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The 9 Best POS Systems To Integrate With QuickBooks in 2022

Want to integrate your POS system with QuickBooks? These POS apps are compatible with QuickBooks and can make integration between your accounting and POS easy.

    Matt Sherman
  • UPDATED

Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.

A Quickbooks POS integration can be a great way to streamline accounting processes. For all its complexity, QuickBooks is an incredible accounting solution once mastered, and offers many advantages for small business owners. If your POS works well with QuickBooks, it will ultimately save you both time and money.

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  • Best free POS software.
  • Free with optional upgrades
  • Flat-rate processing at 2.6% + $0.10
  • Best free POS software.
  • Free with optional upgrades
  • Flat-rate processing at 2.6% + $0.10

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  • Best for robust features.
  • $9.95/mo and up
  • Flat-rate processing with Fiserv at 2.3%-2.6%
  • Best for robust features.
  • $9.95/mo and up
  • Flat-rate processing with Fiserv at 2.3%-2.6%

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  • Best for scalability.
  • $39/mo and up
  • Flat-rate processing at 2.6% + $0.10
  • Best for scalability.
  • $39/mo and up
  • Flat-rate processing at 2.6% + $0.10

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  • Best for large and multi-location businesses.
  • $99/mo per terminal or higher without contract
  • Call for quote
  • Best for large and multi-location businesses.
  • $99/mo per terminal or higher without contract
  • Call for quote

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  • Best for restaurants
  • $60/mo and up
  • Call for custom quote
  • Best for restaurants
  • $60/mo and up
  • Call for custom quote

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  • Best for small-to-medium retail establishments.
  • $69/mo and up
  • Integrates with a number of processors
  • Best for small-to-medium retail establishments.
  • $69/mo and up
  • Integrates with a number of processors

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  • Best for customer service.
  • $165/mo or custom
  • Flat-rate at 1.8% + $0.15
  • Best for customer service.
  • $165/mo or custom
  • Flat-rate at 1.8% + $0.15

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  • Best for customization.
  • $49-$79/mo
  • Integrates with number of processors
  • Best for customization.
  • $49-$79/mo
  • Integrates with number of processors

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  • Best for customization.
  • $49-$79/mo
  • Integrates with number of processors
  • Best for customization.
  • $49-$79/mo
  • Integrates with number of processors

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The Best QuickBooks POS Integrations

A QuickBooks POS integration makes it convenient to manage finances and even to file taxes. Some of the best POS systems with QuickBooks integrations include Lightspeed, Square, Revel, Vend, Toast, Korona, Shopify, Clover, and TouchBistro.

1. Square: Best Free Software

Square POS



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Get a free card swiper from Square at no cost when you create a free account. Claim your card reader.

Pros

  • Simple set-up
  • Built-in processing
  • Intuitive design

Cons

  • Fund holds
  • Pay more for 24/7 phone support

Square integrates with QuickBooks

Square Features + QuickBooks POS Integration

Square is known for its impressive feature set within all of its platforms. It is an all-in-one POS system that you can also easily customize to fit your individual needs. Here are a few areas where Square really stands out:

  • Integrated payments
  • eCommerce & online store
  • Reporting & insights
  • Inventory management
  • Intuitive hardware

Square Pricing

Square can be adapted for any industry and used on a variety of devices, but its free POS (full Square POS Review) is best for low-volume businesses that aren’t ready for a merchant account yet. For more established businesses looking for an all-in-one system that includes payment processing and POS, Square also offers Square for Retail and Square for Restaurants packages for iPad at $60/month. Check out our Square for Retail Review and Square for Restaurants Review for more on pricing, features, and more.

Hardware Cost

Square has a variety of strong hardware options. Its contactless and chip reader is just $49, while its mobile Square Terminal card processor is $299. For larger businesses, Square Register is $799 and you can also buy a variety of kits on the website.

