6 Best Thrift Store POS Systems In 2023

Square Thrift Store POS Features

Square for Retail offers the following thrift store POS features:

• Track stock
• Import/export item library
• Manage modifiers, categories, discounts, taxes, & units
• GTIN and SKU bar codes (auto-generate SKUs)
• Free Square Online store
• Free gift cards
• Accept donations online
• Local delivery via DoorDash or Postmates
• Buy online, pick up in-store/return in store
• Collect donor information at POS
• Employee management & permissions (Plus version only)
• Print barcodes (Plus version only)
• Bulk inventory intake (Plus version only)
• Loyalty program (paid add-on)

Square Pricing

Square POS and Square for Retail, which include added inventory features for retail stores like thrift shops, are both free. As a matter of fact, they are among the best free POS systems available. Square for Retail Plus, which includes even more advanced inventory features as well as team management, costs $60/month per location.

Hardware Cost

You can use it on pretty much any tablet, iPad, or even smartphone setup. Square also offers complete hardware kits for countertop retail use, which is what most thrift stores would use. For example, the Square Stand kit includes a Square Stand (proprietary iPad enclosure with built-in payment acceptance), 10.2" iPad, cash drawer, receipt printer, and paper, for $1,068. Or you can buy a Square Register kit that includes an all-in-one Square Register (includes tablet and payment acceptance), cash drawer, receipt printer, and paper for $1,389.

Payment Processing

All Square accounts come with built-in payment processing. In-person rates are 2.6% + $0.10 on Square POS and Square for Retail Free plans, or 2.5% + $0.10 on Square for Retail Plus plans. Nonprofit thrift stores can indeed use Square, but Square does not offer a reduced processing fee to these organizations---unless you process more than $250,000 per year, in which case you may qualify for a discounted rate. (For more resources about running a nonprofit, please check out our guide.)

Contract Requirements/Warnings

All Square plans, including paid Square for Retail Plus plans, are month-to-month with no contract. One thing to know about Square is that it doesn't come with your own merchant account. It uses an aggregate merchant account, or payment services provider model, which can lead to account stability issues such as occasional fund holds.

Where Square Really Shines As Thrift Store POS Software

With its free plan and affordable "Plus" plan, Square for Retail provides numerous features and an overall great value to thrift stores as one of the best retail POS systems. Using Square is the perfect way to upgrade to a modern POS that has features like email receipts, online sales, and customer management---but without breaking the bank. Square can capture donor information at the POS, and there are also other Square features for nonprofits, including the ability to accept donations online.

Square for Retail has somewhat basic inventory features on the free plan, but then again, some thrift stores have basic inventory needs. Since each item is unique and donors are the vendors, most stores don't need features like vendor management or cost-of-goods (COGS) reporting. However, if you do need those features, both are included on the paid "Plus" plan.

Lightspeed Thrift Store POS Features

Lightspeed offers the following thrift store POS features:

• Create bundles with multiple products
• Upload <10,000 items at once with item import
• Make bulk pricing changes across your inventory
• Offer BOGO discounts
• Generate unlimited barcodes -- free barcode tool compatible with all scanners
• Holds and layaway
• Pricebooks
• Basic employee management
• Integrated in-house eCommerce (on higher plans)
• Omnichannel gift cards (on higher plans)
• Social media selling

Lightspeed Pricing

Lightspeed pricing starts at $89/month ($69/month with annual billing).

Hardware Cost

You can use Lightspeed Retail with an iPad or Mac desktop setup. You can source your POS hardware yourself or buy a bundle from Lightspeed. Hardware pricing is quote-based.

Note: Lightspeed Retail now requires all new and existing qualified merchants using Lightspeed Retail in the US and Canada to sign up for Lightspeed Payments, Lightspeed's payment processor. If you currently use a card reader from a third-party payment processor, you can't use it anymore. Since you can't use any existing payment terminals (card readers) with Lightspeed Payments, Lightspeed is currently running a free terminal replacement promotion for eligible merchants that includes two free Lightspeed POS terminals (card readers) per qualified merchant.

Eligible merchants include business owners that process a minimum of $100/day in credit card payments, as measured by a monthly average. Apple products are not included in this promotion, so you'll still need to source an iPad to take sales.

Payment Processing

Lightspeed Payments is included on all accounts, with an in-person rate of 2.6% + $0.10.

