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The Best POS Systems That Integrate With QuickBooks

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Advertiser Disclosure: Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity.

Launched in 1992, QuickBooks is a popular accounting and personal finance software. Because it is highly complex and has an advanced feature set, this software can be fairly intimidating for some small businesses. However, for all its complexity, QuickBooks is an incredible accounting solution once mastered. So incredible, in fact, that many people select all other business software programs—including point of sale (POS) software—solely on the basis of QuickBooks compatibility. As this article will discuss, selecting a POS by that criterion has major advantages; choosing a POS that integrates with QuickBooks will ultimately save you both time and money.

But first, let’s begin with some basic information about accounting software.

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Why You Need A POS That Integrates With QuickBooks

Some POS systems offer basic, built-in bookkeeping tools, but as your business expands, it’s vital to invest in software that actually specializes in accounting. Keeping accurate books and tax information is obviously important for all businesses, but it is especially crucial when growth occurs.

There really is no substitute for software that specializes in accounting. You wouldn’t ask Michael Jordan to sing, right? Neither would you ask Beyonce to shoot some hoops. Everyone’s interests are best served when people stick to what they do best, and the same concept applies to software as well. Integrating with specialized software optimizes your business capabilities by combining the best of everything available. The end result is something truly amazing; a singing, dancing, dunking Michael Jordan, if you will.

This brings us to QuickBooks. QuickBooks is the most used, most trusted small business accounting software. If you’re reading this article, odds are you’re already a QuickBooks customer (or very close to becoming one), so I won’t talk too much about the benefits of this software. Needless to say, if you use QuickBooks, your POS should connect to it so that your business’s financial data (sales, income, expenses, invoices, etc.) stays in sync between your POS and your QuickBooks, without you having to manually copy data from your QuickBooks to your POS, or vice versa.

Before we go any further, it is important to note that Quickbooks offers three different accounting solutions: QuickBooks Online, QuickBooks Desktop Pro, and QuickBooks Mac. Unfortunately, while QuickBooks Mac is a decent accounting option for Mac users, it does not directly integrate with any POS software. While you could import information manually in order to use this version of QuickBooks, I wouldn’t recommend it (especially considering QuickBooks Mac has poor import/export capabilities).

If you are not a QuickBooks customer just yet and are currently evaluating your options, you should know that generally, QuickBooks Online is the better choice for most small businesses. It also integrates with more POS systems. QuickBooks Desktop tends to be the preferred software for accountants and longtime QB users. However, because it is not a cloud-based application, QuickBooks Desktop cannot integrate with many cloud POS systems. If you’re not sure which QuickBooks software would be more cost-effective for your business, read our posts on QuickBooks Online Pricing and QuickBooks Desktop Pricing.

For more information on the different versions of QuickBooks, visit our comprehensive reviews of QuickBooks Online, QuickBooks Pro, and QuickBooks Mac.

Types of QuickBooks Integration Methods

How To Prepare Your Small Business for 2018

So how exactly do QuickBooks and POS systems work together? There are two potential ways POS systems and accounting solutions such as QuickBooks can cooperate. The first way can be described as indirect and the second as direct.

  • Indirect Integration: Many POS systems will allow you to export financial data in the form of a spreadsheet. You can then manually enter this information into an accounting software system. This method can be tedious, to say the least, but it does offer you at least some way to sync up your data.
  • Direct Integration: Direct integration is the most efficient way to use POS and accounting software together, allowing the two systems to share information work in real time. This is the type of integration we will focus on.

A direct integration with QuickBooks can dramatically increase your business’s overall efficiency.

Entering information manually is time-consuming, so anything that serves to automate aspects of the accounting process will save you time. (And time is money, after all.) Integrating QuickBooks with your POS will speed up your processes and reduce human error from transferring information from one app to another.

Syncing your POS with QuickBooks is also important for generating detailed reports from which you can glean important insights about your business. Trial and error is often a necessary component of successful business growth. When you make a particular change (running a sale, for example, or updating your inventory), sales feedback will automatically be sent to QuickBooks. This allows for quick analysis so you can make adjustments as needed.