Payment Processing

Square got its start as a groundbreaking payment processing company and this payment processing is integrated into the Square POS systems. Its rates are competitive and upfront. Square’s standard processing fee is 2.6% + $0.10 for contactless payments, swiped or inserted chip cards, and swiped magstripe cards. Payments that are manually keyed-in, processed using card on file, or manually entered using Virtual Terminal have a 3.5% + $0.15 fee.

Contract Requirements/Warnings

Square does not tie you into any long-term contracts, billing you on a month-to-month basis.

Where Square Really Shines With QuickBooks Integration

Square is an extremely popular mobile POS solution—and it’s one of our favorite POS systems that integrate with QuickBooks. The system is affordable (free for its basic package) and one of the most user-friendly that you’ll find. Square checks virtually all of the boxes, providing solid inventory management and reporting, plus an app marketplace with nearly any integration you could imagine. Square can be adapted for any industry and used on a variety of devices. Square is constantly updating and adapting to the rapidly changing market; it’s no surprise that they were quick to come up with a good integration for QuickBooks.

Get Started With Square POS

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2. Clover: Best For Robust Features

Clover POS



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Pros

  • Strong loyalty program
  • Clean interface
  • Great app store

Cons

  • Fiserv processing
  • Upfront costs

Clover integrations with QuickBooks Desktop

Clover Features + QuickBooks POS Integration

Clover is one of the easier to use POS systems around and has great hardware options for multiple types of businesses. It’s highly scalable and is an excellent all-in-one product. Here are some of its best features:

  • Advanced inventory
  • Menu management
  • App market
  • Virtual terminal
  • In-depth reporting
  • Customer management

Clover Pricing

Clover has multiple pricing plans that range from $9.95/month to $69.95/month and a flat processing rate with all tiers. It also has a processing-only plan for free.

Hardware Cost

Clover offers a wide variety of hardware options. Its Clover Go reader is $49 while its Clover Flex handheld terminal is $499. The Clover Mini is $749 and can run your entire business while the larger Clover Station runs between $1349 and $1399.

Payment Processing

You are locked into Clover’s processing system which is one of the biggest issues with Clover, mainly due to Fiserv’s poor customer service. But the rates are competitive, ranging between 2.3% and 2.6% for card-present transactions

Contract Requirements/Warnings

The only warnings with Clover revolve around its partnership with Fiserv, which continues to have less than stellar reviews for its customer service as a processing platform. But there are no long-term contracts for Clover’s software.

Where Clover Really Shines With QuickBooks Integration

Clover is an extremely versatile product for both retail establishments and restaurants and is extremely affordable for what you get. It also has an incredibly intuitive interface and numerous hardware options that make it highly scalable. Access to its app store also makes Clover easy to customize to your business’s needs.

Get Started With Clover POS

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3. Lightspeed: Best For Scalability

Lightspeed Retail POS



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Pros

  • Strong reporting
  • Deep feature sets
  • Highly scalable

Cons

  • Somewhat complex
  • Slightly expensive starting point

Lightspeed QuickBooks pos integration

Lightspeed Features + QuickBooks POS Integration

The product is incredibly versatile and tailor-made for specific businesses. All accounts come with free updates, reporting, 24/7 support, and personalized onboarding, plus loads of integrations and flexible card processing options. Here are some of its key features:

  • Inventory
  • Reporting & analytics
  • Multi-store capability
  • Integrated payments
  • Customer management

Lightspeed Pricing

Lightspeed has two unique POS offerings: one specifically for restaurants and one specifically for retail stores. Pricing for Lightspeed Restaurant starts at $39/month (billed monthly) and Lightspeed Retail begins at $79/month.

Hardware Cost

Lightspeed offers à la carte hardware on its website, as well as iPad packages including cash drawers, printers, stands etc., but you will need to call for a quote depending on what you need.

Payment Processing

Lightspeed has its own integrated payment processing system with upfront fees. For card-present payments, the fee is 2.6% + $0.10 and for card-not-present transactions, the fee is 2.6% + $0.30.

