Advertiser Disclosure

6 Point of Sale Systems That Integrate With QuickBooks

Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.

Launched in 1992, QuickBooks (see our review) is a popular accounting and personal finance software. Because it is highly complex and has an advanced feature set, this software can be fairly intimidating for some small businesses. However, for all its complexity, QuickBooks is an incredible accounting solution once mastered. So incredible, in fact, that many people select all other business software programs—including point of sale (POS) software—solely on the basis of QuickBooks compatibility. As this article will discuss, selecting a POS by that criterion has major advantages; choosing a POS that integrates with QuickBooks will ultimately save you both time and money.

But first, let’s begin with some basic information about accounting software.

POS Options For Easy QuickBooks Integration

LightspeedSquare For RetailVend POSSquare POSShopKeep POS

Lightspeed POS

Square For Retail

Vend POS

Square POS

ShopKeep POS

Lightspeed POS review

Visit Site 

Review

Visit Site 

Review

Visit Site 

Review

Visit Site 

Review

Visit Site 

Review

Best for

All-purpose

All-in-one service

Ease-of-use

Free POS

Credit card processing options

Monthly fee

$99+

$60

$99+

$0

Get a quote

eCommerce integration

Yes

Yes

Yes

Yes

Yes

QuickBooks compatible

Yes

Yes

Yes

Yes

Yes

Free trial

14 days

30 days

30 days

Always free

None

Using an old version of QuickBooks Pro? Save $100 when you upgrade to QuickBooks Desktop 2018.

Purchase QuickBooks Desktop Pro 2018 Now

Why Do You Need Accounting Software?

Some POS systems offer basic, built-in bookkeeping tools, but as your business expands, it’s vital to invest in software that actually specializes in accounting. Keeping accurate books and tax information is obviously important for all businesses, but it is especially crucial when growth occurs.

There really is no substitute for software that specializes in accounting. You wouldn’t ask Michael Jordan to sing, right? Neither would you ask Beyonce to shoot some hoops. Everyone’s interests are best served when people stick to what they do best, and the same concept applies to software as well. Integrating with specialized software optimizes your business capabilities by combining the best of everything available. The end result is something truly amazing; a singing, dancing, dunking Michael Jordan, if you will.

Why Use QuickBooks?

Before we go any further, it is important to note that Quickbooks offers three different accounting solutions: QuickBooks Online, QuickBooks Desktop Pro, and QuickBooks Mac. Unfortunately, while QuickBooks Mac is a decent accounting option for Mac users, it does not directly integrate with any POS software. While you could import information manually in order to use this version of QuickBooks, I wouldn’t recommend it (especially considering QuickBooks Mac has poor import/export capabilities).

Let’s look instead at QuickBooks Online and QuickBooks Pro. While each of these programs serves the same bookkeeping purpose, they have divergent features and capabilities.

QuickBooks Online

  • $20-150/mo (depending on one of four different plans)
  • 1-5 users (depending on plan)
  • Ideal for small to mid-sized businesses
  • Cloud-based
  • 400+ integrations
  • Invoices and estimates
  • Income and expense tracking
  • Contact management
  • Manage and pay bills
  • Bank reconciliation
  • Live bank feeds
  • Track inventory
  • Time tracking
  • Budgeting
  • Payroll (extra cost)
  • Print checks
  • Sales tax capabilities
  • Tax support
  • Import/export capabilities
  • Multi-currency support
  • Multi-language support
  • Strong security
  • Open API

Get Started With QuickBooks Online

QuickBooks Pro

  • $299.95/one-time payment or $299.95/yr for “Pro Plus” version with data backups
  • 1-3 users
  • Locally installed
  • Ideal for any size business
  • 100+ integrations
  • Supports multiple businesses
  • Invoices and estimates
  • Income and expense tracking
  • Contact management
  • Manage and pay bills
  • Bank reconciliation
  • Track inventory
  • Project management
  • Time tracking
  • Budgeting
  • Reporting
  • Payroll (extra cost)
  • Print checks
  • Track mileage deductions
  • Purchase orders
  • Sales orders
  • Sales tax capabilities
  • Tax support
  • Import/export capabilities
  • Multi-currency support
  • Open API

Get Started With QuickBooks Desktop Pro 2018 

For more information on the different versions of QuickBooks, visit our comprehensive reviews of QuickBooks Online, QuickBooks Pro, and QuickBooks Mac.