Note: Lightspeed will buy out payment processing contracts, paying off merchants' early cancellation fees if you process a minimum of $25,000 in card sales and then submit documentation of your previous payment processing contract that states your early termination fee within six months of meeting this minimum processing amount.

It's important to note that the "paying off" comes in the form of discounted payment processing fees, not a chunk of cash that goes towards your termination fees when you decide to switch to Lightspeed Payments.

If you are a current Lightspeed user and don't apply for Lightspeed Payments within 30 days of receiving a notification email, you'll be charged a fee between $200 and $1,120 per month until you do sign up for Lightspeed Payments.

Contract Requirements/Warnings

Lightspeed has the option to pay monthly or annually. You'll pay a higher monthly price if you opt for the monthly plan. However, you will be charged an early termination fee if you cancel your plan early, so consider signing up for a monthly plan until you're sure Lightspeed is a good fit for your thrift store.

You are required to verify that you have received your Lightspeed hardware within five business days of receiving it, or the equipment will not be not eligible for Lightspeed's 30-day warranty (14 days for Apple products).

Where Lightspeed Really Shines As Thrift Store POS Software

Lightspeed is a premium retail POS for iPad that has the best POS inventory options and other advanced features that make it a great fit for any retail business, including ones with specialized needs, such as thrift stores. Some Lightspeed Retail features that thrift stores may find especially useful include the ability to create bundles with multiple items, set bulk pricing, import inventory in bulk, hold items in layaway, and remove items from inventory as donations or promotional giveaways.

For stores that sell some vintage items but also sell some new products, Lightspeed has you covered with purchase ordering and vendor management.

While not all thrift stores label all their items in a barcode system offered by a modern POS such as Lightspeed Retail, labeling your inventory with barcodes provides thrift stores with the benefits of automated inventory management, saved time at the register, theft prevention (customers can't switch labels to different items), and the ability to edit prices from your POS -- including bulk price changes. And if you use a multichannel POS like Lightspeed, you'll also need a barcode system if you want to keep your inventory consistent across in-person and online sales.

Shopify Thrift Store POS Features

Shopify POS has the following features for thrift stores:

• Reduced transaction fees for nonprofits
• Special features for charity thrift shops
• Integrates with resale & consignment apps
• Generate & print barcodes
• Manage inventory across in-person, online, & social media sales
• Create custom sales & discounts at the register
• Accept custom payment methods, partial payments, and deposits
• Sell at events with your smartphone using Shopify Lite (included in all plans)
• Categorize products in almost any way (by category, type, season, sale, etc.)
• Multichannel selling options like BOPIS, BORIS, & local delivery
• Domestic & international shipping options

Shopify Pricing

Shopify pricing starts at $5/month for a Shopify Starter plan with mobile and social media selling. However, most thrift shops that sell from a brick-and-mortar store will want at least the Basic plan for $29/month, which also gives you your own website to sell online. Adding Shopify POS Pro package for an additional $89/month gives you access to even more features.

Shopify also has special plans for nonprofits and monthly pricing correlates closely with Shopify's other plans (i.e., there's no monthly discount), you will get discounted payment processing on these plans and some added features. Nonprofit pricing is as follows:

• NPO Lite (No Online Shop): $9/month (Same price as Shopify Lite plan)
• NPO Lite With Shop: $29/month (Same as Shopify Basic plan)
• NPO Full (No Online Shop): $79/month (Same as Shopify plan)
• NPO Full: $99/month (More than Shopify plan but lower transaction fees)

Hardware Cost

Shopify POS runs on iOS and Android devices (and is one of the best POS for Android), and you can purchase optional POS equipment such as scanners and cash registers on your own or on Shopify's website. At the very least, you will need to purchase a $49 Shopify Bluetooth payment reader. Shopify also sells hardware bundles such as a $639 Star Micronics mPOP bundle that includes a tablet stand, cash drawer, receipt printer, and hand scanner (iPad not included).

Payment Processing

Payment processing fees depend on your Shopify plan. On regular plans for for-profit thrift stores, fees for in-person transactions range from 2.4% to 2.7% using Shopify Payments. For example, Shopify Lite and Basic plan users will pay 2.7%, while Shopify plan users will pay 2.5%. If you use a third-party processor other than Shopify Payments you'll be charged an additional transaction fee ranging from 0.5% to 2%.

