate your accounting and gives you more financial business insights than Square’s reporting dashboard can.

How do you integrate QuickBooks with Shopify?

To integrate QuickBooks with Shopify, use a Shopify app in the Shopify app market such as A2X Sync, which has great user reviews.

Alternatively, connect Shopify with QuickBooks through your QuickBooks Online dashboard. Be warned that the connecter will not give you the kind of detailed information syncing and automation that a dedicated Shopify app will.

In Summary: 8 Best POS Systems With QuickBooks Integrations

  1. Square POS:
    • Completely free POS, free website builder, easy to setup and use
    • $0/month-$60/location/month
    • Flat-rate processing starting at 2.6% + $0.10
  2. Clover POS:
    • Free loyalty program, free online ordering page, solutions for several business types, custom payment processing rates
    • $14.95/month-$94.85/month
    • Several payment processor options
  3. Lightspeed Retail POS:
    • Excellent retail inventory management, several integrations, niche POS solutions
    • $69/month and up
    • Flat-rate processing at 2.6% + $0.10
  4. Revel POS Systems:
    • Retail and foodservice capabilities, multi-location/franchise management, niche features and integrations
    • $198+/month
    • Several payment processor options
  5. TouchBistro:
    • Built-in reservations and waitlists, multiple order delivery fees, customer accounts, branded web app
    • $60/month and up
    • Call for custom quote
  6. Toast POS:
    • Durable Android-based hardware, excellent kitchen display systems, multi-location management, custom loyalty program
    • $0-$165+/month/li>
    • Custom payment processing rate
  7. KORONA POS:
    • ID verification requirement, loss prevention features, good inventory monitoring
    • $59-$89/month
    • Integrates with several processors
  8. Shopify POS:
    • Intuitive online store builder, multichannel sales, excellent QuickBooks integration options, inventory syncing
    • $39-$399/month
    • Several payment processor options
Nicolette Kier

Nicolette Kier

Expert Analyst & Reviewer
As a small business owner, contributing writer Nicolette Kier has been sharing her knowledge on all things related to freelancing and eCommerce since 2019. She earned a BS in Physics and a BA in Creative Writing from the University of Pittsburgh.
Nicolette Kier
View Nicolette Kier's professional experience on LinkedIn.

We Recommend Square POS For Your Business 🏆 User-friendly & feature-rich point of sale system with affordable pricing. Square POS is an intuitive and simple point of sale platform. It offers customizable tools and a variety of add-ons to fit your business needs and reach your goals. Get Started No credit card required

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Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships.

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