Integration Methods

How To Prepare Your Small Business for 2018

Now that I’ve established the importance of using specialized accounting software, the next point to consider is how multiple software programs actually work together. There are two potential ways POS systems and accounting solutions can cooperate. The first way can be described as indirect and the second as direct.

  • Indirect Integration: Many POS systems will allow you to export financial data in the form of a spreadsheet. You can then manually enter this information into an accounting software system. This method can be tedious, to say the least, but it does offer you at least some way to sync up your data.
  • Direct Integration: Direct integration is the most efficient way to use POS and accounting software together, allowing the two systems to share information work in real time. This is the type of integration we will focus on.

Why Use A Direct Integration With QuickBooks?

A direct integration with QuickBooks can dramatically increase your business’s overall efficiency.

Entering information manually is time-consuming, so anything that serves to automate aspects of the accounting process will save you time. (And time is money, after all.) Integrating QuickBooks with your POS will speed up your processes in the following ways:

  • Gentle Learning Curve: Learning to use two separate software programs that operate independently of one another or integrate indirectly can be downright frustrating. You can save yourself some irritation by ensuring that your POS integrates directly with QuickBooks. If your programs can already work together and play nice, you’ll save yourself a lot of hassle and avoid all the crying, screaming, and kicking-of-inanimate-objects that would have otherwise inevitably ensued.
  • Increased Adaptability: As time passes and your business grows and develops, changes will inevitably be made to your inventory, purchase orders, etc., eventually altering your overall cash flow. When you add a new product or menu item, the natural thing to do is to update that information from your POS. Without a direct integration, however, you will also need to change information about new costing and cash flow in your accounting software. A direct integration side-steps the tedium and automatically synchronizes changes and updates across both software.
  • Reduction In Human Error: When manually transferring information from one app to another, there is potential for human error. A direct integration mitigates this error by doing the work for you.

Accounting software can facilitate organization and financial health, but it is also an excellent reporting resource. Trial and error is often a necessary component to successful business growth. When you make a particular change (running a sale, for example, or updating your inventory), sales feedback will automatically be sent to QuickBooks. This allows for quick analyzation and permits you to make adjustments.

Accounting software like QuickBooks can also help you to pinpoint the exact areas of your business where improvement is needed; you can isolate items or practices that are not cost effective and easily make adjustments using your integrated POS.

POS Systems That Directly Integrate With QuickBooks

iPad POS system

QuickBooks offers an impressive array of features by any standard. While a long list of features is a good argument for choosing QuickBooks, there is another important point to consider. Namely, direct integration with QuickBooks. As mentioned briefly earlier, the ability to directly or indirectly integrate with vary depending on which version of QuickBooks you are using.

Below you will find a list of some of the best POS systems that directly integrate with at least one version of Quickbooks.

ReadereCommerceRetailFood Service
Free App & ReaderSquare eCommerceSquare for RetailSquare for Restaurants
Get StartedGet StartedGet StartedGet Started
Free, general-purpose POS software and reader for iOS and AndroidEasy integration with popular platforms plus API for customizationSpecialized software for more complex retail storesSpecialized software for full-service restaurants
$0/month$0/month$60/month$60/month
Always FreeAlways FreeFree TrialFree Trial

1) Lightspeed

Best For: Virtually any sized retail or food service establishment.

Compatible software: QuickBooks Online.

Lightspeed (see our review) has two unique POS offerings: one specifically for restaurants and one specifically for retail stores. Pricing for Restaurant starts at $69 a month and Retail begins at $99 a month. The product is incredibly versatile and tailor-made for specific businesses. It comes with free updates, basic reporting, and 24/7 support, plus loads of integrations and flexible card processing options.