The 6 Best POS Systems That Integrate With QuickBooks Directly

QuickBooks offers an impressive array of features by any standard. While a long list of features is a good argument for choosing QuickBooks, there is another important point to consider. Namely, direct integration between your POS system and QuickBooks. As mentioned briefly earlier, the ability to directly or indirectly integrate will vary depending on which version of QuickBooks you are using.

I should probably mention here that QuickBooks itself offers QuickBooks POS, which is a desktop POS solution and not cloud-compatible. It is unfortunately not that great of a product and one we don’t currently recommend. (You can read more about why in our QuickBooks Desktop POS review.) For a time QuickBooks also had “QuickBooks Cloud POS, Powered by Revel” but later dropped the product from their lineup.

Below you will find a list of some of the best POS systems that directly integrate with at least one version of Quickbooks.

1. Best For Smaller Restaurants Or Larger Retail Businesses: Lightspeed

Lightspeed POS



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Compatible software: QuickBooks Online, QuickBooks Desktop 

Lightspeed has two unique POS offerings: one specifically for restaurants and one specifically for retail stores. Pricing for Lightspeed Restaurant starts at $69/month and Lightspeed Retail begins at $99/month. The product is incredibly versatile and tailor-made for specific businesses. All accounts come with free updates, reporting, 24/7 support, and personalized onboarding, plus loads of integrations and flexible card processing options. Lightspeed Retail is an advanced POS that can meet the needs of any large retail business, whereas Lightspeed Restaurant is more geared toward small-to-medium establishments. You can run Retail on a desktop or iPad setup, while Restaurant is just for iPad.

RestaurantRetaileCommerce

Lightspeed Restaurant

Lightspeed Retail

Lightspeed eCommerce

Premium Restaurant POS

Premium Retail POS

eCommerce Integration

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$69/month

$99/month

$59/month

14-day free trial

14-day free trial

14-day free trial

No commitment

No commitment

No commitment

No credit card required

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No credit card required

With Lightspeed, you will need Lightspeed Accounting as an add-on to sync up with QuickBooks Online. Fortunately, it’s a simple process that takes just minutes. Once you’re set up, all of your data flows over instantly and all future sales information is processed automatically each night. You can create custom fields to view sales and other information by item as well. For QB Desktop users, you can connect the two programs using a program called Web Connector if you’re on a Windows setup.

Both Lightspeed Restaurant and Retail offer a free 14-day trial.

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2. Best For Small, Low-Volume Businesses: Square

Square



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Compatible Software: QuickBooks Online, QuickBooks Desktop (via 3rd party app)

Square is an extremely popular mobile POS solution—and it’s one of our favorites as well. The system is affordable (free for its basic package) and one of the most user-friendly that you’ll find. Square checks virtually all of the boxes, providing solid inventory management and reporting, plus an app marketplace with nearly any integration you could imagine. Square can be adapted for any industry and used on a variety of devices, but its free POS is best for low-volume businesses that aren’t ready for a merchant account yet. For more established business looking for an all-in-one system that includes payment processing and POS, Square also offers Square for Retail and Square for Restaurants packages for iPad at $60/month.

Square is also constantly updating and adapting to the rapidly changing market; it’s no surprise that they were quick to come up with an integration for QuickBooks.

Setting up QuickBooks for Square is a seamless process. Once you’ve synced up using QuickBooks’ Sync With Square app, your sales, fees, taxes, tips, etc. will automatically be sent to QuickBooks Online account each night. The app doesn’t integrate with QB Desktop, though Desktop users can link their Square using a third-party app called CommerceSync. You can also create custom reports that help you track things like Square’s processing fees. Read more about how Square works in our full, comprehensive Square review.

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3. Best For Large & Multi-Location Businesses: Revel

Revel POS



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Compatible Software: QuickBooks Online 

Revel Systems is a robust, highly customizable POS solution whose standout features include kiosk mode, kitchen view, expedite view, and table listing. Revel is one of the most advanced iPad POS systems and can be used in a restaurant or retail environment. Revel also offers in-house, flat-fee payment processing with Revel Advantage.