Notably, thrift stores on a nonprofit plan will receive reduced nonprofit payment processing fees through Shopify Payments: 2.5% on the NGO Lite plan or 2.4% on the NGO Full plan. If your store is nonprofit but you want to use a third-party payment processor like PayPal, you'll be charged an additional 1% per in-person transaction if you use an outside processor like PayPal---on the NPO Lite plan. On the NPO Full plan, you will not be charged any additional transaction fees even if you use a third-party processor.

Contract Requirements/Warnings

All Shopify plans are month-to-month with no contract or cancelation fees. However, you will save 10% if you pay annually instead of monthly.

Note that Shopify Payments is a PSP like Square or PayPal, which means you will not receive your own merchant account but rather an aggregate merchant account. This type of account will have more sensitive security checks, and may be prone to issues like fund holds for transactions that the system deems as "suspicious" (rightly or not).

Where Shopify Really Shines As Thrift Store POS Software

Shopify POS is an excellent POS for nonprofit thrift stores or any thrift store that wants multichannel selling and outstanding retail features. For charity thrift stores specifically, Shopify offers discounted processing and features such as unlimited staff accounts, real-time carrier shipping, and the ability to accept monetary donations through Shopify Payments.

Learn more about these features by reading our post on Shopify features for nonprofits.

But even if you run a for-profit thrift store, Shopify POS is a great choice, especially if you want to sell goods online (even to customers in other countries!) as well as in-person. Some of Shopify's expansive features include multichannel inventory management, a mobile selling app to sell your vintage wares at events and popups, and integrations with thousands of other apps that extend your system's functionality even further, including apps to manage consignments or donations, and even apps to create your resale/buyback program.

Clover Thrift Store POS Features

Clover offers the following thrift store POS features:

• Mix-and-match hardware options
• Integrates with multiple processors that offer discounts to nonprofits
• Advanced inventory with variants
• Sell by weight
• Easy item exchanges
• Item-level discounts
• Built-in loyalty program
• Customer tracking system
• Generate & print sales reports on built-in receipt printer
• Employee management (permissions & shift tracking)
• Free Ecwid online store or integrate with existing e-store
• Mobile & traditional gift cards
• Expandable functionality with apps

Clover Pricing

When you purchase a plan from Clover.com, you can opt to purchase your hardware outright and pay a monthly fee for your POS software, or you can lease your hardware for an additional monthly cost. If you buy your equipment upfront, software plans range from $14.95 to $94.85 per month. If you lease your equipment, your hardware and software payment will range from $50 to $290 per month.

Hardware Cost

Clover hardware options include the $499 Clover Flex smart terminal, the $799 Clover Mini countertop POS, or the all-in-one Clover Station, which is either $1,349 or $1,799 depending on whether you want a customer-facing screen. You can also mix and match, adding a handheld Clover Flex to a Clover Station setup, for example.

Payment Processing

Plans purchased through Clover.com offer flat-rate processing. Rates for in-person processing start at 2.3% + $0.10.

Nonprofits may be able to get discounted Clover payment processing by using Clover with a processor that offers discounts to nonprofits, such as Dharma Merchant Services or National Processing. Rather than flat-rate pricing, both of these processors have an interchange-plus payment processing model.

Contract Requirements/Warnings

Clover.com plans are month-to-month and you can cancel anytime if you purchase your equipment outright. However, many other merchant services providers, banks, credit unions, and even retailers like Sam's Club sell Clover systems. Clover POS hardware is always sold with a First Data merchant account, but these accounts can be structured in various ways, including with expensive, long-term processing contracts and equipment leases. Quality of customer service also depends on where you purchase your Clover system from.

To avoid getting stuck with a predatory contract with a shady Clover MSP, be sure to buy your system from Clover directly or from another recommended Clover reseller provider.

Where Clover Really Shines As Thrift Store POS Software

There's a lot to like about Clover POS systems. They are excellent for first-time POS users, as they are super easy to set up, train your employees on, and start selling with. Even calling customer support is as easy as pressing a button on the screen. But where Clover really shines is its sleek, purpose-built hardware. Rather than using a consumer tablet like an iPad or Samsung Galaxy tab, Clover's POS systems are specifically designed for POS.