RestaurantRetaileCommerce

Lightspeed Restaurant

Lightspeed Retail

Lightspeed eCommerce

Premium Restaurant POS

Premium Retail POS

eCommerce Integration

Get Started

Get Started

Get Started

$69/month

$99/month

$59/month

14-day free trial

14-day free trial

14-day free trial

No commitment

No commitment

No commitment

No credit card required

No credit card required

No credit card required

With Lightspeed, you will need Lightspeed Accounting as an add-on to sync up with QuickBooks. Fortunately, it’s a simple process that takes just minutes. Once you’re set up, all of your data flows over instantly and all future sales information is processed automatically each night. You can create custom fields to view sales and other information by item as well. Our full reviews of Lightspeed Restaurant and Lightspeed Retail have more information.

If you would like to learn more, read our full review of Lightspeed Retail or sign up for a free 14-day trial.

Get Started With Lightspeed

2) Square

Best For: Small to mid-sized businesses without an extremely high sales volume.

Compatible Software: QuickBooks Online.

Square (see our review) is an extremely popular mobile POS solutions — and it’s one of our favorites as well. The system is affordable (free for its basic package) and one of the most user-friendly that you’ll find. Square checks virtually all of the boxes, providing solid inventory management and reporting, plus an app marketplace with nearly any integration you could imagine. Square is also constantly updating and adapting to the rapidly changing market; it’s no surprise that they were quick to come up with an integration for QuickBooks.

Setting up QuickBooks for Square is a seamless process. Once you’ve synced up, your sales, fees, taxes, tips, etc. will automatically update for you, saving you time and improving accuracy. You can also create custom reports that help you track things like Square’s processing fees. You can read more about how Square works in our full, comprehensive review.

3) Revel

revel alternatives

Best For: Mid-sized to larger businesses.

Compatible Software: QuickBooks Online and QuickBooks Pro. 

Revel (see our review) is a robust, all-in-one POS solution whose standout features include kiosk mode, kitchen view, expedite view, and table listing.

Revel is actually partnered with QuickBooks. What that means for Revel users is that the integration process is streamlined. Data from bookkeeping, payroll information, employee schedules, sales, inventory, purchase orders, and accounting is automatically transferred from your POS to your QuickBooks accounts. Sales information is pushed to your QuickBooks accounts daily. Our full review of Revel has more details.

4) Vend

Best For: Small to mid-sized businesses.

Compatible Software: QuickBooks Online.

Vend (see our review) was one was of the first pioneers of offline POS functionality. Established in 2010, it is a robust system with an impressive inventory management system, an omnichannel sales approach with both in-store and online capabilities, an extensive list of integrations with third-party software, and a comprehensive retail management solution. Don’t let all the advanced features scare you, though. Vend is also easy to use and boasts a top-notch user experience.

Vend’s QuickBooks integration syncs end of day sales, payment counts, and cost of goods. For a more detailed description of each of these integration features, check out our comprehensive Vend review.

5) ShopKeep

Best For: Small- to medium-sized retail or foodservice businesses.

Compatible Software: QuickBooks Online.

The best two words to describe ShopKeep (see our review) are simple and elegant. Shopkeep’s niche market is the small specialty business. Larger businesses will not likely find Shopkeep to be a good fit for them due, in part, to limitations on inventory (10,000 items). At just $69/month, however, small businesses can take advantage of a POS system that is robust for its price range.

Shopkeep sends shift data to QuickBooks that contains summaries of sales, returns, tender totals, sales tax, discounts, and cash drawer activity. Read our full review of ShopKeep here.

6) Upserve

Best For: Small to mid-sized restaurants.

Compatible software: QuickBooks Online

Upserve (see our review) is an excellent POS for restaurants and any food service business. Plans start at $99 and the system is extremely robust. Everything on Upserve is customizable and through its Upserve Live and Upserve HQ apps, you can monitor and virtually run your business remotely. It also features online ordering and has a strong Kitchen Display System. It also boasts an extremely in-depth reporting system.

Syncing Upserve to QuickBooks is a quick and easy process. Each day uploads to QuickBooks as a distinct journal entry. Upserve also features its own app store and an open API for additional flexibility.

Final Verdict

There is a reason QuickBooks has stood the test of time. Robust features that cover nearly any accounting need make this bookkeeping software giant a great choice. For businesses that have outgrown the reporting capabilities of their POS software, or that are looking for a full bookkeeping solution, a direct integration with QuickBooks could mean more time, more money, and more peace of mind. With your books balanced, you can go back to focusing on what you love and let your POS and accounting software do the heavy lifting for you.