Revel monthly packages start at $99/month per terminal, with a 3-year contract. However, if you don’t want to commit for that long and/or you want advanced features such as a customer display system, online ordering, kiosk mode, customer loyalty, etc., the price point can be a lot higher. With its higher price point and almost dizzying offering of features, Revel is geared toward larger businesses, such as multi-location QSRs and retail franchises.

Revel is actually partnered with QuickBooks. What that means for Revel users is that the integration process is streamlined. Data from bookkeeping, payroll information, employee schedules, sales, inventory, purchase orders, and accounting is automatically transferred from your POS to your QuickBooks accounts. Sales information is pushed to your QuickBooks accounts daily, and you can even manage employee payroll from QuickBooks based on data tracked in Revel. However, Revel ended its integration with QuickBooks Desktop in 2018, so you’ll have to convert to QuickBooks Online if you want to integrate with Revel. Our full Revel POS review has more details.

An important thing to note is that Revel and QuickBooks Cloud POS are the same product. Revel is no longer sold under the QuickBooks name, but it’s still a great POS choice for QuickBooks Online integration.

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4. Best For Small-To-Medium Retail: Vend

Vend POS



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Compatible Software: QuickBooks Online

Web browser-based Vend was one was of the first cloud-based POS systems to offer offline functionality. Established in 2010, it is a versatile system with an impressive inventory management system, an omnichannel sales approach with both in-store and online capabilities, and an extensive list of integrations with third-party software. Don’t let all the features scare you, though. Vend is super easy to use and boasts a top-notch user experience. Vend is not as robust as some systems, but it is reasonably priced and should be able to meet the needs of pretty much any small-to-medium retail business.

As for pricing, Vend’s basic package is $99/month, and you can get all the advanced features and add-ons for a very reasonable $129/month (billed annually). You can use Vend with an iPad register setup, on a desktop computer, or really any device that has Google Chrome.

Vend’s QuickBooks Online integration syncs end-of-day sales, payment counts, and cost of goods. You can also send purchase orders to QuickBooks. Vend does not integrate with QuickBooks Desktop. For a more detailed description of each of these integration features, check out our comprehensive Vend POS review.

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5. Best For Small QSR Or Specialty Retail: ShopKeep

ShopKeep POS



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Compatible Software: QuickBooks Online

The best two words to describe iPad-based ShopKeep are simple and elegant. Shopkeep’s niche market is the small specialty business, with features for both retail as well as QSRs and coffee shops. ShopKeep is especially suited for hybrid businesses that sell some food and some retail products, such as a cafe that also sells merchandise. Larger businesses will likely not find ShopKeep to be a good fit for them due, in part, to limitations on inventory (10,000 items). At just $69/month, however, small businesses can take advantage of a POS system that is robust for its price range. ShopKeep even offers a free plan for businesses with one register and one staff account.

Some useful ShopKeep features we like include its raw ingredient management, local SEO tools, gift card support, friendly customer service, and interchange-plus payment processing with ShopKeep Payments. However, you are not locked into using ShopKeep’s in-house processing; you also have the option to integrate an outside payment processor.

Once you link your QuickBooks account to ShopKeep (not available on the free plan), ShopKeep automatically syncs your register data to QuickBooks Online. ShopKeep sends shift data to QuickBooks that contains summaries of sales, returns, tender totals, sales tax, discounts, and cash drawer activity. ShopKeep does not integrate with the Desktop version of QuickBooks. Read our full Shopkeep POS review to learn more.

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6. Best For Restaurants Of Any Size: Upserve

Upserve POS



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Compatible software: QuickBooks Online, QuickBooks Desktop (indirect)

Restaurant iPad POS Upserve (formerly Breadcrumb) is an excellent POS for restaurants and bars of any size. With its robust feature set, Upserve can fit the needs of even large, multi-location restaurants, though its $59/month starter plan is also affordable for smaller establishments.