As a result, these devices are incredibly fast and sturdy, not to mention good-looking. If you're looking for a modern and time-saving yet affordable upgrade to your thrift store POS, Clover could be a perfect choice.

Clover's capabilities are modern, letting you accept virtually any form of payment from QR codes, to mobile wallets, to PayPal. You can also scan barcodes and take payments from the same device. However, Clover hardware also has some interesting "old school" features that thrift stores may be able to benefit from. For example, you can accept checks using your Clover and you can also sell items by weight, which would be useful if your thrift store sells clothes by weight.

Korona POS Thrift Store POS Features

Korona has these features for thrift stores:

Korona POS Pricing

Korona POS plans range from $49 to $79/month. Plans are month-to-month, but you will receive a free month of service if you opt to pay annually.

Hardware Cost

Korona can run on most POS hardware, including Android and iPad options. Korona sells hardware and also offers leases, though the company does not list pricing on its website.

Payment Processing

Korona POS does not offer in-house processing; rather, the POS integrates with all major payment processors. Some of Korona's processing options include high-risk processors, as well as cash discount processors for thrift stores that want to pass along their credit card processing charges to customers by offering a "discount" for paying in cash.

Contract Requirements/Warnings

Korona does not have a contract or long-term commitment. However, it's possible that whatever payment processor you choose to integrate with Korona may have a long-term contract, so be sure to choose your merchant services producer wisely.

Where Korona POS Really Shines As Thrift Store POS Software

Korona is a somewhat basic but excellently priced budget retail POS. Since most thrift stores don't track each inventory item individually or sell online, you may not need a POS with advanced inventory or built-in eCommerce (Korona does allow you to integrate with third-party eComm software, however). And like most cloud POS systems, Korona lets you receive, track, and price items by category, which is all the inventory features many thrift stores will need.

One area in which Korona may appeal to a lot of small businesses, including thrift stores, is that the POS is processor agnostic. Since Korona doesn't require you to enter a payment processing contract, you can use any payment processor you want. This makes Korona a good POS choice for a thrift store that wants to have payment processing options and not be locked into using a particular processor.

Loyverse Thrift Store POS Features

Loyverse offers these thrift store POS features:

• 24/7 live chat support
• Works on iPhone, iPad, Android
• Works with multiple processors
• Free points-based loyalty program with scannable barcode cards
• Free basic inventory management
• Free customer display screen functionality
• Easy discounts & returns
• Organize goods by category
• Cash management to identify discrepancies
• Split payment between cash and card, two cards, etc.
• Works offline
• Multistore capability

Loyverse Pricing

Loyverse includes all of its core functionality, including its built-in loyalty program, for free. Loyverse also has a few affordable add-ons available for purchase, including employee management and advanced inventory ($25/month each) and integrations with third-party software like QuickBooks and Xero ($9/month)---both good accounting software solutions for nonprofits.

Hardware Cost

You can source your own Apple or Android POS hardware to use with Loyverse, and you can also buy various hardware components on Loyverse's website to put together a new system. Some examples of POS hardware items for sale on Loyverse's website include Heckler iPad stands ($109) and APG Vassario cash drawers ($124.99), and 2D SocketScan barcode scanners ($299.99).

Payment Processing

Loyverse integrates with various payment processors but does not offer its own payment processing services. Some processing options for US merchants include:

• SumUp
• PayPal Zettle
• Worldpay.

Note that you can accept donations in person using PayPal Zettle, but PayPal's discounted fees for nonprofits only apply to online payments.

Contract Requirements/Warnings

You can sign up for Loyverse for free with no contract. Paid add-on services are also month-to-month with no contract, but you do receive a discount if you sign on for a full year.

Where Loyverse Really Shines As Thrift Store POS Software

There are at least several free retail POS systems out there, but Loyverse is the only one with a free loyalty program. Simply set a reward percentage from each purchase and enroll your customer at the POS. Return loyalty customers will accrue points with each purchase that they can redeem for discounts at any of your stores. Optionally, you can issue a loyalty card with a barcode to easily look up customers and add them to a ticket.

The overall functionality of the POS is somewhat basic and doesn't include many integrations, but again, many thrift stores don't need advanced functions.

You can still use Loyverse to do things like scan barcodes (currently iOS only) or create and print new barcodes if you subscribe to the advanced inventory add-on. Otherwise, you can sort your thrift store inventory by category without a barcode system.