Contract Requirements/Warnings

Lightspeed offers billing on either a monthly or annual basis. Being billed monthly offers more flexibility if you’re not entirely sold on the product, but annual billing offers a discount on pricing.

Where Lightspeed Really Shines With QuickBooks Integration

Lightspeed is one of the more versatile POS products around. It has services and features that can fit virtually every small business and its prices are competitive. In particular, Lightspeed’s ability to scale its product is excellent for businesses that may see significant growth in the near future. It also has a very deep reporting platform and no holes in its feature offerings. Both Lightspeed Restaurant and Retail offer a free 14-day trial.

Get Started With Lightspeed Retail POS

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4. Revel: Best For Large & Multi-Location Businesses

Revel POS Systems



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Pros

  • Feature-rich
  • Strong loyalty package
  • Lots of integrations

Cons

  • Price point
  • Somewhat complex interface

Revel pos compatible with QuickBooks

Revel Features + QuickBooks POS Integration

Revel Systems is a robust, highly customizable POS solution whose standout features include kiosk mode, kitchen view, expedite view, and table listing. Here are a few other areas where it shines:

  • Employee management
  • Kitchen management
  • Menu building
  • Cash management
  • Online and delivery options
  • Drive-thru capability

Revel Pricing

Revel monthly packages start at $99/month per terminal, with a three-year contract. However, if you don’t want to commit for that long and/or you want advanced features such as a customer display system, online ordering, kiosk mode, customer loyalty, etc., the price point can be a lot higher.

Hardware Cost

Revel offers everything from iPads, stands, and receipt printers to scanners and scales on its website. You can contact Revel for pricing.

Payment Processing

Revel has built-in processing through Revel Advantage and it boasts competitive fees but you’ll have to contact them directly to get a quote that best suits your business.

Contract Requirements/Warnings

As mentioned, to get Revel’s lowest pricing, you have to sign up for a three-year contract which isn’t great, especially if you’re a new business just starting out. You can avoid a long-term contract if you wish but it’s going to drive Revel’s already high price up further.

Where Revel Really Shines With QuickBooks Integration

Revel is one of the most feature-rich POS products on the market. If you own a larger business and cost isn’t a major issue for you, Revel will have you completely covered and probably still give you features to spare. Revel is also partnered with QuickBooks. What that means for Revel users is that the integration process is streamlined.

Get Started With Revel POS Systems

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5. TouchBistro: Best For Restaurants

TouchBistro



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Pros

  • Ease of use
  • Affordability
  • Rich integrations

Cons

  • Add-ons drive up cost
  • Average customer service

TouchBistro QuickBooks POS integration

TouchBistro Features + QuickBooks POS Integration

TouchBistro was made by and for restaurant owners and has a unique and deep feature set. It has a highly intuitive interface that is easy to learn and has excellent table and menu management. Here are some other areas where it stands out:

  • Course management
  • Kiosk mode
  • In-depth reporting
  • Employee permissions
  • Multi-tender payments
  • Loyalty program
  • Ingredient tracking

TouchBistro Pricing

TouchBistro has multiple tiers but it starts at $69/month. You can also call to get a customized quote.

Hardware Cost

TouchBistro has a wide variety of hardware options that can be tailor-made for your business. You can call to get a quote and have TouchBistro create an optimized package for you.

Payment Processing

TouchBistro does have its own payment processor but you will have to call to get a customized quote again. You are not locked into the service however as it does integrate with a handful of other processors.

Contract Requirements/Warnings

You can purchase TouchBistro’s software on a month-to-month basis. One thing to watch out for however is that some of TouchBistro’s features are additional add-ons and those costs can add up quickly.

Where TouchBistro Really Shines With QuickBooks Integration

TouchBistro has put a tremendous amount of work into creating one of the most user-friendly experiences for restaurant workers. Its software is ideal for full-service restaurants with extensive coursing or intricate table layouts. It also has all of the features you would expect, including deep inventory management and strong reporting.