Everything on Upserve is customizable. Through the Upserve Live and Upserve HQ apps, you can monitor and virtually run your business remotely. It also features online ordering and has a strong Kitchen Display System. Upserve boasts an extremely in-depth reporting system as well. You can get almost all features, including online ordering and a customer loyalty system, with the most popular $199/month plan.

Syncing Upserve to QuickBooks is a quick and easy process. Using a program called Shogo, you can link your Upserve and QuickBooks Online account so that your sales data will automatically sync to Upserve each day. You will have to pay an additional fee for the Shogo integration, however. You can also manually export your Upserve data for upload to QuickBooks Desktop.

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Which QuickBooks-Compatible POS System Is Right For You?

There is a reason QuickBooks has stood the test of time. Robust features that cover nearly any accounting need make this bookkeeping software giant a great choice. For businesses that have outgrown the reporting capabilities of their POS software, or that are looking for a full bookkeeping solution, a direct integration with QuickBooks could mean more time, more money, and more peace of mind. With your books balanced, you can go back to focusing on what you love and let your POS and accounting software do the heavy lifting for you.

But then there’s the question of which QuickBooks-compatible POS system is best. This depends on both your industry, your budget, and what you need in a POS apart from QuickBooks compatibility. For example, a smaller, budget-conscious retail business will probably do best with Square or ShopKeep, while a larger retail store might choose an advanced retail POS such as Lightspeed Retail or Revel (Vend is somewhere in the middle). As for restaurants, a mom-and-pop establishment might choose Lightspeed Restaurant, while Upserve may be a better choice for a larger scale eatery.

Hardware choices come into play as well. Prefer to use an Android or PC over an iPad register? Square, Vend, or Lightspeed Retail are your QB-compatible choices.

When deciding among POS systems that integrate with QuickBooks, also be sure to pay attention to which version(s) of QuickBooks the system integrates with and how the integration is achieved. For example, will you have to manually import your data to QuickBooks each day or will the systems sync automatically? Will you have to pay extra for the service that connects the two programs? Would you consider converting to QuickBooks Online so you can connect to a cloud POS, or would you prefer to stay with the QuickBooks Desktop version you know and love? These are all important questions to consider during the POS selection process. Happy syncing!

A Last Look At Our Top Picks

  1. Lightspeed POS
    Best For - Best For Smaller Restaurants Or Larger Retail Businesses
  2. Square
    Best For - Best For Small, Low-Volume Businesses
  3. Revel POS
    Best For - Best For Large & Multi-Location Businesses
  4. Vend POS
    Best For - Best For Small-To-Medium Retail
  5. ShopKeep POS
    Best For - Best For Small QSR Or Specialty Retail: ShopKeep
  6. Upserve POS
    Best For - Best For Restaurants Of Any Size
Shannon Vissers

Shannon Vissers

Shannon is a writer and editor based in San Diego, CA. Shannon attended San Diego State University, graduating in 2005 with a BA in English. She is the former editor-in-chief of SteelOrbis, an online trade publication. Shannon has also published articles for LIVESTRONG.COM, eHow, Life'd, and other websites. She has been with Merchant Maverick since 2015, writing about POS software, small business loans, and financing for women entrepreneurs.
Shannon Vissers
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15 Comments

Responses are not provided or commissioned by the vendor or bank advertiser. Responses have not been reviewed, approved or otherwise endorsed by the vendor or bank advertiser. It is not the vendor or bank advertiser's responsibility to ensure all posts and/or questions are answered.

    Rebecca Crowther

    Which of these would best integrate with Quickbooks Enterprise (hosted)? Would our inventory in QBE be updated from this POS? We are located in USA. Thank you!

      Shannon Vissers

      Hi! Most of these cloud POS solutions are only directly compatible with Quickbooks Online so I’m not sure about QB Enterprise since even if it’s cloud-hosted, it’s still probably considered a different product than QB Online. I would contact QuickBooks directly and ask them which POS’s are compatible with your specific version and whether inventory syncing is automatic or if you have to manually export. For what it’s worth, it looks like there is a paid software program called Commerce Sync that promises to integrate Square or Clover with QB Enterprise. Best of luck to you!