Get Started With QuickBooks Online

Get Started With QuickBooks Desktop Pro 

David Orozco

David Orozco

David is a recent college grad who has spent his time post-graduation traveling, working as an Emergency Medical Technician, and doing his best to get SAT/ACT students excited about test-taking.During college, David was a columnist and an editor for his University’s newspaper, where he spent far too much of his time. He highlighted his college years with a study abroad experience in Rome, where he was the recipient of the Rome Correspondents Scholarship; he subsequently caught, and has yet to recover from, the “travel bug.”When he’s not writing, David is reading philosophy(which he strangely finds exhilarating) or doing anything that involves the great outdoors.
Leave a comment

12 Comments

Responses are not provided or commissioned by the vendor or bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the vendor or bank advertiser. It is not the vendor or bank advertiser's responsibility to ensure all posts and/or questions are answered.

    Joy Butler

    I really appreciate you helping me learn more about POS. My sister is planning to install or use a point-of-sale system for her husband’s business. She’s asking me to assist her in finding for a simple and easy to use POS. I will immediately be forwarding this information to her, she’ll certainly be happy with this.

      Kate

      HI,

      I have a small business that runs programs for teenagers. We use QuickbooksOnline for our accounting software. We take a few large payments every other month for our 3 different programs (so monthly minimums are not ideal for us). We don’t need a lot of bells and whistles. We only have 3 program fees and 3 deposit fees. We would like to be able to take payments on site or through email invoicing. Quickbooks online charges 2.9-3.4% for CC processing. Is there a better option for us that integrates with QuickbooksOnline and does ecommerce?

      Thanks

        Jessica Dinsmore

        Hi Kate!
        It’s hard to say for sure, without knowing your average sales volume, but based on the info you’ve provided, I think Square checks all of your boxes. That is, assuming your “large payments” do not exceed $3000 per transaction. You can compare them against their top-rated competitors to see how they stack up!

          Xavier

          Hi
          This is a little restaurant with 12 tables
          What is the feedback for POS system?
          Thanks in advance

            Jessica Dinsmore

            Hi Xavier,

            Check out our restaurant POS comparison chart; they are all excellent options. You can also read about how to choose a restaurant POS or give our filtering tool a try. I hope that helps!

              Mara

              For the ones compatible with Quickbooks online, which would you say is the best? Unfortunately Vend is not available in the country I live in.

              Thanks!

                Jessica Dinsmore

                Hi Mara,

                Shopkeep and Talech are both really good options that are widely available, though I’m not sure what country you are located in. I hope that helps!

                  Jomy Varghese

                  Dear Sir,
                  Please kindly let me know, whether Ajwan POS System can be integrated with Quick Books Financial Application( Offline). If yes how much does in cost?

                    Chelsea Krause

                    Hi Jomy,

                    Unfortunately, QuickBooks Desktop does not integrate with Awjan POS. The QuickBooks Pro integrations page will give you a complete list of POS systems that do integrate with QuickBooks Pro. I hope this helps!

                    Best wishes,

                    Chelsea Krause

                      Jay

                      You say re: ShopKeep

                      Compatible software: QuickBooks Online and QuickBooks Pro.

                      However, at

                      https://www.shopkeep.com/blog/save-time-and-eliminate-errors-with-shopkeep-and-quickbooks

                      (dated 7/31/2017, just 4 months after your review)

                      ShopKeep explicitly and repeatly states that they only integrate with QuickBooks Online, and not ANY of the Desktop Versions (such as QuickBooks Pro).

                      It might be good to correct your review for that fact.

                        Jessica Dinsmore

                        Thanks for the heads up Jay…fixed!

                          Kiosk Mode

                          Hi David,

                          Amazing suggestions for POS systems, however, you can add MobiLock Pro to this list. It is the kiosk app that requires absolutely zero plugin and tiny in size at the same time. I think this is the best app to use it as a mobile POS system by turning your smartphones or tablets into portable POS system.

                          Thanks.

                          Leave a Reply

                          Your email address will not be published. Required fields are marked *

                          Your Review

                          Comment moderation is enabled. Your comment may take some time to appear.
                          Please read the "User Review and Comment Policy" before posting.

                          Share