Get Started With TouchBistro

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6. Vend: Best For Small To Medium Retail Establishments

Vend by Lightspeed



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Pros

  • Excellent loyalty
  • Gift card functionality
  • Multi-store capability

Cons

  • Basic reporting
  • Costs can add up

Vend POS integrates with QuickBooks

Vend Features + QuickBooks POS Integration

Vend is a versatile POS system with an impressive inventory management system, an omnichannel sales approach with both in-store and online capabilities, and an extensive list of integrations with third-party software. Here are some more of its better features:

  • Layaway functionality
  • Cash management
  • Multi-channel inventory
  • Real-time reporting
  • Custom payment types
  • Flexible processing programs
  • Central customer database

Vend Pricing

Vend’s lean package is $69/month, with a standard package for $119/month and an advanced package for $199/month billed annually.

Hardware Cost

Vend offers a variety of hardware packages with the larger systems going for just over $1000. You can also buy any individual items you may need for your system directly from the website.

Payment Processing

Vend is a bit unique in today’s POS world in that it integrates with a number of payment processors and lets you choose the option that’s best for you.

Contract Requirements/Warnings

As with many similar systems, you get Vend’s lowest pricing when you sign up for at least a year. However, you have the option of going month to month as well, just at a higher monthly price.

Where Vend Really Shines With QuickBooks Integration

Vend combines an incredibly deep feature set with a very intuitive interface that you can learn in minutes. It’s also a very scaleable product that allows you to grow as a business, particularly if you plan on opening multiple locations. Its great eCommerce options and flexible processing plans are a big bonus.

Get Started With Vend by Lightspeed

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7. Toast: Best For Customer Service

Toast POS



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Pros

  • Exceptional customer service
  • Strong reporting
  • Free plan

Cons

  • No flexibility with processing
  • Early termination fee

Toast POS integration with QuickBooks

Toast Features + QuickBooks POS Integration

Toast is one of our top-rated point of sale systems for restaurants of all shapes and sizes. Even under its free plan, Toast comes with an impressive feature set for both quick and full-service food establishments while also boasting excellent customer service. Here are some of its other key features:

  • Online & delivery functionality
  • Flexible hardware
  • Deep analytics and reporting
  • Menu management
  • Open integrations
  • Guest feedback

Toast Pricing

Toast’s starter package is free. The essentials package that comes with its advanced online ordering features begins at $165/month. Toast also offers a custom pricing tier for enterprise restaurants and multiple add-ons.

Hardware Cost

Toast has a variety of hardware options from handheld processing devices to full countertop systems. The pricing varies slightly and the best way to purchase is through the Toast website, although you may be able to find the products for slightly cheaper through a third party.

Payment Processing

Toast has its own payment processing service that you are locked into but its rates are reasonable. Their card-present fees are 1.8% + $0.15 per transaction.

Contract Requirements/Warnings

Toast has started locking customers into long-term contracts, sometimes for as long as three years, which is certainly a concern. Just make sure you read through any contract before signing it. It never hurts to try and negotiate your terms as well.

Where Toast Really Shines With QuickBooks Integration

Toast is one of the top restaurant-specific POS products available and has made massive strides in its online ordering and delivery capabilities. It also has unique and intuitive hardware options and continues to boast some of the best customer service in the industry.

Get Started With Toast POS

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8. KORONA POS: Best For Customization

KORONA POS



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Pros

  • Customizable
  • Free trial
  • Customer service

Cons

  • Lack of other integrations
  • Need higher tier for some features

KORONA Features + QuickBooks POS Integration

KORONA is a cloud-based system that can be used in both the restaurant and retail industries and for multi-location establishments. It comes with an excellent free trial and prides itself on being fully customizable to each unique customer. Here are a few other key features:

  • Gift card and loyalty package
  • Deep reporting
  • Advanced inventory
  • Employee management
  • Flexible processing
  • Multi-location promotions
  • Installation assistance

POS compatible with QuickBooks

KORONA Pricing

KORONA has a number of pricing plans ranging from $49-$79/month plus custom enterprise pricing available.