        Canace Kurek

        We recently had a client using shopkeep. The experience was good. The integration was tricky to set up, but after that it worked like a charm. Wish more clients had systems like this in place.

          Joy Butler

          I really appreciate you helping me learn more about POS. My sister is planning to install or use a point-of-sale system for her husband’s business. She’s asking me to assist her in finding for a simple and easy to use POS. I will immediately be forwarding this information to her, she’ll certainly be happy with this.

            This comment refers to an earlier version of this post and may be outdated.

            We've done in-depth research on each and confidently recommend them.

            Kate

            HI,

            I have a small business that runs programs for teenagers. We use QuickbooksOnline for our accounting software. We take a few large payments every other month for our 3 different programs (so monthly minimums are not ideal for us). We don’t need a lot of bells and whistles. We only have 3 program fees and 3 deposit fees. We would like to be able to take payments on site or through email invoicing. Quickbooks online charges 2.9-3.4% for CC processing. Is there a better option for us that integrates with QuickbooksOnline and does ecommerce?

            Thanks

              This comment refers to an earlier version of this post and may be outdated.

              Jessica Dinsmore

              Hi Kate!
              It’s hard to say for sure, without knowing your average sales volume, but based on the info you’ve provided, I think Square checks all of your boxes. That is, assuming your “large payments” do not exceed $3000 per transaction. You can compare them against their top-rated competitors to see how they stack up!

                This comment refers to an earlier version of this post and may be outdated.

                Xavier

                Hi
                This is a little restaurant with 12 tables
                What is the feedback for POS system?
                Thanks in advance

                  This comment refers to an earlier version of this post and may be outdated.

                  Jessica Dinsmore

                  Hi Xavier,

                  Check out our restaurant POS comparison chart; they are all excellent options. You can also read about how to choose a restaurant POS or give our filtering tool a try. I hope that helps!

                    This comment refers to an earlier version of this post and may be outdated.

                    Mara

                    For the ones compatible with Quickbooks online, which would you say is the best? Unfortunately Vend is not available in the country I live in.

                    Thanks!

                      This comment refers to an earlier version of this post and may be outdated.

                      Jessica Dinsmore

                      Hi Mara,

                      Shopkeep and Talech are both really good options that are widely available, though I’m not sure what country you are located in. I hope that helps!

                        This comment refers to an earlier version of this post and may be outdated.

                        Jomy Varghese

                        Dear Sir,
                        Please kindly let me know, whether Ajwan POS System can be integrated with Quick Books Financial Application( Offline). If yes how much does in cost?

                          This comment refers to an earlier version of this post and may be outdated.

                          Chelsea Krause

                          Hi Jomy,

                          Unfortunately, QuickBooks Desktop does not integrate with Awjan POS. The QuickBooks Pro integrations page will give you a complete list of POS systems that do integrate with QuickBooks Pro. I hope this helps!

                          Best wishes,

                          Chelsea Krause

                            This comment refers to an earlier version of this post and may be outdated.

                            Jay

                            You say re: ShopKeep

                            Compatible software: QuickBooks Online and QuickBooks Pro.

                            However, at

                            https://www.shopkeep.com/blog/save-time-and-eliminate-errors-with-shopkeep-and-quickbooks

                            (dated 7/31/2017, just 4 months after your review)

                            ShopKeep explicitly and repeatly states that they only integrate with QuickBooks Online, and not ANY of the Desktop Versions (such as QuickBooks Pro).

                            It might be good to correct your review for that fact.

                              This comment refers to an earlier version of this post and may be outdated.

                              Jessica Dinsmore

                              Thanks for the heads up Jay…fixed!

                                This comment refers to an earlier version of this post and may be outdated.

                                We've done in-depth testing of each and confidently recommend them.

                                Kiosk Mode

                                Hi David,

                                Amazing suggestions for POS systems, however, you can add MobiLock Pro to this list. It is the kiosk app that requires absolutely zero plugin and tiny in size at the same time. I think this is the best app to use it as a mobile POS system by turning your smartphones or tablets into portable POS system.

                                Thanks.

                                  This comment refers to an earlier version of this post and may be outdated.

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