Hardware Cost

KORONA offers tablets and a variety of POS hardware options through its website. It also has leasing options available for its more expensive equipment although it’s usually better to buy your hardware outright.

Payment Processing

Similar to Vend, KORONA integrates with numerous card processors, allowing you to pick and choose the one that best suits your business and gives you the best rate.

Contract Requirements/Warnings

There are no long-term contracts with KORONA although you do get a discount on the software costs if you sign up to be billed annually.

Where KORONA Really Shines With QuickBooks Integration

KORONA offers simple point-of-sale software but doesn’t skimp on features. It has excellent customer service and strong reporting and analytics tools to keep your business running efficiently. KORONA is also highly customizable and easy to suit a wide variety of industries.

Get Started With KORONA POS

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9. Shopify: Best For eCommerce

Shopify POS



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Pros

  • Strong eCommerce platform
  • Multiple payment options
  • Excellent mobility

Cons

  • Complicated pricing
  • Iffy offline mode

Shopify POS QuickBooks integration

Shopify Features + QuickBooks POS Integration

Shopify is best known as an eCommerce platform but its POS system shines as well, offering excellent online ordering and delivery options. Shopify updates frequently and has a simple interface and customization options. Here are some more key features:

  • Multiple payment options
  • Custom sales
  • Gift cards
  • Numerous integrations
  • Customer profiles
  • Advanced inventory

Shopify Pricing:

Shopify runs the gamut with its pricing tires, with its Starter plan starting at $5/month and its advanced plan retailing for $299/month. The higher-tiered plans come with better processing rates.

Hardware Cost

Shopify offers bundles that you can purchase online as well as individual point of sale hardware options to fit your needs.

Payment Processing:

Shopify integrates with more than 100 payment processors so virtually any processor you find with suitable rates should be suitable. Shopify also has its own built-in processor with card-present rates ranging between 2.4% and 2.7% depending on your software plan.

Contract Requirements/Warnings

With Shopify, you can sign up month-to-month but, in order to get the lowest rates on your software, you will have to choose to be billed annually or bi-annually.

Where Shopify Really Shines With QuickBooks Integration

Shopify POS is built to integrate with its excellent eCommerce platform. If you already use Shopify for online selling or plan on making eCommerce a big part of your business, they are worth a look for your POS service as well. Shopify has a wide variety of features and its flexibility with payment processors is a big perk as well.

Get Started With Shopify POS

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Why We Don't Recommend This POS System With QuickBooks

QuickBooks POS

While QuickBooks POS obviously syncs smoothly and was designed to work in concert with QuickBooks accounting, there are enough flaws with its POS offering that make it difficult to fully recommend.

QuickBooks also has a reputation for poor or unresponsive customer service, which isn’t entirely out of the ordinary for such a large company but there are enough user complaints to make it worrisome. Plus its support is not free. Finally, QuickBooks POS is sorely lacking in useful integrations, which limits how useful it can be for many business owners. Read our full QuickBooks POS Review for why we think you may find better options in this list.

Which QuickBooks POS Integration Is Right For Your Business?

Which QuickBooks POS integration is right for you? The answer depends on your industry, your budget, and what you need in a POS apart from QuickBooks compatibility. For example, a smaller, budget-conscious retail business will probably do best with Square, while a larger retail store might choose an advanced retail POS such as Lightspeed Retail or Revel (Vend is somewhere in the middle). As for restaurants, a mom-and-pop establishment might choose Toast, while Lightspeed Restaurant may be a better choice for a larger scale eatery.

Hardware choices come into play as well. Prefer to use Android or PC over an iPad register? Square, Vend, or Lightspeed Retail are your QB-compatible choices. Check out our best Android POS systems post for a great starting list.

When deciding among POS systems that integrate with QuickBooks, also be sure to pay attention to which version(s) of QuickBooks the system integrates with and how the integration is achieved. For example, will you have to manually import your data to QuickBooks each day or will the systems sync automatically? Will you have to pay extra for the service that connects the two programs? Would you consider converting to QuickBooks Online so you can connect to a cloud POS, or would you prefer to stay with the QuickBooks Desktop version you know and love? These are all important questions to consider during the POS selection process.

Ways To Integrate QuickBooks With A POS

So how exactly is a POS compatible with QuickBooks? There are two potential ways POS systems and accounting solutions such as QuickBooks can cooperate. The first way can be described as indirect and the second as direct.

  • Indirect Integration: Many POS systems will allow you to export financial data in the form of a spreadsheet. You can then manually enter this information into an accounting software system. This method can be tedious, to say the least, but it does offer you at least some way to sync up your data.
  • Direct Integration: Direct integration is the most efficient way to use POS and accounting software together, allowing the two systems to share information work in real-time. This is the type of integration we will focus on.

Direct integration with QuickBooks can dramatically increase your business’s overall efficiency.

Entering information manually is time-consuming, so anything that serves to automate aspects of the accounting process will save you time. (And time is money, after all.) Integrating QuickBooks with your POS will speed up your processes and reduce human error from transferring information from one app to another.

Syncing your POS with QuickBooks is also important for generating detailed reports from which you can glean important insights about your business. Trial and error is often a necessary component of successful business growth. When you make a particular change (running a sale, for example, or updating your inventory), sales feedback will automatically be sent to QuickBooks. This allows for quick analysis so you can make adjustments as needed.

FAQs: QuickBooks POS Integration

What POS systems work with QuickBooks?

Many POS systems integrate with QuickBooks either directly or through a third-party integration. Some of the top systems with a QuickBooks integration include Square, Clover, Lightspeed, Revel, and Vend.

Does Shopify work with QuickBooks?

Yes, Shopify integrates with QuickBooks, combining its eCommerce and POS platform with the strong accounting software.

How do I import POS data to QuickBooks?

QuickBooks makes importing POS data easy. Once the integration is set up, you can open up QuickBooks and select Import. This will allow you to connect things like transactions and receipts from your POS software to QuickBooks.

What is the easiest system to integrate with QuickBooks?

We found Square to be one of the most user-friendly QuickBooks POS integrations. The Square dashboard and app store make integrating with QuickBooks very easy.

In Summary: The Best QuickBooks POS Integrations

  1. Square POS:
    • Best free POS software.
    • Free with optional upgrades
    • Flat-rate processing at 2.6% + $0.10
  2. Clover POS:
    • Best for robust features.
    • $9.95/mo and up
    • Flat-rate processing with Fiserv at 2.3%-2.6%
  3. Lightspeed Retail POS:
    • Best for scalability.
    • $39/mo and up
    • Flat-rate processing at 2.6% + $0.10
  4. Revel POS Systems:
    • Best for large and multi-location businesses.
    • $99/mo per terminal or higher without contract
    • Call for quote
  5. TouchBistro:
    • Best for restaurants
    • $60/mo and up
    • Call for custom quote
  6. Vend by Lightspeed:
    • Best for small-to-medium retail establishments.
    • $69/mo and up
    • Integrates with a number of processors
  7. Toast POS:
    • Best for customer service.
    • $165/mo or custom
    • Flat-rate at 1.8% + $0.15
  8. KORONA POS:
    • Best for customization.
    • $49-$79/mo
    • Integrates with number of processors
  9. Shopify POS:
    • Best for customization.
    • $49-$79/mo
    • Integrates with number of processors
Matt Sherman

Matt Sherman

Expert Analyst & Reviewer at Merchant Maverick
A former sports editor and journalist, Matt Sherman has been writing about and researching small business software since 2015, with a special emphasis on retail and restaurant sales. Matt's expert opinions are cited in various industry publications, including Fox Business. He is a graduate of the University of Oregon.
Matt Sherman
View Matt Sherman's professional experience on LinkedIn.

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